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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 09/05/20000 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Otter Tail County Courthouse Commissioners' Room, Floor 1-B Tuesday, September 5, 2000 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, September 5, 2000 at 9:33 a.m. at the Otter Tail County Courthouse with Commissioners Virginia Partmann, Chair; Roger Froemming, Vice-Chair; Syd Nelson, Malcolm Lee, and Dennis Mosher present. Approval of Agenda Motion by Nelson, second by Lee, to approve the County Board agenda of September 5, 2000 with the following additions: VSO, Jourdan Sullivan at 10:50 a.m. -State Grant Resolution Safety & Emergency Services Director, Tim Hunt-11 :15 a.m. -Retirement Announcement Land & Resource Director, Bill Kalar -CUP Extension Request Personnel Committee Meeting -11 :45 a.m. Perham Incinerator Discussion -2:00 p.m. Closed Session -Pending Litigation Motion carried. Approval of Minutes Motion by Mosher, second by Froemming, to approve the County Board minutes of August 22, 2000 as mailed. Motion carried. Gravel Pit Regulations Chair Partmann requested that the County Attorney research applicable laws relative to gravel pits and responsibility to .restore the pits after the gravel has been excavated. The information should then be shared with the Planning Commission and a recommendation made to the County Board. Ditch No. 25 Public Hearing Ditch Inspector, Tiny Holm, reported that Ditch No. 25 flows into Big McDonald Lake, then down into Star Lake. This Ditch Hearing is relative to a set of culverts the township wants to install under a township road that services cabins on the north side of Big McDonald Lake. The Township is requesting to install two 18" culverts where there is currently one 20" culvert. The Township will pay for all costs so there will be no additional cost to landowners. The County Attorney reported that the County has an Engineer's report showing that this project can be completed as requested. Edna Township Board member, Keith Brakke, spoke in favor of the project and reported that this road is scheduled to be tarred on Thursday of this week. Jerry Lowe, resident on North Shore of Big McDonald Lake, also spoke in favor of the project because the road is highly traveled and services the Public Access. He stated that a benefit of increased values on these affected lots, in his opinion, is not warranted. No further comment was offered; therefore, at 9:44 a.m., Chair Partmann closed the Public Hearing for Ditch No. 25. A motion was then offered by Nelson, seconded by Lee, to approve the installation of two 18" culverts to replace one 20" culvert in the Ditch No. 25 system on Big McDonald Drive N road. Motion carried. Approval to Pay Bills Motion by Nelson, second by Froemming, to approve payment of bills per Attachment A of these minutes. Motion carried. OTC Board of Commissioners' Minutes September 5, 2000 Page 2 Closed to the Public Q At 9:47 a.m., Chair Partmann declared the meeting of the Otter Tail County Board of Commissioners closed to the public to discuss pending litigation involving the acquisition of property on Highway 4 as authorized by attorney-client privilege, M.S. 471.705 Subd 1d. Present were all seated commissioners, the County Attorney, County Coordinator, Recording Secretary, and Highway Engineer. Meeting Opened to the Public EQT History Museum At 10:00 a.m., Chair Partmann opened the meeting to the public and resumed discussion of the scheduled agenda items. EQT History Museum Director, Lina Belar, updated the Board regarding the museum. The museum celebrated