HomeMy WebLinkAboutBoard of Commissioners - Minutes - 11/08/2016OffERTAll OOfllT•■IIIIIOTI
MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
515 W. Fir Avenue, Fergus Falls, MN
November 8, 2016
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, November 8, 2016, at the
Government Services Center in Fergus Falls, MN, with Commissioners Lee Rogness, Chair;
Doug Huebsch, Vice-Chair; Wayne Johnson, Roger Froemming and John Lindquist present.
Approval of Agenda
Chair Rogness called for approval of the Board agenda. Motion by Lindquist, second by Johnson and
unanimously carried to approve the Board of Commissioners Agenda of November 8, 2016, with the
following addition:
Discussion Regarding Otter Tail County Coroner Position
Consent Agenda
Motion by Froemming, second by Johnson and unanimously carried to approve Consent Agenda items as
follows:
1. November 1, 2016, Board of Commissioners' Meeting Minutes
2. Warrants/Bills for November 8, 2016 (Exhibit A)
3. Human Services Bills & Claims
4. Approval of Equipment Donation to Battle Lake, Henning, and New York
Mills
5. Approval of LG240B Application for Bingo and Raffle Event by the
Re-Use-It Thrift Store of Perham on Dec. 4, 2016, at The Cactus
6. Approve 3 payments to Lake Region Healthcare for Expenses Incurred
under M.S. 609.35
7. Approve a County Credit Card with a $500 30-Day Limit for Social Worker
Leland Potter
Closed to the Public
At 9:35 a.m., Chair Rogness declared the Board meeting closed to the public for purposes of discussing
labor negotiation strategies regarding the four (4) Law Enforcement Union and GST Union contracts.
· Present were all five seated Commissioners, County Attorney, County Administrator, Human Resources
Director and Board Secretary. At 10:12 a.m., Chair Rogness declared the meeting recessed for a short
break.
2017 Solid Waste Fees
The Board of Commissioners' meeting was reconvened in open session at 10:15 a.m. Solid Waste
Director, Mike Hanan, and Assistant Solid Waste Director, Zach Fjestad, presented the proposed 2017
Solid Waste Fee. Schedule. Discussion took place regarding the fees for disposal of mixed municipal
waste, demolition debris and electronics, and the residential and commercial service fee rate. Motion by
Huebsch, second by Johnson and unanimously carried to approve the 2017 Solid Waste Fee Schedule as
presented by the Solid Waste Director and attached as Exhibit B.
City of Fergus Falls Landfill
Motion by Huebsch, second by Johnson and unanimously carried to set the City of Fergus Falls Landfill
Operating Permit Public Hearing at 7:00 p.m. on Monday, December 19, 2016, at the Government
Services Center in Fergus Falls, MN.
OTC Board of Commissioners' Minutes
November 8, 2016
Page 2
Otter Tail County Coroner Position
Sheriff Brian Schlueter reported that Dr. Gregory Smith is resigning his Coroner position effective January
1, 2017. Discussion followed regarding options to fill the position. Commissioners requested that Sheriff
Schlueter reach out to Lake Region Health Care and other providers to collaborate on a solution for
coroner services for our region.
Environmental Impact Statement {EIS) for Prosperity Hills
Bill Kalar, Land & Resource Director, provided the Environmental Quality Board (EQB) rules regarding a
decision on the need for an EIS under M.S. 4410.1700. He reported that the comment period for the
Environmental Assessment Worksheet (EAW) for Prosperity Hills ended on November 2, 2016. The
County Board, acting as the Responsible Government Unit (RGU), must make a decision regarding the
need for an EIS by December 2, 2016. Motion by Johnson, second by Lindquist and unanimously carried
to set the Decision for an EIS for Prosperity Hills on the County Board Agenda at 1 :DO p.m. on Tuesday,
November 22, 2016.
Lake Street Discussion
Attorney Reid Brandborg spoke to the Board, on behalf of the Jereme Tysdal family, in opposition of Otter
Tail County Resolution No. 2016 -58. The resolution provides for location markers to show the public the
right-of-way limits for Lake Street in Midway Park. The markers are necessary to protect the public's
access on this cartway and avoid trespassing on adjacent properties. Mr. Brandborg requested that the
middle of the cartway be marked for movement, leaving a right-of-way buffer on both sides. Lengthy
discussion took place regarding the obstructions on the south side of the cartway including trees, septic
systems, etc. Mr. Brandborg's opinion is that nothing will be accomplished by marking the cartway and
requested that the Board reconsider that decision. No action was offered. Commissioner Johnson
indicated that Mr. Tysdal could pay for a topographical survey and the Board could then consider a
delineated path to the lake with 20' buffers on both sides.
