Loading...
HomeMy WebLinkAboutBoard of Commissioners - Minutes - 06/27/20000 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Otter Tail County Courthouse Commissioners' Room, Floor 1-B Tuesday, June 27, 2000 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, June 27, 2000, at 9:30 a.m. at the Otter Tail County Courthouse with Commissioners Roger Froemming, Vice-Chair; Syd Nelson, Malcolm Lee, and Dennis Mosher present. Chair Virginia Portmann was absent. Approval of Agenda Motion by Lee, second by Mosher, to approve the Human Services Board agenda of June 27, 2000, as presented. Motion carried. Approval of Minutes Motion by Nelson, second by Lee, to approve the Human Services Board minutes of June 13, 2000, as mailed. Motion carried. Juvenile Group Facilitator Position Court Services Director Chuck Kitzman, reported that he has contacted local agencies regarding the Juvenile Group Facilitator position. Several agencies have expressed interest and are developing Q proposals. Mr. Kitzman will return to the board with the proposals. 0 Dental Health Grant Public Health Director, Diane Thorson, reported that the county has received a grant, in the amount of $63,269, for the dental health program. Motion by Lee, second by Nelson, to authorize the appropriate county officials' signatures to execute the grant agreement between the Minnesota Department of Health and County of Otter Tail for the county's dental health program. Motion carried. Ms. Thorson received a letter from the Veden Trust stating that the trust will issue a payment, after the first of next year, to match the grant received by the Public Health Department from the MDH. The total available funding for the dental project would be $113,000 plus fees collected from the dental clinics. MOH Newsletter Ms. Thorson provided copies of a newsletter from MDH. She reviewed the newsletter which addressed several health topics as follows: 1) Otter Tail County Public Health will receive approximately $44,000 for home visiting project, 2) The direction the state health department is going relative to health issues. Ms. Thorson presented a letter she received from the Commissioner of Health that outlines public health areas that could be used for future reorganization of the department. 3) Youth endowment activities, 4) Staffing needs to implement home visiting and youth endowment activities, 5) SCHSAC workplan for 2000, 6) Health care reform, 7) Essential public health functions, 8) Youth Risk Behavior Endowment Review Group, and 9) Year 2000 MN Community Health conference is scheduled for 9/13/00 -9/15/00. Home Care Program Ms. Thorson reported that supplies, furniture, etc. used at the Assisted Living building for the home care program have been offered to other county departments. Any items not needed by other county departments, will be offered to Care 2000 (new HHC provider). OTC Board of Commissioners' Minutes June 27, 2000 Page 2 Voluntary Layoff -Public Health Department Ms. Thorson reported that a nurse not currently on the layoff list wishes to implement a voluntary layoff. This would allow the least senior nurse from the bargaining unit not to be laid off. County Attorney, David Hauser, noted that this would run counter to our agreement; however, the union has stated that they are in favor of a voluntary layoff in this circumstance and it poses no problems in staffing in this particular situation. If this voluntary layoff proposal were accepted, it would change the layoff return list. The issue of 25% cash pay out of accumulated sick leave, previously offered by the County Board for employees effected by the termination of the home care program, was discussed in terms of involuntary layoff vs. voluntary layoff. Motion by Lee, second by Nelson, to approve a voluntary layoff, proposed by the union, that a more senior employee would be voluntarily laid off and eligible for recall for a 2 year period and the least senior employee would not be laid off. Additionally, because this is a voluntary layoff, the employee would not be eligible for 25% cash pay out of accumulated sick leave. This motion is contingent upon receiving correspondence from the union that this is agreeable, a special circumstance, and does not set a past practice or precedent. Motion carried. Day Treatment and Habilitation Services Steve Skague, Director of Productive Alternatives, and Tom Jenson and Carol Brause from the County Adult MH Unit, presented an update of a new Day Treatment and Habilitation program. Mr. Skague presented drawings of the new building being built at the North Tower Road location. He also presented the budgetary plan to the board. 