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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 06/06/20000 0 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Otter Tail County Courthouse Commissioners' Room, Floor 1-B Tuesday, June 6, 2000 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, June 6, 2000 at 9:35 a.m. at the Otter Tail County Courthouse with Commissioners Virginia Partmann, Chair; Roger Froemming, Vice-Chair; Syd Nelson, Malcolm Lee, and Dennis Mosher present. Approval of Agenda Motion by Lee, second by Froemming, to approve the County Board agenda of June 6, 2000, amended as follows: 10:25 a.m. -Ditch Inspector, Tiny Holm -Ditch No. 25 10:30 a.m. -Treasurer, Steve Andrews -Request for Forgiveness of Penalty Building Committee Meeting at 1 :00 p.m. Motion carried. Approval of Minutes Motion by Nelson, second by Mosher, to approve the County Board minutes of May 23, 2000, as mailed. Motion carried. Discussion -Abatement Policy Property owner, Jennifer Smestad, explained that she had purchased seasonal property. She received her tax statement late and inquired. She was told that it was late because the property was being reclassified from seasonal to farm/homestead. Because the difference between the seasonal classification and homestead classification did not amount to over $50, no abatement was possible. Ms. Smestad expressed concern with this policy and questioned whether $50 is the appropriate number. County Attorney, David Hauser, requested that she officially request an abatement with the Treasurer's office. Planning Commission Recommendations Conditional Use Permit -James Briks: Corenia Kollasch Walz, attorney representing Mr. Briks, reported that she recently received information that Mr. Briks was taken to the emergency room and because his situation is unknown, she requested a continuance in consideration of this CUP on Otter Tail Lake. She noted that Mr. Briks would appreciate an opportunity to address the issue with the County Board and to show pictures of the proposal. Chair Partmann agreed with a continuance and informed Ms. Walz to reschedule when possible. License Approvals Motion by Lee, second by Froemming, to approve the following applications for licenses: Mary J. Wallace Hamburger Hollow RR 3 Box 251D New York Mills, MN On/Off-Sale 3.2 Malt Liquor OTC Board of Commissioners' Minutes June 6, 2000 Page 2 Subject to the approval of the County Attorney's office and to the approval of the County Sheriff's Q office. Craig Ronning Hidden Acres RR 1 Box 401 Vergas, MN 56587 Marlene Brown Huckleberry's Bar & Grille, LLP RR 2 Box 436A Dent, MN Paul Pfeifle Loghaven Resort RR 3 Box 82 Pelican Rapids, MN 56572 David J. Rotta Perham Bowling and Recreation Fort Thunder Rd. Perham, MN J. Patrick Schultz G. Michael Schultz Ten Mile Lake Resort and Steakhouse, Inc RR 1 Box 212 Dalton, MN Subject to the approval of the County Attorney's office. Donald Olson Trackside Lounge Highway 1 O and 75 Wadena, MN On/Off-Sale 3.2 Malt Liquor Tobacco Tobacco On-Sale Liquor On/Off-Sale 3.2 Malt Liquor Wine On-Sale Liquor Subject to the approval of the County Attorney's office, the County Sheriff's office and to the submission of the required insurance certificate. Gail Suho On/Off-Sale 3.2 Malt Liquor Ye Olde Schoolhouse RR 1 Box 146A Erhard, MN Subject to the approval of the County Attorney's office and to the approval of the County Sheriff's office. Motion carried. Reappointments Motion by Mosher, second by Nelson, to approve the reappointment of Donn Siems to a 4-year term, effective July 1, 2000, on the Otter Tail Water Management District Board. Motion carried. Motion by Froemming, second by Nelson, to approve the reappointment of Janice Palan, HRA Board Member, to a 5-year term, effective August 1, 2000, on the Otter Tail County HRA Board. Motion carried. 