HomeMy WebLinkAboutBoard of Commissioners - Minutes - 11/22/2016onERTAH .... ,, .. , ... ,.,.
MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
515 W. Fir Avenue, Fergus Falls, MN
November 22, 2016 ·
12:00 p.m.
Call to Order
The Otter Tail County Board of Commissioners convened at 12:02 p.m. Tuesday, November 22, 2016, at
the Government Services Center in Fergus Falls, MN, with Commissioners Lee Rogness, Chair;
Doug Huebsch, Vice-Chair; Wayne Johnson, Roger Froemming and John Lindquist present.
Approval of Agenda
Chair Rogness called for approval of the Board agenda. Motion by Johnson, second by Froemming and
unanimously carried to approve the Board of Commissioners Agenda of November 22, 2016, with the
following additions/modifications:
Finance Committee -Moved to 2:50 p.m.
Planning Commission Reappointments -Added to Land & Resource Items
Consent Agenda
Motion by Lindquist, second by Johnson and unanimously carried to approve Consent Agenda items as
follows:
1. November 8, 2016, Board of Commissioners' Meeting Minutes
2. Warrants/Bills for November 22, 2016 (Exhibit A)
3. Human Services Bills & Claims
4. Approval of Lakes & Prairie Child Care Assistance Contract
5. On-Sale Liquor License for Big Pine Lodge for 12/01/16-06/30/17
6. 2017 Tobacco License for: Dollar General Store, Battle Lake; Lakeland
General Store; and Battle Lake Standard
7 Final Payment Requests for Hwy Projects: S.P. 056-070-021, Otter Electric
LLC; S.P. 056-070-019, Knife River Materials; S.P. 056-070-020, A & H Co. Inc;
and S.A.P. 056-601-061, Tri-City Paving, Inc.
Affirmative Action Plan & Withdrawal from the MN Merit System
The Human Resources Director submitted a proposed Affirmative Action Plan which is a requirement for
Otter Tail County to withdraw from the Minnesota Merit System. Motion by Johnson, second by Lindquist
and unanimously carried to approve the Otter Tail County Affirmative Action Plan for minorities, women
and disabled individuals effective January 1, 2017, pursuant to the Minnesota Human Rights Act, 41 CFR
Chapter 60. The motion also authorizes the appropriate County signature(s) to approve the Notice of
Withdrawal from the Minnesota Merit System as set forth under Minn. Stat. Sec. 256.012, Subd. 2b. In
order to withdraw from the MN Merit System on January 1, 2018, the County must provide notice prior to
January 1, 2017. Motion by Huebsch, second by Johnson and unanimously carried to approve the
Workforce Certificate of Compliance Application Form and fee of $150.00 payable to the Minnesota
Department of Human Rights.
Strategic Planning -2017
Commissioners set aside time in early February 2017 to continue with Strategic Planning.
Adult Mental Health Report
Human. Services Director Deb Sjostrom submitted the Adult Mental Health program annual report.
Discussion followed regarding programs, case management, trends and challenges.
OTC Board of Commissioners
November 22, 2016
Page2
Minnesota Governor's Task Force on Mental Health
Governor Dayton established a Task Force on mental health. The purpose of the Task Force has been to
develop comprehensive recommendations to design, implement, and sustain a full continuum of mental
health services throughout Minnesota. Community Services Director John Dinsmore and Human Services
Director Deb Sjostrom, presented an Executive Summary including nine recommendations resulting from a
report by the Task Force. The Human Services staff will review the recommendations and Ms. Sjostrom
will return to the Board with a resolution of support at their next regular County Board meeting.
Commissioners also discussed potential uses for the 60-Bed CARE Facility.
MFIP/DWP Budget Plan
Motion by Huebsch, second by Lindquist and unanimously carried to authorize the appropriate County
Officials' signatures to execute the MFIP and DWP Employment Services Budget Plan ($394,602) for 2017
as submitted.
Employees' Committee Request
Motion by Lindquist, second by Johnson and unanimously carried to aut_horize the Employees' Committee
to purchase a counter top ice machine, at an approximate cost of $6,300, for the lunch room in the
Government Services Center building. Zach Fjestad, Employees' Committee President, reported that the
Employees' Committee has raised about half the cost of the ice machine. Commissioners indicated that
future purchases of ice machines for County buildings will require the same payment arrangement.
Solid Waste Fee Schedule Amendment
Motion by Huebsch, second by Froemming and unanimously carried to authorize an amendment to add
the following item to the 2017 Solid Waste Fee Schedule:
Per Yard (mixed demo with shingles or concrete-Henn/NEOT)
County Fee
$11.00
Lifesaving Citizen Award
State
Assessment
$0.60
Total
$11.60
Barry Fitzgibbons, OTC Chief Deputy, and Gary Forsberg, DNR Conservation Officer, presented
Erin Houselog a Lifesaving Citizen Award for her actions on September 24, 2016, helping to rescue duck
hunters whose boat had capsized on Christopherson Lake.
PROCLAMATION
Lifesaving Citizen Award
Otter Tail County Resolution No. 2016 -64
A motion was offered by Commissioner Johnson, seconded by Commissioner Lindquist and unanimously
carried to approve the following proclamation recognizing Otter Tail County Citizen, Erin Houselog, for
actions taken saving the life of others:
WHEREAS: On September 24, 2016, Erin Houselog was hunting near Christopherson Lake southeast of
Erhard, MN; and
WHEREAS: Ms. Houselog heard yells for help from a group of five duck hunters whose boat had
capsized; and
WHEREAS: Ms. Houselog stripped off her outer layer of clothing and swam, with lifejackets,
approximately 300 yards in very windy, wavy conditions toward the stranded hunters and remained with
the hunters until a rescue boat arrived; and
OTC Board of Commissioners
November 22, 2016
Page 3
WHEREAS: Ms. Houselog's quick actions were directly related to the safe rescue of all hunters in the
water.
NOW, THEREFORE, BE IT RESOLVED THAT, the Otter Tail County Board of Commissioners does
hereby proclaim their gratitude to honor Ms. Erin Houselog for her selfless actions in caring for fellow
citizens.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Recess & Reconvene
Al 12:59 p.m., Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board meeting was reconvened at 1 :04 p.m.
Decision on Need for EIS -Prosperity Hills
· Bill Kalar, Land & Resource Director, reviewed the process for a decision for the need of an Environmental
Impact Statement (EIS) for the proposed project of Prosperity Hills on Trowbridge/Leek Lakes and Lake
Ida -formerly known as Camp Trowbridge. A copy of the law, MN Rules 4410.1700, regulating the Need
for an EIS, has been provided to Board members. Mr. Kalar indicated that the County Board will determine
one of the following: 1) an EIS is needed which is a positive declaration; 2) an EIS is not needed which is
a negative declaration; or 3) there is insufficient information in the Environmental Assessment Worksheet
(EAW) and the information could be reasonably obtained, in which case, the decision for the Need for an
EIS could be postponed for up to 30 days to acquire the information.
Mr. Kalar submitted a document (dated November 21, 2016) detailing the work completed in the permit
process for Prosperity Hills back to June 8, 2015, when the proposed Subdivision and Conditional Use
Permits were requested. Mr. Kalar summarized the document. On July 22, 2015, Land & Resource
received a modified Preliminary Plat request that reduced the number of lots to 14 on Trowbridge Lake.
