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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 08/01/2000,, 111""""""""""""!!!!!!!!!!"'""'""'"'"""'""""!!!!!!!!!!"""'""'"'""'"'""""'""'"'""'"'""'"'"""'""'"'""'"'!!!!!!!!!!""'"'""'"'""'"'""'"'""'"'""'"'""'"'""'"'""'"'""'"'""'"'""""!!!!!!!!!!""""111 0 Q 0 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Otter Tail County Courthouse Commissioners' Room, Floor 1-B Tuesday,August1,2000 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, August 1, 2000, at 9:32 a.m. at the Otter Tail County Courthouse with Commissioners Virginia Partmann, Chair; Roger Froemming, Vice-Chair; Syd Nelson, Malcolm Lee, and Dennis Mosher present. Approval of Agenda Motion by Lee, second by Nelson, to approve the County Board agenda of August 1, 2000, with the following additions: Tiny Holm -Ditch Issues at 1 :00 p.m. Karen Lundin -MCIT Dividend Announcement at 10:50 a.m. Discussion -Solid Waste Issues Discussion -Office Decorating Policy Request for Closed Session -Attorney-Client Privilege Discussion -Letter from Newton Town Board Motion carried. Approval of Minutes Motion by Froemming, second by Mosher, to approve the County Board minutes of July 25, 2000, as mailed. Motion carried. Otter Tail River Watershed Project Agreement Land & Resource Director, Bill Kalar, reported that last year, Otter Tail County entered into an agreement to facilitate projects in the Otter Tail River Watershed with Challenge Grant funds. He reported that $100,000 has been designated for different projects. He discussed two projects reshaping highly eroded banks on Lake Lida and Otter Tail Lake and requested formal approval to proceed. Motion by Lee, second by Mosher to authorize the Chair's signature to execute a mutual agreement between Becker County, Becker SWCD, Otter Tail County, East and West Otter Tail SWCD's, Wilkin County and Wilkin SWCD for cooperation in the conservation of natural resources in the Otter Tail River Watershed. Wilkin County will serve as fiscal agent. Motion carried. Extension Request on Conditional Use Permit #5728 Mr. Kalar received a letter from John Walsh requesting an extension of one year on his CUP. Motion by Mosher, second by Froemming, to approve an extension on CUP #5728 for John Walsh until 8/17/2001 as requested. This is for a town home development in Clitherall Township. Motion carried. Discussion -Proposed Shoreland Management Ordinance Revisions Mr. Kalar provided a handout with proposed Shoreland Management Ordinance revisions dated 7/14/00 recommended by the Planning Commission. Mr. Kalar reviewed all proposed changes with discussion regarding the following recommendations: OTC Board of Commissioners' Minutes August I, 2000 Page 2 111.4.B. Lot Area and Setback Requirement: "Backlots of no less than 5,000 square ft. may be created if they are legally joined to a lakeshore parcel within 200 feet of the backlot, and contain permanent restrictions against residential construction. Commissioner Lee was not in favor of this change and further stated that by deleting this requirement altogether, you would be creating more non-buildable area. General discussion followed. IV.3 Shoreland Alterations: Wetland acreage lost as a result of a topographical alteration must be replaced in accordance with the provisions of the Wetlands Conservation Act and within the boundaries of the property or the minor watershed upon which the wetland acreage was located. Discussion took place regarding state minor watershed maps and a suggestion