0 w 0 0 0 OTC Board of Commissioners' Minutes June 6, 2000 Page 3 Exemption from Lawful Gambling Permits The St. Lawrence Church, Perham, MN, has submitted an application to the Gambling Control Board for an exempt lawful gambling permit, for an event scheduled on Sunday, August 6, 2000 at the St. Lawrence Church. No action was taken. The St. James Church, Maine, MN, has submitted an application to the Gambling Control Board for an exempt lawful gambling permit, for an event scheduled on Sunday, September 10, 2000 at the St. James Church. No action was taken. Economic Development Tax Abatement Policy Mr. Stein provided copies of the Otter Tail County Policy on Economic Development Tax Abatements (adopted 9/8/98) and corresponding Minnesota Statutes for review. Request for Forgiveness of Interest Mr. Stein reported that Gary and Michelle Kurtz have requested an abatement of accumulated interest in the amount of $54.09. Discussion followed. Motion by Nelson, second by Lee, to deny the request of forgiveness of interest for Gary and Michelle Kurtz as there was no error on the part of the county. Motion carried. Payment Approval Motion by Lee, second by Nelson, to approve payment, in the amount of $390.00, to Widseth, Smith, Nolting, and Associates Inc. for the following environmental clean-up services provided: Motion carried. Initial Site Assessment -Rothsay Initial Site Assessment -Newton Twp. Initial Site Assessment -New York Mills $78.00 $156.00 $156.00 Discussion -Abatement Policy After going to the Treasurer's office as requested, Jennifer Smestad, reported that there is not an official abatement request form and that her request for abatement was denied because the request was less than $50. Treasurer, Steve Andrews stated that on 02/27/91, the County Board approved a policy for the three tax offices to administer the abatement policies and if the taxpayer doesn't receive satisfaction, their next step is to appeal to the County Board. Mr. Hauser stated that if the property was incorrectly classified, we should refund the difference. Commissioner Mosher noted that it appears the law has changed relative to abatement in these situations; therefore, there should be a change in the county's policy. Motion by Lee, second by Mosher, to correct this error, refund the money due, look at the current policy and revise if needed. Motion carried. Bid Award -S.A.P. 56-615-16 & Etc. After previously advertising for bids, Highway Engineer, Rick West, opened the following bids at 1:00 p.m. on Wednesday, May 17, 2000 for S.A.P. 56-615-16 & Etc: Central Specialties, Inc. Alexandria, MN Mark Sand & Gravel Acquisition Co. Fergus Falls, MN $1,334,952.49 $1,338,511.05 OTC Board of Commissioners' Minutes June 6, 2000 Page 4 Motion by Mosher, second by Lee, to award S.A.P. 56-615-16 & Etc. to Central Specialties as the 0 low bidder at a bid price of $1,334,952.49. Motion carried. Contract Approval -CSAH No. 24 Motion by Lee, second by Froemming, to authorize the Highway Engineer to enter into an agreement between the Otter Tail County Highway Department and Braun-lntertec for soil investigations work on the CSAH No. 24 reconstruction project west of Erhard. Motion carried. Approval to Pay Bills Motion by Lee, second by Froemming, to approve payment of bills per Attachment A of these minutes, which includes the