The URL can be used to link to this page

Home My WebLink AboutBoard of Commissioners - Minutes - 12/20/2016OffERTAll •01•TT·■IIIIIOTI MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN December 20, 2016 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, December 20, 2016, at the Government Services Center in Fergus Falls, MN, with Commissioners Lee Rogness, Chair; Doug Huebsch, Vice-Chair; Wayne Johnson, Roger Froemming and John Lindquist present. Approval of Agenda Chair Rogness called for approval of the Board agenda. Motion by Froemming, second by Lindquist and unanimously carried to approve the Board of Commissioners Agenda of December 20, 2016, with the following additions/modifications: · LCSC Symposium/MICA Annual Meeting City of Perham Trail Request Approval for Administrator to Authorize Bills through 12/31/2016 Consent Agenda Motion by Lindquist, second by Froemming and unanimously carried to approve Consent Agenda items as follows: 1. December 13, 2016, Board of Commissioners' Meeting Minutes 2. Warrants/Bills for December 20, 2016 (Exhibit A) 3. Human Services Bills & Claims 4. Approval of Human Services Contracts -Blue Sky, Inc., WC Community Services, Productive Alternative, A Place to Belong, Some Place Safe Parenting Time Center, & Trans Em . 5. Approve 2017 Tobacco Licenses -B&D Foods, Inc., Big Chief, Inc., JC's General Store & Ron's Ready Mart 6. Approve Transfer of $316,287.90 from Capital Expenditure Fund to Road and Bridge Fund Chief Deputy Assessor Motion by Lindquist, second by Huebsch and unanimously carried to approve a hiring request for a Chief Deputy Assessor. The Deputy Assessor position is included in the Assessor's 2017 Budget and after filling the position internally, the vacant position will not be backfilled. MICA Annual Meeting/LCSC Symposium Commissioners discussed the Minnesota Inter-County Association platform and the January 20th Annual meeting which is scheduled the same day as the Lakes Country Service Cooperative (LCSC) Economic Development Symposium. Motion by Huebsch, second by Lindquist and unanimously carried to authorize all Commissioners to attend the LCSC 2017 Symposium Redefining Economic Development on January 20, 2017. Planning Commission Recommendations Conditional Use Permit "Big Pine Lodge'1/Joseph & Lisa Harlow: Motion by Huebsch, second by Froemming and unanimously carried to approve a Conditional Use Permit for a resort expansion as presented in the revised plan shown on the drawing dated November 23, 2016. The proposal is located in Pt GL 1 Com W1/4 Car., Section 17 of Pine Lake Township; Big Pine Lake (56-130), GD. OTC Board of Commissioners' Minutes December 20, 2016 Page 2 Preliminary Plat -"Wright's First Addition to Battle Lake''/Robert G. Wright & Dorothy S. Wright: Motion by Lindquist, second by Johnson and unanimously carried to approve a Preliminary Plat tilled "Wright's First Addition to Battle Lake" consisting of 2 single family residential lots. The majority of the proposal is located in the City of Battle Lake and there has been a Preliminary Plat filed with the City. The proposal is located in pt of GL 2, Section 3 of Clitherall Township; West Battle Lake (56-239), GD. Interim Use Permit Michael & Jennifer Raum: Motion by Johnson, second by Froemming and unanimously carried to approve an Interim Use Permit to combine 2 lots into one parcel and repurpose the existing dwelling within one year provided the existing nonconforming gazebo (WOAS) is brought into compliance. The property is located at 33885 Dusty Trail, Section 7 of Hobart Township; Scalp Lake (56-358), RD. Conditional Use Permit -Battle View Landing/Steve & Deb Heidenson: Motion by Froemming, second by Huebsch and unanimously carried to approve a Conditional Use Permit to convert the Restaurant/Resort to a Residential Planned Unit Development as recommended by the Planning Commission. This is a long term request with a maximum completion time of 10 years. The project is located in Sub Lot B of Lot 2 & Pt Sub Lot A Beginning at S.E. Corner N 69" 3.25 Acres, Section 33 of Girard Township; West Battle Lake (56-239), GD. Planning Commission Reappointment Motion by Lindquist, second by Froemming and unanimously carried to reappoint Rick Wilson, representing the 5th District, to the Planning Commission for a 3 year term beginning January 1, 2017. AIS Task Force Recommendations Bill Kalar, Land & Resource Director, briefed the Board on the following Aquatic Invasive Species (AIS) Task Force expenditures: 1) $1,000 for a half page ad focusing on docks and lifts in the 2017 Otter Tail Lakes Country publication, and 2) a maximum of $2,000 to support a Lake Service Provider Training Event on April 6, 2017. Final Plat -"Wylie's Realignment" Motion by Johnson, second by Huebsch and