HomeMy WebLinkAboutBoard of Commissioners - Minutes - 10/10/20000
MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Otter Tail County Courthouse
Commissioners' Room, Floor 1-B
Tuesday, October 10, 2000
9:30 a.m.
Call to Order
The Otter Tail County Human Services Board convened Tuesday, October 10, 2000 at
9:31 a.m. at the Otter Tail County Courthouse with Commissioners Roger Froemming, Chair;
Dennis Mosher, Vice-Chair; Syd Nelson, Malcolm Lee, and Virginia Partmann present.
Approval of Agenda
Motion by Lee, second by Partmann, to approve the Human Services Board agenda of
October 10, 2000 as mailed. Motion carried.
Approval of Minutes
Motion by Nelson, second by Mosher, to approve the Human Services Board minutes of
. September 26, 2000 as mailed. Motion carried.
Contract for Outreach for MFIP Clients
Human Services Director, John Dinsmore, reviewed the Local Service Unit (LSU) plan that was
submitted previously with Rural MN CEP. The plan includes additional grant money from the
Minnesota OHS to provide more outreach and enhanced services for MFIP clients who have
reached.the half point of their 5-year limitation to receive welfare services. Motion by Partmann,
second by Lee, to authorize the appropriate county officials' signatures to execute a contract
between the Otter Tail County Human Services Department and Rural MN CEP for the period of
October 1, 2000 through June 30, 2001. The grant funds in the amount of $64,379 will be
allocated from the MN OHS. Otter Tail County will contract with Rural MN CEP, and Rural MN
CEP will hire two full time staff to provide more outreach and enhanced services for MFIP clients.
Motion carried.
Sliding Fee Daycare Funds·
Human Services Supervisor, Jodi Wentland, reported that $740,757 has been allocated for the
basic sliding fee daycare program. · In September, staff noticed that the allocation was being
overspent and decided to start a waiting list effective October 1, 2000. Staff is projecting an over
expenditure of $20,000 -$30,000 for the year. Mr. Dinsmore reported that this has happened
previously; however, the grant allocation was recalculated by the state at the end of the year and
the additional funds were received. Motion by ·Partmann, second by Lee, to approve this
anticipated over expenditure of approximately $30,000 in the Sliding Fee Daycare Funds. Motion
carried. ·
Youth Tobacco Grant
Public• Health Director, Diane Thorson, requested authorization to sign a contract for the
coordination and evaluation of the Family Services Collaborative Youth Tobacco Grant. Motion by
Nelson, second by Lee, to authorize the appropriate county officials' signatures to execute a
contract between the Otter Tail County Public Health Department and the Fergus Falls Community
College for coordination and evaluation of the youth tobacco grant through ·the Community
Connections Center. The amount of $20,138 has been allocated for the project with a total youth
OTC Board of Commissioners' Minutes
October 10, 2000
Page 2
tobacco grant of $50,000. Ms. Thorson reported that the additional funds would be used for O
mentors in the schools to promote non-smoking, etc. Motion carried.
Agreement for Shared Secretarial Services
Court Services Director, Chuck Kitzman, requested approval of an agreement with the Minnesota
Department of Corrections (DOC) for shared secretarial services in New York Mills. Motion by
Partmann, second by Lee, to authorize the Chair's signature to execute an agreement between
Otter Tail County Court Services Department and MN DOC for FY 2000-2001 for shared
secretarial services in the New York Mills location. Motion carried.
Amended Contract for Court Services Programs
Mr. Kitzman requested approval of an amended contract to carry over additional funds for the
Caseload/Workload Reduction program, Juvenile Restitution program, and Alcohol Monitoring
program. Motion by Nelson, second by Lee, to authorize the Chair's signature to execute an
amended contract to carry over $3,000 into FY2001 for the aforementioned programs. Motion
carried.
"Keys to lnnervision" Contract
Mr. Kitzman submitted, for the record, an executed copy of an agreement between Otter Tail
County Court Services Department and Lakeland Mental Health Center for the Keys to lnnervision
program.
M K. rt d NefwthYork Mills Offt_ ice Uftphdacte rt S . t· . th Q,. r. Itzman repo e on progress o . e re-organiza I0n o e ou erv,ces recep I0n area in e
New York Mills building. New dividers and other needed furniture has been ordered. He
presented a bid received by the Maintenance Department to remove the counter and cupboard
behind the reception area and replace with a new counter and cabinets. He noted that the County
could get a $170 reduction to leave the existing counter and add-in a 6-foot section. Discussion
followed. Motion by Lee, second by Nelson, to approve purchase of a 6-foot counter and cabinets
for the Court Services reception area in New York Mills in the amount of $983.00 from Northern
Woodwork, Inc. with the Maintenance Department taking care of installation of the furniture. The
furniture is payable from the Court.Services Capital Expenditure Account. Motion carried.
