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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 06/13/20000 0 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Otter Tail County Courthouse Commissioners' Room, Floor 1-8 Tuesday, June 13, 2000 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, June 13, 2000, at 9:34 a.m. at the Otter Tail County Courthouse with Commissioners Virginia Portmann, Chair; Roger Froemming, Vice-Chair; Syd Nelson, Malcolm Lee, and Dennis Mosher present. Approval of Agenda Motion by Mosher, second by Nelson, to approve the Human Services Board agenda of June 13, 2000, as presented. Motion carried. Approval of Minutes Motion by Mosher, second by Froemming, to approve the Human Services Board minutes of May 23, 2000, as mailed. Motion carried. Legislative Update Court Services Director, Chuck Kitzman, briefed the board on the final Red Wing Facility legislation and its effect on Juvenile Placement Funds. Legislation was also passed that will allow opportunity to more freely exchange information with schools. The 50% probation officer reimbursement proposal failed. Last year, Otter Tail County lost approximately $12,500 as a result of this state funding shortage. Juvenile Group Counselor Facilitator for Chemically Dependent Mr. Kitzman briefed the board regarding a proposal to develop a Juvenile Group Counselor Facilitator position for juveniles that are chemically dependent. The proposal is for approximately 10 hours per week to facilitate CD counseling groups. Lengthy discussion took place regarding the options to either contract with an agency to provide the service or hire an employee contingent upon funding. REAM Grant Mr. Kitzman stated that an application was sent to apply for the remote electronic monitoring grant. Otter Tail County received approximately $14,500 and will be implementing the electronic monitoring program for persons charged with DWI. 1999 Probation Survey Mr. Kitzman provided copies of the 1999 State Probation Survey and reviewed statistics. Clerk II -Court Services Department Motion by Lee, second by Mosher, to authorize the Court Services Director to offer the Clerk/Typist II position at a compensation grade 7, step 2, following the hiring guidelines previously established. Motion carried. 0 Lay Off Date for Management Position Motion by Lee, second by Partmann, to establish the lay off date for the Public Health Management position effective July 31, 2000. Motion carried. OTC Board of Commissioners' Minutes June 13, 2000 Page 2 Youth Risk Training Funding 0 Public Health Director, Diane Thorson, discussed the home visiting funding for low income levels and how the program may fit into the Family Services Collaborative home visiting program. Developmental Disability Case Management Presentation Human Services Director, John Dinsmore, introduced the DD Case Management staff. The staff provided a slide presentation regarding the history of management of developmentally disabled individuals including the change from institutionalized care to community care. Overall, the staff believes community care is better because the care is more individualized. A new program for physically and medically fragile seniors is currently being developed. Chair Portmann thanked them for their educational presentation. Approval of New Dual Licensing Policy Social Services Supervisor, Jodi Wentland, presented a proposed Otter Tail County Dual Licensing Policy. The County had a policy approved in 1996 that indicated no dually licensed homes. Since that time, a home was licensed as a day care provider and the county did not allow the same home a foster care license. This provider appealed to the state and the state approved the dual licensure. The proposed policy allows some flexibility with a need to look at requests on a case- by-case basis. The criteria in licensing homes are to ensure safety and licensed homes are monitored by Social Workers. Motion by Lee, second by Nelson, to approve the Otter Tail County Dual Licensing Policy as Q.- presented and dated June 13, 2000. Motion carried. . Family Services Collaborative The agenda for today's Collaborative Governance Board is complete. Work plans and priorities for the coming year and how to prioritize new projects have been discussed. Lengthy discussion followed. Diane Thorson reported that the collaborative is working on the home visiting work plan to draft a model of how the program would operate and then hold forums in different areas of the county for citizen input. The first quarter funding of $159,000 has been received for preventative issues. Bills & Claims Motion by Nelson, second by Mosher, to approve the Human Services bills and claims contingent upon clarification of one vendor billing. Motion carried. Adjournment At 10:50 a.m., Chair Partmann adjourned the meeting of the Otter Tail County Human Services Board until 9:30 a.m. on Tuesday, June 27, 2000. Dated: B\1-w>) d-]1 dJ:CO Attest La"y~. ctid OTTER TAIL COUNTY HUMAN SERVICES BOARD By::-::-E:fl.