unanimously carried to approve the Final Plat of Marty M. and LaRae J. Danielson and Stephen 0. and Susan J. Risher titled "Wylie's Realignment", a 2 lot subdivision, located in Section 22 of Hobart Township; Rose Lake (56-360). The bluff located on Lot 1 was not shown on the Final Plat as required. A plat correction will be recorded at a later date. Recess & Reconvene At 9:59 a.m., Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The Board meeting was reconvened at 10:03 a.m. Public Hearing for Shoreland Management Ordinance Revisions David Hauser, County Attorney, opened the Public Hearing for public comment on proposed revisions to the Shoreland Management Ordinance (SMO). The document tilled "Shoreland Management Ordinance of Otter Tail County" dated 11-15-2016 was provided. Land & Resource Director Bill Kalar stated that the draft revisions must be approved by the MN Department of Natural Resources (DNR) and published prior to its effective date. Mr. Kalar reviewed the revisions as proposed for the public. Commissioners discussed the proposals and suggested one minor language change under Definition, #87. Vegetative Strip. Al 10:23 a.m., Chairman Rogness requested public comments which are summarized as follows: OTC Board of Commissioners' Minutes December 20, 2016 Page 3 • Gary Stans, Property Owner on South Turtle Lake: Gary indicated that his property is flooded; therefore, he would not be able to comply with a 30' buffer strip. He also asked if property would be assessed at a lesser value based on the increased buffer strip from 20' to 30'. • Mr. Stans was referred to the Highway Engineer and the Assessor. • Jeff Stabnow asked about potential changes to the Sanitation Code involving properties in family trusts where there is no provision to do septic compliance review. When a family member builds or sells, a septic inspection would be required. • Jeff Stabnow and Pat Printy referred to Public Works Committee discussions regarding the Subdivision Controls and Setback Ordinances. The Subdivision Controls and Setback Ordinance proposed revisions require continued discussion which will take place this winter. There will be another Public Hearing prior to any revision to those Ordinances. Motion by Johnson, second by Huebsch and unanimously carried to adopt the proposed revisions to the Shoreland Management Ordinance (SMO) as discussed. The motion also authorizes the appropriate County Officials' signatures to execute the SMO subject to DNR review and approval. The Ordinance becomes effective after publishing in the County's daily newspaper. Local Road Wetland Replacement Program Tim Smith, BWSR Wetland Bank Coordinator, submitted a document titled "Local Road Wetland Replacement Program: Status and Management Plan". Local legislators were invited to the meeting; however, they were unable to attend due to legislative meetings. Minnesota Association of Townships Representative Loren Ingebretsen was present. MN Statute 103G.222, Subd. 1(m) exempts certain road projects of counties, cities and townships from the replacement requirements of the Wetland Conservation Act (WCA). This provision further requires the Board of Water and Soil Resources (BWSR) to replace the wetlands impacted by local government transportation projects on existing roads. Mr. Smith reported that the funding for the LRWRP has been provided through bond funds; however, the appropriations for the program have been much less than requested by BWSR. Although State rules allow for LRWRP-eligible projects to be constructed prior to replacement of wetland impacts, projects requiring authorization under Section 404 of the Clean Water Act (federal law) must provide adequate replacement prior to construction. Mr. Smith reported that there are currently no wetland credits available in four of the nine bank service areas (BSAs). Wetland replacement will no longer be provided for county, city and township road projects in BSAs that have a balance of zero wetland credits. Lengthy discussion took place summarized as follows: 1) If BWSR does not have wetland credits available, projects will be stopped and jobs affected. 2) Concern was expressed for the high amount of money paid to landowners by BWSR for land used for replacement credits. 3) Otter Tail County may have to buy credits from a private wetland bank which will increase the County's cost of road projects. 4) Concern was expressed regarding the regulatory contradictions with State and Federal law. Do regulations need to be changed? 5) Is this a land availability issue or a funding issue? OTC Board of Commissioners' Minutes December 20, 2016 Page 4 6) This is a good program that simplifies the County's process. 