that distance and miles could be used instead of the maps. IV.10.i Subdivision Provisions: Lakes, rivers wa~or oornsos and marsh areas and such other information as location of 100 year flooEI 13laiA areas the ordinary high water level or highest known water elevation and contours at vertical intervals of not more than 10 ft. or five fl. in bluff impact zones and on steep slopes. All elevation data shall be mean-sea level or some other assumed workable datum. Commissioner Lee requested that the County Attorney research as to whether or not the County's SMO complies with federal flood plain regulations for purposes of flood insurance. The County Attorney will establish a date and time for the public hearing for the recommended revisions of the SMO. Recess and Reconvene 0 . At 10:35 a.m., Chair Partmann declared the meeting of the Otter Tail County Board of n Commissioners recessed for a short break. The meeting was reconvened at 10:40 a.m. with all "w commissioners present. 4-H Update Extension Educators, Steve Handegaard and Donna Geiser, updated the board regarding the recent West and East Otter Tail County Fairs. They emphasized that the fairs provide opportunities for educational and social growth as well as promoting family relationships. There were 1,100 4-H livestock projects and over 3,000 non-livestock projects at the fairs this year. Work will continue to prepare 4-H'ers for the state fair. Year 2000 MCIT Dividend Human Resource Coordinator, Karen Lundin, reported that the County will receive a dividend this year in the amount of $329,697 attributed to good performance for our workers' compensation and property and casualty insurance. Ms. Lundin reported a 59% decrease in premiums compared to 1999. Speed Zone Study -CSAH No. 9 Highway Engineer, Rick West, reported that the MnDOT conducted a speed zone study on CSAH No. 9 from the intersection of CSAH 20 to a point approximately. 220 feet west, as requested by resolution from the County Board. MnDOT did not recommend a reduced speed limit; however, recommended installing a pedestrian warning sign and increased enforcement in the area. Motion by Lee, second by Froemming, to support the MnDOT recommendation to leave the speed as posted on CSAH No. 9 with additional recommendations followed by Otter Tail County. Motion Q carried. 0 Q 0 Liquor License Application OTC Board of Commissioners' Minutes August I, 2000 Page3 Motion by Mosher, second by Lee, and unanimously carried to approve the following application for license: BPO Elks Lodge #1093 207 W. Lincoln Ave Fergus Falls, MN Motion carried. Temporary On-Sale Liquor August 30, 2000 Elks Point Commissioner Nelson offered the following and moved its adoption: Premise Permit Otter Tail County Resolution No. 2000 -36 WHEREAS, the responsibility for the regulation of lawful gambling and the issuance of licenses and permits for the conduct of lawful gambling lies with the Minnesota Gambling Control Board; and WHEREAS, the Perham Lions Club, Perham, MN, has made an application to the Gambling Control Board for a premise permit to conduct lawful gambling at Pair A Dice Resort, in Pine Lake Township of Otter Tail County; and WHEREAS, Minnesota Statute 349.213 provides that the Gambling Control Board may not issue a premise permit unless they receive a resolution from the Otter Tail County Board of Commissioners approving the permit; and WHEREAS, the Otter Tail County Board of Commissioners is aware of no reason to oppose the conduct of lawful gambling by the Perham Lions