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Home My WebLink AboutBoard of Commissioners - Minutes - 01/25/20000 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Otter Tail County Courthouse Commissioners' Room, Floor 1-B Tuesday, January 25, 2000 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, January 25, 2000 at 9:30 a.m. at the Otter Tail County Courthouse with Commissioners Virginia Partmann, Chair; Malcolm Lee, Syd Nelson, and Roger Froemming present. Approval of Agenda Motion by Lee, second by Froemming, and unanimously carried to approve the Human Services Board agenda of January 25, 2000 as mailed. Approval of Minutes Motion by Nelson, second by Lee, and unanimously carried to approve the Human Services Board minutes of January 11, 2000 as presented. Otter Tail County Community Health Services Advisory Committee Public Health Director, Diane Thorson, requested several reappointments and one new 0 appointment to the CHS Advisory Committee. Motion by Lee, second by Nelson and unanimously carried to appoint the following to the Community Health Services Advisory Committee effective January 1, 2000 for a two year term. Audrey Emmen Dick Sha Joyce Sillerud George Walter Jean Rund Kathy Carlson Parish Nursing Environmental/Townships/Seniors School Health/Seniors Consumer/Seniors Consumer/LPN Lawyer/Senior Issues Reappointment -District 5 Reappointment -District 2 Reappointment -District 2 Reappointment -District 1 Reappointment -District 3 New Appointment-District 4 Office Support Specialist Position Human Services Director, John Dinsmore, reported that his agency is experiencing a growing demand for office support time and requested an additional full time Office Support Specialist position. The proposal is to fund the position from dollars budgeted for a Social Worker position that has not been filled. Motion by Lee, second by Froemming, and unanimously carried to authorize the Human Services Director to hire a new Office Support Specialist as presented. Year 2000 Legislative Issues Mr. Dinsmore reported that the Minnesota Association of County Social Service Administrators (MACSSA) has identified twenty-five legislative priorities; however, is asking member counties to prioritize the top five issues in their county. The Social Services management team will meet to prioritize Otter Tail County Social Service's top five issues and will send those priorities to MACSSA. Mr. Dinsmore provided a handout of the MACSSA legislative concerns. Discussion --Otter Tail County Board of Commissioners January 25, 2000 Page 2 continued regarding legislative issues such as levy limits, welfare to work 60-month deadline, temporary assistance for needy families, Medical Assistance issues, funding for services for 0 disability groups, and statewide immunity for daycare licensing. Approval of Renewal Agreements Motion by Nelson, second by Lee, and unanimously carried to authorize the Chair's signature to execute the following calendar year contracts effective January 1, 2000: Otter Tail County Social Services (Agency) & Productive Alternatives, Inc. (Contractor) -provides day training and habilitalion services (approximately 3% increase in per diem rates) Otter Tail County Social Services (Agency) & Lutheran Social Service (Provider) -provides guardianship services (no increase in rate, not to exceed $27,500) Family Services Collaborative Discussion Progress towards the program to provide Mental Health services in the schools is continuing. It is important to ensure that on-site employees in school districts are included in the overall plan and strategies of the program. The timetable set for the project is advertising by 04/01/00, job offers by 06/15/00, and beginning date of project 08/01/00 for mental health services in eight school districts throughout the county. The next work plan for the collaborative will include home visit emphasis. Approval of Bills & Claims Motion by Nelson, second by Froemming, and unanimously carried to approve the Human Services bills and claims as presented. Adjournment At 10:27 a.m., Chair Partmann declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, February 8, 2000. Dated: __ ...:.)'-·-'6""-,_2t,o""""'""'O'------ Attest:_...,Af.(,l.fd,/.