its second anniversary, has received many state grants, and serves as an education resource for tourists and community residents. Board President, Trisha Hammond, presented activities and award information from history researched at the museum and stressed the museum's educational value. She requested the County Board's financial support. Commissioner Nelson recommended to the Budget Committee that the 2001 budget include $3,000 for the EQT Historical Museum and $7,000 be budgeted for year 2002 for the museum. Approval of Final Plats Motion by Mosher, second by Lee, to approve the final plat of Sylte Estates, a nine lot subdivision, located on Long Lake (Sec. 16, Twp. 132, R. 41, Lake No. 56-428). Motion carried. Motion by Nelson, second by Lee, to approve the final plat of Buchanan Oaks (Sec. 35, Twp. 135N, R. 39W, Rush Lake Township). Motion carried. Conditional Use Permit Extension Request Motion by Mosher, second by Lee, to extend CUP #5779 granted to Merle Johansen on North Turtle Lake to October 1, 2000. Motion carried. CSAH No. 72 & County Highway 145 · Highway Engineer, Rick West, reported that because of lack of records, exact highway right of ways on CSAH No. 72 and County Highway 145 are not known. Mr. West requested that the County solicit quotations from land surveyors to define the County's right of ways in these locations. Motion by Nelson, second by Froemming, to proceed with soliciting quotations from surveyors for. this project as presented. Motion carried. MN Chapter Project of the Year Transportation Award Mr. West reported that the Otter Tail County Highway department has been selected to receive the "Project of the Year -Transportation Award" for the implementation of a countywide street numbering and addressing system. The County Board congratulated everyone involved in the E-911 addressing project on this honor. GIS and Highway employees involved with the project will make a presentation at the American Public Works Association annual conference and award ceremony scheduled for November 16th. 0 Additional Payment Approval -Joint Ditch No. 2 0 Motion by Lee, second by Mosher, to approve an additional payment to Wilkin County, in the amount of $5,202.69, for services provided to Wilkin/Otter Tail Joint Ditch No. 2. Otter Tail County 0 0 0 OTC Board of Commissioners' Minutes September 5, 2000 Page 3 was previously billed for 33.5% of the total cost incurred and the correct percentage for Otter Tail County's share of the ditch system is 47.5%. Motion carried. Tax Increment Financing District Public Hearing The City of Perham has scheduled a public hearing at 7:00 p.m. on Monday, October 9, 2000 to consider the establishment of TIF District No. 2-16. This is a housing district and will enable the City of Perham to facilitate construction of two four-plexes. Tobacco License Application Motion by Lee, second by Froemming, to approve the following application for license: Craig Ronning Tobacco Hidden Acres RR 1 Box 401 Vergas MN Motion carried. State Primary Election Canvassing Board. Chair Partmann and Commissioner Lee will serve on the Otter Tail County Canvassing Board for the Tuesday, September 12, 2000 State Primary Election. The Canvassing Board will meet at 10:00 a.m. on Friday, September 15, 2000 in the Auditor's office. State Audit Letter Motion by Mosher, second by Nelson, to authorize the signatures of the Chair of the County Board, County Auditor, and County Coordinator, on the management representation letter for the audit of the County's general purpose financial statements for the year ended December 31, 1999. Motion carried. Grant Application Request VSO Jourdan Sullivan