Club, Perham, MN, at Pair A Dice Resort, in Pine Lake Township of Otter Tail County; NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves the conduct of lawful gambling by Perham Lions Club, Perham, MN, at Pair A Dice Resort, in Pine Lake Township of Otter Tail County, provided the applicant meets all the necessary criteria for the licenses and permits as required by the Gambling Control Board. IT IS FURTHER RESOLVED, that notice of this application and approval shall be provided to the Township of Pine Lake by sending them a copy of this resolution. Commissioner Froemming seconded the resolution and, upon being put to vote, was unanimously adopted. Dated:, _ __.._1?+/-=-8+/-=2=0::0==-----D OF COMMISSIONERS Att~t k~ d LarryrohnClerk OTC Board of Commissioners' Minutes August 1, 2000 Page4 Payment Approval Q Assessor, Bob Moe, requested payment for lobbyist services regarding proposed utility legislation. ·· · Motion by Nelson, second by Lee, to approve payment to the Goodhue Co. Auditor, in the amount of $319.20, for Otter Tail County's share for maintaining the Utility Coalition for the period of July 1, 2000 through December 31, 2000. Motion carried. Approval to Pay Bills Motion by Froemming, second by Nelson, to approve payment of bills per Attachment A of these minutes. Motion carried. Solid Waste Discussion Commissioner Lee reported that Becker County is hauling garbage to Fargo paying $25 per ton with a new contract with a hauler charging $1.35 per mile. They are spending approximately $40 per ton. Discussion followed. Chair Partmann suggested that this information be researched further before a decision is made regarding the incinerators located in Otter Tail County. Office Decorations Commissioner Lee, on behalf of the Budget Committee, requested that the Building Committee draft a policy for office decorations. Recess & Reconvene At 11 :34 a.m., Chair Partmann recessed the meeting of the Otter Tail County Board of Commissioners for a short committee meeting and lunch break. The meeting was reconvened at 1:00 p.m. Ditch Issues Ditch Inspector, Tiny Holm, discussed with the Board several ditch issues as follows. Ditch No. 29: Mr. Holm reported that a meeting was held regarding clean out of Ditch No. 29. After the meeting, several calls were received from concerned lakeshore owners on Rush Lake that a clean out of the ditch could cause damage for some lakeshore owners. Lengthy discussion followed. Mr. Holm will research issues further. Ditch No. 70: Mr. Holm requested approval to allow draining directly into Ditch No. 70 rather than directly into Sewell Lake. The land is part of the ditch system. The County Attorney stated that if they are benefited property owners, they can drain into the lake. However, the property owners would prefer to drain directly into the ditch system. The Ditch Inspector and County Attorney will research this issue further. Ditch No. 5: Mr. Holm updated the Board on Ditch No. 5 in Henning. The culvert has been cleaned out. The plan is to put a Clemson Leveler in this culvert to keep it cleaned out. Ditch No. 63: Mr. Holm questioned if the WOTSWCD engineer's study can be used for this ditch or is the County required to have its own engineer's study completed? The County Attorney will research the statute. Ditch No. 41: Mr. Holm reported that the cement culvert south of the railroad tracks and south of a wetland is caving in and there is a need to put in a larger culvert. This would allow water to go out and filter into a slough. Mr. Hauser