On August 12, 2015, the State Environmental Quality Board (EQB) informed the Land & Resource office
that a Citizen Petition had been submitted requesting an EAW be prepared. The County Board ordered
the EAW on August 15, 2015. The developer prepared the EAW which was sent to Land & Resource in
June of 2016. In September of 2016, the draft EAW and Exhibits were found to be complete. The EAW
was published in the EQB Monitor which started the 30 day public comment period ending on November 2,
2016. All timely comments received have been provided to the Board members for their review.
Kurt Mortenson, Assistant County Attorney, stated that the County is the Responsible Government Unit
(RGU). The Board must respond to the comments that have been received and determine what is
substantive, if the comments address the accuracy and completeness of the materials obtained in the
EAW, and if the comments need further information. The Need for an EIS must be based on the potential
for the project to have significant environmental impact. Mr. Mortenson reviewed the substantive
comments with the Board as follows:
1) Lot density, lot size and staging area: Lot density and lot size are regulated in the Shoreland
Management Ordinance (SMO). The staging area is identified on Page 5 of the EAW. It is
identified as 26.98 acres within the Shoreland Area used for a temporary staging area during
construction. There are rules for opening more than an acre of land as a staging area within the
Shoreland Area in the County SMO. The County Ordinance is the mitigating factor for significant
environmental impact.
2) Impervious surface: The Septic System location has been identified by a licensed septic system
designer. Removal of demolition materials must comply with State and County solid waste,
ordinances. There is a revegetation plan. County SMO requires a 20' vegetation strip along the
shoreline with a 30' strip for using the lake. The Department of Natural Resources (DNR)
OTC Board of Commissioners
November 22, 2016
Page 4
suggested that the vegetated strip along the shoreline be expanded to 50' to meet the new buffer
law. This factor should be discussed during the permitting process.
3) Comments in the permitting area: The County Board determines that the State and County rules
take care of environmental impacts.
4) Land use: In the EAW, it is identified that the proposed property for this project has been a Girl
Scout camp since 1950 and, prior to that usage, was agricultural in nature. The County Board
determined that single family homes are a compatible use of the land.
5) _Wat~r.resources -' effects on lakes and wetlands: The DNR indicated that sufficient information
was in the EAW for protection of the wetlands. The Wetland Conservation Act (:,NCA) rules must
be followed.
6) Septic system -wastewater: The EAW references that a MN Licensed Sewage System Designer
has located where on-site septic systems could be placed on the properties. There is sufficient
space for new septic systems. Old systems will be abandoned. There are no public sewer
systems in this area.
7) Lake surface area, specifically boat traffic and boat access: There is no access proposed for the
project. Lake Ida does not have an access. Trowbridge Lake has a public access on the south
end of the lake. The DNR is responsible for maintaining public accesses. It is determined that the
development will not significantly impact boat access or boat traffic.
8) Mercury: All lakes in Minnesota are impaired from mercury. The DNR reported that Trowbridge
Lake is now on the Minnesota Pollution Control Agency (MPCA) mercury-impaired list which was
not included in the EAW. This development will not significantly affect mercury levels. Asbestos
has been located in two cabins on the property. A study by a licensed asbestos vendor has been
completed and that information is included in the EAW and will be mitigated by off-site disposal.
9) Fish and wildlife resources and habitat: There were objections raised because, in the EAW, there
were no loons seen on a couple of occasions when the EAW writer viewed the area. The habitat
range of the common loon includes this area. Loons nest in out-of-the way spots close to the
water. They are not threatened or endangered in Minnesota and they are known to inhabit lakes
with cabins on them. To minimize disturbance, loon nesting could be considered with the
permitting process in conjunction with the vegetative buffer strip.
10) Historical structures or ecological sites: The letter from the MN Historical Society will be used
during the permitting process.
11) Air quality impact: Brush can be burned and is regulated by State permit.
Motion by Huebsch, second by Johnson and unanimously carried to conclude that an EIS for the proposed
development of Prosperity Hills is not needed, which is a negative declaration of the Need for an
Environmental Impact Statement. After review of comments regarding the proposed development, the
County Board concludes that the project does not have potential for significant environmental effect.
Motion by Johnson, second by Lindquist and unanimously carried to authorize the appropriate County
Officials' signatures to execute the ne·gative declaration of the Need for an EIS for Prosperity Hills when
completed.
Motion by Johnson, second by Froemming and unanimously carried to accept the Prosperity Hills
chronological document dated November 21, 2016, as presented by the Land & Resource Director.
Planning Commission Recommendations
Conditional Use Permit -Michael & Kadie Hansen:
OTC Board of Commissioners
November 22, 2016
Page 5
Motion by Johnson, second by Lindquist and unanimously carried to approve a Conditional Use Permit to
install a sewer line across a public road, with no road authority, with conditions as recommended by the
Planning Commission. The proposal is located in Lot 6 Olson's Maplewood-Lida Beach, Parcels #505 &
#1013 not to be split, Section 32 of Lida Township; Lida Lake (56-747), GD.
Preliminary Plat-"Kvare's Beauty Bay South 3rd Addition'1/Charles Kvare:
Motion by Huebsch, second by Froemming and carried, with Johnson abstaining, to approve a Preliminary
Plat consisting of 7 single family residential lots known as "Kvare's Beauty Bay South 3rd Addition" as
presented. The project is located on Lots 1, 3, 4 and 5 Blk 2 of Kvare's Beauty Bay South 2nd Addition,
Section 18 of Dunn Township; Non-Shoreland.
Preliminary Plat & Conditional Use Permit-"Swenson Beach 3rd Addition'1/Park Region Agency lnc./James
Swenson:
Motion by Froemming, second by Lindquist and unanimously carried to approve a Preliminary Plat titled
"Swenson Beach Third Addition" consisting of 3 single family residential lots and a Conditional Use Permit
to construct a cul-de-sac to service the proposed plat. The project is located in Part of the West 53 Rods
of the Northwest Quarter of the Southeast Quarter except platted area, part of Government Lot 3 except
platted area, Section 7 of Nidaros Township; Clitherall Lake (56-238), RD.
Preliminary Plat-"Lerfald Acres'1/Neil Lerfald:
Motion by Johnson, second by Froemming and unanimously carried to approve a Preliminary Plat titled
"Lerfald Acres" consisting of 4 single family non-riparian, residential lots with conditions as recommended
by the Planning Commission. The project is located in GL 2 of Section 15 & GL 8 of Section 10 of Lida
Township; Lake Lida (56-747), GD.
Conditional Use Permit -The Church of Jesus Christ and Mike & Laurel Blaskowski:
Motion by Froemming, second by Lindquist and unanimously carried to approve a Conditional Use Permit
for this project as presented on the revised drawing dated October 21, 2016. The proposal is located in
Sublets C,D,E and Hof Government Lot 2, Except Tracts & Lot 2 Blk 1 of Old Town Acres, Section 12 of
Clitherall Township; Clitherall Lake (56-238), RD.
Planning Commission Reappointments
Motion by Huebsch, second by Lindquist and unanimously carried to reappoint the following Planning
Commission members for a three year term:
· Bert Olson, District 3; Robert Schwartz, District 4; and Rod Boyer, District 1
Public Hearing for Shoreland Management Ordinance Revisions
Motion by Johnson, second by Huebsch and unanimously carried to set the SMO Revisions Public Hearing
at 10:00 a.m., on Tuesday, December 20, 2016, at the Government Services Center in Fergus Falls, MN.
AIS Task Force 10-10 Lakes Study Presentation
Motion by Johnson, second by Lindquist and unanimously carried to approve the recommendation of the
AIS Task Force to proceed with Phase 1 Stage E of the 10-10 Lakes Study at a cost of $5,600.00. The
Chairman recessed the Board of Commissioners' meeting at 2:27 p.m. for a short break.
OTC Board of Commissioners
November 22, 2016
Page 8
No.R-__ _
UNITED STATES OF AMERICA
STATE OF MINNESOTA
COUNTY OF OTTER TAIL
GENERAL OBLIGATION
$ _____ _
CAPITAL IMPROVEMENT REFUNDING BOND, SERIES 2016A
Interest Rate Maturity Date Date of Original Issue
December 15, 2016
Registered Owner:
Principal Amount:
CUSIP
The County of Otter Tail, Minnesota, for value received, hereby promises to pay to the Registered Owner
specified above, or registered assigns, the Principal Amount specified above on the Maturity Date specified
above, upon the presentation and surrender hereof, and to pay to the Registered Owner hereof interest on
such Principal Amount at the Interest Rate specified.above from the Date of Original Issue, or the most
recent interest payment date to which interest has been paid or duly provided for as specified below, on
February 1 and August 1 of each year, commencing February 1, 2017, until said principal amount is paid.