following lodging payment: Normandy Inn Patrol Sergeants, Michael Brown & Marlys Adams Motion carried. Requests for Forgiveness of Penalty and Interest On behalf of Hedahls Auto Parts, Treasurer, Steve Andrews, requested forgiveness of penalty and interest for taxes due May 15, 2000. The payment was incorrectly sent to a PO Box and consequently was not received on time. Motion by Portmann, second by Lee, to deny the request for forgiveness of penalty and interest because the late payment was not the result of a county error. Motion carried. Chair Portmann acknowledged correspondence from Timothy Nietzke requesting forgiveness of penalty and interest, in the amount of $18.58. Motion by Lee, second by Mosher, to deny Q forgiveness of penalty and interest in the amount of $18.58 as requested by Timothy Nietzke because the error occurred with the US Postal Service, not Otter Tail County. Ditch No. 25 Ditch Inspector, Tiny Holm, reported that he has received the engineer's study for Ditch System No. 25 and, the next step is to appoint the Ditch Viewers. A viewer's report will be completed and then a public hearing date would be established. Motion by Lee, second by Froemming, to appoint the following experienced Ditch Viewers for the Ditch No. 25 project in Edna Township: Howard Goese, Rod Brause, and Richard Bergquist. Motion carried. Mr. Holm provided a handout showing per diems for Ditch Viewers in other counties. The previous compensation for Ditch Viewers in Otter Tail County was $50 per day established in 1995. Ditch Viewers must attend three meetings per year in addition to the work required for individual ditch systems. Chair Portmann referred Mr. Holm to the Personnel Committee and requested that he return to the board in two weeks. Public Health Department Recommendations Public Health Director, Diane Thorson, presented two recommendations relative to restructuring of the department. 1) Dental Program: The county has received state funding for purchasing dental equipment and then can collect the Veden Funding of $50,000. Ms. Thorson presented the need to hire a full time Portable Clinic Coordinator to work with inventory of equipment, scheduling clinics, appointments, billings, advertising, etc for the dental program. Motion by Lee, second by Mosher, to authorize the Public Health Director to hire a full-time Portable Dental Clinic Coordinator for a period of one year with guaranteed funding and after one year, the position is sunset based on grant dollar availability. Motion carried. 0 OTC Board of Commissioners' Minutes June 6, 2000 Page 5 Q 2) Management Proposal: Ms. Thorson reported that she met with the Advisory Committee to discuss the management positions within the Public Health Department. Because of being unsure of what revenues are going to be, the Advisory Committee recommended reducing a management position and during this restructuring situation, bring in outside consultation for assistance in the restructuring of the programs and department. Motion by Lee, second by Mosher, to authorize the Public Health Director to request that an outside consultant assists the department during this restructuring and the motion further authorizes a management position lay off. Motion carried. 