HomeMy WebLinkAboutBoard of Commissioners - Minutes - 03/28/2000MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Otter Tail County Courthouse
Commissioners' Room, Floor 1-8,,
Tuesday, March 28, 2000
9:30 a.m.
Call to Order
The Otter Tail County Human Services Board convened Tuesday, March 28, 2000, at 9:32 a.m. at the
Otter Tail County Courthouse with Commissioners Virginia Partmann, Chair;
Roger Froemming, Vice-Chair; Syd Nelson, Malcolm Lee, and Dennis Mosher present.
Approval of Agenda
Motion by Froemming, second by Nelson, and unanimously carried to approve the Human Services
Board agenda of March 28, 2000, as presented.
Approval of Minutes
Motion by Froemming, second by Mosher, and unanimously carried to approve the Human Services
Board minutes of March 14, 2000, as mailed.
Legislative Update
Court Services Director, Chuck Kitzman, alerted the Human Services Board to pending legislation (HF
0 3029 & SF 2694) that includes language that would reduce the per diem cost of placing a Juvenile
Offender at the MCF-Red Wing by 50% (from $188.00 to $94.00). This reduced per diem would be
funded by having the state reduce the current eight million dollars in Juvenile Placement Funds paid
out to counties to three million dollars. The five million-dollar reduction in Juvenile Placement Funds
would be used to offset the lost revenue to the state caused by the reduced per diem costs at the Red
Wing facility. Otter Tail County would lose $150,759.38 in Juvenile Placement Funds. The Human
Services Board suggested that Mr. Kitzman alert our legislators to this pending legislation through E-
mail.
Health Alert Contract
Motion by Nelson, second by Lee, and unanimously carried to authorize the Chair's signature to
execute the Health Alert Contract between the State of Minnesota and Otter Tail County Community
Health Board. The state will provide $4,200, from the federal Bioterrorism Grant, to Otter Tail County
to assist the county in becoming a participant in the Health Alert Network.
Home Care Services Discussion
Public Health Director, Diane Thorson, requested direction from the County Board regarding a
timeline to hold a special meeting related to a decision regarding the Home Care Program. The
County Attorney noted that additional question/answer documents have been completed regarding
employee benefits. Chair Partmann noted that other counties are struggling with the issue of the high
cost of home care and several different solutions have been utilized. Those solutions include allowing
the private sector to provide home care services instead of the Public Health Department and/or
("'?ubsidizing the private sector because of the low reimbursement rates. The Assisted Living Program
~/equest for Proposal (RFP) is due April 51h. The county will then know if all programs could be
serviced by the private sector. Commissioner Mosher requested the following information:
Otter Tail County Board of Commissioners
March 28, 2000
Page 2
• Financial breakdown of the last three years including receipts and expenses in the home care = Q program.
• List of staff and years until normal retirement.
• How long each private provider has been in business and how many clients are they serving.
• What wages and benefits are the private providers paying and offering their employees?
• Is there an area of overall Public Health that can be trimmed to channel more funds into home
health care?
• Could existing staff handle more clients if referred?
• Is this an issue that could be brought before the voters of the county?
The County Attorney noted that the issue could be brought before the voters of the county by way of
referendum. Lengthy discussion continued regarding many opinions both for and against turning the
program over to the private sector, the need to ensure that services are provided to everyone
currently served, potential reverse referendum issues, and the need for commissioners to make a
decision. The original plan was to provide home care and assisted living services to keep seniors in
their home longer; however, nursing home care is funded by the federal government so local
government doesn't benefit financially from those savings. Ms. Thorson provided cost and
reimbursement information in response to the Chair's questions. Ms. Thorson noted that homemaker
services, personal care attendant services, and the assisted living program were experiencing losses.
The County Attorney will request information from home care providers by written correspondence.
An informational meeting will be held on April 18th in the afternoon with employees to share further
research on the home health care program.