~~-,,"Lc:.~~~~==----:-:::-:---,,----Virgini ortman , Human Servi Board Chair Roger Froemming, Human Services Board Vice-Chair Q OTC Board of Commissioners' Minutes June 13, 2000 Page 3 0 Call to Order The Otter Tail County Board of Commissioners convened Tuesday, June 13, 2000, at 11 :00 a.m. at the Otter Tail County Courthouse with Commissioners Virginia Partmann, Chair; Roger Froemming, Vice-Chair; Syd Nelson, Malcolm Lee, and Dennis Mosher present. 0 Approval of Agenda Motion by Froemming, second by Lee, to approve the County Board agenda of June 13, 2000, with the following additions: Steve Andrews -11 :35 a.m. Performance Evaluation Summary Motion carried. Approval of Minutes Motion by Nelson second by Mosher, to approve the County Board minutes of June 6, 2000, as mailed. Motion carried. Perham Resource Recovery Facility -Discussion Solid Waste Director, Mike Hanan, updated the board on the Resource Recovery Facility project in Perham. At the last Solid Waste Joint Powers meeting, the discussion revolved around the project changing because a steam commitment had not been secured and other alternatives were being explored. The other Joint Powers counties were told that Otter Tail County was not going to proceed unless they were willing to accept their county's share of the risk based on percentage of garbage generated from each county. The funds borrowed to implement the incinerator facility project(s) would contractually be each county's obligation, based on waste commitment, with a projected obligation term of 20 years. All of the Joint Powers counties were in favor of the concept except Wilkin County, who did not commit either way. Jim Barlow of The Barlow Group, presented a slide presentation to explain the Resource Recovery Facility projects in Perham and Fergus Falls. Lengthy discussion took place regarding tipping fees, landfill shortages, PCA air emission regulations, and electricity sales. Otter Tail County debt responsibility if both projects (Perham & Fergus Falls) are under county control and retrofitted for new PCA emission standards was estimated at $3,706,400. Otter Tail County debt responsibility if only the Fergus Falls facility proceeds is estimated at $3,807,900 with Otter Tail County providing 90% of the waste stream. Mr. Barlow and Mr. Hanan recommended moving forward on a joint project basis. Commissioners expressed concern with long term debt of projects the county doesn't currently own. Commissioners may wish to take care of just Otter Tail County waste, not waste from the region. The possibility of contracting with an outside agency to proceed with the retrofitting of the incinerator facilities rather than Otter Tail County owning and operating was briefly discussed and may need further research. Local Water Plan Chair of the Water Plan Committee, Brad Mergens, requested a commitment and acceptance from the County Board of the Local Water Plan Committee's Year 2001 recommendations presented May 23, 2000. Mr. Mergens reviewed the recommendations. Chair Partmann referred Mr. Mergens to the Budget Committee. The Budget Committee will begin budget meetings mid- July. Payment Approval Motion by Froemming, second by Nelson, to approve payment in the amount of $20.80 to First Bankcard Center for a gasoline purchase. Motion carried. OTC Board of Commissioners' Minutes June 13, 2000 Page4 License Approvals Motion by Nelson, second by Froemming, to approve the following applications for license: Eimers' Texas Bar-B-Q Elmer Neumann RR 3 Box 369A Battle Lake, MN Huckelberrys Bar and Grille LLP Daniel Darco and Marlene Brown RR 1 Box436A Dent, MN Klimp's Kountry Korner Marlys A. Klimp RR 1 Box 162 Battle Lake, MN On-Sale 3.2 Malt Liquor On-Sale Liquor Sunday Liquor Off-Sale 3.2 Malt Liquor Oakwood Golf Course On/Off-Sale 3.2 Malt Liquor Bonnie R. Kern Ottertail, MN ' 0 Subject to the approval of the County Sheriffs office and to the approval of the County Attorney's office. 