questioned what was initially designed, as that would 0 0 0 OTC Board of Commissioners' Minutes August I, 2000 Page 5 determine the size of the culvert that can be installed at this time. Mr. Holm will research this issue and report back to the Board. August 8, 2000 Meeting Location Changed The Otter Tail County Human Services Board and Board of Commissioners will meet at the Otter Tail County office in New York Mills next week beginning at the regularly scheduled time of 9:30 a.m. Closed to the Public Adjournment At 1 :40 p.m., Chair Partmann declared the meeting of the Otter Tail County Board of Commissioners closed to the public to discuss pending litigation involving the acquisition of property on Highway 4 as authorized by attorney-client privilege, M.S. 471.705 Subd 1d. Present were all seated commissioners, the County Attorney, County Coordinator, Recording Secretary, and Highway Engineer. At 1 :51 p.m., upon conclusion of the closed session, Chair Partmann declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, August 8, 2000 in New York Mills. Dated: R Jg /2cco r1 RD OF COMMISSIONERS Attest ~ d Larry i<mhn:clerk Board Chair CB/kd Enc. 0 0 8/02/2000 9:56:52 OTTER TAIL COONTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WAR.RANTS FOR PUBLICATION Otter Tail County Warrants August 1, 2000 Page 1, Attachment A IFD66 COUNTY 56 .PAGE 1 WARRANTS APPROVED ON 8/01/2000 FOR PAYMENT 8/01/2000 VENDOR NAME AW RESEARCH LABORATORY INC ACS ADVANTAGE CREDIT BUREAU J. ANDERSON KIM ARMSTRONG ASSOCIATION OF MN COUNTIES MAVIS AUSTIN AUTO GLASS ASSOCIATES AUTO SAFETY SERVICE THE BARLOW GROUP INC BARNA GUZY & STEFFEN LTD BATTLE LAKE AUTO PARTS BATTLE LAKE HARDWARE & RENTAL BATTLE LAKE STANDARD BAYVIEW SHORES RESORT BEST INC. BJ'S EAST BOB'S STANDARD BULK SERVICE BRANDON COMMUNICATIONS CURTIS BURT CALL ONE , INC CARR'S TREE SERVICE INC CATCO CENTRAL STATES WIRE PRODUCTS CHRISTENSEN CONSTRUCTION CHRISTENSON ELECTRIC CITY BAKERY COOPER'S OFFICE SUPPLY INC. THE COPY CORNER CUTTING EDGE LAWN SERVICE DACOTAH PAPER COMPANY THE DAILY JOURNAL DAN' S EXHAUST PROS DELZER CONSTRUCTION INC. DENNY'S ENTERPRISES INC DENZEL'S REGION WASTE INC. DEPARTMENT OF PUBLIC SAFETY DIVERSION AUTO DOCUTECH CONSULTING INC. DOUGLAS CO SHERIFF ENERGY PARTNERS, LLC FALLS AUTOMOTIVE INC. FAMILY VIOLENCE PREVENTION FUN FARGO FREIGHTLINER FARGO GLASS AND PAINT CO FERGUS ELECTRIC FERGUS FALLS MEDICAL GROUP FERGUS FALLS POLICE DEPARTMENT CITY FERGUS FALLS AMOUNT 2,925.00 1,248.51 2.85 586.88 54.87 40.00 27.99 805.10 648.40 3,224.59 104.00 182.21 70.42 457.95 20.00 7,159.51 69.98 49.65 1,562.88 95.00 212.93 199.68 12.90 3,649.76 1,585.00 147.85 4 .so 755.26 6.72 35.00 797.74 3,998.78 18.73 1,130.16 151.02 245.70 510.00 389.08 2,715.75 15.00 61. 00 22.16 312.22 46.02 1,663.41 115.00 4,623.50 1,247.26. 1,617.48 Otter Tail County Warrants August 1, 2000 Page 2, Attachment A ·; 8/02/2000 9:56:52 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION Q IFD66 COUNTY 56 PAGE 2 WARRANTS APPROVED ON 8/01/2000 FOR PAYMENT 8/01/2000 VENDOR NAME FERGUS SURPLUS THOMAS FIGLIUZZI FIRST BANKCARD CENTER CINDY FOX ROGER FROEMMING GALL'S INC. RENEE GILLASPEY GR GRAPHICS INC GRAINGER INC. TIM GRIEP ERVIN HAGEN STEVE HANDEGAARD HEALTH CARE INCINERATORS HEDAHLS AUTO CENTER HEISLER'S COUNTRY OIL HOLIDAY GERALD HOLO HONEYWELL HOPKINS MEDICAL PRODUCTS IBM CORPORATION INTERNATIONAL TRANSLATION SERV INTERSTATE INC. INTERTECHNOLOGIES GROUP J-CRAFT INC. JJ'S GAS AND GROCERIES JOHNSON BEARING COMPANY JUERS' REPAIR INC K-MART THE KIEFER