0 Telephone System County Coordinator, Larry Krohn, provided an expanded listing of phone numbers to be placed in the upcoming phonebooks, which will set-up the county listings to accommodate eventual direct-in- dial phone numbers. In order to proceed to an upgraded phone system, Mr. Krohn requested that the lines and billings be streamlined to one company to prepare for a consultant to look at the total system. He recommended that the county switch trunk lines for both local and long distance service to Otter Tail Telcom with approximate savings of $200 per month from current charges. Motion by Lee, second by Nelson, to approve changing the local and long distance phone service to Otter Tail Telcom as recommended by the County Coordinator. Closed to the Public At 11 :00 a.m., Chair Partmann declared the meeting of the Otter Tail County Board of Commissioners closed to the public for the purpose of evaluating the performance of Veterans Service Officer, Jourdan Sullivan, pursuant to M.S. §471.705 Subd. 1 d (d). All seated commissioners were present except Chair Partmann. A summary of performance conclusions will be provided at the next regular board meeting. Adjournment Upon conclusion of the closed session, at 11 :40 a.m., Vice-Chair Froemming declared the meeting of the Otter Tail County Board of Commissioners adjourned until Tuesday, June 13, 2000. Dated:_....:~:;1-11,v,>1,o·•"-'-' _JILS3'4J-"2o=oo=----ARD OF COMMISSIONERS Atlest &~ c:./2 La{ryt<ron,'Clerk CB/kd Enc. 0 0 6/06/2000 15:27:50 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION Otter Tail County Warrants Junes, 2000 Page 1, Attachment A IFD66 COUNTY 56 PAGE 1 WARRANTS APPROVED ON 6/06/2000 FOR PAYMENT 6/06/2000 VENDOR NAME A-1 LOCK AND KEY MARLYS ADAMS AG-CHEM SALES CO. INC. AMERICAN INSTITUTIONAL SUPPLY, CRAIG ANDERSON BRIAN ARMSTRONG BATTLE LAKE HARDWARE & RENTAL BATTLE LAKE MOTOR PATROL ASS'N BATTLE LAKE STANDARD BCA-TRAINING & DEVELOPMENT KEN BECKER LAURETTA BECKLUND TRUST WALTER BERGE MARY BERGER BEST INC. BOB'S STANDARD BULK SERVICE BRANDON COMMUNICATIONS BRETZ HARDWARE MICHAEL BROWN ROBERT BUNKOWSKE LP BURGER KING JOHN BUSHMAN CALIFORNIA CONTRACTORS SUPPLY CASS CO SHERIFF'S DEPT CITY BAKERY CITY DIRECTORY INC. CO-OP SERVICES INC COLLEGE WAY AUTO INC. CONTINENTAL RESEARCH CORP. COOPER'S OFFICE SUPPLY INC. CORPORATE TECHNOLOGIES COUNTRY STORE DACOTAH PAPER COMPANY THE DAILY JOURNAL DAN'S EXHAUST PROS DCA INC. DENNY'S ENTERPRISES INC DENT FIRE DEPARTMENT DENZEL'S REGION WASTE INC. ALFRED DEWEY ESTATE DIVERSION AUTO DMG-MAXIMUS INC ECONO SALES AND SERVICE .ELECTION SYSTEMS & SOFTWARE IN FALLS AUTOMOTIVE INC. FARNAM'S GENUINE PARTS INC. FERGUS AUTO SUPPLY FERGUS CHAMPION AUTO FERGUS ELECTRIC AMOUNT 9.53 70.04 79.79 273.14 1,198.48 103.80 20.52 56.00 6.58 120.00 285.36 3,562.92 599.44 5.00 7,702.13 56.98 598.09 30.56 59.23 6,260.00 68.61 100.00 73.75 13.50 23.98 70.00 162.26 15.00 197.76 1,242.61 28. 00 8. 47 290.88 1,167.24 37.46 681.45 67.28 250.00 245.70 5,184.82 89.57 130.00 294.18 253.66 7,417.55 12.88 132.35 87.73 148.12 Otter Tail County Warrants June 6, 2000 Page 2, Attachment A . 6/06/2000 15:27:50 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS POR PUBLICATION WARRANTS APPROVED ON 6/06/2000 FOR PAYMENT VENDOR NAME FERGUS FALLS POLICE DEPARTMENT CITY FERGUS FALLS FERGUS SURPLUS THOMAS FIGLIUZZI FIRST BANKCARD CENTER FIRST LUTHERAN CHURCH G. FREDERICK FRANCES GLEASON GLOBAL COMPUTER SUPPLIES GOVERNMENT FINANCE OFFICERS GRAINGER INC. GREG BARRY EXCAVATING TIM GRIEP STEVE HANDEGAARD BRUCE HAUGRUD HEALTH CARE INCINERATORS HEDAHLS AUTO CENTER MILDRED HELMRICHS HESS MOTOR SERVICE HIGH PLAINS TECHNOLOGY HILLTOP LUMBER HOLIDAY 29 ALEXANDRIA HOLIDAY 93 HONEYWELL IBM CORPORATION THE INDEPENDENT INFORMATION SYSTEMS CORP. INTERNATIONAL TRANSLATION SERV INTERPOLL LABORATORIES INC. INTERSTATE INC. INTERTECHNOLOGIES GROUP K & K PLUMBING & HEATING K.I.D. LEASING KANDIYOHI COUNTY SHERIFF'S DEP KELLY SERVICES INC. THE KIEFER COMPANIES KOEP'S CLITHERALL CORNER MYRON KRAUSE KREATIONS LAB SAFETY SUPPLY INC. LAKE REGION HEALTHCARE LAKELAND MENTAL HEALTH CENTER LAKELAND POWER EQUIPMENT LAKES X-TERMINATION PEST CONTR LARRY OTT INC. TRUCK SERVICE MALCOLM LEE LEXIS LAW PUBLISHING LOCATORS & SUPPLIES INC. M-R SIGN CO. AMOUNT 2,681.75 2,106.05 572.57 32.16 539.57 2,620.00 181.00 1,141.42 58.74 50.00 65.56 140.00 48.45 102.34 100.00 52.00 15.23 1,004.36 51.50 37. 