0 1 The Pier Pier Hospitality Corp Hwy78 Ottertail, MN On-Sale Liquor Sunday Liquor Subject to the approval of the County Sheriffs office and to the approval of the County Attorney's office. Riverfront Walt Schmidt RR2 Underwood, MN Subject to the approval of the town board. On-Sale Liquor Sunday Liquor Off-Sale 3.2 Malt Liquor Vacationland Resort On-Sale 3.2 Malt Liquor Lynn Johnson RR 2 Box422 Battle Lake, MN Subject to the approval of the County Sheriffs office and to the approval of the County Attorney's office. Zorbaz of Little Pine Lake, Inc. Todd Colition, CFO RR 1 Box 532 Perham, MN Motion carried. On-Sale Liquor Sunday Liquor 0 OTC Board of Commissioners' Minutes June 13, 2000 Page 5 1 U Exemption from Lawful Gambling Permits 0 The Fergus Falls Chapter of Ducks Unlimited has submitted an application for exemption from lawful gambling license for an event schedule for August 30, 2000, at Elks Point in Dane Prairie Township. No action was taken to prohibit the activity. Request for Forgiveness of Penalty Treasurer, Steve Andrews, presented a request for forgiveness of penalty and interest from Deborah K. Ebner, Mike J. Ebner Trustee, for Parcel No. 46-000-99-0293-000 in the amount of $129.68. Motion by Froemming, second by Lee, to deny the forgiveness of penalty and interest as requested because of a late postmark date and per state law. Motion carried. Recess & Reconvene At 12:15 p.m, Chair Partmann recessed the meeting of the Otter Tail County Board of Commissioners for lunch break. Chair Partmann reconvened the meeting at 1: 15 p.m. Red Lantern Resort -Discussion Darryl and Terry Enerson, owners of Red Lantern Resort, explained that there has been a history of 10 campsites operated by previous owners at this resort; however, the sites were never officially licensed. Land & Resource Director, Bill Kalar, reported that, based on today's shoreland ordinance, the resort would be allowed 8 total units (one less than the number of units they currently have). Mr. & Mrs. Enerson requested that the campsites be "grandfathered in" because of the history and also noted that they are being assessed for 8 campsites, shower, septic, etc. Mr. & Mrs. Enerson feel that the Shoreland Management Ordinance should be changed to allow more units and since the County Board is talking about ordinance revisions at this time, Mr. Kalar directed them to the board to express their opinion. The number of allowable units has not been a topic for change in the ordinance; however, the board could consider that. Further discussion took place regarding the history of the resort and how the resort was sized by the sewer district. Mr. Kalar staled that if Mr. & Mrs. Enerson could show sufficient evidence that the campsite was previously there and the number of campsites, the county could consider "grandfathering in" the existing campsite units. Approval of Contract -Storage Building Motion by Lee, second by Nelson, to authorize the Chair's signature to execute a contract between the County of Otter Tail and Foltz Building, Inc. for construction of a 60 ft. x 120 ft. storage building at Highway Garage No. 1. Motion carried. Bid Review & Recommendation for Award -SAP 56-599-47 & Etc. After previously advertising for bids, Highway Engineer, Rick West, opened the following bids at 1:00 p.m. on June 7, 2000: Landwehr Construction, Inc. St. Cloud, MN Riley Bros. Construction, Inc. Morris, MN Comstock Construction, Inc. Wahpeton, ND $182,772.95 $196,327.35 $213,659.95 OTC Board of Commissioners' Minutes June 13, 2000 Page 6 Midwest Contracting, LLC Marshall, MN $232,989.30 Motion by Nelson, second by Lee, to award the construction of Project SAP 56-599-47 and Etc., Paddock Township Bridge Replacement, to Landwehr Construction, Inc. of St. Cloud, MN, as the low bidder at the bid price of $182,772.95. Motion carried. CSAH No. 18 -Crooked Lake Water Elevation Discussion Mr. West briefed the board on several options to solve the water issue on Highway 18 as a result of high water in Crooked Lake. The option of collaborating with a nearby landowner to lower the water elevation by way of irrigation was discussed. Mr. West reported that Crooked Lake could be lowered approximately 6" per year and currently, Crooked Lake is 2' above the OHWL. Further research and discussion will take place and Mr. West will return to the board. Performance Evaluation Summary Motion by Mosher, second by Froemming, to approve the positive performance evaluation summary of Veterans Service Officer, Jourdan Sullivan, as presented and to place the summary in his personnel file. Motion carried. 0 Roof Repair -505 South Court Building Building Maintenance Supervisor, Terry Hoff, clarified the need to re-roof the 505 South Court building and noted that ice problems in the valleys also exist. The lowest quote received was from Q .. Charlson Construction with an approximate estimate of $16,000 to $17,000. Motion by Lee, second by Froemming, to proceed with the roof repair at 505 South Court with Charlson Construction as described, contingent upon designation of the fund to be used to pay for the repair. Motion carried. Adjournment At 2:06 p.m., Chair Portmann declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, June 20, 2000. Dated : __ ....,Q,;1,-1-1 '""""',,_......,.,'-'-'r:J"'="'o.,......J..,'7x:2 ... · """'---U .., ' Attest La,,y~. c(/L CB/kd OTTER TAIL COUNTY BOARD OF COMMISSIONERS By:~~~~---6~~~~~r----Virg· Portmann, County Board Chair Ro r Froemming, County Board Vice-Chair