7) About 6 million dollars per year is needed. Current funding provides about 50% of that amount. Short term funding can only be provided through the State's General Fund. Bond money will not allow BWSR to buy credits to take care of the current shortfall. 8) There are complications on the State level when requesting both General Funds and Bonding Funds. 9) MICA, AMC and other counties need to be united to take this issue to the legislature. Motion by Froemming, second by Lindquist and unanimously carried to remand this issue to the Public Works Committee to identify a process to deal with the lack of wetland credits for our cities, counties and township's construction projects. Public Hearing -Request for Tax Abatement At 11 :00 a.m., Chairman Rogness opened a Public Hearing for the Pelican Rapids Housing Workforce Application for tax abatement. In addition to the five seated Commissioners, the following Officials were present: Ronald Duchesneau, Jr., President of DW Jones Andrew Duchesneau, DW Jones Nick Leonard, Economic Development Director David Hauser, County Attorney Brent Frazier, Pelican Rapids Mayor Don Solga, Pelican Rapids City Administrator Wayne Stein, Auditor-Treasurer Larry Krohn, County Administrator Mr. Leonard indicated that Pelican Rapids has been working with DW Jones on developing much needed workforce housing within the City. This specific proposal was an application that coincided with a DEED grant. Mr. Duchesneau stated that the proposed project is a 32-unit market rate housing project. The DEED program is to assist communities in greater Minnesota where employers have housing shortages that are hampering potential expansion of jobs. DW Jones did not receive the DEED grant for this project but they plan to apply again next year. With the support of the City, School District and County and local match, there will be a greater potential to gain the DEED funding next year for this project as it will be a shovel ready project. At 11 :06 a.m., Chairman Rogness asked for public comment. There were no public comments offered. There were no written comments received regarding this project. Commissioner Johnson introduced the following resolution and moved its adoption: RESOLUTION APPROVING TAX ABATEMENTS Otter Tail County Resolution No. 2016 79 BE IT RESOLVED by the County Board of Otter Tail County, Minnesota (the "County"), as follows: WHEREAS, the County proposes to use the abatement for the purposes provided for in the Abatement Law (as hereinafter defined), including the Project. The proposed term of the abatement will be for up to 15 years in an amount estimated to be $162,454 but in no event shall exceed $216,521. The abatement will apply to the County's share of the property taxes (the "Abatement") derived from the increase in real estate taxes over the 2016 market value on property described by property identification numbers on the attached "Exhibit A" (the "Property"); and WHEREAS, on the date hereof, the County Board held a public hearing on the question of the Abatement, and said hearing was preceded by at least 10 days but not more than 30 days prior published notice thereof; and WHEREAS, the Abatement is authorized under Minnesota Statutes, Sections 469.1812 through 469.1816 (the "Abatement Law"). OTC Board of Commissioners' Minutes December 20, 2016 Page 5 NOW, THEREFORE, BE IT RESOLVED by the County Board of Otter Tail County, Minnesota, as follows: I. Findings for the Abatement. The County Board hereby makes the following findings: (a) The County Board expects the benefits to the County of the Abatement to at least equal or exceed the costs to the County thereof. (b) Granting the Abatement is in the public interest because it will: (i) increase or preserve tax base; and (ii) provide employment opportunities in the County. ( c) The Property will not be located in a tax increment financing district for the period of time that the Abatement is in effect. (d) In any year, the total amount of property taxes abated by the County by this and other abatement resolutions, if any, does not exceed ten percent (10%) of net tax capacity of the County for the taxes payable year to which the abatement applies or $200,000, whichever is greater. 