Dental Clinic Grant Applications Q
Ms. Thorson reported that two grant applications to assist in funding a proposed dental clinic are due
April ih and June 1st. Commissioners directed Ms. Thorson to proceed with the applications.
Social Service's Staff Training and Orientation Handbook
Human Services Director, John Dinsmore, presented a draft copy of the Social Service's Staff
Training and Orientation .Handbook. An internal committee will update the handbook on an annual
basis. Motion by Nelson, second by Lee, and unanimously carried to approve the Staff Training and
Orientation Handbook as presented by the Human Services Director.
Consumer Satisfaction Survey Summary
Mr. Dinsmore presented results of a client satisfaction summary. Overall ratings plus narrative
comments were included in the summary. Social Services will do another client satisfaction survey in
May.
Family Services Collaborative Discussion
A Family Services Collaborative planning session is scheduled for April 28th with different levels of
consumers participating. Discussion took place regarding truancy issues as a potential collaborative
item. The tobacco grant will be sent to the state. Currently, there are 13 youth registered to be part of
the tobacco reduction-planning meeting.
Approval to Pay Bills
Motion by Lee, second by Froemming, and unanimously carried to approve the Human Services bills r"i_
and claims as presented. '-.I
Otter Tail County Board of Commissioners
March 28, 2000
Page 3
Adjournment ()11.t 10:47 a.m., Chair Partmann declared the meeting of the Otter Tail County Human Services Board
adjourned until 9:30 a.m. on Tuesday, April 11, 2000.
Dated:. ___ t--,_/ ---'l!....li_---=· 0-V'-'='----
Attest: <~ ~ ortmann, Human Services Board Chair . '
Larry Kron, erk
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, March 28, 2000 at
10:58 a.m. at the Otter Tail County Courthouse with Commissioners Virginia Partmann, Chair; Roger
Froemming, Vice-Chair; Syd Nelson, Malcolm Lee, and Dennis Mosher present.
Approval of Agenda
Motion by Nelson, second by Lee, and unanimously carried to approve the County Board agenda of
March 28, 2000, with the following additions:
Transportation & HHW Contracts
Water Patrol Grant Agreement
Request for Transfer of Funds
0 Approval of Minutes
Motion by Froemming, second by Mosher, and unanimously carried to approve the County Board
minutes of March 21, 2000, as presented.
Approval to Purchase Snowplow Equipment
Motion by Nelson, second by Froemming, and unanimously carried to approve purchase of snowplow
removal equipment, from the state bid, in the amount of $65,000 per unit for a total of four units as
recommended by the Highway Engineer.
Approval of Final Payment -S.A.P. 56-613-01
Motion by Nelson, second by Lee, and unanimously carried to approve final payment, in the amount
of $38,085.83 per estimate no. 8, payable to Minnerath Construction Inc. for bridge replacement,
grading, bituminous surface & aggregate shoulders (S.AP. 56-613-01, CSAH No. 13).
Agency Agreement No. 80135, Project No. S.P. 56-604-09
Otter Tail County Resolution No. 2000 -16
Upon a motion by Lee, seconded by Nelson, and unanimously carried, the Otter Tail County Board of
Commissioners adopts the following resolution:
BE IT RESOLVED, that Virginia Partmann, County Board Chair and Larry Krohn, County Board Clerk,
are authorized and directed for and on behalf of Otter Tail County to execute and enter into an
, -i=lgreement with the Commissioner of Transportation prescribing the terms and conditions of said
"'1.,,Federal Aid participation as set forth and contained in "Minnesota Department of Transportation
Agency Agreement No. 80135", a copy of which said agreement was before the County Board and
which is made a part hereof by reference.
Otter Tail County Board of Commissioners
March 28, 2000
Page 4
Adopted at Fergus Falls, MN, this 28th day of March, 2000.