Court Services Caseload Statistics
Mr. Kitzman presented the Adult-Juvenile Monthly Caseload statistics and noted that after very
high caseloads this past summer the caseload is now coming down.
Family Services Collaborative
Diane Thorson reported that John Dinsmore will take over the Chairperson position for the
Welfare-to-Work project. The Welfare-to-Work project is under the Family Services Collaborative
umbrella. The home visiting work group is meeting this week. The Otter Tail County Violence
Prevention Association which is a subgroup of the lnteragency Coordination Committee will have
their second meeting in Fergus Falls. The committee focuses on ethnic diversity issues/concerns.
Bills & Claims
Motion by Mosher, second by Nelson, to approve the Human Services bills and claims as Q
presented. Motion carried.
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Adjournment
OTC Board of Commissioners' Minutes
October 10, 2000
Page 3
At 10:30 a.m., Chairman Froemming declared the meeting of the Otter Tail County Human
Services Board adjourned until 9:30 a.m. on Tuesday, October 24, 2000.
Dated: Dcfii:P,v, i ;l'-ft ekx:o OTTER TAIL COUNTY HUMAN SERVICES BOARD
Attest ~ ~
LarryKro ~ Clerk
Froemming, Human Services Board Chair
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, October 10, 2000 at
10:45 a.m. at the Otter Tail County Courthouse with Virginia Partmann, Chair; Roger Froemming,
Vice-Chair; Syd Nelson, Malcolm Lee, and Dennis Mosher present.
Approval of Agenda
Motion by Lee, second by Mosher, to approve the County Board agenda of October 10, 2000 with
the following additions:
Sherri Leabo at 10:55 a.m. -Request for Approval of Assessment Resolution
Personnel Committee Meeting -3:00 p.m.
Meeting with Dr. Rose at Noon
Motion carried.
Approval of Minutes
Motion by Froemming, second by Lee, to approve the County Board minutes of October 3, 2000 as
presented. Motion carried.
Correction to September 12, 2000 County Board Minutes
Motion by Lee, second by Froemming, to correct the September 12, 2000 County Board. minutes
under the section entitled "Proposed Levy and Budget -Payable 2001". The last sentence should
have indicated a $500 decrease from each County department rather than a 5% decrease. Motion
carried.
Land Acquisition
Doug Wells of the Minnesota DNR reported that the Wildlife Division has taken an option from the
Fergus Falls Fish and Game Club to purchase 160 acres of land in Section 8 of Woodside
Township. This land would be managed as the Wrightstown State Wildlife Management Area
(WMA) and would be open to public hunting and associated recreational opportunities. Several
members of the Fish and Game Club were present and expressed support for the project.
Mr. Wells explained that more tax money will be obtained, in this situation, if this land becomes
state land rather than as it currently exists.
Commissioner Froemming offered the following and moved its adoption:
Q State Wildlife Land Acquisition
Otter Tail County Resolution No. 2000 -46
In accordance with Minnesota Statutes 97A.145 Subd. 2, the Commissioner of the Department of
Natural Resources on October 10, 2000 provided the County Board and the appropriate town
OTC Board of Commissioners' Minutes
October 10, 2000
Page 4
officers with a description of lands to be acquired by the State of Minnesota for water and wildlife Q
conservation purposes.
Lands to be acquired are described as follows: E½NE¼, SW¼NE¼, and NW¼SE¼, Section 8,
T. 132, R. 36
IT IS HEREBY RESOLVED, by the Board of County Commissioners of Otter Tail County on
October 10, 2000 that the State's proposed acquisition of the above-described property be
approved. ·
Commissioner Lee seconded the motion and, upon being put to vote, was unanimously carried.
Adopted this 10th day of October, 2000.
Dated: ,Oc~ 2 J /4 df"cD
Attest ~ a
Larry Krolm,lerk
OTTER TAIL COUNTY B RD OF COMMISSIONERS
By: d, -
Virginia ortmann, County Board Chair
Commissioner Lee offered the following and moved its adoption:
Enhanced 911 Residential Markers
Otter Tail County Resolution No. 2000 -47
WHEREAS, Otter Tail County has established an Enhanced 911 System, including new
addressing, pursuant to the Otter Tail County Enhanced 911 Ordinance and Minnesota Statutes
Chapter 403.
