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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 01/11/20000 0 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Otter Tail County Courthouse Commissioners' Room, Floor 1-B Tuesday, January 11, 2000 9:30 a.m. Call to Order The Otter Tail County Human Services Board convened Tuesday, January 11, 2000 at 9:30 a.m. at the Otter Tail County Courthouse with Commissioners Virginia Partmann, Chair; Malcolm Lee, Syd Nelson, and Roger Froemming present. Approval of Agenda Motion by Lee, second by Nelson, and unanimously carried to approve the Human Services Board agenda of January 11, 2000 as mailed. Approval of Minutes Motion by Froemming, second by Lee, and unanimously carried to approve the Human Services Board minutes of December 28, 1999 as presented. Court Services Advisory Board Appointment Motion by Froemming, second by Nelson, and unanimously carried to appoint Robert Johnston of · Parkers Prairie to represent the fourth district on the Otter Tail County Court Services Advisory Board effective January 1, 2000 for a three-year term. Discussion -Family Services Collaborative Discussion took place regarding the role of school nurses relative to the proposed mental health services model scheduled to begin in Otter Tail County schools next fall. An example of the level of staffing required for this model is shown by Sibley County. Sibley has the highest state standard level of staffing for nurses in the school system. Chair Partmann suggested that the county request the AMC to facilitate a survey regarding the current staffing levels of school nurses in the schools throughout the state of Minnesota in order to identify current practice and future needs. Additionally, Ms. Thorson informed the board that a grant to reduce tobacco use will be available through the collaborative. A recommendation will be made to authorize the collaborative to apply for the grant dollars and for the Public Health Department to serve as the lead agency to facilitate the application process. Food Stamp Enhanced Funding Human Services Director, John Dinsmore, reported that each county received varying amounts of funding depending on the error rate in the calculations of eligibility of food stamp recipients. Otter Tail County received $37,661.00. The funds are to be used to enhance the MFIP and Food Stamp programs. Mr. Dinsmore presented recommendations from his staff of how to use the money as follows: Recommendations Approximate Cost Timetable Voice Mail & Telephone System $9,637.00 Set aside for future system. Digital copier (new)-enhanced $8,474.00 Copier would be "networked" as printer printer. Otter Tail County Board of Commissioners January 11, 2000 Page 2 Office equipment (chairs.etc.) Staff training-computer, crisis skills, retreat, etc. Security doors set aside/invest for future building plans Welfare-to-work Partnership contribution will use existing budget Existing budget is $15,000 for Income Maintenance $10,000.00 Employer guided training: client interviewing; de-escalation techniques; computer training; professional-motivational training, etc. $4,000.00 Awaiting quote-will not take action unless coordinated with facilities management (none at this time) $5,550.00 to be allocated 4-01-01 when McKnight Transition Funds end Total: $37,661.00 Motion by Lee, second by Froemming, and unanimously carried to accept the Food Stamp Enhanced Funding recommendations as presented by the Human Services Director. Internal Budget Transfer Request Social Services Supervisor, Brad Vold, reported a need to increase in-home therapy services. There are currently eight families on the waiting list for in-home therapy services and there has 0 been a consistent waiting list since last April. He requested a transfer of $70,000 from the Out-of- Hohme Place~ent buhdget to the ln-H 1 ome FamilydSebrvicLeshbudgeSI. Thi 1 sswill facilitatecmore_ hours of 0 In-ome services t at are current y contracte y ut eran ocIa ervIces. om missioners \.;,I requested statistics of how many youth/families receive in-home therapy services and the direct correlation of whether or not those youth ultimately need to be place outside of the home. Motion by Nelson, second by Lee, and unanimously carried to authorize a transfer of $70,000 from the Out-of-Home Placement budget to the In-Home Family Services budget(½ of the $70,000 from Rule 8 Facilities (Group Homes) and ½ from the Mental Health Out-of-Home Placement budget, which is rule 5 residential) with a request that statistics be kept as requested above relative to the In-Home Therapy Services program. Mileage Reimbursement Rates Mr. Dinsmore submitted a proposal to increase mileage reimbursement rates for the year 2000. Chair Partmann requested that the Auditor review the proposal before action is taken. Correspondence Acknowledged A letter was received by Larry Buboltz of Rural Minnesota CEP seeking a qualified at-large member to serve on its Board of Directors. A letter was received from the Minnesota Department of Health accepting the 2000-2003 Community Health Services (CHS) plan. Bills & Claims Motion by Froemming, second by Nelson, and unanimously carried