Dated : ___ /j--1--' -_. Y-1---------0-=----D-=-----:;~IL_C~UNTY OAR-~ OF COMMISSIONERS
Virgin· Partmann, County Board Chair
Attest: ~41; t:L
Larry krohn~Clerl<
County State Aid Highway No. 4 Right Of Way Acquisition
Project No. S.P. 56-604-09
Parcel No. 2 and Parcel No. 24
Otter Tail County Resolution No. 2000 -17
Upon a motion by Lee, seconded by Froemming, and unanimously carried, the Otter Tail County
Board of Commissioners adopts the following resolution:
WHEREAS, Otter Tail County proposes to reconstruct and improve County State Aid Highway No. 4,
located from TH 59, East 4.15 miles to CSAH No.31, located in Sections 11, 12, 13, and 14 of Tl36N-
R43W, and Sections 7,8,9,16,17, and 18 ofTl36N-R32W; and
0
WHEREAS, the reason for the construction of this segment of County State Aid f:lighway No. 4 is due 0
to the existing highway's poor condition, the unsafe intersection at TH 59 and the need for the
replacement of a culvert between Lake Lizzie and Lake Lida, and
WHEREAS, this improvement is necessary to provide for the safety of the traveling public, and
WHEREAS, Otter Tail County has a right to acquire the right of way after an award of damages has
been filed with the County Auditor in accordance with Minnesota Statute, Section 163.12; and
WHEREAS, all necessary additional highway right of way has been acquired for the reconstruction
except a tract owned by Leander K. Lee and Mallissa A. Lee of St. Louis, MO and a tract owned by
Judith A. Corona of Albuequerque, NM, John R. Armstrong of Brooklyn Park, MN and Mary J.
Armstrong of Hugo, MN.
Tract owned by Leander K. Lee and Mallissa A. Lee
A Strip of land over and across the following described tract:
Part of Government Lot 7 and a part of the Southeast 1 /4 of the Southeast 1 /4 of Section 11,
Township 136, Range 43, Otter Tail County, Minnesota, described as follows:
Commencing at the quarter-section corner on the South line of said Section 11, thence South Q
89°55'45" East along the section line for 1,832.45 feet; thence North 49.0 feet to the point of
beginning on the North right-of-way line of County Highway No.4 as now located; thence North
Otter Tail County Board of Commissioners
March 28, 2000
Page 5
342.84 feet; thence West 550.0 feet; thence South 342.84 feet to a point on the North right-of-
way line of County Highway No.4; thence East 550.0 feet to the point of beginning.
(Containing 4.33 acres, more or less).
Together with a non-exclusive easement for driveway purposes beginning at the Westerly boundary of
said tract and continuing in a Westerly or Northwesterly direction to U.S. Highway No.59; said
easement being located across the existing driveway; and together with an easement for purposes of
maintaining a sign in the location where the sign is currently erected on the property previously
retained by Roger A. Marty and Christa S. Marty, lying between the above described tract and U.S.
Highway No. 59.
Except:
That part of the Southeast 1/4 of the Southeast 1/4 of Section 11, Township 136, Range 43,
Otter Tail County, Minnesota, described as follows: Commencing at. the South quarter section
corner of said Section 11, thence South 89°55'45" East (assumed bearing) along the South line
of said Section 11, a distance of 1832.45 feet; thence on a bearing of North a distance of 49.00
feet to the Northerly right-of-way line of County Road Number 4, said point being the point of
beginning; thence on a bearing of West a distance of 125.00 feet; thence on a bearing of North
a distance of 342.84 feet; thence on a bearing of East a distance of 125.00 feet, thence on
bearing of South a distance of 342.84 feet to the point of beginning. Containing 0.99 acres.
Subject to any easements of record or restrictions of record.
QDue to the reconstruction and realignment of County State Aid Highway No'. 4 under Project No. S.P.