2. Tenms of Abatement. The Abatement is hereby approved. The terms of the Abatement are as follows: (a) The Abatement shall be provided for fifteen (15) years and will be tied to the increase in taxes over the 2016 market value which is initially estimated to be $13,935 annually but may increase based upon valuation adjustments over the term of assistance. (b) The County will abate the County's share of the increase in the property tax amount over the adjusted 2016 Market Value, as established by the County Assessor's Office in which the County receives from the Property, estimated to be $162,454 but in no event will cumulatively exceed $216,521. ( c) The Abatement shall be subject to all the terms and limitations of the Abatement Law and as more specifically described in the Abatement Agreement. (d) If an Abatement Agreement is not executed by 12/20/19, Colony Housing, LLC must submit a new application for abatement. The motion for the adoption of the foregoing resolution was duly seconded by Commissioner Huebsch and, after a full discussion thereof and upon vote being taken thereon, the following voted in favor thereof: Huebsch, Johnson, Lindquist, Froemming and Rogness and the following voted against the same: None Adopted at Fergus Falls, Minnesota this 20th day of December 2016 OTC Board of Commissioners' Minutes December 20, 2016 Page 6 Payment Approval -Anderson Land Surveying, Inc. Motion by Froemming, second by Lindquist and unanimously carried to approve payment, in the amount of $1,500 to Anderson Land Surveying, Inc. from the General Fund for the preparation of a Boundary Survey and Certificate of Survey on Lake Street per plat of Midway Park. Public Health Nuisance Abatement Costs Motion by Huebsch, second by Froemming and unanimously carried to certify the following public health nuisance abatement costs per the provision of M.S. 145A.08 against the following parcels beginning with Payable Year 2017: Union Corners Church Parcel No. 43000170134002 John Waerzeggers and Betty Windon-Kirsch Parcel No. 80000990057000 $4,300 spread over 1 year at 4% interest $10,500 spread over 5 years at 4% interest Board of Adjustment Reappointments Motion by Froemming, second by Johnson and unanimously carried to reappoint the following Board of Adjustment members for CY2017: Darren Newville Perham, MN Paul R. Larson Henning, MN Thomas (Tom) Lee Elizabeth, MN Ward Uggerud Fergus Falls, MN R. Stephen Schierer Erhard, MN PAYABLE 2017 OTTER TAIL COUNTY GROSS AND NET PROPERTY TAX LEVY RESOLUTION Otter Tail County Resolution No. 2016 -74 The following resolution was offered by Commissioner Huebsch, who moved for the adoption of Otter Tail County's Payable 2017 Gross and Net Property Tax Levies: WHEREAS, the Otter Tail County Board of Commissioners recognized the requirement to adopt, on or before Friday, September 30, 2016, a proposed Payable 2017 Property Tax Levy and to select a date for a public meeting for the purpose of discussing and receiving public comment regarding the Proposed Property Tax Levy, which must be held during the period of November 25th through December 28th ; and WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 27, 2016, adopted Otter Tail County's proposed Payable 2017 Gross and Net Property Tax Levy and selected Wednesday, December 7, 2016, as the date for the public meeting; and WHEREAS, the Otter Tail County Board of Commissioners at 6:00 p.m. on Wednesday, December 7, 2016, held the required meeting; and WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt Otter Tail County's final Payable 2017 Gross and Net Property Tax Levy no later than Wednesday, December 28, 2016, and the Otter Tail County Board of Commissioners is required to certify Otter Tail County's final Payable 2017 Gross and Net Property Tax Levy to the County Auditor-Treasurer's office on or before Wednesday, December 28, 2016. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby levies for the payable year 2017, upon the taxable net tax capacity of the property of Otter Tail County, the following amounts as detailed below: Fund Breakdown -Net Tax Capacity Based Levies General Revenue Debt Service - Series 2012A Government Services Bldg Bonds Ottertail Operations Center Human Services - Social Services Administration Public Health Court Services Road and Bridge Capital Improvement Total County-Excluding Regional Library Regional Library System Total County -Including Regional Library Lake Improvement Districts - Pelican Group of Lakes Pine Lakes McDonald, Kerbs & Paul Big McDonald Total County-Including Lake Improvement Districts Special Taxing District Tax - Otter Tail County HRA Grand Total -Otter Tail County Gross Levy 19,784,291 118,283 704,910 532,350 6,103,127 2,076,287 715,875 1,890,853 3,690,700 2,992,774 38,609,450 555,631 39,165,081 130,000 26,588 140,600 12,000 39,474,269 516,000 39,990,269 OTC Board of Commissioners' Minutes December 20, 2016 Page 7 CPA Net Levy (971,513) 18,812,778 0 118,283 0 704,910 0 532,350 (299,696) 5,803,431 (101,957) 1,974,330 (35,154) 680,721 (92,851) 1,798,002 (181,233) 3,509,467 (146,961) 2,845,813 (1,829,365) 36,780,085 0 555,631 (1,829,365) 37,335,716 0 130,000 0 26,588 0 140,600 0 12,000 (1,829,365) 37,644,904 0 516,000 (1,829,365) 38,160,904 NOW, THEREFORE, BE IT FUTHER RESOLVED, that the Otter Tail County Board of Commissioners hereby certifies the above amount to the County Auditor-Treasurer's office as Otter Tail County's