requested approval of a resolution authorizing application for an annual state grant from the MN Department of Veterans Affairs in the amount of $6,000. He stated that the grant dollars would be used for office upgrade including a new printer, fax machine, and hard mount cell phone for the VSO van. Commissioner Nelson offered the following and moved its adoption: · ·. Local Government Resolution Otter Tail County Resolution No. 2000 -37 BE IT RESOLVED that CVSO, Jourdan Sullivan, act as the legal sponsor for project(s) contained in the County Veterans Service Officers Grant Application submitted on August 30, 2000 and that the County Veterans Service Officer is hereby authorized to receive grant funds from the• Minnesota Department of Veterans Affairs for funding of this project on behalf of Otter Tail Coul)ty. ' J __ J;~-· . BE IT,FURTHER RESOLVED that Jourdan Sullivan has the legal authority to apply for ,~pancial assistance, and the institutional, managerial, and financial capability. to ensure,, adequate construction, operation, maintenance, and replacement of the proposed project. ·· ' BE IT FURTHER RESOLVED that Otter Tail County has not violated any Fede·~al, State, or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practices. OTC Board of Commissioners' Minutes September 5, 2000 Page 4 Commissioner Lee seconded the resolution and, upon being put to vote, was unanimously Q adopted. Dated : __ =O..._'f,_,f1""2.""""'!0c,....._ ____ _ I 7 OTTEft-f~ C.OUNTY BOARD OF COMMISSIONERS Attest: /4,:W''li ~ Larry Krohn,ierk By: 7'~~ . Virgi Partmann, County Board Chair County Assessor Reappointment Motion by Lee, second by Froemming, to reappoint Bob Moe as the Otter Tail County Assessor effective for a 4-year term (01/01/2001 through 12/31/2004). Motion carried. Green Acres Discussion Commissioners noted that the public has questions about Green Acres including why the County is adopting the law at this time. Mr. Moe explained that the law has been in effect since the 1960's and now that so much development is occurring, the law has come to the forefront statewide. The MN Department of Revenue has been urging Otter Tail County to institute the law. Sales of properties show a need to implement Green Acres because valuations are becoming a problem. Chair Partmann requested that Mr. Moe make a Q & A brochure available for the public regarding the Green Acres law. Safety & Emergency Services Director -Retirement Announcement Tim Hunt, Safety & Emergency Services Director, announced his retirement effective October 6, 2000. He cited increased demands on his personal life and a desire to travel as a reason to reorder priorities. Motion by Lee, second by Mosher, to accept Mr. Hunt's resignation and thank him for his successful years of employment and implementation of the County's safety program. Motion carried. Letter Acknowledged Chair Partmann acknowledged receipt of a letter from the Otter Tail Lakes Property Owners Association regarding weeds on our lakes. The County Attorney will clarify the intent of the letter and respond. Closed to the Public At 11 :26 a.m., Chair Partmann declared the meeting of the Otter Tail County Board of Commissioners closed to the public for the purpose of evaluating the performance of MIS Director, Tim Brand, pursuant to M.S. §471.705 Subd. 1d(d). At 12:00 p.m., upon conclusion of Mr. Brand's performance evaluation, Chair Partmann declared the meeting recessed for lunch break. After lunch break and committee meetings, at 1 :30 p.m., the Otter Tail County Board of Commissioners' meeting was reconvened in closed session for the purpose of evaluating the performance of