Principal is payable in lawful money of the United States of America at the office of Bond Trust Services
Corporation in Roseville, Minnesota, as Registrar or of a successor Registrar designated by the County,
which designation shall be made upon notice of 60 days to the Registered Owners at their registered
addresses. Interest is payable by check or draft mailed to the person in whose name this Bond is
registered at the close of business on the 15th day of the month preceding each interest payment date
(whether or not a business day) at the registered owner's address set forth on the registration books
maintained by the Registrar. Any such interest not punctually paid or provided for will cease to be payable
to the owner of record as of such regular record dates and such defaulted interest may be paid to the
person in whose name this Bond shall be registered at the ciose of business on a special record date for
the payment of such defaulted interest established by the Registrar. For the prompt and full payment of
such principal and interest as the same become due, the full faith, credit and taxing powers of the County
have been and are hereby irrevocably pledged.
The Bonds maturing on February 1, 2028, are subject to mandatory sinking fund redemption as provided in
the Resolution and shall be redeemed in part at par plus accrued interest on the mandatory redemption
dates.
The Bonds of this series maturing on or after February 1, 2026, are subject to redemption at the option of
the County, in whole or in part in such order as the County may determine and by lot within a maturity, on
February 1, 2025, and any date thereafter at par and accrued interest. Thirty days' notice of prior
redemption will be given by mail to the bank where the Bonds are payable and to the registered owners in
the manner provided by Chapter 4 75, Minnesota Statutes: Any defect in mailing notice of redemption shall
not affect the validity of the proceedings for redemption. Any Bond called for redemption, and for the
payment of which moneys are set aside, by the County on the redemption date, shall not bear interest after
the redemption date, regardless of any delay in its presentation.
This Bond is one of an issue of Bonds in the aggregate principal amount of $6,675,000, all of like date and
tenor except as to maturity and interest rate, issued pursuant to and in full conformity with the Constitution
and Laws of the State of Minnesota, including Section 373.40, Minnesota Statutes, for the purpose of
providing funds to implement the Capital Improvement Plan of the County adopted October 4, 2016. The
Bonds of this issue are payable primarily from taxes levied under the Resolution described below, and this
OTC Board of Commissioners
November 22, 2016
Page 9
Bond constitutes a general obligation of the County and to provide moneys for the prompt and full payment
of said principal and interest as the same become due the full faith and credit of the County is hereby
irrevocably pledged, and the County will levy additional ad valorem taxes on all taxable property in the
County, if required for such purpose, without limitation as to rate or amount.
This Bond is transferable, as provided by the Resolution of the Board of County Commissioners
authorizing the issuance of the Bonds of this series adopted November 22, 2016 (the "Resolution"), only
upon books of the County kept at the office of the Registrar by the Registered Owner hereof in person or
by the Registered Owner's duly authorized attorney, upon surrender of this Bond for transfer at the office of
the Registrar, duly endorsed by, or accompanied by a written instrument of transfer in form satisfactory to
the Registrar duly executed by, the Registered Owner hereof or the Registered Owner's duly authorized
attorney, and, upon payment of any tax, fee or other governmental charge required to be paid with respect
to such transfer, one or more fully registered Bonds of the series of the same principal amount, maturity
and interest rate will be issued to the designated transferee or transferees. The Registered Owner of this
Bond may be treated as the absolute owner hereof for all purposes.
The Bonds of this series are issuable only as fully registered bonds without coupons in denominations of
$5,000 or any integral multiple thereof not exceeding the principal amount maturing in any one year. As
provided in the Resolution and subject to certain limitations therein set forth, the Bonds of this series are
exchangeable for a like aggregate principal amount of Bonds of this series of a different authorized
denomination, as requested by the Registered Owner or the Registered Owner's duly authorized attorney
upon surrender thereof to the Registrar.
IT IS HEREBY CERTIFIED AND RECITED that this Bond is issued by authority of and in strict accordance
with Minnesota Statutes, Section 373.40 and Chapter 475, that all acts, conditions and things required by
the Constitution and laws of the State of Minnesota to be done, to happen and to be performed precedent
to and in the issuance of this Bond have been done, have happened and have been performed in regular
and due form, time and manner as required by law and that this Bond, together with all other indebtedness
of the County outstanding on the date of its issuance, does not exceed any constitutional or statutory
limitation of indebtedness.
This Bond shall not be valid or become obligatory for any purpose until the Certificate of Authentication and
Registration hereon shall have been signed by the Registrar.
IN WITNESS WHEREOF, Otter Tail County, Minnesota, by its Board of Commissioners, has caused this
Bond to be executed in its behalf by the facsimile signature of the Chair and by the facsimile signature of
the County Administrator, all as of the Date of Original Issue specified above.
missioners
OTC Board of Commissioners
November 22, 2016
Page 10
REGISTRAR'S CERTIFICATE OF AUTHENTICATION AND REGISTRATION
This is one of the Bonds described in the within mentioned Resolution, and this Bond has been registered
as to principal and interest in the name of the Registered Owner identified above.
Dated: __________ _
BOND TRUST SERVICES
CORPORATION, Bond Registrar
By-,---,--,---:-=-,-------------Authorized Signature
ASSIGNMENT
FOR VALUE RECEIVED, the undersigned hereby sells, assigns and transfers unto
(Please Print or Typewrite Name and Address of Transferee)
the within Bond and all rights thereunder, and hereby irrevocably constitutes and appoints
attorney to transfer the within Bond on the books kept for registration
thereof, with full power of substitution in the premises.
Dated:. ________ _
Please Insert Social Security Number or Other
Identifying Number of Assignee
Signature Guaranteed:
Signatures must be guaranteed by a national
bank or trust company or by a brokerage firm
having membership in one of the major stock
exchanges.
Notice: The signature to this assignment must
correspond with the name as it appears on the
face of this Bond in every particular, without
alteration or any change whatever.
5. The Bonds shall be prepared in printed form under the direction of the County
Administrator and when so prepared shall be executed on behalf of the County by the manual or facsimile
signature of the Chair and by the manual or facsimile signature of the County Administrator. The Bonds
shall not be valid for any purpose until authenticated by the Registrar. The Bonds initially issued
hereunder shall be registered as of the date of delivery, and all Bonds issued in exchange therefor shall be
registered as of such date, or, if issued after the first payment date, as of the most recent interest payment
date on which interest was paid or duly provided for. When the Bonds shall have been so prepared and
executed, they shall be delivered to the purchaser by the County Administrator or the Administrator's
designee(s) upon receipt of the purchase price and accrued interest and the signed legal opinion of Faegre
Baker Daniels LLP, as Bond Counsel, and the purchaser shall not be required to see to the proper
application of the proceeds.
6. As long as any of the Bonds issued hereunder shall remain outstanding, the County shall
maintain and keep at the office of the Registrar an office or agency for the payment of the principal of and
interest on the Bonds, as in this Resolution provided, and for the registration and transfer of the Bonds,
OTC Board of Commissioners
November 22, 2016
Page 11
and shall also keep at the office of the Registrar books for such registration and transfer. Upon surrender
for transfer of any Bond at the office of the Registrar with a written instrument of transfer satisfactory to the
Registrar, duly executed by the registered owner or the owner's duly authorized attorney, and upon
payment of any tax, fee or other governmental charge required to be paid with respect to such transfer, the
County shall execute and the Registrar shall authenticate and deliver, in the name of the designated
transferee or transferees, one or more fully registered Bonds of the same series and maturity date, of any
authorized denominations of a like aggregate principal amount, maturity and interest rate. The Bonds,
upon surrender thereof at the office of the Registrar, may at the option of the registered owner thereof be
exchanged for an equal aggregate principal amount of Bonds of the same maturity date and interest rate of
any authorized denominations. In all cases in which the privilege of exchanging Bonds or transferring
fully registered Bonds is exercised, the County shall execute and the Registrar shall deliver Bonds in
accordance with the provisions of this Resolution. For every such exchange or transfer of Bonds, whether
temporary or definitive, the County or the Registrar may make a charge sufficient to reimburse it for any
tax, fee or other governmental charge required to be paid with respectto such exchange or transfer, which
sum or sums shall be paid by the person requesting such exchange or transfer as a condition precedent to
the exercise of the privilege of making such exchange or transfer. Notwithstanding any other provision of
this Resolution, the cost of preparing each new Bond upon each exchange or transfer, and any other
expenses of the County or the Registrar incurred in connection therewith (except any applicable tax, fee or
other governmental charge) shall be paid by the County. The County and the Registrar shall not be
required to make any transfer or exchange of any Bonds during the fifteen (15) days next preceding any
February 1 or August 1 interest payment date.