0 Agreement for Day Treatment Program for Children Motion by Nelson, second by Mosher, to authorize the appropriate county officials' signatures to execute a Q contract between Otter Tail County Social Service Department and Fergus Falls Area Special Education Cooperative District #935 for the period of August 15, 2000 to August 14, 2001 for day treatment program for children with behavior problems with Lakeland Mental Health Center providing the services. Under this contract, the county provides the FF Area Special Education Cooperative $117,784. Motion carried. Bills & Claims Motion by Nelson, second by Mosher, to approve the Human Services bills and claims as presented. Motion carried. Adjournment At 10:45 a.m., Vice-Chair Froemming adjourned the meeting of the Otter Tail County Human Services Board until 9:30 a.m. on Tuesday, July 11, 2000. Dated: 1-I (-?-,(Sl,0-z:) Attest: k.* " Larry Kroh , Clerk OTTER TAIL COUNTY HUMAN SERVICES BOARD ' ortmann, Human Services Board Chair roemming, Human Services Board Vice-Chair Call to Order The Otter Tail County Board of Commissioners convened Tuesday, June 27, 2000, at 10:55 a.m. at the OMtte 1 r I TaLil CoudntDy CourtMhouhse with tCoCmhm_isvsioners PRortger Froemmbing,t Vice-Chair; Syd Nelson, Q a co m ee, an enms os er presen . air IrgIma o mann was a sen . 0 0 0 Approval of Agenda OTC Board of Commissioners' Minutes June 27, 2000 Page 3 Motion by Lee, second by Nelson, to approve the County Board agenda of June 27, 2000, as presented. Motion carried. Approval of Minutes Motion by Nelson second by Mosher, to approve the County Board minutes of June 20, 2000, as mailed. Motion carried. Contract Approval -Paddock Township Bridge Replacements Motion by Nelson, second by Lee, to authorize the appropriate county officials' signatures to execute a contract between the County of Otter Tail and Landwehr Construction, Inc. for the construction of 2 bridge replacements in Paddock Township, Job No. S.A.P. 56-599-47 & Etc. as recommended by the Highway Engineer. Motion carried. Planning Commission Recommendations Conditional Use Permit-Steven & Lynnette Zimmerman: Motion by Lee, second by Nelson, to deny a Conditional Use Permit to build 2 roads on Anderson Lake as recommended by the Planning Commission (Sec. 32, Twp. 135, R. 42, Maplewood Township Lake No. 56- 716). Motion carried. Conditional Use Permit -Duane & Mary Loll: Motion by Lee, second by Nelson, to table this Conditional Use Permit request and refer it back to the Planning Commission per the applicant's request on Pickeral Lake (Part of Lot 7 & 8, Section 12 of Maine Township, Lake No. 56-475 RD). Julian Wold, Real Estate Agent, represented the applicant and agreed to waive the 60-day rule. Motion carried. Conditional Use Permit -Richard D. Dorow: Motion by Nelson, second by Mosher, to deny a Conditional Use Permit to fill in .28 acres of low land to match existing property on either side on Rush Lake (Sec. 23, Twp. 135, R. 39, Rush Lake Township, Lake No. 56-141) as recommended by the Planning Commission. Motion carried. Conditional Use Permit -William & Marlys Klimp: Commissioner Mosher viewed this property and offered a motion, seconded by Lee, to approve a clarification of Conditional Use Permit #5419 regarding the parking of vehicles onsite on Eagle Lake (Sec. 15, Twp. 131, R. 40, Eagle Lake Township, Lake No. 56-253) with conditions as recommended by the Planning Commission. Motion carried. Conditional Use Permit -Eldon Linscheid/Rodney Schmidt/Bert Lovelace: Motion by Froemming, second by Nelson, to approve a Conditional Use Permit to approve request #1 for the road provided an erosion control plan is approved by the Land & Resource Management office. Request #2 is denied for the fill for the building as recommended by the Planning Commission. The property is on Little Heilberger (Unnamed) Lake (Sec. 15, Twp. 134, R. 42, Friberg Township, Lake No. 56-696). Motion carried. Conditional Use Permit -Otter Tail Beach Club, Inc: Motion by Froemming, second by Nelson, to approve a Conditional Use Permit to replace 2 manufactured homes on Otter Tail Lake (Sec. 12, Twp. 134, R. 40, Amor Township, Lake No. 56-242) as presented. Motion carried. Conditional Use Permit-Otter Tail Township: Motion by Froemming, second by Mosher, to approve a Conditional Use Permit to repair and maintain an existing road on Round Lake (Sec. 27, 28, 33, & 34, Twp. 134, R. 39, Otter Tail Township, Lake No. 56-206) with conditions as recommended by the Planning Commission. Motion carried. OTC Board of Commissioners' Minutes June 27, 2000 Page 4 Conditional Use Permit -Rodney Anderson/Genevieve Austin: Motion by Lee, second by Mosher, to approve a Conditional Use Permit to do site work to prepare the lot for tree planting and moving on West Red River Lake (Sec. 29, Twp. 134, R. 42, Friberg Township, Lake No. 56-711) with conditions as recommended by the Planning Commission. Motion carried. Conditional Use Permit-Ted Bellmore/Last Resort: Motion by