-1-.lUl~~--- Larry Kro Call to Order The Otter Tail County Board of Commissioners convened Tuesday, January 25, 2000 at 10:33 a.m. at the Otter Tail County Courthouse with Commissioners Virginia Partmann, Chair; Roger Froemming, Vice-Chair; Malcolm Lee, and Syd Nelson present. Approval of Agenda Motion by Froemming, second by Nelson, and unanimously carried to approve the County Board agenda of January 25, 2000, with the following additions: Land & Resource Director -Land & Resource Fee Schedule MIS Director -Computer Server Discussion 0 0 0 Approval of Minutes Otter Tail County Board of Commissioners January 25, 2000 Page 3 Motion by Nelson, second by Froemming, and unanimously carried to approve the County Board minutes of January 18, 2000 as presented. Grant Proposal -Central Lakes Trail Phase Ill -Asphalt Surfacing Otter Tail County Resolution No. 2000 -04 Motion by Lee, second by Froemming and unanimously carried to adopt the following resolution: WHEREAS, the Central Lakes Trail located between the City of Fergus Falls, MN and the City of Osakis, MN provides the opportunity for year round recreational use, AND WHEREAS, the Central Lakes Trail will, in the future, provide the economic benefits of increased tourism activities along the trail corridor with an asphalt surface, AND WHEREAS, Douglas County is the lead agency in the preparation of a grant application to the Legislative Commission of Minnesota Resources (LCMR) to provide the funding necessary for Phase Ill of this project. NOW, THEREFORE, BE IT RESOLVED, by the Otter Tail County Board of Commissioners, that Otter Tail County hereby agrees to become a partner with Douglas County and Grant County in the grant application for LCMR funds for improvements of the Central Lakes Trail in Douglas, Otter Tail, and Grant Counties. 0 Adopted at Fergus Falls, MN this 25th day of January 2000. 0 Dated: __ ....,,:J..::,__-L/ ·__:_~.::..:t,-o::....=..:o=----BOARD OF COMMISSIONERS Attest ku,fr &fl., Larry Krohn.Clerk Approval of Vehicle Purchases Motion by Nelson, second by Froemming, and unanimously carried to proceed with a bid opening process for the purchase of a one ton crew cab pickup (4 wheel drive) instead of accepting the state bid as recommended by the Highway Engineer. Motion by Nelson, second by Lee, and unanimously carried to approve purchase of a one ton crew cab pickup (2 wheel drive) from Schmitz Ford, Inc. in the amount of $23,489.00 as recommended by the Highway Engineer. Motion by Lee, second by Froemming, and unanimously carried to approve purchase of a ½ ton pickup (4 wheel drive) from Falls Automotive, Inc. in the amount of $21, 023.00 as recommended by the Highway Engineer. National County Highway Engineers' Conference Motion by Froemming, second by Lee, and unanimously carried to. authorize Mr. Rick West, County Engineer, to attend the National County Highway Engineers' Conference in Kansas City. Otter Tail County Board of Commissioners January 25, 2000 Page4 Approval of Reduction of Retainage for Highway Projects Motion by Lee, second by Froemming, and unanimously carried to reduce the retainage from 5% 0 of the contract amount to 2½% as requested by Riley Brothers Construction, Inc. of Morris, MN for the following highway projects: Project No. 56-599-49 Project No. 56-612-09 County Project 99-34RG Approval of Final Payments Motion by Lee, second by Froemming, and unanimously carried to approve final payment, in the amount of $59,170.87, payable to Mark Sand & Gravel Acquisition Co. for work completed on S.A.P. 56-622-06 & C.P. 99:136B per final estimate no. 4. Motion by Nelson, second by Lee, and unanimously carried to approve final payment, in the amount of $71,382.92, payable to Mark Sand & Gravel Acquisition Co. for work completed on S.A.P. 56-608-20 & Etc. per final estimate no. 3. 1999 Minnesota Counties Maintenance-Work Zone Safety Award Each year the Department of Transportation presents work zone safety awards to contractors providing that extra effort to make our State highway "construction work zones" safer. The award is intended to recognize county maintenance workers, supervisors, and county engineer, for an excellent job in providing work zone traffic control and improved management during the summer of 1999. Congratulations to the Otter Tail County Highway Department, the recipient of the award for 1999, which is a credit to the hard, conscientious work of the Highway Department and the r'\ County's Safety committee. ~ Approval of Tobacco Licenses Motion by Lee, second by Froemming, and unanimously carried to approve the following applications for license: Gregory J. Stich and Joanne M. Stich The Corner Store Battle Lake, MN Scott Schuke ERNS, LLC d.b.a. -Don's Service Elizabeth, MN JoAnn Prischmann City of Elizabeth Liquor Store Elizabeth, MN Joan Hutmacher Tank N' Yummies Ottertail, MN Marilyn A Heit Wee Villa Lodge Fergus Falls, MN Tobacco Tobacco Tobacco Tobacco Tobacco 0 1\ .....,, 0 Otter Tail County Board of Commissioners January 25, 2000 Page 5 Canvassing Board Appointments Motion by Nelson, second by Froemming, and unanimously carried to appoint Commissioner Partmann and Commissioner Lee to the Canvassing Board for the January 25, 2000 Special General Election. Payment Approval -MRCC Motion by Lee, second by Froemming, and unanimously carried to approve payment to the Minnesota Rural Counties Caucus (MRCC), in the amount of $2,000.00, for the year 2000 membership