Final Gross/Net Property Tax levies for the payable year 2017, and directs the County Auditor-Treasurer's office to spread these levies against the taxable net tax capacity of the property of Otter Tail County. The resolution was seconded by Commissioner Johnson and carried, with the members of the Otter Tail County Board of Commissioners voting as follows: Commissioner Doug Huebsch Wayne D. Johnson John Lindquist Roger Froemming Leland R. Rogness X X X X X Against Absent OTC Board of Commissioners' Minutes December 20, 2016 Page 8 Adopted at Fergus Falls, Minnesota this 20th day of December 2016 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: Jc..o, '3, 1011 Attest:---#'/""" ,..,=,,,"'1--,-'&L.,-=~~----By:._B,~~a~rd=-of-~om~d~mLis~~~io=n~e-r~s~C-h~~-:----La~. Clerk PAYABLE 2017 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT SPECIAL TAXING DISTRICT GROSS AND NET PROPERTY TAX LEVY RESOLUTION Otter Tail County Resolution No. 2016 -75 The following resolution was offered by Commissioner Johnson, who moved for the authorization of the Otter Tail County Housing and Redevelopment Special Taxing District 2016 Gross and Net Property Tax Levy: WHEREAS, the Otter Tail County Housing and Redevelopment Authority is a special taxing district under the provisions of Minnesota Statute Chapter 469, and WHEREAS, the Otter Tail County Housing and Redevelopment Authority had requested a Payable 2017 Gross and Net Property Tax Levy of $545,000, and WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 27, 2016, adopted for the Otter Tail County Housing and Redevelopment Authority a proposed Gross/Net Property Tax Levy for Payable Year 2017 in the amount of $516,000, and WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt the special taxing district's Payable 2017 Gross and Net Property Tax Levy no later than Wednesday, December 28, 2016, and the Otter Tail County Board of Commissioners is required to certify Otter Tail County Housing and Redevelopment Authority's final Payable 2017 Gross and Net Property Tax Levy to the County Auditor- Treasurer's office on or before Wednesday, December 28, 2016. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners, after consideration and discussion by the Otter Tail County Budget Committee with the Otter Tail County HRA, hereby authorizes/adopts, on behalf of the Otter Tail County Housing and Redevelopment Authority, a final Payable 2017 Gross and Net Property Tax Levy of $516,000 and hereby certifies the same to the County Auditor-Treasurer's office to be spread against the taxable property of the Otter Tail County Housing and Redevelopment Authority. The resolution was seconded by Commissioner Lindquist and carried, with the members of the Otter Tail County Board of Commissioners voting as follows: Commissioner Doug Huebsch Wayne D. Johnson John Lindquist Roger Froemming Leland R. Rogness For X X X X X Against Absent OTC Board of Commissioners' Minutes December 20, 2016 Page 10 Adopted at Fergus Falls, Minnesota this 20th day of December 2016 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: Jon. 3, :Z..011 Attest: ~ ~ LarryKro , Gerl< BOARD OF WATER AND SOIL RESOURCES APPROPRIATION Otter Tail County Resolution No. 2016 -77 The following resolution was offered by Commissioner Froemming. who moved for the adoption of the following: WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, December 20, 2016, adopted $37,335,716 (excludes levies adopted for Lake Improvement Districts and Otter Tail County Housing and Redevelopment Authority) as Otter Tail County's Payable 2017 Net Property Tax Levy; and WHEREAS, $18,812,778 is designated to assist with the financing of the County's General Revenue Fund activities; and WHEREAS, the operational budgets for Otter Tail County's Land and Resource Department, Board of Adjustment and Planning Commission are a part of the County's General Revenue Fund Budget; and WHEREAS, the operational budgets for the Land and Resource Department, Board of Adjustment and Planning Commission are funded by a combination of general tax levy funds, charges for services and a portion of the Board of Water and Soil Resources 2017 Natural Resources Block Grant; and WHEREAS, the Board of Water and Soil Resources 2017 Natural Resources Block Grant total $106,258 and consist of funding for the following activities: Comprehensive Water Plan -$9,824 Wetlands Conservation Act -$59,728 Shoreland -$18,106 Subsurface Sewage Treatment Systems -$18,600; and WHEREAS, the Wetlands Conservation Act and Shoreland portions of the block grant funding requires a local in-kind match equal to the block grant amounts, the Comprehensive Water Plan portion of the block grant funding requires a local property tax levy match in the amount of $20,405 and the Subsurface Sewage