to approve the Human Q Services bills and claims as presented. Otter Tail County Board of Commissioners January 11, 2000 Page 3 Discussion with Commissioner of Health r \ State Commissioner of Health, Jan Malcolm, and other staff members discussed many health "-"' -issues and state department philosophy and vision for the future. Chair Partmann requested that the commissioner and her department be an advocate for assisting to obtain funding for the proposed dental clinic to be located at the Regional Treatment Center in Fergus Falls. The proposed clinic would serve a crucial need for dental care for low-income citizens and uses the services and resources of the University of Minnesota as well as many other organizations. Lengthy discussion continued. Commissioners thanked Ms. Malcolm and staff for taking the time to meet with them during their board meeting. Adjournment At 10:48 a.m., Chair Partmann declared the meeting of the Otter Tail County Human Services Board adjourned until 9:30 a.m. on Tuesday, January 25, 2000. OTTER TAIL COUNTY HUMAN SERVICES BOARD Dated :_--'tf'l4"'1/½,\1'½,l.0,a""o-'lc-<,,2""s~J .... 2,,.0'.Y)"""-''------ Attest: k~ / ;J · Larry Krofln, ~ Call to Order · The Otter Tail County Board of Commissioners convened Tuesday, January 11, 2000 at . 10:57 a.m. at the Otter Tail County Courthouse with Commissioners Virginia Partmann, Chair; .Roger Froemming, Vice-Chair; Malcolm Lee, and Syd Nelson present. Approval of Agenda Motion by Lee, second by Nelson, and unanimously carried to approve the County Board agenda of January 11, 2000, with the following addition: Ruben Olsen at 11 :45 a.m. Approval of Minutes Motion by Nelson, second by Froemming, and unanimously carried to approve the County Board minutes of January 4, 2000, as presented. Year 2000 Solid Waste Hauler Applications Motion by Lee, second by Nelson, and unanimously carried to approve the following Solid Waste Haulers Applications for 2000: Meyers Garbage Service Perham, MN Fuchs Sanitation Glyndon, MN Steve's Sanitation Perham, MN C & J's Lake Service Pelican Rapids, MN Region Waste Systems Dalton, MN City Dray Sanitation Wadena, MN Otter Tail County Board of Commissioners January 11, 2000 Page 4 Ken's Garbage Service Clitherall, MN Pope Co. Sanitation Alexandria, MN Minn-Kola Recycling Detroit Lakes, MN Toutges Sanitation Henning, MN Contract Approval -Household Hazardous Waste Collection Motion by Lee, second by Froemming, and unanimously carried to authorize the Chair's signature to execute two contracts between the County of Otter Tail and the City of Henning and City of Pelican Rapids for hosting a household hazardous waste (HHW) collection in the respective communities. Special Assessment to Property Tax Motion by Lee, second by Nelson, and unanimously carried to assess the uncollected amount of $359.80 on the property tax statement of Rick & Carmen Odenbrett. The uncollected amount was amount payable to the Solid Waste Department and the special assessment requested by the Solid Waste Director. Consulting Services Agreement Solid Waste Director, Mike Hanan, requested approval of Change Order No. 1 Consulting Services Agreement that provides for an additional step in evaluating the resource recovery facility in Perham. 0 Motion by Froemming, second by Lee, and unanimously carried to authorize the Chair's signature r"\ to execute a change order to Consulting Services to assist the county in further evaluation of the ....,, Resource Recovery Facility in Perham. The agreement is between the County of Otter Tail and The Barlow Group, Inc. (consultant). The design engineering and consultant services are estimated at $64,800 to be paid from the enterprise fund with 50% being grant eligible. Ditch No. 41 Ditch Inspector, Tiny Holm, presented a letter from the City of New York Mills requesting that the fee for entry to Ditch No. 41 for drainage of the northwest corner of the city be lowered to $5,000 because the city had paid a fee to enter the ditch for drainage for the southwest corner of the city numerous years ago. Motion by Nelson, second by Lee, and unanimously carried to approve the reduced amount of $5,000 for the City of New York Mills relative to the entry fee for Ditch No. 41 as requested. Ditch No. 64 Mr. Holm reported that Cliff Keller is trying to re-establish some wetland. In establishing the wetland, the WCA is then effective and the area cannot be altered later if a petition for clean out or other maintenance would be received. Two property owners are located above that area. Discussion followed. The issue was referred to the County Attorney for further research and to obtain required signatures that may be necessary. Approval of Tobacco Licenses second by Lee, and unanimously carried to approve the following Q Motion by Froemming, applications for license: Raymond Rogers Big Chief Inc. Tobacco Otter Tail County Board of Commissioners January 11, 2000 Page 5 Fergus Falls, MN Ronald Wegscheid Bluffton Oil Company Bluffton, MN Kim Douglas Biederman Bonnie & Clydes Clitherall, MN Marvin Heisler Heisler Country Store Vergas, MN Deb Klovstad Underwood Municipal Liquor Store Underwood, MN Tobacco Tobacco Tobacco Tobacco