7. Interest on any Bond which is payable, and is punctually paid or duly provided for, on any
interest payment date shall be paid to the person in whose name that Bond (or one or more Bonds for
which such Bond was exchanged) is registered at the close of business on the 1st day of the month of
such interest payment date. Any interest on any Bond which is payable, but is not punctually paid or duly
provided for, on any interest payment date shall forthwith cease to be payable to the registered holder on
the relevant regular record date solely by virtue of such holder having been such holder; and such
defaulted interest may be paid by the County in any lawful manner, if, after notice given by the County to
the Registrar of the proposed payment pursuant to this paragraph, such payment shall be deemed
practicable by the Registrar. Subject to the foregoing provisions of this paragraph, each Bond delivered
under this Resolution upon transfer of or in exchange for or in lieu of any other Bond shall carry all the
rights to interest accrued and unpaid, and to accrue, which were carried by such other Bond and each
such Bond shall bear interest from such date that neither gain nor loss in interest shall result from such
transfer, exchange or substitution.
8. As to any Bond, the County and the Registrar and their respective successors, each in its
discretion, may deem and treat the person in whose name the same for the time being shall be registered
as the absolute owner thereof for all purposes and neither the County nor the Registrar nor their respective
successors shall be affected by any notice to the contrary. Payment of or on account of the principal of
any such Bond shall be made only to or upon the order of the registered owner thereof, but such
registration may be changed as above provided. All such payments shall be valid and effectual to satisfy
and discharge the liability upon such Bond to the extent of the sum or sums so paid.
9. (a) For purposes of this paragraph 9, the following terms shall have the following
meanings:
"Beneficial Owner" shall mean, whenever used with respect to a Bond, the person
recorded as the beneficial owner of such Bond by a Participant on the records of such
Participant, or such person's subrogee.
-OTC Board of Commissioners
,,November 22, 2016
Page 12
"Cede & Co." shall mean Cede & Co., the nominee of OTC, and any successor
nominee of DTC with respect to the Bonds.
"OTC" shall mean The Depository Trust Company of New York, New York.
"Participants" shall mean those broker-dealers, banks and other financial
institutions for which OTC holds Bonds as securities depository.
"Representation Letter" shall mean the Blanket Letter of Representation from the
County to OTC.
(b) The Bonds shall be initially issued as separate authenticated fully registered bonds,
and one Bond shall be issued in the principal amount of each stated maturity of the Bonds. Upon
initial issuance, the ownership of such Bonds shall be registered in the bond register of the County
kept by the Registrar in the name of Cede & Co., as nominee of OTC. _The Registrar and the
County may treat OTC (or its nominee) as the sole and exclusive owner of the Bonds registered in
its· name for the purposes of payment of the principal of or interest on the Bonds, selecting the
Bonds or portions thereof to.be redeemed, giving any notice permitted or required to be given to
regis\ered owners of Bonds under this Resolution, registering the transfer of Bonds, and for all
other purposes whatsoever; and neither the Registrar nor the County shall be affected by any
notice to the contrary. Neither the Registrar nor the County shall have any responsibility or
obligation to any Participant, any person claiming a beneficial ownership interest in the Bonds
under. or through OTC or any Participant, or any other person which is not shown on the
registration books of the Registrar as being a registered owner of any Bonds, with respect to the
accuracy of any records maintained by OTC or any Participant, with respect to the payment by
OTC or any Participant of any amount with respect to the principal of or interest on the Bonds, with
· respect to any notice which is permitted or required to be given to owners of Bonds under this
Resolution, with respect to the selection by OTC or any Participant of any person to receive
payment in the event of a partial redemption of the Bonds, or with respect to any consent given or
other action taken tiy OTC as registered owner of the Bonds. The Registrar shall pay all principal
of and interest on the Bonds only to Cede & Co. in accordance with the Representation Letter, and
all such payments ·shall be valid and effective to fully satisfy and discharge th_e County's obligations
with respect to the principal of and interest on the Bonds to the extent of the sum or sums so paid.
· No person other than OTC shall receive an authenticated Bond for each separate stated maturity
evidencing the obligation of the County to make payments of principal and interest. Upon delivery
by OTC to the Registrar of written notice to the effect that OTC has determined to substitute a new
nominee in place of Cede & Co., the Bonds will be transferable to such new nominee in
accordance with subparagraph (e) hereof.
(c) In the event the County determines that it is in the best interest of the Beneficial
Owners that they be able to obtain Bond certificates, the County may notify OTC and the Registrar,
whereupon OTC shall notify the Participants, of the availability through DTC of Bond certificates. In
such event, the Bonds will be transferable in accordance with subparagraph (f) hereof. OTC may
determine to discontinue providing its services with respect to the Bonds at any time by giving
notice to the County and the Registrar and discharging its responsibilities with respect thereto
under applicable law. In such event the Bonds will be transferable in accordance with
subparagraph (e) hereof. ·' .
OTC Board of Commissioners
November 22, 2016
Page 13
(d) Notwithstanding any other provision of this Resolution apparently to the contrary, so
long as any Bond is registered in the name of Cede & Co., as nominee of OTC, all payments with
respect to the principal of and interest on such Bond and all notices with respect to such Bond shall
be made and given, respectively, to OTC as provided in the Representation Letter.
(e) The application of the terms of the Representation Letter to the Bonds is hereby
confirmed. The Representation Letter incorporates by reference certain matters with respect to,
among other things, notices, consents and approvals by registered owners of the Bonds and
Beneficial Owners and payments on the Bonds. The Registrar shall have the same rights with
respect to its actions thereunder as it has with respect to its actions under this Resolution.
(f) In the event that any transfer or exchange of Bonds is permitted under
subparagraph (b) or (c) hereof, such transfer or exchange shall be accomplished upon receipt by
the Registrar from the registered owners thereof of the Bonds to be transferred or exchanged and
appropriate instruments of transfer to the permitted transferee in accordance with the provisions of
paragraph 6 hereof.
10. There is hereby created a special fund, to be known as the Capital Improvement Refunding
Bonds, Series 2016A Fund, for purpose of paying principal and interest on the Bonds, and in the event the
principal of and interest upon the said Bonds shall become due and payable and there are insufficient
moneys in said fund to pay such principal and interest, the County Treasurer is authorized and directed to
pay said principal and interest from the general fund and thereafter to reimburse said general fund from
collections of taxes levied pursuant hereto. The proceeds of the Bonds herein authorized shall be used
solely for the payment of the costs of the refunding of the Series 20070 Bond, Series 2007E Bonds and
Series 2009 Bonds as described in the County's Capital Improvement Plan and costs described in
Minnesota Statutes, Section 475.68. Any remaining proceeds may be used for any lawful purpose.