Physical Plant Manager, Rick Sytsma, pursuant to M.S. §471.705 Subd. 1d(d). All five seated commissioners were present for both evaluations. A summary of performance conclusions will be provided at the next regular board meeting. Perham Incinerator Discussion At 2:10 p.m., upon conclusion of Mr. Sytsma's performance evaluation, Chair Partmann declared the meeting of the Otter Tail County Board of Commissioners opened to the public to discuss the 0 0 0 0 0 OTC Board of Commissioners' Minutes September 5, 2000 Page 5 Perham Incinerator. Solid Waste Director, Mike Hanan, reported that draft contract issues were discussed with the City of Perham last week. He stated that direction is needed from the Board regarding policy issues. Mr. Hauser reviewed the main portions of the draft contract. The proposed contract is a 20-year contract, contains a guarantee of acceptable w13ste amount, and a potential for the tipping fee to be higher than $48 per ton. If ash disposal is included in tipping fee, it may not be enough to cover the County's cost. Mr. Louiseau reported that the metal fee was supposed to be included in the tipping fee and was inadvertently omitted. He stated that the City has a contract with the Barlow Group for operating the facility for 10 years with two 5-year options. Financially, the debt service amount will be fixed, there will be a capital expenditure repair budget, and an administrative fee for the City of Perham of 1 % of all other fees. Currently, this figure would be approximately $61,000. If the facility processes more than 36,000 tons per year, 25% goes to the operator, 25% goes to the City of Perham, and 50% goes to the counties enterprise fund. If additional steam sales become a reality, the distribution is proposed to be the same as the bonus formula. Lengthy discussion took place regarding the City of Perham's lack of risk. Chair Partmann stated that if the City of Perham receives revenues from this project administratively, they also must take a percentage of the risk if something goes wrong, (i.e.) losing a permit to operate. Lengthy discussion took place regarding the amount of waste required per day. The previous projected amount of waste was 100 tpd, now the proposed figure is 112 tpd. Mr. Louiseau will provide further information to the County Board so the issue can be discussed further at their next regular Board meeting. He stated that the City of Perham has scheduled a special meeting on September 14, 2000 to consider waste contracts. Truth-in-Taxation Waiver County Coordinator, Larry Krohn, reported that the Board of Government Innovation and Cooperation may give authority to counties to exempt specific rules. In the past, the only way Otter Tail County has contacted taxpayers is by mail and the postage is a large part of the cost in the truth-in-taxation process. He suggested that the County apply for a waiver from the the truth-in- taxation process and use the savings that would have been spent on postage to establish a County website where budget information for taxpayers could be accessed. The County could offer to link the site with other local government units for increased access to information. Mr. Krohn stated that the MIS Computer Steering Committee and the County Auditor would work on this process. Motion by Lee, second by Mosher, to authorize the MIS Computer Steering Committee to proceed with the waiver application as described and use the funds saved if the waiver is approved to establish a County website. Motion carried. Market Survey for Law Enforcement Motion by Lee, second by Froemming, to authorize the County Coordinator to proceed with an agreement with