Treatment Systems portion of the block grant funding does not require either a local levy or an in-kind match; and WHEREAS, portions of the Board of Water and Soil Resources 2017 Natural Resources Block Grant and local property tax levy are allocated to the East and West Otter Tail Soil and Water Conservation Districts as noted in a document filed with the 2017 budget; and WHEREAS, Otter Tail County is responsible for in-kind match associated with the Shoreland portion of the block grant funding, Otter Tail County and the Soil and Water Conservation Districts are responsible for the in-kind match associated with the Wetland Conservation portion of the block grant funding and Otter Tail County is responsible for including in the final adopted net levy for Otter Tail County the required local property tax levy for the Comprehensive Water Plan portion of the block grant funding: OTC Board of Commissioners' Minutes December 20, 2016 Page 9 Adopted at Fergus Falls, Minnesota this 20th day of December 2016 OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: Jo.,,_, 3, 2.ol1 By: _ ___J.d1,..<l.c:..=-'--1-~l...;_=::.._-"------"-t/4.._____,,. __ Boa~~hair Attest: _· _f__,,/.7=./,/=M~'-.I' 1 /== /j"'--- 1 ___ _ La~n:ritr~- RESOLUTION ADOPTING THE CALENDAR YEAR 2017 BUDGET Otter Tail County Resolution No. 2016 -76 The following resolution was offered by Commissioner Huebsch, who moved for the adoption of the calendar year 2017 budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service Funds. WHEREAS, the Otter Tail County Board of Commissioners recognized the requirement to adopt, on or before Friday, September 30, 2016, a proposed Calendar Year 2017 Budget and to select a date for a public meeting for the purpose of discussing and receiving public comment regarding the proposed Calendar Year 2017 budget, which must be held during the period of November 251h through December 2B'h; and WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 27, 2016, adopted Otter Tail County's proposed Calendar Year 2017 Budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service Fund, and selected Wednesday, December 7, 2016, as the date for the public hearing, and WHEREAS, the Otter Tail County Board of Commissioners at 6:00 p.m. on Wednesday, December 7, 2016, held the required hearing; and WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt Otter Tail County's final Calendar Year 2017 Budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service Funds no later than Wednesday, December 28, 2016, and also recognizes the requirement to adopt the final Calendar Year 2017 Budget after the adoption of the final payable 2017 Gross and Net Property Tax Levy. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners adopts the amount of $103,650,639 as the County's Calendar Year 2017 Budget for the General Fund, for the Budgeted Special Revenue Funds, and for the Debt Service Funds, as summarized and as detailed in the budget documents filed with the County Auditor-Treasurer's office. The above resolution was seconded by Commissioner Johnson and carried with the members of the Otter Tail County Board of Commissioners voting as follows: Commissioner Doug Huebsch WayneD.Johnson John Lindquist Roger Froemming Leland R. Rogness X X X X X Against Absent OTC Board of Commissioners' Minutes December 20, 2016 Page 11 NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby designates $20,405 of the $18,812,778 Payable 2017 General Fund Levy as the local property tax match for the Comprehensive Water Plan portion of the Board of Water and Soil Resources 2017 Natural Resources Block Grant. The motion was seconded by Commissioner Lindquist and carried, with the members of the Otter Tail County Board of Commissioners voting as follows: Commissioner Doug Huebsch Wayne D. Johnson John Lindquist Roger Froemming Leland R. Rogness X X X X X Against Adopted at Fergus Falls, Minnesota this 2oth day of December 2016 Absent OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: 1 b. ~. ~01'1 Attest: __ .:./-= "'-=--~.u_,_~.,.~==c:::....----By:_B_/'--/4ar-'-~-o-f__,,_mc...~;,i'-s-'-si.c.o..::ne_r,..