11. There is hereby levied upon all the taxable property in the County a direct annual ad
valorem tax which shall be spread upon the tax rolls and collected as part of other general ad valorem
taxes of the County in the years and amounts as follows:
Levy Year Collection Year
2016 2017
2017 2018
2018 2019
2019 2020
2020 2021
2021 2022
2022 2023
2023 2024
2024 2025
2025 2026
2026 2027
Amount
$1,119,345
1,120,088
1,128,645
1,130,850
1,142,610
1,132,110
632,730
94,867
97,598
100,170
97,335
Said levy shall be irrepealable and the taxes so levied are irrevocably appropriated to the debt service
fund, but the County reserves the right to reduce said levy from funds in the Capital Improvement
Refunding Bonds, Series 2016A Fund or other moneys in the manner and to the ex1ent permitted by
Minnesota Statutes, Section 475.61.
It is hereby found and determined that the foregoing taxes, together with $85,738 collected or to be
collected in 2016, if collected in full, will produce at least five percent in excess of the amount needed to
meet when due the payments of principal and interest on the Bonds; and the Bonds are general obligations
of the County to which the full faith, credit and unlimited taxing powers of the County have been and are
hereby pledged; and the Board of Commissioners shall additional levy general ad valorem taxes on all
taxable property in the County, if necessary, to pay the principal of and interest on the Bonds when due.
OTC Board of Commissioners
November 22, 2016
Page 14
12. The County Administrator is authorized and directed to prepare and furnish to the
purchaser and to the attorneys approving the Bonds, certified copies of all proceedings and records
relating to the issuance of the Bonds, and to the right, power and authority of the County and its officers to
issue the same, and said certified copies and certificates shall be deemed the representations of the
County as to all matters stated therein.
13. The officers of the County are hereby authorized and directed to prepare and furnish to the
Secretary of the Treasury a statement meeting the information reporting requirements of Section 149(e) of
the Internal Revenue Code of 1986, as amended (the "Code"), by the 15th day of the second calendar
month after the close of the calendar quarter in which the Bonds are issued.
14. The County shall not take or permit any action that would cause the Bonds to be "private
activity bonds" within the meaning of Section 141 of the Code. In addition, the County shall make no
investment of funds that would cause the Bonds to be "arbitrage bonds" within the meaning of Section 148
of the Code and regulations thereunder. The County Administrator is authorized to make any elections
available to the County under Section 148 of the Code and regulations thereunder. All terms used in this
paragraph 14 shall have the meanings provided in the Code and regulations thereunder.
15. The County Administrator shall register the Bonds in his office as required by law.
16. The Official Statement relating to the Bonds, on file with the County Administrator and
presented to.this meeting, is hereby approved, and the County ratifies and confirms its designation of the
Official Statement as a "near final" Official Statement for purposes of Rule 15c2-12 of the Securities and
Exchange Commission and the furnishing thereof to prospective purchasers of the Bonds, insofar as the
same relates to the Bonds and the sale thereof. The Continuing Disclosure Certificate included in the
Official Statement is hereby approved and shall be executed and delivered in connection with the delivery
of the Bonds to the Purchaser.
17. The Series 2007D are hereby called for prior redemption on February 1, 2017, and the
County Administrator shall provide notice thereof as required by law and the terms thereof.
18. The Escrow Agreement to be dated December 15, 2016, between the County and U.S.
Bank National Association, on file with the County Administrator and presented to this meeting, is
approved and shall be executed by the Chair and Administrator in substantially the form on file. The
Series 2007E Bonds and Series 2009 Bonds shall be called for redemption as described in the Escrow
Agreement.
19. The reasonably anticipated amount of tax-exempt obligations of the County (other than
those not taken into account under Section 265(b)(3)(C)(ii) of the Internal Revenue Code) during 2016
does not exceed $10,000,000. The Bonds are hereby designated as "qualified tax-exempt obligations" for
purposes of Section 265(b)(3) of the Code.
20. Officers of the County shall take such as shall be necessary to terminate the Ground
Leases and Leases associated with the Series 2007D Bonds, Series 2007E Bonds and Series 2009
Bonds.
OTC Board of Commissioners
November 22, 2016
Page 15
The motion for the adoption of the foregoing resolution was duly seconded by Commissioner Lindquist and
upon vote being taken thereon the following voted in favor thereof:
Commissioners Huebsch, Johnson, Lindquist, Froemming, and Rogness
and the following voted against the same: None
whereupon said resolution was declared duly passed and adopted.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
RESOLUTION ESTABLISHING PROCEDURES
RELATING TO COMPLIANCE WITH REIMBURSEMENT BOND
REGULATIONS UNDER THE INTERNAL REVENUE CODE
Otter Tail County Resolution No. 2016 -66
Commissioner Lindquist introduced the following written resolution and moved its adoption:
BE IT RESOLVED by the County Board of Commissioners (the "County Board") of the County of Otter
Tail, Minnesota (the "County"), as follows:
1. Recitals.
(a) The Internal Revenue Service has issued Treasury Regulations, Section 1.150-2 (as the
same may be amended or supplemented, the "Regulations"), dealing with "reimbursement bond"
proceeds, being proceeds of the County's bonds used to reimburse the County for any project
expenditure paid by the County prior to the time of the issuance of those bonds.
(b) The Regulations generally require that the County make a declaration of intent to
reimburse itself for such prior expenditures out of the proceeds of subsequently issued bonds, that
such declaration be made not later than 60 days after the expenditure is actually paid, and that the
bonding occur and the written reimbursement allocation be made from the proceeds of such bonds
within 18 months after the later of (1) the date of payment of the expenditure or (2) the date the
project is placed in service (but in no event more than 3 years after actual payment).
(c) The County heretofore implemented procedures for compliance with the predecessor
versions of the Regulations and desires to amend and supplement those procedures to ensure
compliance with the Regulations.
(d) The County's bond counsel has advised the County that the Regulations do not apply, and
hence the provisions of this Resolution are intended to have no application to payments of County
project costs first made by the County out of the proceeds of bonds issued prior to the date of such
payments.
OTC Board of Commissioners
November 22, 2016
Page 16
2. Official Intent Declaration. The Regulations, in the situations in which they apply, require the
County to have declared an official intent (the "Declaration") to reimburse itself for previously paid project
expenditures out of the proceeds of subsequently issued bonds. The County Board hereby authorizes the
County Auditor-Treasurer to make the County's Declarations or to delegate from time to time that
responsibility to other appropriate County employees. Each Declaration shall comply with the
requirements of the Regulations, including without limitation the following:
(a) Each Declaration .shall be made not later than 60 days after payment of the applicable
project cost and shall state that the County reasonably expects to reimburse itself for the
expenditure out of.the proceeds of a bond issue or similar borrowing. Each Declaration may be
made substantially in the form of the Exhibit A, which is attached to and made a part of this
Resolution, or in any other format which may at the time comply with the Regulations.
(b) Each Declaration shall (1) contain a reasonably accurate description of the "project," as
defined in the Regulations (which may include the property or program to be financed, as
applicable), to which the expenditure relates and (2) state the maximum principal amount of
bonding expected to be issued for that project.
(c) Care shall be taken so that the County, or its authorized representatives under this
Resolution, not make Declarations in cases where the County does not reasonably expect to issue
reimbursement bonds to finance the subject project costs, and the County officials are hereby
authorized to consult with bond counsel to the County concerning the requirements of the
Regulations and their application in particular circumstances.
(d) The County Board shall be advised from time to time on the desirability and timing of the
issuance of reimbursement bonds relating to project expenditures for which the County has made
Declarations.
3. Reimbursement Allocations. The designated County officials shall also be responsible for making
the "reimbursement allocations" described in the Regulations, being generally written allocations that
evidence the County's use of the applicable bond proceeds to reimburse the original expenditures.
4. Effect. This Resolution shall amend and supplement. all prior resolutions and/or procedures
adopted by the County for compliance with the Regulations (or their predecessor versions), and,
henceforth, in the event of any inconsistency, the provisions of this Resolution shall apply and govern.
The motion for the adoption of the foregoing resolution was duly seconded by Commissioner Johnson and
upon vote being taken thereon the following voted in favor thereof:
Commissioners Huebsch, Johnson, Lindquist, Froemming, and Rogness
and the following voted against the same: None
whereupon said resolution was declared duly passed and adopted.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: ~ecern-bel\,13,2oll..