56-604-09, said strip being all that part of the above described tract, to be retained for CSAH No.4
right-of-way recorded as Parcel No. 2 on Page 1 of 6 of CSAH No. 4 R/W -Plat No. 8.
Containing 0.59 acres, more or less (0.49 acres of existing R/W easement and 0.1 O acres of
additional R/W being acquired as Warranty Deed).
Also a Temporary Construction Easement which will cease on or before December 31, 2002, on the
above described tract and recorded as Parcel No. 2 on Page 1 of 6 of CSAH No. 4 R/W Plat No. 8.
Containing 0.31 acres, more or less.
AND
Tract owned by Judith A. Corona of Albuquerque, NM, John R. Armstrong of
Brooklyn Park, MN and Mary J. Armstrong of Hugo, MN
The West 240 feet of Government Lot 1·of Section 9, Township 136 North of Range 42 West of
the Fifth Principal Meridian, which lies North of the centerline of the main traveled highway
(County or State Aid Road No. Four (4) as said highway is located at the date hereof, reserving
forever all rights of flowage caused by any dam now or hereafter built or maintained upon
Section Nine (9) of Township 136 North, of Range 42 West, or upon Section Twelve (12) of
Township 136 North, of Range 43 West, or at any point in or on the Pelican River downstream
from Lake Lizzie, upon which Lake Lizzie the lands hereby conveyed border.
Otter Tail County Board of Commissioners
March 28, 2000
Page 6
Due to the reconstruction and realignment of County State Aid Highway No. 4 under Project No. S.P. n.
56-604-09, said strip being all that part of the above described tract, to be retained for CSAH No. 4 .....,
right-of-way recorded as Parcel No. 24 on Page 5 of 6 of CSAH No. 4 RM/ Plat No. 8.
Containing 0.48 acres, more or less (0.38 acres of existing R/VV easement and 0.10 acres of
additional R/VV being acquired as Warranty Deed).
Also a Temporary Construction Easement which will cease on or before December 31, 2002, on the
above described tract and recorded as Parcel No. 24 on Page 5 of 6 of CSAH No. 4 R/VV Plat No. 8.
Containing 0.11 acres, more or less.
NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners hereby
authorizes the acquisition of the requested right-of-way as described above pursuant to Minnesota
Statute, Section 163.12, and to take title and possession of that land after an award of damages has
been filed with the County Auditor in accordance with Minnesota Statute, Section 163.12.
Adopted at Fergus Falls, MN, this 28th day of March, 2000.
Dated: __ --1J./_-_L/._· -'-'0-0=-=---BOARD OF COMMISSIONERS
Attest ~ a
Larry Kmhn~erk
Approval of License Applications
Motion by Lee, second by Froemming, and unanimously carried to approve the following applications
for licenses:
Detroit Lakes Reg. Chamber of Commerce
700 Washington Ave
Detroit Lakes, MN 56501
Douglas and Mary Trana
Doug and Mary's
RR 2 Box 137
Henning, MN
Ronald Bina
Galaxy Resort
RR 1 Box 175
Dent, MN
Craig G. Ronning
Hidden Acres Resort
RR 1 Box 401
Vergas, MN
Temporary On-Sale Liquor
(Fair Hills Resort -May 1, 2000)
Consumption and Display Permit
Sunday Liquor
Consumption and Display Permit
0
0
Agnes Benhardus
Norway Beach Resort
.RR 1 Box 55
Battle Lake, MN
Otter Tail County Board of Commissioners
March 28, 2000
Page 7
Tobacco License
Payment Approval
Motion by Lee, second by Mosher, and unanimously carried to approve payment as follows for
services provided under the provision of Minnesota Statute 343.23 whereby the Humane Society is
reimbursing funds for hours worked under Case No. 99008612 (horse neglect):
Humane Society of Otter Tail County $180.00
E-911 Address Changes
Motion by Lee, second by Mosher, and unanimously carried to approve a guideline that allows
applicants who have not physically moved, but whose address has been changed by the post office,
to apply for a duplicate driver's license or identification card at a state renewal location with no fee.
