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MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Otter Tail County Courthouse
Commissioners' Room, Floor 1-8
Tuesday, July 25, 2000
9:30 a.m.
Call to Order
The Otter Tail County Human Services Board convened Tuesday, July 25, 2000, at 9:31 a.m. at
the Otter Tail County Courthouse with Commissioners Roger Froemming, Chair; Dennis Mosher,
Vice-Chair; Syd Nelson and Virginia Portmann present. Commissioner Malcolm Lee was present
at 10:10 a.m. following a meeting with the West Central Initiative.
Approval of Agenda
Motion by Portmann, second by Nelson, to approve the Human Services Board agenda of July 25,
2000, as presented. Motion carried.
Approval of Minutes
Motion by Mosher, second by Portmann, to approve the Human Services Board minutes of July 11,
2000, with the following correction: Under School Health Aid Contracts the last sentence should
read "These agreements are sunset after the 2000 -2001 school year." Motion carried.
FY2000 and FY2001 Grant Agreements
For the record, Court Services Director, Chuck Kitzman, presented a signed copy of the State of
Minnesota Department of Corrections FY2000 and FY2001 grant agreements that verify funding
for the Juvenile Restitution, Caseload/Workload Reduction, and Remote Electronic Alcohol
Monitoring Programs.
Family Services Collaborative
Public Health Director, Diane Thorson, reported on a recent CEO Family Services Collaborative
meeting. The CEO group recommended that Barb Eiden-Molinaro's contract as Coordinator be
continued. Work also continued on the Family Services Workplan which included discussion of a
mandate that expands services for older age children for integrated service. The Children's Mental
Health Advisory Board requested that Children's mental health be included in the Family Services
Collaborative. There is a work group from the Collaborative working on these two items. The
Governance Agreement may need to be amended. Commissioner Portmann reported that the
Family Services Executive Board approved a contract agreement for one year with Coordinator,
Barb Eiden-Molinaro.
Request for Approval -Dental Administrative Assistant
Ms. Thorson requested approval of an Administrative Assistant position to coordinate the operation
of portable dental clinics. She reported that the position description was sent to DMG and the
compensation level is pay grade 12. Discussion followed regarding the vision of the Board relative
to providing dental services in the county. Ms. Thorson noted that a permanent dental clinic is a
long range plan for the University of Minnesota and would depend on legislation introduced for
funding. An alternative option for the county to provide service is to maintain the portable clinics.
The University is committed to six weeks during a year's time and is a better option because of
less investment dollars than a permanent clinic. Discussion continued regarding funding of the
position. Ms. Thorson noted that the Veden Trust grant and fees for service will cover the cost of
OTC Board of Commissioners' Minutes
July 25, 2000
Page 2
the Administrative Assistant position. Most duties with this position will be related to the dental Q
clinics with minimal work in other areas of the Public Health office. The Veden grant is for one year
starting July 1, 2000.
Motion by Partmann, second by Nelson, to approve posting the Administrative Assistant position to
coordinate portable dental clinics in the Public Health Department. This position is based on
continued grants to fund the portable dental clinics and if continued grants are not received, the
position may be discontinued. Motion carried.
Reorganization Planning
Ms. Thorson provided reorganization planning items completed and to be completed as well as
staff suggestions. She reviewed the handouts and reported that goals and strategies for the Public
Health Department will be identified at the end of August with the assistance of a Labor
Management professional. Sometime in September, staff will begin reorganization discussions
with an outside consultant.based on the previously identified goals. Three employees will attend
the annual public health meeting at Craguns to learn the state's vision for public health agencies
for the next year.
Approval of Home Care Agreements
Motion by Partmann, second by Mosher, to authorize the Chair's signature to execute the following
Purchase of Service Agreements for the period of July 1, 2000 through June 30, 2001 for home
care services:
Motion carried.
Lake Region Health Care Corporation
Perham Memorial Home Care
Bills & Claims
Motion by Nelson, second by Mosher, to approve the Human Services bills and claims as
presented. Motion carried.
Collections Update
Investigator, Al Anderson, submitted statistics on welfare fraud and the changes taking place with
the new Minnesota Family Investment Plan. In Minnesota, MFIP caseloads have decreased by
34%. Mr. Anderson expressed a need to continue to maintain the integrity of the program.
Collections Officer, Susan Ulschmid, provided collection statistics and reported total collections
from June 1, 1999 to June 30, 2000 as $264,382.14.
Adjournment
At 10:47 a.m., Chairman Froemming called for a motion to adjourn the meeting. Motion by
Partmann, second by Lee, to adjourn the meeting of the Otter Tail County Human Services Board
until 9:30 a.m. on Tuesday, August 8, 2000. Motion carried.
Dated:·--f;f.l.+-/-"'-~-1--/=ZQ?O,;.,c:;,:;__ ___ _
Attest: tMt/4 /;}
LarryKroifn, ~
OTTER TAIL COUNTY HUMAN SERVICES BOARD
By:__:/4:..:::::· ~'"'---....L::.~~~----
Roger, roemming, Human Services Board Chair
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Call to Order
OTC Board of Commissioners' Minutes
July 25, 2000
Page 3
The Otter Tail County Board of Commissioners convened Tuesday, July 25, 2000, at 10:53 a.m. at
the Otter Tail County Courthouse with Commissioners Virginia Partmann, Chair;
Roger Froemming, Vice-Chair; Syd Nelson, Malcolm Lee, and Dennis Mosher present.