Attest: ~~ By:
La~ n,ler
EXHIBIT A
Declaration of Official Intent
OTC'Board of Commissioners
November 22, 2016
Page 17
The undersigned, being the duly appointed and acting County Auditor-Treasurer of the County of Otter
Tail, Minnesota (the "County"), pursuant to and for purposes of compliance with Treasury Regulations,
Section 1.150-2 (the "Regulations"), under the Internal Revenue Code of 1986, as amended; hereby states
and certifies on behalf of the County as follows:
1. The undersigned has been and is on the date hereof duly authorized by the County Board of
Commissioners to make and execute this Declaration of Official Intent (the "Declaration") for and on behalf
of the County.
2. This Declaration relates to the following project, property or program (the "Project") and the costs
thereof to be financed:
Project 16: Ditch 70-C.P. 16: Ditch 70 (Improvement Project)
3. The County reasonably expects to reimburse itself for the payment of certain costs of the Project
out of the proceeds of a bond issue or similar borrowing (the "Bonds") to be issued by the County after the
date of payment of such costs. As of the date hereof, the County reasonably expects that $600,000 is the
maximum principal amount of the Bonds which will be issued to finance the Project.
4. Each expenditure to be reimbursed from the Bonds is or will be a capital expenditure or a cost of
issuance, or any of the other types of expenditures described in Section 1.150-2(d)(3) of the Regulations.
5. As of the date hereof, the statements and expectations contained in this Declaration are believed
to be reasonable and accurate. ·
Date: tl«eHLk~ .,3, ,lc>1l
itor-Treasurer
tier Tail, Minnesota
Public Hearing for Workforce Housing Tax Abatement
Motion by Johnson, second by Froemming and unanimously carried to set a Public Hearing at 11 :00 a.m.
on Tuesday, December 20, 2016, for consideration of tax abatement to assist with the development of
workforce housing units within the City of Pelican Rapids.
Recess & Reconvene
At 2:51 p.m., Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners
recessed for committee meetings. The Board meeting was reconvened at 3:08 p.m.
Emergency Operations Exercise
Patrick Waletzko, Emergency Manager, reviewed the 2016 Continuity of Operations Plan which is an effort
within organizations to ensure continued performance of essential services during a wide range of
emergency or disaster events. Mr. Waletzko provided an exercise documentation packet. He focused on
Otter Tail County internal processes to ensure the County can provide essential services to the community.
Discussion took place regarding lines of succession and responsible authorities, priority services, required
staff, inventory of equipment and systems, and vital records and databases.
OTC Board of Commissioners
November 22, 2016
Page 18
Recess & Reconvene
Al 4:30 p.m., Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners
recessed for committee meetings. The Board meeting was reconvened at 4:35 p.m.
SPONSORING AGENCY
Otter Tail County Resolution No. 2016 -62
• Commissioner Johnson introduced the following written resolution and moved its adoption:
BE IT RESOLVED THAT: Otter Tail County agrees to act as sponsoring agency for a "Transportation
Alternatives'.' project identified as Perham to Pelican Rapids Regional Trail -Phase 2 and has reviewed
and approved the project as proposed. Sponsorship includes a willingness to secure and guarantee the
local share of costs associated with this project and responsibility for seeing this project through to its
completion, with compliance of all applicable laws, rules and regulations.
BE IT FURTHER RESOLVED THAT: Richard K. West, P.E., County Engineer, is hereby authorized to act
as agent on behalf of this sponsoring agency.
The motion. for the adoption of the foregoing resolution was duly seconded by Commissioner Huebsch and
upon vote being taken thereon the following voted in favor thereof:
Commissioners Huebsch, Johnson, Lindquist, Froemming, and Rogness
. and the following voted against the same: None
whereupon said resolution was declared duly passed and adopted.
OTTER TAIL COU TY BOARD OF COMMISSIONERS
By:
REEMENT TO MAINTAIN FACILITY
Otter Tail County Resolution No. 2016 -63
Commissioner Johnson introduced the following written resolution and moved its adoption:
WHEREAS: The Federal Highway Administration (FHWA) requires that states agree to operate and
maintain facilities constructed with federal transportation funds for the useful life of the improvement and
not change the use of right of way or property ownership acquired without prior approval from the FHWA;
and_
WHEREAS: Transportation Alternatives projects receive funding; and
WHEREAS: the Minnesota Department of Transportation (Mn/DOT) has detenmined that for projects
implemented with alternative funds, this requirement should be applied to the project proposer; and
WHEREAS: Otter Tail County is the sponsoring agency for the Transportation Alternatives project
identified as Perham to Pelican Rapids Regional Trail -Phase 2.
THEREFORE BE IT RESOLVED THAT: the sponsoring agency hereby agrees to assume full
responsibility for the operation and maintenance of property and facilities related to the aforementioned
Transportation Alternatives project.
OTC Board of Commissioners
November 22, 2016
Page 19
The motion for the adoption of the foregoing resolution was duly seconded by Commissioner Huebsch and
upon vote being taken thereon the following voted in favor thereof:
Commissioners Huebsch, Johnson, Lindquist, Froemming, and Rogness
and the following voted against the same: None
whereupon said resolution was declared duly passed and adopted.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Environ I Impact Study Decision -CSAH 9 Reconstruction Project
Motion by Froemming, second by Huebsch and unanimously carried to approve the Findings of Fact and
Record of Decision in the matter of the decision of Need for an EIS for the CSAH 9 Reconstruction project,
as presented by the Public Works Director. The Order is a negative declaration of the Need for an EIS for
this project.
MCIT Voting Delegates and Alternates
Motion by Johnson, second by Froemming and unanimously carried to designate Chairman Rogness as
Otter Tail County's MCIT voting delegate and Commissioner Huebsch as the voting alternate for the 2016
Minnesota Counties Intergovernmental Trust annual meeting.