COMPANIES KOEP'S CLITHERALL CORNER KOHLER-STROM'S RESORT LAKE REGION HEALTHCARE LAKES REFRIGERATION LAKEWAY MARKET LARRY OTT INC. TRUCK SERVICE MALCOLM LEE LEWIS TRANSPORTATION SYSTEMS LOCATORS & SUPPLIES INC. MAIN STREET GAS & GOODS MATTHEW BENDER & COMPANY INC. MCCC,NW 3780 MCIT MICRO WAREHOUSE MID-CENTRAL EQUIPMENT INC. MID-STATE SERVICES MIDWEST PRINTING WATER MN ASSOC OF SOIL MN CO ATTORNEYS ASSOCIATION MN CO INSURANCE TRUST AMOUNT 42.49 132.20 99.72 108.75 94.25 98.97 34.54 320.56 411.09 43.89 8.00 80.56 5.00 10.22 3,015.88 373.06 71.24 1,282.50 38.95 824.24 860.80 91. 25 1,002.75 559.13 31.00 93.69 132.85 121.37 404.12 283.99 24.00 648.15 64.50 931. 24 2,020.00 196.63 188.24 13 7. 3 4 35.00 237.48 2,953.60 240.00 14,400.31 .17,856.29 24.95 314.18 90.00 50.00 296.00 0 0 0 ' ·0;02/2000 9:56:52 0 0 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WAR.RANTS FOR PUBLICATION Otter Tail County Warrants August 1, 2000 Page 3, Attachment A IFD66 COUNTY 56 PAGE 3 WARRANTS APPROVED ON 8/01/2000 FOR PAYMENT 8/01/2000 VENDOR NAME MN COALITION FOR BATTERED WOME MN COUNTIES INSURANCE TRUST MN DEPARTMENT OF AGRICULTURE MN DEPT OF COMMERCE MN DEPT OF ECONOMIC SECURITY MN DEPT OF HUMAN SERVICES MODUFORM INC. JEFFREY MOON KURT MORTENSON Di::cIN!S MOSHER NAT'L VETERAN'S LEGAL SERVICES NATURES GARDEN WORLD SYDNEY NELSON NETWORK SERVICES COMPANY NEW YORK MILLS POSTMASTER NORTHERN LATH CO. NORTHERN TECHNOLOGIES INC OFFICE DEPOT OLSON AUTO ELECTRIC THE ORIGINAL HEATING MAN OSTROM'S SPORT WEST OTTER TAIL CO DEPT PUBLIC HEAL OTTER TAIL CO DETENTION FACILI OTTER TAIL CO HUMAN SERVICES OTTER TAIL CO RECORDER OTTER TAIL CO TREASURER OTTER TAIL POWER COMPANY OTTER TAIL TELCOM KATHY OUREN PAMIDA INC. PEBBLE LAKE TAKE FIVE LLC PERHAM CO-OP CREAMERY PERHAM CONOCO PERHAM ENTERPRISE BULLETIN PERHAM MEMORIAL HOSPITAL THE PHOTO CENTER THE PIERCE CO. PINE PLAZA TV & APPLIANCE DICK POLIPNICK PRODUCTIVE ALTERNATIVES INC. RAY'S OIL STATION THE RENTAL STORE ROCHFORD & HUTMACHER PROP LLC ROCKHURST COLLEGE ROTHSAY TRUCK STOP & CAFE INC S & T OFFICE PRODUCTS, INC SAMMY'S ONE STOP SCHMITZ FORD SCHWAAB INC. AMOUNT 245.25 120.00 10.00 120.00 64 a. o o 100.00 2,835.62 51.00 464.31 ·59. 48 53.00 23. 34 112.45 193.92 500.00 346.13 720.00 90.79 105.70 74.00 139.85 2,132.48 1,162.91 10.80 39.00 979.84 720.00 148.94 15.79 28.92 24.0l 542.23 157.08 82.32 5.00 8.77 297.03 22 .35 372.00 291.31 1,426.29 116.07 359.72 148.50 13.49 84.22 25.81 368.83 118.06 Otter Tail County Warrants August 1, 2000 Page 4, Attachment A 8/02/2000 9:56:52 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION WARRANTS APPROVED ON 8/01/2000 FOR PAYMENT VENDOR NAME SHERWIN WILLIAMS SIMPLEX TIME RECORDER CO. SOUTHTOWN C-STORE STADUM PLUMBING L.L.P. STEIN'S INC. STENERSON LUMBER STEVE'S SANITATION STINAR-STURDEVANT-STOLZ STRINGER BUSINESS SYSTEMS INC JOURDAN SULLIVAN CINDY THOMPSON TNT REPAIR INC. TOM'S STANDARD & GROCERY UNDERWOOD OIL INC. UNIFORMS UNLIMITED UNITED BUILDING CENTERS US OFFICE PRODUCTS VALLEY TRUCK VERGAS 66 VICTOR LUNDEEN COMPANY VIKING OFFICE PRODUCTS VOSS LIGHTING WADENA CO SHERIFF WASTE MANAGEMENT OF CENTRAL MN WELDING SUPPLIES & FIRE WES' FUEL STOP WEST CENTRAL MN ASSESSMENT PER WEST GROUP PAYMENT CTR. WILKIN CO ENVIRONMENTAL OFFICE AMOUNT 87.40 2,776.46 267.01 3,964.46 2,166.74 364.93 17,960.62 100.00 98.61 231.59 180.48 28.00 17.00 112.94 21.09 65.ll 840.19 182.65 116.38 621. 92 159.59 254.18 29.00 20,250.00 12.50 85.81 100.00 2,201.77 7,140.00 IFD66 COUNTY 56 PAGE 4 8/01/2000 **** FINAL TOTAL ...... . $174,161.41 **** 0