Lee, second by Mosher, to approve a Conditional Use Permit to re-open the bar (including the 1995 Conditional Use Permit #5425 for the beer garden) at the Last Resort on Long Lake (Sec. 11, Twp 134, R. 43, Elizabeth Township, Lake No. 56-784) with conditions as recommended by the Planning Commission. Motion carried. Conditional Use Permit -Robert W. Johnson: Motion by Lee, second by Nelson, to approve a Conditional Use Permit to construct a driveway near Rush and Lizzie Lakes (Sec. 4 & 5, Twp. 136, R. 42, Lida Township, Lake No. 56-760A) with conditions as recommended by the Planning Commission. Motion carried. Conditional Use Permit -Amor Township: Motion by Froemming, second by Lee, to approve a Conditional Use Permit to remove and replace an existing 12" corrugated metal pipe near Otter Tail Lake (Sec. 22, Twp. 134N, R. 40W, Amor Township, Lake No. 56-242) as presented. Motion carried. Conditional Use Permit -Chris Mickman: 0 Motion by Mosher, second by Lee, to approve a Conditional Use Permit for a cluster development consisting of two dwellings and possibly a 3rd dwelling long-term on Long Lake (Sec. 2, Twp. 131, R. 41, St. Olaf Township, Lake No. 56-390) with conditions as recommended by the Planning Commission Q as well as the following clarifications: 1) The Applicant must follow the Shoreland Management Ordinance regarding parking, and 2) Condition 4 of the Planning Commission minutes dated June 21, 2000, should read "Any construction under this Conditional Use Permit must be completed within 5 years." Motion carried. Waiver of Exhibition and Shows Ordinance Marvin Heisler, owner of Heisler's Country Store, requested a waiver of the County's Exhibition and Shows Ordinance for a Mud Run Event scheduled for July 2, 2000. Mr. Heisler stated he was unaware that he would need a permit under the ordinance until Deputy, Mike Boen, recently advised him. Discussion followed regarding the provisions of the ordinance relative to security, adequate parking, adequate restroom facilities, etc. Motion by Lee, second by Nelson, to waive the Otter Tail County Exhibition and Shows Ordinance for a Mud Run Event scheduled on July 2, 2000, by Marvin Heisler, conditioned upon a minimum of 4 uniformed security guards, proof of appropriate insurance for the event, and that all other conditions of the ordinance are met for the event. Motion carried. Liquor License Applications Motion by Nelson, second by Lee, to approve the following applications for licenses: Craig Nelson Blue Water Restaurant and Sports Bar RR 4 Box 100A Pelican Rapids, MN Liquor Sunday Liquor Off-Sale 3.2 Malt Liquor Subject to the approval of the Pelican Town Board of Supervisors. 0 0 0 0 June A Finkelson Clear Lake Resort Dalton, MN Subject to the approval of the County Attorney's office. OTC Board of Commissioners' Minutes June 27, 2000 Page 5 On/Off-Sale 3.2 Malt Liquor Joseph Koep Off-Sale 3.2 Malt Liquor Koep's RR 1 Box 158 Clitherall, MN Subject to the approval of the County Attorney's office and to the approval of the County Sheriff's office. Robert A. Purdon Lakeway Golf RR 1 Box 129 Dalton, MN Subject to the approval of the County Attorney's office. Kalk-Young Inc. Oakwood Supper Club RR 1 Box 303 Henning, MN On/Off-Sale 3.2 Malt Liquor Liquor Sunday Liquor Subject to the approval of the County Attorney's office, to the County Sheriff's office and to the required signature on the application. Jennifer Rochell Pantry-N-Pub/Beer Garden RR 3 Box 308 Fergus Falls, MN Off-Sale 3.2 Malt Liquor Liquor Sunday Liquor Subject to the approval of the Town Board, the County Attorney's office, the Sheriff's office and to the submission of the required insurance certificate. Thomas M. Lorine Peak Supper Club RR 1 Box 176 (Highway #38) Clitherall, MN 56524 Stephen Kunz Rocky's Resort RR 1 Box 118 Dent, MN Subject to the approval of the County Attorney. Cyril A. Flem Rolling Hills Golf Course RR 2 Box 274 Pelican Rapids, MN T + T Enterprises of Perham, Inc. Silver Moon Lounge & Steakhouse RR 3 Box 154 Perham, MN Wine On/Off-Sale 3.2 Malt Liquor On/Off-Sale 3.2 Malt Liquor On/Off-Sale 3.2 Malt Liquor Liquor Sunday Liquor Off-Sale 3.2 Malt Liquor OTC Board of Commissioners' Minutes June 27, 2000 Page 6 Spanky's Stone Hearth T.J. 