Adjournment
At 4:59 p.m., Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners
adjourned until 9:30 a.m. on Tuesday, December 13, 2016.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS By~f!!J7--'teland R. Rogneseria·
CB/kd
OTC Board of Commissioners' Minutes
November 22, 2016
Exhibit A, Page 1
WARRANTS APPROVED ON 11/22/2016
Vendor Name
A 'VIANDS ll.C
ALBANY RECYCLING CENTER
A.'IEIUPRIDE SER.v1CES INC
.,\,'IDER.SON RPR/CHERI
ANDER.SON LAND SURVEYING INC
AUTO FIX
BAILEY/LOREN K
BALL\RD SANITATION INC
BCS GROUP ll.C
BECKER. CO SHERIFF
BEN HOLZER UNilMlTED
BERGQUIST /RICH..\RD
BEYER. BODY SHOP INC
BHH PARTNERS
BOB'S STANDARD BUI.K SER.v1CE
BOBCAT OF OTTER. TAIL COUNTI'
BOUND TREE MEDICAL ll.C
BOYER/RODNEY
BRAND/LYNN MACLEAN
BRAUN VENDING INC
BRENNAN/KEVIN
BRL\N'S REPAlll-NORTiil .. AND REBU!LDll
BUY-MOR PARTS & SER.VICE ll.C
CADEM L.\W GROUP Pll.C
CARR'S TREE SER.VICE
CARRI.SON/BETH
CENTEC CAST METAL PRODUCTS
CERTIFIED AUTO REPAIR
CLAY CO AUDITOR TREASURER
CO OP SERVICES INC
CODE 4 SER.VICES ll.C
COMMISSIONER OF TRANSPORTATION
COMPANION ANIMAL HOSPITAL
COOP SE!lv1CES INC
COOPERS TECHNOLOGY GROu'P
COTE/L.\RRY
Cull!G-,\,'I
Cull!G.,\,'I OF WADENA
Cull!GAN WATER. CONDmONING
D & T VENTURES ll.C
DACOTAH PAPER. COMPANY
DAKOTA WHOLESALE TIRE
Amount
18,965.50
4,430.66
984.51
24.75
9,192.50
31.90
268.80
42.34
3,900.00
94.10
19.50
248.08
175.00
38,315.63
196.23
101.60
1.377.74
272.04
748.00
34.00
225.40
353.46
4,759.95
5,956.24
150.00
40.50
1,346.62
248.20
2. 176.12
8.98
431.48
7,134.25
58.08
102.70
274.07
40.00
39.00
60.25
141.75
1,089.00
183.78
661. 72
OTC Board of Commissioners
November 22, 2016
Exhibit A, Page 2
Vendor Name
DASH MEDICAL GLOVES INC
DENZEL'S REGION WASTE INC
DIXON/JANE J
DM ENTERPRISES
DOMHOLT/JIM
EAGLE EYE AERIAL PHOTOGRAPHY
EJ'S FLOOR COVERING
EVER.GREEN L.\.WN CARE
EVERTS LUMBER CO
FARGO GL.\.SS AND PAINT CO
FARNAM'S GENUINE PARTS INC
FASTENAL COMPANY
FEI.LBAu"M/KEVIN
FELT/STEVE
FER.GUS FALJ.S DAILY JOu"R.NAL
FER.GUS POWER PUMP INC
FER.GUS TIRE CENTER
FERGUSON ENTERPRISES INC #1657
FIDL.\.R TECHNOLOGIES, INC
F]ESTAD/ZACH
FORCE AMERICA DISTRIBUTING I.LC
FORu"M COMMlJ"NICATIONS COMPANY
FRANK'S AUTO BODY SHOP OF PERHAM
FRAZEE FORUM INC
FRAZIER/BRENT
GABE/RICHARD B
GAUS LLC
GODEL/DAWN
GODFATHERS E\"TER..\UNATING INC
GOODWAY TECHNOLOGIES CORPOR.ATI<
GOPHER STATE ONE CAI.L
GREATAMERJCA FINANCL.\.L SVCS
HA • .\.RSTICK/TROY
HAUGE/M.-1.RK
HAWES SEPTIC T . .\.NK PUMPING
HDl"NING fl.\.RDW • .\.RE
HILDEN/GERALDINE F
HOFFMAN'/RANDY
HOLO/SANDY
HORGEN/JERRY
HOUSTON ENGINEERING INC
HUBB..\.RD CO SHERIFF'S OFFICE
Amount
275.60
543.76
22.00
131,780.00
223.78
1,857.46
5,000.00
80.00
6.99
1.231.72
1,031.47
247.57
20.00
128.81
3,122.36
13,420.00
670.46
664.18
3,239.74
208.84
49.89
1,535.95
4,696.11
1,642.50
242.88
257.46
380.91
72.85
328.10
292.59
27.95
246.02
90.52
19.49
80.00
58.45
797.50
150.00
10.00
225.60
17. 140. 75
60.00
Vendor Name
JP. COOKE CO
JACOBSON/RON
JAMPSA/PATRICIA A
JJ'S COMPANY EXCAVATING UC
JK SPORTS
JOHNSON JET LINE INC
JOHNSON/DEAN
KIEFE!lS.COM
KOEHLER· TABER.Y/ANNA MAR.IE
JAKE REGION HEALTHCARE
JAKE SUPERIOR COLLEGE
LANGE/MICl-l-\EI..
LARRY OTT INC TRUCK SER.VICE
L>\RRY'S S1.J"PERMAR.KET
L.\RSON/JOANNE
L.\RSON/PAUL
LEE/THOMAS
LElGHTON BROADCASTING
LENTZ/JOLEEN
UBER.TI' BUSINESS SYSTEMS FARGO
LOCATORS & SUPPLIES INC
LONG WEEKEND SPORTSWEAR
M-R SIGN COMPANY INC.
MANDER.UD/WAIL'\CE C
MARCO INC ST LOUIS
MARCO TECHNOLOGIES I.LC
MARKS Fl.£ET SUPPLY INC
MCAA
MEND CORRECTIONAL CARE
MIDWEST MACHINERY CO
MIDWEST TREE & MAINTENANCE
MINNESOTA MOTOR COMPANY
MINNESOTA SHERlFFS' ASSOCIATION
. MN COUJf!lES COMPUTER CO-OP
MN DEPT OF L;\IIOR AND INDUSTRY
MURDOCK'S ACE HARDWARE
MYHRE/JIM
NAPA FERGUS FALLS
NELSON AUTO CENTER
NELSON/GARY M
NELSON/JANICE F
NELSON/MIKE
OTC Board of Commissioners
November 22; 2016
Exhibit A, Page 3
Amount
51.65
100.00
819.50
1,990.00
20.00
1,317.40
180.00
215.07
12.06
7,402.50
575.00
254.14
3,415.00
30.22
1,089.00
256.92
321.66
232.50
20.00
139.93
248.78
2,863.00
235.44
132.00
928.84
3,390.64
14.98
325.00
9,493.69
413.76
1,350.00
254.18
150.00
150.00
100.00
59.96
576.14
9.88
1.713.29
429.00
687.50
300.00
OTC Board of Commissioners
November 22, 2016
Exhibit A, Page 4
Vendor Name
NELSON/V ALER1E
NEWMAN PAINTING INC
NEWVII.l.E/DARREN
NORTHIAND FIRE PROTECTION
NOVA FIRE PROTECTION
NYCKI.EMOE/CORA SUE
OFFICE OF MN.IT SERVICES
OLSEN COMPANIES
ONE CAil. LOCATORS LTD
OSCAR TRONDJHEM 4-H
OTTER TAll. CO PUBLIC HEALTH
OTTERTAll. AGGREGATE
OTTERTAll. TRUCKING INC
PARK REGION CO OP
PARKERS PRAIRIE/CTIY OF
PAW PUBLICATIONS UC BATTLE L>.KE R
PELICAN RAPIDS PRESS
PEMBERTON SORLIE RUFER KERSHNER Pl
PENROSE Oll. COMPANY
PERHAM/cm· OF
PETE'S BODY SHOP & TOWING
PHOENIX SUPPLY
PICCHL;\RINI/MARCO
PIERCE JR/NORMAN
PITNEY BOWES
PORTMANN/RICHARD
PORTMANN/VIRGINL-\
POWER.PL.\N OIB
PRAIRIE SCALE SYSTEMS INC
PRA.XAIR DISTRIBUTION INC
PRECISE MRM UC
PREMIUM WATERS INC
PRISCHMANN/KAREN
. PRO AG F,\RMERS CO OP
., PRO BUll.D FER.GUS FAUS
PRO-WEST & ASSOCL\TES INC
PRODUCTIVE AL TERNA m'ES INC
PRODUCTIVTIT PLUS ACCOillff
PROFESSIONAL PORTABLE X-RAY INC
OUll.L CORPORATION
RDO TRUCK CENTER CO
RDO TRUST #80-6130
Amount
1,116.50
3,745.00
236.40
208.75
825.00
1.116.50
2,456.00
107.66
240.32
125.00
91.00
97.563.29
13,807.73
. 35.00
325.00
366.90
2,845.80
582.00
1,233.60
856.88
112.50
343. 73
73.56
19.07.
1,985.63
1,017.50
1,138.50
715.85
2.128.00
256.80
470.34
8.00
891.00
1,119.25
10.30
3,617.50
138.33
9.69
300.00
260.24
6,396.98
1.859.30
Vendor Name
RlNGDAfll. .>u'IBUL\NCE INC
RYA~rs REPAIR
S.W.INC
SANITATION PRODUCTS INC
SCHIERER./STEVE
SCHIK El.ECTRIC
SCHM.-U TZ/C,\R.OL
SCHWARTZ/ROBERT E
SCOTT HOFL-llin CONSTRUCTION INC
SEACHANGE PRINT INNOVATIONS
SERvlCE FOOD SUPER V.-UU
SERvlCEMASTER CLEANING PROFESSION
SHOEMAKER/BRENDA
SIGNWORKS SIGNS & BANNERS LLC
SQUEEGEE SQUAD
STAPLES BUSINESS ADVA .. "ITAGE
STEINBACH/CHRISTINA
STEINS INC
STEVE'S S,\NITATION INC
STEWART/ J.>u\lES
STIL-llin HARDWARE & RADIO SHACK
STR£!CHER.S
Su1.fMER Vllll El.ECTRJC, INC.
