HomeMy WebLinkAboutBoard of Commissioners - Minutes - 03/14/20000
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MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Otter Tail County Courthouse
Commissioners' Room, Floor 1-8
Tuesday, March 14, 2000
9:30 a.m.
Call to Order
The Otter Tail County Human Services Board convened Tuesday, March 14, 2000, at 9:30 a.m. at
the Otter Tail County Courthouse with Commissioners Roger Froemming, Vice-Chair; Syd Nelson,
Malcolm Lee, and Dennis Mosher present. Chairperson Virginia Partmann was absent.
Approval of Agenda
Motion by Lee, second by Nelson, and unanimously carried to approve the Human Services Board
agenda of March 14, 2000, as presented.
Approval of Minutes
Motion by Lee, second by Mosher, and unanimously carried to approve the Human Services Board
minutes of February 22, 2000, as mailed.
Update -Intensive In-Home Treatment Program
Lutheran · Social Service Operations Director, Gene Benson, provided a handout with data
representing children served by the In-Home Treatment Program and relative cost savings if the
same children had been placed in an out-of-home treatment facility. Mr. Benson briefed the Board
on .the goals and accomplishments of the program and stressed that the services are designed to
be provided in the children's homes at the convenience of the family members. Vice-Chair
Froemming thanked Mr. Benson for the update.
Approval of Family Decisions Collaborative Host County Contract
Motion by Lee, second by Nelson, and unanimously carried to authorize the Chair's signature to
execute the Family Decisions Collaborative of the Northwest Host County Contract between
Otter Tail County Social Services and Peaceful Solutions, subject to the approval of the County
Attorney. Peaceful Solutions will provide family group decision-making services to children in out
of home care at a cost of $40 per hour. The funding will be provided through the Time Limited
Reunification Services Grant. Additionally, the motion included a request for progress reports
relative to this program.
Purchase of Service Agreement
Motion by Nelson, second by Mosher, and unanimously carried to authorize the Chair's signature
to execute an Assisted Living Program Renewal Contract Purchase of Service Agreement between
the Otter Tail County Department of Social Services and Vergas Assisted Living for the period of
January 1, 2000 to December 31, 2000. Vergas Assisted Living Agency will provide residential
services to eligible persons receiving services under AC/EW or CADI programs.
Approval of Needs Determination Contract
Adult Mental Health Supervisor, Tom Jensen, reported that with the downsizing of the Regional
Treatment Center, the North Country Options day treatment and rehabilitation program is closing;
however, there are still eight clients receiving services in the program. Mr. Jensen requested
Otter Tail County Board of Commissioners Minutes
March 14, 2000
Page 2
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authorization to proceed with a needs determination assessment to develop a new program to n.
replace the existing program. ,_
Motion by Lee, second by Nelson, and unanimously carried to authorize the Chair's signature on a
Needs Determination Form to be sent to the Department of Human Services to proceed with
program planning for a new day treatment and rehabilitation program and determine rates for the
new program.
Volunteer Driver Program
Intake Specialty Unit Supervisor, Jodi Wentland, updated the board on the Otter Tail County
Volunteer Transportation Program. There are approximately 79 volunteer drivers that provide
transportation for over-60 clientele and individuals served by Social Services as well as Medical
Assistance and PMAP. A dinner event to recognize these volunteer drivers for sharing their time to
help others was discussed. Commissioners noted that this is a great program and service. They
were in favor of a recognition event. The details of a recognition dinner will be forthcoming.
West Central Regional Juvenile Center 1999 Yearly Report
Court Services Director, Chuck Kitzman, provided the WCRJC 1999 Yearly Report and briefed the
board on the number of residents served from Otter Tail County and average length of stay in the
secure detention program.
County Probation Officer Reimbursement Legislation
Mr. Kitzman updated the board on the proposed county probation officer reimbursement
legislation. The reimbursement legislation is now in the omnibus spending bill.
Remote Electronic Monitoring
Motion by Lee, second by Mosher, and unanimously carried to authorize the Court Services
Director to submit a grant application request to the Minnesota Department of Human Services for
remote electronic monitoring for FY 2001. There is no county match required for this grant and the
funds must be used for DWI offenders who are indigent and court ordered to abstain from alcohol.
Tobacco Grant Planning
Public Health Director, Diane Thorson, reported that Otter Tail County is eligible for $50,000 for
tobacco planning. One requirement of the grant is that half of the persons involved with the
planning must be youth. A meeting will be held March 30th for tobacco reduction planning.
Provider Link Software Agreement
Ms. Thorson requested approval of an agreement with health insurance companies across the
nation, specifically Medica and BCBS, who administer managed care for MA clients. This will
provide for eligibility, claims submission, etc. to be completed electronically via the Internet. The
cost of $15 per month will be paid by Medica. The Public Health Department has the appropriate
software to link into the Provider Link Net Project.
Motion by Mosher, second by Nelson, and unanimously carried to authorize the Chair's signature
to execute the Provider Link Software Agreement as recommended by the Public Health Director.
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Meals by Wheels Program r,
Officials running the Meals by Wheels Program have requested an increase of .25 per meal from w
the Fergus Falls Assisted Living Program because of the loss of meal containers. Ms. Thorson
reported that the Assisted Living Program does not have additional funds available. Meals by
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Otter Tail County Board of Commissioners Minutes
March 14, 2000
Page 3
Wheels will charge the person receIvIng the meal an extra .25 for the use of the reusable
containers; however, the meal preparation fee will remain the same as the previous contract.