DMG, not to exceed $3,500, to perform a market survey for specific law enforcement job classifications as previously negotiated. Motion carried. "Conserving Wooded Areas in Developing Communities" Motion by Lee, second by Froemming, to send the book entitled "Conserving wooded Areas in Developing Communities" to all members of the Otter Tail County Planning Commission and the Board of Adjustment to emphasize the importance of conserving trees in their deliberations. Motion carried. OTC Board of Commissioners' Minutes September 5, 2000 Page 6 Adjournment 0 At 4:10 p.m., Chair Partmann declared the meeting of the Otter Tail County Board of ·· · Commissioners adjourned until Tuesday, September 12, 2000. Dated: 0 "f /12. !Do --~~,~-. ~~----ARD OF COMMISSIONERS Attest: ~~ (/-Larry Kro, rk Partmann, County Board Chair CB/kd Enc. 0 0 0 .9/05/2000 1.5:31:58. OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR! PUBLICATION Otter Tail County Warrants . September 5, 2000 Page 1, Attachment A IFD66 COUNTY 56 PAGE 1 WARRANTS APPROVED ON 9/05/2000 FOR PAYMENT 9/05/2000 VENDOR NAME AMOUNT A-1 LOCK AND KEY ACS ADELSMAN COMPANY ADVANTAGE CREDIT BUREAU ALTERNATIVE MICROGRAPHICS INC. AMERICAN INSTITUTIONAL SUPPLY, AMOCO OIL COMPANY ASSOCIATION OF MN COUNTIES AUTO SAFETY SERVICE BATTLE LAKE STANDARD BE~.R GR.ll.PHICS INC. ANGELA BERGE BERGSTROM & COMPANY BERNTSEN INTERNATIONAL INC BEST INC. BJ'S EAST BOE E.r..RKER COMP~.NY INC. JOHN BOHN BRANDON COMMUNICATIONS BR.II.UN INTERTEC CORPORATION CHEM SEARCH CITY BAKERY CO-OP SERVICES INC CONOCO COOPER'S OFFICE SUPPLY INC. THE COPY CORNER CORPORATE TECHNOLOGIES CROP PRODUCTION SERVICES DACOTAH PAPER COMPANY THE DAILY JOURNAL DAN'S EXH..ll.UST PROS DENNY'S ENTERPRISES INC DEPT OF LABOR & IND. C.A.I.S. DIVERSION• AUTO DMG-MAXIMUS INC DOUGLAS CO SHERIFF MICHELLE ELDIEN ELECTION SYSTEMS & SOFTWARE IN ENERGY PARTNERS, LLC ERICKSON ELECTRONICS JUSTIN EVANS FAITH AND FELLOWSHIP PRESS FALLS AUTOMOTIVE INC. FARMERS ELEVATOR OF FERGUS FAL FARNAM'S GENUINE PARTS INC. FERGUS ELECTRIC FERGUS FALLS MEDICAL GROUP FERGUS FALLS POLICE DEPARTMENT CITY FERGUS FALLS 2.20 3,366.20 383.82 2.50 87.86 331.48 127.66 40.00 1,304.50 401. 53 2,434.22 91.73 196.75 1,634.92 12,472.17 74.34 1,060.15 100,00 354.92 13,925.50 34 0, 4 8 42.72 389.02 92,05 7,377.44 17.98 1,300.00 61.77 187.18 1,482.00 427.32 13 8. 41 40.00 85.76 205.00 30.00 176.80 647.29 123.99 15.00 20.00 306.08 68.09 43.67 54.07 1,126.28 3,836.50 425.64 35.00 Otter Tail County Warrants September 5, 2000 Page 2, Attachment A . E/05/2000 15:31:58 OTTER TAIL COUNTY AUDITOR P2>.NELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION WARRANTS APPROVED ON 9/05/2000 FOR PAYMENT· VENDOR NAME FERGUS SURPLUS FERRELLGAS THOMAS FIGLIUZZI FIRST BANKCARD CENTER FOTH & VAN DYKE DONNA GEISER HILDING GEITHMAN GENERAL PARTS INC. GR GRAPHICS INC JACOB GRABOW GRAINGER INC. MAREA GREFE F-"'LL GMC INC. MIKE HANAN DIANE H.ll.NSON HEALTH C.o.RE INCINERATORS HEDAHLS AUTO CENTER HEINISCH SCALE SERVICE INC. HEISLER'S COUNTRY OIL HESS TIRES & FULL SERVICE GAS HOLIDAY HONEYWELL HOTSY EQUIPMENT COMPANY INTEGRITY COMPUTER SYSTEMS INTERPOLL LABORATORIES INC. INTERTECHNOLOGIES GROUP K & K PLUMBING & HEATING K & K SERVICES K-MART THE KIEFER COMPANIES KOEP'S CLITHERALL CORNER LARRY KROHN KRETTA KVENVOLDEN L & L SERVICE LAKE REGION ELECTRIC CO-OP LAKE REGION HEALTHCARE LAKELAND MENTAL HEALTH CENTER LAKELAND POWER EQUIPMENT LAKES X-TERMINATION PEST CONTR ELIZABETH LAPOS LARRY OTT INC. TRUCK SERVICE JENNIFER LESSINGER LOCATORS & SUPPLIES INC. LOST-N-FOUND METAL DETECTORS MAIN STREET EXPRESS MCCC,NW 3780 MEDICINE SHOPPE WENDY METCALF MEYER G~.RBAGE SERVICE AMOUNT 6. 