Tax-Forfeited Properties Motion by Nelson, second by Lee, and unanimously carried to authorize the County Auditor to move forward with the consultant (WSN) to apply for superfund dollars in order to proceed with the clean up of three tax-forfeited sites that have been contaminated. Final Payment -Four Tandem Axle Snowplow Dump Trucks Motion by Nelson, second by Froemming, and unanimously carried to approve payment, in the :amount of $188,236.00 to Hall GMC, Inc. for 4 snowplow dump trucks as identified by purchase order no.59493. Highway Project Update Highway Engineer, Rick West, reviewed the construction, design, and bridge replacement projects. He provided a list of projects completed and currently in process. Mr. West also provided the preliminary 2000 highway Improvement Program plan. Motion by Nelson, second by Lee, and unanimously carried to approve the 2000 Highway Improvement Program plan as presented. Approval of Highway Contracts Motion by Nelson, second by Froemming, and unanimously carried to authorize the Chair's signature to execute the following design service contracts between the County of Otter Tail and Interstate Engineering, Inc: CSAH 52 Bridge Replacement -Leaf River Crossing CSAH 50 Bridge replacement -Willow Creek Crossing Hobart Township Bridge Replacement -Old Bridge No. L0874 CSAH 45 Bridge Replacement -Phelps Mill Gorman Township Bridge Replacement-Old Bridge No. 1476 Bluffton Township Bridge Replacement -Old Bridge No. L2632 not to exceed $16,000.00 not to exceed $9,000.00 not to exceed $9,100.00 not to exceed $7,200.00 not to exceed $9,900.00 not to exceed $10,300.00 Otter Tail County Board of Commissioners January 11, 2000 Page 6 Waterfowl Easement , Motion by Froemming, second by Lee, and unanimously carried to certify the acquisition of lands 0 by the U.S. Fish and Wildlife Service for purposes of securing a waterfowl easement from Dwight ·· Swisher on the following described lands: T. 132N .• R.38W .• 5th P.M. Section 18, N½SE¼ Request for Forgiveness of Penalty Citizen. Ruben Olsen, appeared to protest the penalty of $23.58 assessed to a property he recently sold to Marco Olsen on October 7, 1999, however; the deed was not recorded until October 25, 1999. Mr. Olsen questioned why a bill wasn"t received? County Attorney, David Hauser, explained that the county is responsible to send a bill for taxes, however; when transfer of land occurs, it is incumbent that the people involved are responsible to pay the taxes. No action was taken. Employees· Committee By-Laws County Coordinator, Larry Krohn, reported that the Employees' Committee has changed the terms of their members from two to three years and updated the committee's by-laws. Motion by Lee, second by Froemming, and unanimously carried to accept the Otter Tail County Employees' Committee by-laws as follows: OTTER TAIL COUNTY EMPLOYEES' COMMITTEE BY-LAWS Report to: The Board of Commissioners, Otter Tail County Duties: • Conduct monthly business meetings, may be held more often if necessary. • Handle employee concerns about legitimate work related issues that are not covered in the personnel policy or union contract. Direct these concerns on to the appropriate Department/Board if the committee cannot handle the concern in a timely fashion. • Have employee committee represent county employees at various promotional functions during the year. • Keep employee lounges supplied with necessary items. These lounges are located in the two Social Services buildings, the Courthouse, Recycling Center, and the New York Mills building. • Negotiate with vendors to maintain and supply vending machines in county buildings. • Select clothing line items, order, and distribute the clothing. • Hold election of officers at the end of terms. The term of each officer is three years. • Organize Christmas party and annual summer picnics, one picnic for East Otter Tail and one picnic for West Otter Tail County. • Be an information source for any county employee. 0 0 Otter Tail County Board of Commissioners January 11, 2000 Page 7 Consists of: Seven elected members, each having a three-year term. The Chairperson is also a member of the Personnel Board and must attend the meetings held by that committee. The Board of Commissioners supports the Employees' Committee and understands the tasks of the committee require the members to dedicate time and energy to meet the goals of the committee. The Board encourages the Department Heads and Supervisors of the committee members to be aware of the additional time this commitment requires and to allow the members adequate time away from their department to complete these tasks. Any employee, with legitimate work related issues, is welcome to attend a meeting of this committee to address concerns. WCMN Housing Partnership Board Reappointment Motion by Portmann, second by Lee, and unanimously carried to reappoint JoEllen Thacker to serve on the West Central Minnesota Housing Partnership Board effective January 1, 2000. Adjournment At 12:16 p.m., · Chair Portmann declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, January 18, 2000. Q Dated: ~a., . n"'J-LK, 7 eoo ARD OF COMMISSIONERS Attest ~ ~ Larry Kroh ~ Clek CB/kd