Motion by Lee, second by Mosher, and unanimously carried to authorize the Chair's signature to
execute the contract between the Otter Tail County Assisted Living Program and Meals by Wheels
of Fergus Falls with no additional meal preparation fee from the previous contract as described
above.
Public Health Week
Public Health Week is April 3 -7, 2000. The Otter Tail County Public Health Department has
scheduled an open house to celebrate Public Health Week from 10 a.m. to 2 p.m. on April 4, 2000,
with a theme of "Healthy People in Healthy Communities".
Appointment -Community Health Services Committee
Motion by Lee, second by Nelson, and unanimously carried to appoint Kathy Bergren to the Otter
Tail County Community Health Services Committee for a two year term.
Approval to Pay Bills
Motion by Nelson, second by Lee, and unanimously carried to approve the Human Services bills
and claims as presented.
Adjournment
At 10:47 a.m., Vice-Chair Froemming declared the meeting of the Otter Tail County Human Q Services Board adjourned until 9:30 a.m. on Tuesday, March 28, 2000.
HUMAN SERVICES BOARD
Attest ~~ Partmann, Human Services Board Chair
LarryKro, Clrk
Call to Order
The Otter Tail County Board of Commissioners convened Tuesday, March 14, 2000 at
10:58 a.m. at the Otter Tail County Courthouse with Commissioners Roger Froemming,
Vice-Chair; Syd Nelson, Malcolm Lee, and Dennis Mosher present. Chairperson Virginia
Partmann was absent.
Approval of Agenda
Motion by Lee, second by Nelson, and unanimously carried to approve the County Board agenda
of March 14, 2000, as presented.
Approval of Minutes
Motion by Nelson, second by Mosher, and unanimously carried to approve the County Board
minutes of March 7, 2000, as presented.
() Public Hearing for Ditch No. 4
Motion by Lee, second by Mosher, and unanimously carried to schedule a public hearing for Ditch
No. 4 on April 4, 2000, at 7:00 p.m. at the Parkers Prairie City Hall. Landowners will be notified.
Otter Tail County Board of Commissioners Minutes
March 14, 2000
Page 4 '
Proposed Highway Improvement Plan
Rick West, Highway Engineer, presented the proposed 2001 -2006 Highway Improvement Plan Q
including maps of the proposed projects for each year. Public Hearings will be held in various
locations throughout the county and comments will be accepted until early April.
Extension Update
Angela Berge, Extension Educator, reviewed activities that she has been involved with through the
University of Minnesota Extension office. A few of the programs include: homemaking training,
CPR training, Youth Health Fair, education in the positive parenting of teens, divorce education
program, serve-safe training for restaurants, and rural response efforts in looking at rural
revitalization. Rural revitalization handouts were provided.
Application for Authorization for Exemption from Lawful Gambling License
The Ducks Unlimited #162 of Battle Lake has submitted an Application for Authorization for an
Exemption from Lawful Gambling License for an event scheduled for Friday, April 14, 2000, at the
Pier on Otter Tail Lake. No action was taken to prohibit the activity.
Approval of Final Payment
Motion by Lee, second by Nelson, and unanimously carried to authorize final payment to Zervas
Industrial Petroleum Company, Inc. in the amount of $6,305.08, for services performed at Otter Tail
County's three tax forfeited sites as authorized in the contract dated October 5, 1999, and as
modified by change orders nos. two and three. This final payment was recommended by
Consultants for the project, Widseth, Smith, and Nolting.
Original Contract Amount
Change Orders
Total Adj. Contract
Previous Payments
Total
$54,941.00
$2,713.05 (4.71% of original contract amount)
$57,654.05
$51,348.97
$6,305.08
Solid Waste Advisory Board Reappointments
Motion by Nelson, second by Lee, and unanimously carried to reappoint the following individuals to
serve on the Solid Waste Advisory Board for a three-year term:
Ray Ziegler (First District)
Perham, MN
Dr. George Palmer (Fourth District)
Parkers Prairie, MN
Jim Osterfeld (First District)
Perham, MN
Paul Larson (Fourth District)
Henning, MN
Household Hazardous Waste Contracts
Motion by Nelson, second by Lee, and unanimously carried to authorize the Chair's signature to
execute two contracts between the County of Otter Tail and the City of Vergas and City of Perham,
for the operation of a mobile collection for household hazardous waste in the respective cities.
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Landfill Operating Contracts r'\
Motion by Nelson, second by Lee, and unanimously carried to authorize the Chair's signature to w
execute two contracts between the County of Otter Tail and Scott Hofland Construction for the
operation of the Northeast Landfill and the Henning Demolition Landfill.
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Otter Tail County Board of Commissioners Minutes
March 14, 2000
Page 5
Meeting Reports
Commissioner Mosher met with the WOT Soil and Water Conservation District for a briefing on
their duties and activities. Commissioner Nelson met with the EOT Soil and Water Conservation
District and testified relative to a few proposed bills. He will attend orientation next week for the
Lakeland Mental Health Center.
Adjournment
At 12:10 p.m., Vice-Chair Froemming declared the meeting of the Otter Tail County Board of
Commissioners adjourned until 9:30 a.m. on Tuesday, March 21, 2000.
Dated: ~ oZ I. ~eoo
' BOARD OF COMMISSIONERS
Attest ½ ¢ Larry Kroh Cler
CB/kd