's On The Lake, Inc. PO Box425 Frazee, MN Eleanor Solien Water Front Groceries RR 3 Box 225 Pelican Rapids, MN Subject to the approval of the County Attorney's office. Liquor Sunday Liquor Off-Sale 3.2 Malt Liquor Maxine Woody On/Off-Sale 3.2 Malt Liquor Woody's Blue Horizon Highway 78 South Perham, MN Subject to the approval of the County Attorney's office, the County Sheriff's office and to the submission of the license fee. The following are subject to all appropriate requirements that must be met prior to the issuance of the license: Balmoral Resort Battle View Landing Ethel Beach Resort Lenny's Dance Barn Motion carried. On/Off-Sale 3.2 Malt Liquor Wine and On/Off-Sale 3.2 Malt Liquor Wine and On-Sale 3.2 Malt Liquor On/Off-Sale 3.2 Malt Liquor Exemption for Lawful Gambling License The Pelican Rapids Ladyslippers DU has submitted an application for an exempt permit for an event scheduled for Monday, August 14, 2000, at the Blue Water Restaurant and Sports Bar, Inc. No action to prohibit the event was taken. The Holy Cross Church has submitted an application for exemption from lawful gambling license for an event scheduled for Sunday, September 10, 2000, at the Holy Cross Church Parish Hall. No action to prohibit the event was taken. Payment Approval Motion by Mosher, second by Lee, to approve payment to the Wilkin County Treasurer, in the amount of $11,028.25, for services to Joint Otter Tail/Wilkin County Ditch Number 2. Motion carried. Recess & Reconvene At 12:09 p.m., Vice-Chair Froemming declared the meeting of the Otter Tail County Board of Commissioners recessed for lunch break. The Vice-Chair reconvened the meeting at 1 :00 p.m. Discussion -Recycling Computer Printer Cartridges Solid Waste Director, Mike Hanan, reported that, based on the solid waste reduction and recycling plan, the 0 0 Solid Waste Department has identified an option to recycle in a specific situation. Public Education and Information Officer, Marie Tysdal, reported that AAA Environmental recycles laser cartridges, fax machine & Q copier toners with no obligation to use or purchase refurbished cartridges. AAA Environmental pays all shipping costs. Ms. Tysdal requested County Board support to recycle printer, fax, and copier cartridges and to re-evaluate the usage of refurbished printer cartridges on a monitored basis. MIS Director, Tim Brand, reported that the MIS Department replaces approximately 45 laser printer cartridges and 60-70 0 0 0 OTC Board of Commissioners' Minutes June 27, 2000 Page 7 ink jet cartridges. Mr. Brand noted that refurbished cartridges have not worked well in the past on the SSI laser printers; however, the county has only 12 of that type of printer. Mr. Brand was not opposed to recycling the cartridges; however, expressed concern to be responsible for the program and requested a designated area to collect the used cartridges. Ms. Tysdal suggested that a plan could be developed whereby the cartridge would be mailed in the original box when used and there would be no need to stack them up anywhere. Discussion continued Motion by Lee, second by Mosher, to approve and support a policy to recycle used printer, copier and fax machine cartridges. Motion carried. Letter Of Intent -Perham Resource Recovery Facility City of Perham Administrator, Bob Louiseau, returned to the County Board as requested at the County Board's June 20, 2000, board meeting regarding approval of a Letter of Intent to proceed with the retrofit and restart of the Perham Resource Recovery Facility. The Wadena County Board has signed the Letter of Intent. Commissioner Lee stated that all 5 commissioners should be present when voting for the project as this is a long-term commitment. Commissioner Nelson expressed concern that further delay would continue to push the project back. Commissioner Mosher noted that this is a letter of intent and specific issues could still be addressed by final contract language. Mr. Hauser questioned several areas of the Letter of Intent as follows: 1) the need for a 20 year agreement, 2) maintenance funding in the proposal, 3) risk/liability that should be taken by the City of Perham, and 4) the amount of operating expense going to the City of Perham. Lengthy discussion continued. Mr. Louiseau stressed that it is critical to obtain agreement approval and refine the contracts. Motion by Mosher, second by Nelson, to authorize the appropriate county officials' signature to execute the Letter of Intent -Perham Resource Recovery Facility dated June 19, 2000, as presented at the June 20, 2000, County Board meeting and to move forward with the Perham Resource Recovery Facility project. Vice-Chair Froemming called for a roll call vote: District 2 Lee Nay District 4 Froemming Yea District 1 Nelson Yea District 3 Mosher Yea Motion earned. Labor Agreement -Human Services Professional Unit Motion by Nelson, second by Mosher, to ratify the labor agreement between the County of Otter Tail and the Minnesota Teamsters Public and Law Enforcement Employees' Union, Local No. 320, Human Services Professional Unit for the period of January 1, 2000 through December 31, 2001. Motion carried. Adjournment At 1 :59 p.m., Vice-Chair Froemming declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, July 11, 2000. Dated: 7 -( 1-10-0 0 AHefil 1,lJ~ ttt Larry Kr n,lerk CB/kd IL COUNTY BO OF COMMISSIONERS ortmann, County Board Chair roemming, County Board Vice-Chair