dues. Audit Engagement Letter Motion by Lee, second by Froemming, and unanimously carried to authorize the appropriate county officials' signatures on the audit engagement letter for the year ending December 31, 1999. Mileage Reimbursement Rate Motion by Lee, second by Nelson, and unanimously carried to increase the Otter Tail County mileage reimbursement rate from .31 per mile to .325 per mile effective February 1, 2000. This increase follows the IRS mileage rate. Bid Opening -Gravel Pit After previously advertising, Wayne Stein, County Auditor, opened the following bid for a gravel pit · located in Scambler Township (Part of SE¼ of SE¼, Sec. 15, Twp 137, R. 43): Robert Anderson $200 Motion by Lee, second by Nelson, and unanimously carried to approve the sale of the above described gravel pit in Scambler Township to a contiguous landowner, Robert Anderson, in the amount of $200. Payment Approval Motion by Nelson, second by Lee, and unanimously carried to approve a change order, in the amount of $1,100.00, for Otter Tail County's Petroleum Storage Tank Removal and Building Demolition Contract with Zervas Industrial Petroleum Company, Inc. The change order was a result of an additional tank that was discovered and subsequently removed. Safety Update and Request for Training Funds Safety & Emergency Services Director, Tim Hunt, reported that Otter Tail County has experienced another outstanding year in safety with a .46 modification factor. The average modification factor is 1.0. Mr. Hunt credited the County Employee Safety Committee for their professionalism and enthusiasm in administering safety awareness. He requested training funds of $7,800 for the year 2000, based on $25 per FTE). Motion by Nelson, second by Froemming, and unanimously carried to approve employee safety training funds of $7,800 for year 2000 to be paid from the Insurance Reserve account as requested by the Safety & Emergency Services Director. Census Update GIS employee, Sheri Leabo, is working as a liaison with the U.S. Census Bureau to obtain the most accurate information as possible for this census. The County Coordinator noted the Otter Tail County Board of Commissioners January 25, 2000 Page 6 importance of sending information regarding the census with tax statements because the census date is April 1, 2000. Q Creative Partnership Unlimited Agreement E-911 Coordinator, Bob Block, would like to educate the public regarding the E-911 residential markers by way of a media blitz through Creative Partnerships Unlimited. Motion by Lee, second by Froemming, and unanimously carried to approve an Agreement between Otter Tail County G.I.S. Department and Creative Partnerships Unlimited for news and radio advertising to inform residents of the county on the status of the E-911 implementation process. The advertising campaign, not to exceed $3,925.71, will be funded from the E-911 budget. The motion includes the addition of advertising in the Wadena Pioneer Journal in order to reach county citizens located in the eastern portion of the county. Request to Waive the After the Fact Fee Landowner Allen Braun, explained that failure to obtain a site permit for a storage shed was a result of personal health issues. He requested that he be allowed to pay the $50 site permit fee rather than the after the fact permit fee of $250. Discussion followed regarding the assessed fee. This property is located on Lake Six. Motion by Nelson, second by Froemming, and unanimously carried to deny the request to waive the after the fact fee of $250 the fee is an incentive for people to obtain permits prior to construction. Year 2000 Land & Resource Fee Schedule Land & Resource Director, Bill Kalar, presented a recommended department fee schedule based on County costs. Lengthy discussion followed regarding protecting the environment vs. the length of time and cost to the County for issuing permits and providing inspections. Motion by Froemming, second by Nelson, and unanimously carried to approve the following Year 2000 Land & Resource Department fee schedule: 2000 Land & Resource Fee Schedule Appeal $25.00 Conditional Use Application 150.00 Variance Application 150.00 Subdivision 170.00 Final Plat Filing 30.00 Sewage System Permit 50.00 Site Permit 75.00 Grade/Fill Permit 50.00 (new) After the Fact Permit 250.00 Pay Equity Report Commissioners reviewed and accepted Otter Tail County's Pay Equity Report presented by the County Coordinator to be filed with the Department of Employee Relations. 0 0 0 0 0 Adjournment Otter Tail County Board of Commissioners January 25, 2000 Page 7 At 12:12 p.m., Chair Partmann declared the meeting of the Otter Tail County Commissioners adjourned until 9:30 a.m. on Tuesday, February 1, 2000. Board of Dated:._~).,..,._---'-/----'l).'-~-D ___ _ AIL COUNTY BOARD OF COMMISSIONERS Partmann, County Board Chair CB/kd