Approval for Reimbursement for Payment of Bullet Proof Body Vests
Chief Deputy, Mark Morris, reported that every five years, the department replaces bullet proof vests
that cost approximately $600-$800 each. The federal government will pay for half of the total cost of
the vests and the state also picks up some cost, which significantly reduces the cost to the county.
Mr. Morris requested authorization to pay the vendor for the vests at this time and receive
reimbursement from the federal and state government after applications have been completed.
1 ,Motion by Lee, second by Froemming, and unanimously carried to authorize payment of $19,389.00
i...,,for 24 bullet proof vests, payable to Glencoe Uniforms & Law Enforcement, from the Capital
Improvement Fund to be reimbursed by Federal and State Government as requested by the Chief
Deputy.
Water Patrol Grant Agreement
Motion by Lee, second by Mosher, and unanimously carried to authorize the Chair's signature to
execute the Water Patrol Grant Agreement between the State of Minnesota and the County of Otter
Tail for the period of May 26, 2000 to September 4, 2000. The agreement provides $5,000 (federal
grant dollars) from the state to the county for enforcement of watercraft rules.
Long Range Planning
Chair Partmann stated that, since it has been 8 to 9 years since the last long-range plan was
completed for Otter Tail County, it seems appropriate that additional long range planning be
accomplished. The Chair requested that each commissioner appoint a citizen from their district in 2
weeks to serve on a committee for planning purposes.
Transfer of Funds
Motion by Lee, second by Nelson, and unanimously carried to approve the transfer of $500,000 from
the Road and Bridge Fund to the Capital Improvement Fund for the following designated purposes:
County Highway Overlay Program $150,000.00
Diesel Fuel Tanks (2) 20,000.00
Liquid Chloride Tanks (2) 15,000.00
() Cold Storage Building -F.F. Garage Site 15,000.00
Garage Building (Garage Consolidation Plan) 300,000.00
Otter Tail County Board of Commissioners
March 28, 2000
Page 8
Household Hazardous Waste Mobile Collection Contract
Motion by Mosher, second by Lee, and unanimously carried to authorize the Chair's signature to Q
execute an agreement between the County of Otter Tail and the City of Underwood for a household
hazardous waste mobile collection subject to the approval of the County Attorney.
Solid Waste Transfer Services Agreement
Motion by Lee, second by Nelson, and unanimously carried to authorize the Chair's signature to
execute a Solid Waste Transfer Services Agreement between the County of Otter Tail and Ballard's
Sanitation for transportation of solid waste as previously awarded.
Performance Evaluation Summaries
Motion by Lee, second by Froemming, and unanimously carried to authorize the Chair's signature to
accept the positive performance evaluation summaries of Bill Kalar, Land & Resource Director, and
Mike Hanan, Solid Waste Director, as presented. The summaries will be placed in the appropriate
personnel file.
Recess and Reconvene
At 11 :45 a.m., Chair Partmann declared the.meeting of the Otter Tail County Board of Commissioners
recessed. The meeting was reconvened at 1:11 p.m.
Ratification of Support Specialist Unit Labor Agreement
Motion by Froemming, second by Mosher, and unanimously carried to ratify the Labor Agreement
between Minnesota Teamsters Public and Law enforcement Employees Union, Local No. 320, Social
Services Support Specialist Unit and the County of Otter Tail for the period of January 1, 2000 Q
through December 31, 2001.
Adjournment
At 1 :12 p.m., Chair Partmann declared the meeting of the Otter Tail County Board of Commissioners
adjourned until 9:30 a.m. on Tuesday, April 4, 2000.
Dated: ___ '/_,___-...,.L/_-~6-0~---IL COUNTY B9A D OF COMMISSIONERS
Attest k,c1. ~
Larry Krohn:erk
CB/kd
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