37 167.72 109.28 104.71 4,793.42 451.98 50.75 55.29 168.87 36.23 145.78 65.65 157.94 169.11 61.47 5.00 45.74 1,754.92 2,151.21 64.50 500.21 242.82 30. 35 169.02 8,242.00 42.75 470.00 64.64 29.76 405.00 166.53 75.20 122.24 107.28 140.15 2,144.07 1,126.00 887 .39 431.33 135.20 3,095.00 411.68 7.43 605.98 100.00 1,522.00 3,127.95 35.09 28.08 0 COUNTY 56 IFD66 PAGE 2 9/05/2000 0 0 0 0 ,, _, .. 9/05/2000 1:S: 31:.58 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION WARR.ANTS APPROVED ON 9/05/2000 FOR PAYMENT VENDOR NAME MID-CENTRAL EQUIPMENT INC. MID-STATE SERVICES MIDWEST PRINTING MILLER & HOLMES INC. MILLER'S BOBCAT MINN-KOTA COMMUNICATIONS INC. MN CO ATTORNEYS ASSOCIATION MN SHERIFFS' ASSOCIATION MN STATE AUDITOR MPH INDUSTRIES INC. CHERYL MUCHOW NATIONAL BUSHING & PARTS CO. GARY NELSON SYDNEY NELSON NETWORK SERVICES COMPANY NORTH CENTRAL INSTRUMENTS NORTH UNION TEXACO NORTHERN STATES SUPPLY INC. NORTHWEST.IRON FIREMEN INC. OLSON OIL CO. KIRSTEN OLSON OLYMPIC SALES OTTER TAIL CO DEPT PUBLIC HEAL OTTER TAIL CO TREASURER OTTER TAIL TELCOM OTTERTAIL AGGREGATE OTTERTAIL GL.~SS INC PAMIDA INC. PARK REGION CO-OP PAUL'S HOLIDAY STATION STORE PELIC.1\N CASH & DASH PELICAN RAPIDS AMBULANCE PELICAN RAPIDS PRESS PERHAM AREA COMMUNITY CENTER PERHAM CO-OP CREAMERY PERHAM CONOCO PERHAM ENTERPRISE BULLETIN THE PIERCE CO. PINE PLAZA TV & APPLIANCE PITNEY BOWES VIRGINIA PORTMANN PRODUCTIVE ALTERNATIVES INC. PSI HEALTH CARE QUILL CORPORATION RDO FINANCIAL SERVICES CO REVIEW ENTERPRISES INC. ROCHFORD & HUTMACHER PROP LLC ROTHSAY TRUCK STOP & CAFE INC S & T OFFICE PRODUCTS, INC AMOUNT 3. 35 24.95 so. 59 1,738.53 73.70 63. 71 74.05 388.15 8,349.16 133.25 65.97 6. 4 0 29. 27 236.27 304.76 1,585.58 208.27 196.89 54.04 4,079.96 19.50 167.50 2,250.32 3,132.26 31.86 1,153.65 175.84 73. 31 19.50 424.92 185.50 450.00 24.75 50.00 245.31. 596.18 113.92 54.09 25.54 1,825.27 44.20 187 .69 5.00 313.65 2,662.50 28. co 472.45 23. 00 457.26 Otter Tail County Warrants September 5, 2000 Page 3, Attachment A IFD66 COUNTY .56 PAGE 3 9/05/2000 Otter Tail County Warrants September 5, 2000 Page 4, Attachment A 9/05/2000 1·5: 31: 58 OTTER TAIL COUNTY AUDITOR P~.NELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR. .PUBLICATION .:.:,.- WARRANTS APPROVED ON 9/05/2000 FOR PAYMENT VENDOR NAME SAMMY'S ONE STOP SAUK CENTRE WELDING MACHINE & SAUL MINEROFF ELECTRONICS INC. BILL SAUMER JOYCE SCHMIDT SCHMITZ FORD DOROTHY SCOTT SERVICE FOOD SUPERVALU SEWER SERVICE · SHERWIN WILLIAMS BRENDA SHOEMAKER SOUTH MILL SERVICE SOUTHTOWN C-STORE ST. CLOUD APPRAISAL INC. STADUM PLUMBING L.L.P. DAVID STADUM STANTON GROUP STEIN'S INC. STENERSON LUMBER STEVE'S SANITATION STOP-N-GO STORES INC. STRAND ACE HARDWARE STREICHER'S SUPER SUCKER SEPTIC SERVICE MELANIE SWANSON TIERNEY BROTHERS INC. TNT REPAIR INC. . TOM'S ST.'-NDARD & GROCERY TOUTGES SANITATION TRI-STATE TIRE UNDER-~.RT UNIFORMS UNLIMITED US OFFICE PRODUCTS V.Z\LLEY SOFT WATER LTD VERGAS 66 ·' VICTOR LUNDEEN COMPANY VIKING OFFICE PRODUCTS WADENA ASPHALT COMPANY WADENA CO AUDITOR-TREASURER WADENA CO SHERIFF WAL-MART WALLWORK TRUCK CENTER WEST GROUP PAYMENT CTR .. WIDSETH SMITH NOLTING & ASSOC. WILKIN CO SHERIFF WOLDEN LAWN SERVICE ZEE SERVICE COMPANY 210 LUBE EXPRESS FIN1\.L TOTAL •..•..• AMOUNT 42.88 188.81 487.50 154.46 76.23 117.25 119.03 15.00 366.25 53.06 34.25 124.57 293.06 9,000.00 1,905.29 284.00 681.45 l,380.23 14.38 8,206.00 l,062.40 306.75 133.13 209.07 5.00 220.00 23.00 12.75 46.80 9,444.57 236.18 5.50 2,281.17 39.59 72.78 l,714.27 207.02 253.36 61,538.97 29.00 46 .44 56.10 176.64 l,097.50 66.00 175.73 122.63 28.45 $228,553.40 0 CO"''"'"' , :CFD6 6 . u•u• 56 • .... , PAGE .. -4 · 9/05/2000' 0 0