Su"MMIT COMPANIES
SUND/ZELDA 0
SUPERIOR JETTING INC
TELL/PA TRJCL-\
THIS WEEKS SHOPPING NE\VS
THOMASON/ JAKE
THOMSON REUTERS -WEST
THR.lFIY WHITE PHARMACY
TIRES PLUS TOTAL C.a\R. C.a\R.E
TNT REPAIR INC
TOM AVANT PAINTING
TOSHIBA BUSINESS SOLUTIONS USA
TOSHIBA FIN.-\NCl-U SERvlCES
TOWMASTER
TRUENORTH STEEL
UGGERUD/\V.a\R.D
UPPER MIDWEST COMMUNITY POUCING
US AUTOFORCE
VICTOR LUNDEEN COMPANY
OTC Board of Commissioners
November 22, 2016
Exhibit A, Page 5
Amount
150.00
312.30
2. 110.00
262.41
186.72
452.63
555.66
301. 74
8,650.00
2.317.94
98.12
572.00
223.04
999.00
5,020.30
462.74
43.74
2,687.52
6,737.70
8.17
149.88
329.43
6.488.28
150.00
1.067.00
1,725.00
1,083.50
160.05
201.42
253.61
1,823.67
2.013.32
141.07
2,000.00
124.62
403.80
244.811.18
21,969.82
186.18
950.00
506.24
272.68
OTC Board of Commissioners
November 22, 2016
Exhibit A, Page 6
Vendor Name
WADENA ASPHALT INC
WASS/DAVID F
WASTE MANAGEMENT
WELLER. OIL CO
WIEBE/JEFFREY JON
WILSON/WAR.REN R.
XEROX COR.POR.A TION
ZIEGI.ERJNC
Final Total:
Amount
40,490.00
685.44
15,631.91
121.60
1,407.92
227.22
169.90
884.07
868,690.26
BID TABULATION
OTC Board of Commissioners' Minutes
November 22, 2016
Exhibit B, Page 1
$7,075,000' General Obligation Capital Improvement Refunding Bonds. Series 2016A
Otter Tail County, Minnesota
SALE: November 22, 2016
AWARD: PIPER JAFFRAY
Rating: Standard & Poor', Cr,dit ~ad:ets "AA"
~LUHUT\' REOFn:Rn"C
:<,\.\IE OF BIDDER (F •bru:11"· 1) RATE \'!ELD
PIPER JAFFR.A Y ~wmt.m. Mi:nnuota 2017 2.000~• l.OO0!e
Cantor Fit:pnld lOlS LOSO~• 1.os~•
Citigroup 2019 3.000~• 1.200,.
2020 3.00°'" 1.3$0!·•
2021 3.0~--1.550~-
2022 3.0~• 1.650~-
2023 3.0~'e l.S00~t
2024 3.0CW.t 1.sso,e
2025 1 3.0~• 2.30~•
20261 lO~f 2.300!t
20271 3.0~--2.300!t
202s1 3.0~• 2.300~•
BAJRD
Mi.lu-aukee. Wi:.co~ 2017 2.000~•
lO!S 2.0~--
2019 2.000~•
2020 3.0~·•
2021 3.0~•
2022 3.0~·-
2023 3.0~·•
202-4 3.oo~.
2025 3.00~--
2026 3.000~•
2027 3.oo~•
202S 3.000~--
Subs~uent to bid opening the issue size was decrease-d to S6.67S.000.
Adjusted Price -$6.979. 795.17 Adjus1ed Net Interest Cosi -$533.596.65
1 $345.000 Term Bond due 2028 with mandato1y iedemprion in 2025-2027.
PRICE
$7.393.913.50
S7.lS0.0S9.10
BBi: 3.75%
Bani: Qualified
1\'ET
IXTEREST
COST
S55-t622.4-4
$557.SS!.46
l. 79S5~41
Adjusted TIC. 1.8051~~
OTC Board of Commissioners
November 22, 2016
Exhibit B, Page 2
:<.\.\IE OF BIDDER
UNITED BA.'IKERS' BA.'sK
Bloomington. Minne~ta
WEI.LS FARGO BA.'sK. NA T!ON.U.
ASSOCIATION
Charlotte. Nonh Cuoliu
sma. NICOU\iS
Buminsh,im. Al..lbama
G Bid Tabulation
Otter Tail County. Minnesota
~L\TI'RIT\"
!!:•bnun· l)
2017
2018
2019
2020
2021
2022
2023
202-1
2025
2026
2027
2028
2017
2018
2019
2020
2021
2022
2023
202-1
2025
2026
2027
2028
2017
2018
2019
2020
2021
20::!2
20:?3
202.$
2025
2026
2027
.2028
REOFFER!l'C
RATE YIELD PRICE
S7J73.950.-12
2.5~♦
2.S~-• 2.so~•
2.50~♦ 2.s~,
2.S~'i
2.500~•
2.500!'.
2.75~•
2.7S0!'i
2.1so,1.
2.75~♦
$7.392.704.65
2.000!t
3.00~-
l.00~,
3.00°''
3.0001/,
3.000!1
3.000!1
3.00~·
3.000!♦
2.500!♦
2.SO~'i
2.50~--
$7.391.102.55
3.000~•
3.0~--
3.000!1
3.000!♦
3.000!1 3.ooo,•
3.0~?.
3.000!♦
3.0W-,
2.50~♦
2.500!♦
2.5~-
$7.075.000' General Obligation Capital Improvement Refundini Bond,. Series J016A
~'ET TRn:
DTI:REST J:\TI:REST
COST R.\TE
$555.474.lS 1.SN3''♦
S56J,9JS.82 l.S336'♦
$565,623.98 l.S393!'i
Nonmber !2. 2016
lL\Tt,lUTY REOFFERI:<C
:".\ME or BIDDER a: •bru:.n· l l R.\TE YIELD PRICE
nN FINA.'IClAL CAPITAL S7.l23.02l.65
MARKETS
Mtmphi:.. T~:" 20li 2.O00'-i
201S 2.0~•
2019 2.000~i
2020 2.000~,
2021 :?.OOO~i
20.22 2.00~•
2023 2.O00'-i
2024 2.O00'-i
2025 2.5~•
2026 2.5~1
2027 2.SOO~'i
202S 2.500~•
DOUGHERTY & COMPANY LLC S7.JJ0.74S.OO
Minne:apoli~. ~lmn•~u. 2017 2.000~•
201S 2.000~i
2019 2.000~·•
2020 3.O00'-i
2021 3.000"'e
2022 3,00(r,i
2023 3.0~i
2024 3.00~•
2025 3.0~i
2026 3.0~•
2027 l000~i
2028 3.000~1
MORGAN STA.'11.EY & CO. LLC S7.110.210.::n
~n-Y Olk. New Yolk 2017 2.000'-1
201S 2.00~•
2019 2.000~♦
2020 2.000~♦
2021 2.0~•
20:?2 2.O00'-i
2023 2.000~i
2024 .a.o~•
2025 4.QO(r,'i
2026 4.0~1
2027 -1.000~1
2028 .a.o~•
0 Bid Tabulation
Ontr Tail Count\·. Minnesota
S7.07l.000' O.noral Obligation Capital Improvement Refunding Bond,. Series 2016A
OTC Board of Commissioners
November 22, 2016
Exhibit B, Page 3
:\"ET TRH
t\TIRE>T 1:'•TEll>T
co,T R.\TE
Sl65.657.52 l.SU6'-•
S607.222.56 1.98O5'-i
S712.559.77 2.363-4ti
November 22. 2016
Pago J