82 12.55 15.40 16.15 363.75 39.01 36.25 374.55 200.95 3,240.00 372.75 42.75 155.00 425.58 30.00 41.94 1,195.46 192.66 5,079.34 24. 88 168.45 150.65 6,634.00 34.96 676.28 2,375.00 239.20 135.86 1,291.31 165.93 0 IFD66 COUNTY 56 PAGE 2 6/06/2000 0 0 0 0 0 6/06/2000 15:27:50 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION Otter Tail County Warrants June 6, 2000 Page 3, Attachment A IFD66 COUNTY 56 PAGE 3 WARRANTS APPROVED ON 6/06/2000 FOR PAYMENT 6/06/2000 VENDOR NAME MAIN STREET EXPRESS MCCC,NW 3780 l".ATTHEW MCGUIRE MEYER GARBAGE SERVICE MICRO WAREHOUSE THE MIDWEEK MILLER & HOLMES INC. MINNESOTA LAW REVIEW MINNESOTA STATE BAR ASSOCIATIO MN DEPT OF REVENUE MN POLLUTION CONTROL AGENCY ROBERT MOE MOORE MEDICAL CORP. DENNIS MOSHER MIKE MUZIK NATURES GARDEN WORLD NELSON INTERNATIONAL SYDNEY NELSON NORMANDY INN NORTH UNION TEXACO NORTHERN STATES SUPPLY INC. NORTHERN WASTE SYSTEMS NORTHWEST DIVERS OLSON AUTO ELECTRIC OTTER TAIL CO DEPARTMENT OF OTTER TAIL CO SHERIFF DEPT. OTTER TAIL CO TREASURER OTTER TAIL TELCOM OTTERTAIL GLASS INC OTTERTAIL MINN DAKOTA COACHES PAMIDA INC. PERHAM CO-OP CREAMERY PERHAM CONOCO PERHAM ENTERPRISE BULLETIN PERHAM LINEN PHILLIPE LAW OFFICE THE PHOTO CENTER PINE PLAZA TV & APPLIANCE PITNEY BOWES POPE CO SANITATION INC. PREFERRED BODY SHOP PRODUCTIVE ALTERNATIVES INC. R & I SANDBLASTING RDO FINANCIAL SERVICES CO RELIABLE REVIEW ENTERPRISES INC. ROYALE COMTRONICS TOM RUNDLE SCHMITZ FORD AMOUNT 312.02 1,522.00 6.40 28.08 5,911.28 197.53 731.03 36.00 502.50 380.00 240.00 151.65 78.66 98.15 245.00 230.81 101.07 126.75 862.40 175.61 150.88 27,200.00 193.90 142.98 2,044.62 763.35 624.60 2,489.43 73.10 112.50 48.44 407.07 208.00 152.38 304.50 180.00 11.70 7.44 1,825.27 257.40 108.21 221. 26 575.00 2,800.54 35.11 70.57 29.77 1,392.01 539.52 Otter Tail County Warrants June 6, 2000 Page 4, Attachment A 6/06/2000 15:27:50 OTTER TAIL COUNTY AUDITOR PANELSON RECEIPTS AND DISBURSEMENTS SYSTEM WARRANTS FOR PUBLICATION WARRANTS APPROVED ON 6/06/2000 FOR PAYMENT VENDOR NAME SCHWAAB INC. JERRY SHULTZ SIGELMAN STEEL & SALVAGE SIGNWORKS SIGNS & BANNERS SIMPLEX TIME RECORDER CO. SOUTH MILL SERVICE SOUTHTOWN C-STORE ST. CLOUD STATE UNIVERSITY STATE OF MN STEARNS COUNTY SHERIFF STEIN'S INC. STENERSON LUMBER STEVE'S CYCLE, . STOP-N-GO STORES INC. SWANSTON EQUIPMENT CORP. TIRE DEPOT TNT REPAIR INC. TOOL CRIB OF THE NORTH GARY TORGERSON TOUTGES SANITATION TRI-STATE TIRE UNIVERSITY OF MINNESOTA US OFFICE PRODUCTS VALLEY SOFT WATER VALLEY TRUCK VERGAS ACE HARDWARE VICTOR LUNDEEN COMPANY VIKING OFFICE PRODUCTS VOSS LIGHTING WADENA ASPHALT COMPANY WAL-MART WASTE MANAGEMENT OF CENTRAL MN WASTE MANAGEMENT(WAHPETON) WELANDER JEWELERY WEST GROUP PAYMENT CTR. RICHARD WEST WIDSETH SMITH NOLTING & ASSOC. ZEE SERVICE COMPANY 210 LUBE EXPRESS AMOUNT 65.80 74. 99 20.24 192.09 1,947.46 518.22 93.50 684.00 30.00 31.40 1,685.36 334.15 463.35 717.69 3,928.15 1,039.30 78.00 181.99 100.00 46.80 117.89 · 180.00 1,014.86 18.52 50.34 65.90 1,002.32 53. 92 117.76 34,243.05 191.62 14,450.00 152,337.51 40.00 1,896.40 41.56 1,500.00 . 118.94 23. 92 0 IFD66 COUNTY 56 PAGE 4 6/06/2000 0 ****· FINAL TOTAL._ ••••• $349,527.02 ****