WHEREAS, as part of the addressing system, it was necessary to place address signs throughout
the County.
WHEREAS, 21,099 addresses needed to be marked.
WHEREAS, the County received a contract from H & R Sign Company for $435,832.65 for 20,835
markers.
THAT with additional engineering and administrative costs, the entire cost of the project is
$474,727.50.
NOW, THEREFORE, IT IS HEREBY RESOLVED, that the Otter Tail County Board of
Commissioners determines that the cost for the installation of residential signage in Otter Tail
County is $474,727.50.
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Commissioner Froemming seconded the motion and, upon being put to vote, was unanimously
carried. 0
Adopted this 10th day of October, 2000.
OTC Board of Commissioners' Minutes
October 10, 2000
Page 5
I V Dated: ,~2 17, ;;)a:o OTTE~~~UNTY B_OARD OF COMMISSIONERS By:~~~~
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Attest: ~ ;:L
Larry Kroii:c1erk
Virginiaortmann, County Board Chair
Discussion -Proposed Personnel Rules
County Coordinator, Larry Krohn, presented the new proposed personnel rules and explained the
background and history of personnel policies and the statutory authority of the County Personnel
Act. Lengthy discussion followed regarding the proposed rules.
Discussion -Budget Policy for Non-Mandated Services
Chair Portmann introduced discussion regarding a potential budget policy, similar to a Challenge
Grant, to provide some funding for non-mandated services. She_ suggested that the policy may
need to include that the organization requesting funding be in existence for over one year, serve
the entire county, provide a budget, and require some type of match for the funding/grant.
Discussion followed. The County Attorney noted that this would be non binding; however, could
provide a guide for budget decisions. The issue was referred to Accountant, Mitzi Pederson and
will be discussed again at the next regular board meeting.
Luncheon
Perham Resource Recovery Facility
At 11 :50 a.m., the County Board left the courthouse and continued the meeting at 12:00 p.m. at the
American Legion for a luncheon meeting with Dr. Rose from the University of Minnesota to discuss
the dental clinics providing services for MA and MNCare clients. At 1 :05 p.m., the County Board
arrived back at the courthouse to discuss the Perham Resource Recovery Facility. Solid Waste
Director, Mike Hanan, listed four issues for discussion relative to the incinerator facility.
1. Uncontrollable circumstances -percent of risk for the City of Perham:
Commissioners agreed they felt City of Perham should take 8%,
2. City of Perham default:
Two options considered were 100% of the risk in cases of default as originally proposed in the
City of Perham's first draft contract or a non-declining dollar amount,
3. Limit to Damages:
City of Perham is limited to $100,000; however, Otter Tail County is not limited for damages
under the proposed contract,
4. Delivery of Waste and Payment:
The County previously talked about quarterly evaluation rather than annual; however, quarterly
evaluation may not work. A proposal remains to use the Operating Reserve Fund to even out
the monthly flow of waste incineration and the corresponding payment.
Mr. Hanan reported that the City of Perham did not discuss this issue at their Council meeting last
night and would be scheduling a special meeting for that purpose. The County Board will discuss
the issue again at their October 24, 2000 County Board meeting.
WesMin RC&D Application
Motion by Froemming, second by Mosher, to authorize the Chair's signature on a WesMin RC&D
grant assistance application. The application is to apply for grant funds for restrooms at the Phelps
Mill Park. Motion carried.
OTC Board of Commissioners' Minutes
October 10, 2000
Page 6
Closed to the Public
Adjournment
At 2:15 p.m., Chair Partmann declared the meeting of the Otter Tail County Board of
Commissioners closed to the public for the purpose of discussing the right-of-way acquisition for
the CSAH No. 4 project as authorized by attorney-client privilege pursuant to M.S. 471.705
Subd. 1d. Present were all five seated commissioners, the County Attorney, Highway Engineer,
County Coordinator, and Recording Secretary. At 2:23 p.m., upon completion of the closed
session, the Chair declared the Board of Commissioners' meeting adjourned until 9:30 a.m. on
Tuesday, October 17, 2000.
Dated: t)f1'i;:tg /\ 2 /7-, a?a:o OARD OF COMMISSIONERS
Attest: __ ,t::,.t.u,t,.~-4..J:Z1'..k:l..-----
Larry Kroh
CB/kd
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