~-C-;C--a-ir __ _ Larrz:l Clerk Ditch Systems Inter-fund Loans Motion by Johnson, second by Lindquist and unanimously carried to authorize, if necessary, any December 31, 2016, inter-fund loans for the various Otter Tail County Ditch Systems with deficit cash balances. Approval for 2016 Year End Payments Motion by Huebsch, second by Johnson and unanimously carried to delegate Larry Krohn, County Administrator, to approve payment of the County Commissioners' bills from December 21, 2016, through December 30, 2016. The bills will be provided to Commissioners for review at their next regular County Board meeting. License Approvals Motion by Froemming, second by Huebsch and unanimously carried to approve the following licenses: Henning Old Homestead Cafe LLC 01/01/17 -06/30/17 County On/Off Sale 3.2 Malt Liquor License County On-Sale Wine License Under-Mart, Inc. 01/0/17 -12/31/17 2017 Tobacco License Engagement Letter Motion by Lindquist, second by Johnson and unanimously carried to authorize the signing of the engagement letter documenting the arrangements between Ehlers & Associates, Inc. as advisor for and on behalf of Otter Tail County, Minnesota and Grant Thornton LLP for cash flow and yield verification services relating to the issuance of Otter Tail County's $6,675,000 General Obligation Capital Improvement Bonds, Series 2016A and for the preparation of the Cash Flow and Yield Verification Report dated December 15, 2016. OTC Board of Commissioners' Minutes December 20, 2016 Page 12 Federal Award Procurement Policy Motion by Johnson, second by Froemming and unanimously carried to adopt the Otter Tail County Federal . Award Procurement Poli~y for Implementation of Uniform Administrative Requirements (Part 200) -(Code of Federal Regulations -Title 2 Grants and Agreements -Part 200 -Subpart D -Post Federal Award Requirements) -(Procurement Standards -Sections 200.317 through 200.326) as presented by the Auditor- Treasurer. Recess & Reconvene At 11 :55 a.m., Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners recessed for a committee meeting and lunch break. The Board meeting was reconvened at 1 :00 p.m. Caseworks Social Services Edition Human Services Director Deb Sjostrom briefed the Board on the benefits of expanding the use of Caseworks EDMS to social services. This is the electronic system currently used in income maintenance and child support. She provided a document of Caseworks for social services cost assumptions. Otter Tail County's share will be approximately 16% of the ongoing annual support cost of $139,617 depending on how many counties join the project. This does not include one-time startup costs. Motion by Huebsch, second by Froemming and unanimously carried to approve the Caseworks Social Services Edition with expected start up mid-year 2017. Public Health Positions Motion by Lindquist, second by Huebsch and unanimously carried to approve a Public Health Deputy Director position as recommended by the Public Health Director. Motion by Huebsch, second by Johnson and unanimously carried to approve a Public Health Nurse position for Healthy Families America as recommended by the Public Health Director. City of Perham Trail Extension Request Motion by Huebsch, second by Johnson and unanimously carried for Otter Tail County and the City of Perham to work together to conduct a preliminary engineering report to outline the details and cost of extending the bike trail from the City of Perham Arvig Park Trail to the Otter Tail County Highway 51 Bridge. COMMISSIONERS SALARY AND BENEFITS Otter Tail County Resolution No. 2016 -78 Commissioner Johnson offered the following and moved its adoption: WHEREAS, Minnesota Statutes 375.055 provides that County Commissioners may receive per diem payments and reimbursement for necessary expenses incurred in perfonmance of the duties of the office and shall receive compensation of annual salaries, as set by resolution of the County Board; and WHEREAS, the current annual salary for Otter Tail County Commissioners is $35,924.00 effective January 1, 2016; and NOW, BE IT RESOLVED, that the annual salary for Otter Tail County Commissioners shall be established as $37,003.20 effective January 1, 2017, which reflects a 3% Cost-of-Living Adjustment similar to increases received by other employee groups. NOW, THEREFORE, BE IT FURTHER RESOLVED, that the annual employer contribution for benefits for CY2017 will be set at $1,200.00 per month, similar to increases received by other employee groups. OTC Board of Commissioners' Minutes December 20, 2016 Page 13 Commissioner Froemming seconded the motion and YEAS and NAYS are as follows: Board Members - Doug Huebsch WayneD. Johnson John Lindquist Roger Froemming Leland R Rogness For X X X X X Against Absent Adopted at Fergus Falls, Minnesota, this 20th day of December 2016 2017 Cost of Living Adjustment Motion by Johnson, second by Huebsch and unanimously carried to approve 3% COLA for Otter Tail County non-union employees effective January 1, 2017. Adjournment At 1 :43 p.m., Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners adjourned until g:30 a.m. on Tuesday, January 3, 2017. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: Jo.c,. 3, ;tc (1 Attest:_~h?.~,.