Approval of Agenda
Motion by Nelson, second by Lee, to approve the County Board agenda of July 25, 2000 with the
following additions:
Motion carried.
Mike Hanan -11: 1 O a.m. -Approval of Henning Scale Bill
Solid Waste Committee Meeting
Approval of Minutes
Motion by Froemming, second by Mosher, to approve the County Board minutes of July 18, 2000
as mailed. Motion carried.
Final payment -S.A.P. 56-650-05
Motion by Froemming, second by Lee, to approve final payment to Quam Construction Company,
Inc, in the amount of $57,847.39 per final estimate no. 5, for Utility Improvements and Street
Reconstruction on S.A.P. 56-650-05. Motion carried.
CSAH No. 18 -Crooked Lake Water Elevation Discussion
Dennis Johnson, property owner near Crooked Lake, reported his opinion that raising the road on
CSAH No. 18 will not solve the flooding problem because there is no shoulder. He inquired about
draining Crooked Lake. Highway Engineer, Rick West, gave four possible solutions relative to the
high water problem on CSAH No. 18: 1) do nothing, 2) consider draining into Ditch No. 21 system,
3) Irrigation, and 4) raise the grade of the road. Mr. West stated that picking up the grade is the
best option, and he recommended approval to proceed with the design work and if the water does
not go down, the county would be prepared for construction. Motion by Mosher, second by
Froemming, to proceed with design work for raising the grade of CSAH No. 18 where flooding is a
problem near Crooked Lake, but hold off on construction until such time as it is determined that the
level of the water is not receding. Motion carried.
Highway Contract -S.P. 56-604-09
Motion by Lee, second by Froemming, to authorize the Chair's signature to execute a contract
between the County of Otter Tail and Mark Sand & Gravel Acquisition Co. for construction work on
CSAH No. 4 from the Jct. of TH 59 2.5 miles north of Pelican Rapids to the Jct. of CSAH No. 31.
Motion carried.
Henning Landfill Scale
Solid Waste Director, Mike Hanan, reported that the Capital Improvement Committee approved
purchase of a scale for the Henning Landfill on May 9, 2000. He requested approval for this
purchase with an increase in the original quotation of $216 for a total purchase price of $17,856.29
including tax. Motion by Froemming, second by Mosher, to approve payment to Mid Central
Equipment of Henning, MN, in the amount of $17,856.29 for a scale for the Henning Landfill.
Motion carried.
OTC Board of Commissioners' Minutes
July 25, 2000
Page 4
Transfer of Property 0
Motion by Froemming, second by Lee, to authorize the Chair's signature on a Quit Claim Deed
whereby Otter Tail County conveys to Elizabeth A. Lint, Edwrd D. Schmidt, Joyce M. Ahlers,
Douglas R. Schmidt, Gary A. Schmidt, and Duane G. Schmidt as tenants in common real property
described as follows:
Beginning at a point 800 feet west and 33 feet south of the Northeast corner of the
Southeast Quarter (SE1/4) of Section 28, Township 131 North, Range 36 West, running
thence due West 217.8 feet; thence due South 350 feet; thence due East 100 feet; thence
in a straight line in a northeasterly direction 386.6 feet to the point of beginning, and
containing 1 1/3 acres, more or less.
Motion carried.
Tax Court Stipulations
Motion by Lee, second by Mosher, to authorize the Chair's signature to accept two Stipulations of
Judgment for settling tax court matters between the County of Otter Tail and Roger & LuAnn
Schleske. Motion carried.
Incinerator Agreement -City of Fergus Falls
Motion by Lee, second by Nelson, to authorize the Chair's signature to extend the current
incinerator agreement between the County of Otter Tail and the City of Fergus Falls at $42 per ton
until January 24, 2001. Motion carried.
Reclassification Approval
Motion by Lee, second by Froemming, to approve a reclassification of the position of Investigator,
County Attorney's Department, from a compensation grade 15 to a grade 16. The new name for
this position is Investigator/Collections Unit Supervisor. The reclassification is effective February 1,
2000. Motion carried.
Ditch Viewers' Report -Ditch No. 25
A Ditch Viewers' Report was submitted regarding Ditch No. 25. Edna Township has petitioned for
the replacement of a 20" culvert with two 18" culverts under the township road known as Big
McDonald Lane (Sec. 18). The parcels on the north shore of Big McDonald in Sec. 18 and the
back lots in Sec. 18 of Edna Township would receive more benefit with the reasons stated in the
Ditch Viewers' Report. A Public Hearing date is needed as soon as legally practicable. Motion by
Nelson, second by Lee, to authorize a Public Hearing date to be set by the County Attorney
according to legal requirements for Ditch No. 25. Motion carried.
Survey for Regional Treatment Center Building/Property
County Coordinator, Larry Krohn, submitted the final survey of the Regional Treatment Center
property. The survey provides the description of the property required to initiate a transfer of
ownership from the state to the county. Motion by Lee, second by Partmann, to approve the final
survey of the Regional Treatment Center property as presented and to direct that the survey be
sent to the Secretary of State's office. Motion carried.·
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Adjournment Q
At 12:15 p.m., Chair Partmann declared the meeting of the Otter Tail County Board of
Commissioners adjourned until Tuesday, August 1, 2000.
0 Dated: 11}, '3,. ~ 11 2a:t:>
Attest jf;f!;f-. (L._
Larry Kr~Cler
CB/kd
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OTC Board of Commissioners' Minutes
July 25, 2000
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OARD OF COMMISSIONERS