~-1..,o~ ,/""' §<::>./.::.... ____ _ LarryKro¥,~ CB/kd OTC Board of Commissioners' Minutes December 20, 2016 Exhibit A, Page 1 WARRANTS APPROVED ON 12/20/2016 vendor Nami> A 'VIA .. l'1DS LLC AL'S REFRIGERATION AMERIPIUDE SER.VICES INC BELTRAMI COt:'NTY SHEJUFf'S omcE BEN HOUER. UNl.IMITED BRANDBORG/HEATHEll BRAlJ'N INTERTEC CORPORATION BRAUN VENDING INC BROWN-EYED SUSANS 11.C BUSINESS ORIENTED somvARE SOLlITI( BUY-MOR PARTS & SERVICE llC CENTRAL CONCRETE CONSTRUCTION CHEMS EAR CH Cl.I.AN PLUS INC CO OP SERVICES INC COATINGS UNLIMITED COMMISSIOl'<'lll. OF TRA."lSPORTATION COMPA .. "l!ON A.'IIMAL HOSPITAL CONCEPT CATERING COOP SERVICES INC COOPERS TECHNOLOGY GROUP CORNERSTONE COill<"TERTOPS CREAm'E FORMS & CONCEPTS INC CUllIG .. ,\N CUllIG .. ,\N OF WADENA CUSTOM EARTH D & T VENTIJRES llC DACOTAH PAPER COMPA .. 11<, .. DA,'fS TOWING & REPAIR DETROIT LA\KES OVERHEAD DOOR SEJl.V. E &JPRESS EGGE CONSTRUCTION INC EJ'S FLOOR COVERING ELDIEN/MICHEllE M EVERTS U.1"MBEJI. CO FARMERS CO OP OIL ASSN F ARNAMS GENUINE PAR TS INC FASTENAL COMPANY FERGUS FALLS DAILY JOURNAL FERGUS FALLS/CITY OF FERGUS FAUS/CITY OF FERGUS POWER PUMP INC Amount . 22,522.06 171.00 925.03 60.00 26.00 10.00 19,688.50 40.25 400.00 7,995.00 8,433.38 570.00 900.75 1,035.49 181.13 41,715.00 20,000.00 38.31 233.80 80.89 1.122.98 200.00 1.019.58 32.75 23.25 462.50 1,089.00 868.95 107.53 200.00 445.00 452.50 1,374.00 254.30 103.36 2,052.19 1.038.06 353.73 908.87 7,776.00 599.246.20 9,900.00 OTC Board of Commissioners' Minutes December 20, 2016 Exhibit A, Page 2 Vendor NamP FERGUS TIRE CENTER FIELD /CRISTI nowER .Mill/THE FORCE AMERICA DISTRIBUTING UC FORUM COMMUNICATIONS COMPANY FRANKLIN FENCE CO INC GAllSllC Gll.BERTSON/JACE Gll.BERTSON/LORJ GIRL SCOUT TROOP 3002T GIRL SCOUT TROOP 30210 GODFATHERS £)."TERMINATING INC GOPHER STATE ONE CAI.L GRANT CO SHDUFF HEALTHCARE EN\'lRONMB,"TAL SEll\•1CE HENNING HARDWARE HERMAN/CRYSTAL HOLO/SA-1'IDY HORGEN/JERRY HOUGH INC I!l;'DEPE:NDENT /rnE ]KSPORTS KARLGAARD/JASON KEEPRSINC L<\KE REGION ELECTRIC (HWY DEPT) L<\KE REGION HEALTHCARE L<\KES AREA COOPERATIVE L<\R.R.Y OTT INC TRUCK SEll\-lCE L>\RSON/PAUl L.\WSON PRODUCTS INC LEE/THOMAS LEIGHTON BROADCASTING/DI. l.IBERTY BUSINESS SYSTE.\fS FARGO LOCATORS & St,1'PUES INC LONG V.'EEKEND SPORTSWEAR MARCO INC ST LOUIS MARCO TECHNOLOGIES I.LC M.~ FLEET Sl.J1'PLY INC M..\TIHE\,V BB.'DEll & COMPANY INC MCCOllOUGH WELDING MCKESSON MEDICAL-SURGICAL INC MCK.>m'E/JACOB Amount 20.00 17.23 719.55 57.83 631.45 767.00 1.054.11 73.44 14.58 168.75 168.75 236.75 23.90 36.00 178.30 251.22 130.96 51.30 334.29 35.117.75 182.13 30.00 57.38 153.25 25.00 7.026.07 295.81 2.155.00 275.28 567.83 229.38 668.00 60.41 312.90 385.00 426.96 31,379.38 116.27 3,226.20 23.00 33.30 49.14 vendor NamP MEIS/DALE MEND CORllECTION.~ CARE MINNESOTA MOTOR COMPANY MN CONTINUING LEG.~ EDUCATION MN COUNTIES COMPUTER. CO· OP MORTENSON OUIDOOR SIGN MUl.TIPLE CONCEPTS INTERIORS MURDOCK0S ACE KI\R.DWARE NAPA FERGUS FAll.S NAPA OF PERRI\M NELSON Al!1O CEJ'<"TER NEWVll.l.E/DARREN NORTHERN PLUMBING SUPPLY NORTHERN SAFETY TECHNOLOGY INC OFFICE OF MN.IT SERVICES OK TIRE OF PERKI\M INC OLSON OIL CO INC ONE C.~ LOC..\TORS LTD OTTER TAIL CO PUJIUC HEALTH OTTER TAIL CO TREASURER PAW PUBLICATIONS LLC BATTLE LAKER PEUC..\..111 RAPIDS PRESS PEI.IC..\N RAPIDS/cm· OF PERK.\M/cm· OF PITNEY BOWES POWERPL-lli om PRAIRIE L>\KES MUNICIPAL SOLID WAST! PREMIUM WATERS INC PRO AG FARMERS CO OP PRO AG FARMERS COOPERAm'E PRODUcm'E ALTERNAm'ES INC PRODUCTIVITY PLUS ACCOlJ'NT PROFESSIONAL PORTABLE X· RAY INC QUICK'S NAPA AUTO PARTS QUILL CORPORATION RDO TRUCK CENTER CO RDO TRUST #80· 6130 REGENTS OF THE UNIVER.Sm· OF MN REHM/BAILEY RMB ENVIR.ONMENTAL L>\BORATOR.IES D S.W.JNC SCHIERER/STEVE OTC Board of Commissioners' Minutes December 20, 2016 Exhibit A, Page 3 Amount 116.64 8,979.44 363.42 864.50 9,754.00 295.00 1,785.00 5.56 19.98 305.70 1.297.00 305.46 281.85 143.16 2,456.00 605.72 798.31 270.26 182.00 21.145.82 591.18 739.70 57,394.62 856.88 101.99 . 710.63 3,294.25 8.00 58.59 479.22 151.25 75.30 150.00 68.04 52.99 534.91 43.70 201.54 10.00 285.00 387.00 200.22 OTC Board of Commissioners' Minutes December 20, 2016 Exhibit A, Page 4 vendor Name SCOTT HOFLAND CONSTRUCTION INC SERVICEMASTER CLEANING PROFESSION SHI CORP SONSAIL,\/NICK ST:\Du'?lf/DAVID STEARNS CO SHERIFF STEINS INC STEVE'S SANITATION INC STREICHERS SUMMIT COMPANIES SWIONTEK/BRL\N THOMSON REUTERS -WEST THRIFTY WHITE PHARl-UCY TiffSSEN KRUPP ELEVATOR CORPORAU TIRES PLUS TOTAi. CAR CARE TNT REPAIR INC TOTAi. SECURITY CONCEPTS INC TOWMASTER TRUENORTH STEEL UGGERUD/WAR.D Ul'<lFOR..\iS UNI.IMITED nxc VERGAS HARDWARE VICTOR LUNDEEN COMPA.>ff WAI.I.WORK TRUCK CENTER WASTE ?.UNAGEMENT \VEST /RICHARD K WEST /RICHARD K WILKIN CO SHERIFF WILSON/WAR.REN R WIND EIS/LORI Final Totat Amount 5.900.00 200.00 25,257.50 108.04 130.49 100.00 5.620.27 5.012.00 239.92 490.00 81.45 16,647.33 25.00 581.28 33.77 732,64 375.00 4,782.39 590.92 219.12 205.50 33.05 1,047.65 450.79 9.596.33 J.38 602.06 1,650.00 212.10 37.98 1,039. 121.98