Chemical Dependency/Detox Report
Human Services Supervisor Margaret Williams submitted the 2015 Annual Chemical Health Unit Report,
including the number of clients served in various treatment programs. Discussion took place regarding
closure of detox facilities, transportation costs; complexities of mental health and drug addiction issues,
and the potential for model of care legislative changes. Commissioners requested statistics on Otter Tail
County detoxification services. The County Board will be touring the Catholic Charities and CARE facility
buildings while analyzing potential uses for the buildings.
Adult Mental Health Grant Contract
Motion by Lindquist, second by Johnson and unanimously carried to authorize the appropriate County
Officials' signatures to execute the Adult Mental Health Grant Contract between the Department of Human
Services (OHS) and the County of Otter Tail as submitted by the Human Services Director.
Ditch Systems
County Ditch 44:
Ditch Inspector Kevin Fellbaum reported that Ditch 44 was cleaned in order to provide relief from high
water for residents on Round Lake. The Round Lake Association has requested a permanent weir
structure be placed in the channel so the rock structure cannot be manipulated. Motion by Johnson,
second by Huebsch and unanimously carried to authorize that a concrete weir be created and placed at
the DNR recommended Ordinary High Water Level (OHWL) of 1325.9.
County Ditch 64:
OTC Board of Commissioners' Minutes
November 8, 2016
Page 3
The US Fish & Wildlife Service indicated that hunters have reported sink holes on the USFWS parcel in
Section 21 of Orwell Township. Motion by Johnson, second by Lindiuist and unanimously carried that the
County repair the holes located on the corner of 125th Ave and 190 Street, to the level of safe passage
across the property and put County Ditch 64 on the list for Redetermination of Benefits. Because there are
no funds available for County Ditch 64 and a Redetermination of Benefits to assess property owners will
take too long, a motion was offered by Johnson, seconded by Huebsch and unanimously carried to
authorize the USFWS to repair these sink holes as described above on their property in Orwell Township.
County Ditch 70:
Mr. Fellbaum showed the Board a video of the failed tile north of CR 117 in Ditch 70. Motion by Johnson,
second by Lindquist and unanimously carried to authorize replacement of 8 inch tile from the wetland
sough of CR 117 to the wetland on the north of the road (about 1,300' of tile). An estimate of $15,000 to
$25,000 was provided for the work. Commissioners suggested plowing in the tile next to the current pipe
and abandoning the failed tile to reduce cost.
County Ditch 25:
Ditch Inspector Fellbaum briefed the Board regarding work that has been completed recently in County
Ditch 25.
Revised Tuition Assistance Agreement
Motion by Johnson, second by Lindquist and unanimously carried to approve a revised Tuition Assistance
Agreement for Corey Uhrich, changing the cost for the classes from $300 per day to $575.00 per day.
Winter Snow Removal Expenses
Rick West, Public Works Director, submitted Otter Tail County winter snow expenses from 2009 through
2016. The average seasonal cost for this period was reported as $1,077,137.70.
NACO Annual Membership Fees
Motion by Johnson, second by Froemming, and carried with Lindquist opposed, to approve the National
Association of Counties (NACO) 2017 membership dues in the amount of $1,146.00.
County Board Schedule Change
Motion by Johnson, second by Huebsch and unanimously carried to change the start time of the November
22, 2016 County Board Agenda from 9:30 a.m. to Noon.
Adjournment
At 12:07 p.m., Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners
adjourned until 9:30 a.m. on Tuesday, November 22, 2016.
OTTER TAIL COUNTY BOARD OF COM ISSIONERS
CB/kd
OTC Board of Commissioners' Minutes
November 8, 2016
Exhibit A, Page 1
WARRANTS APPROVED ON 11/08/2016
Vendor Name
AGS OF MINNESOTA
.a\IL\f.STRONG/BRIAN
AvTO VALUE FERGUS FAUS
A.'XNE.SS/JOE
BATTERIES+ BUI.BS
BECKLUND OIL CO
BEN HOLZER UNLIMITED
BEYER BODY SHOP INC
BOUND TREE MEDICAL llC
BRANDNER/STEVE
BRAUN VENDING INC
CI SPORT
COOPERS TECHNOLOGY GROtr1'
COTE/L.\RRY
CRM SERVICES llC
DAILEY ELECTRIC UC
DEXMEDL<\.
DICK'S STAl<'DARD
Dllf ENTERPRISES
EIFERT/ZACH
FERGUS FAUS/cm· OF
FERGUS POWER Pu"1-1P INC
FRAZIER/BRENT
FRONTIER PRECISION INC
GAIL<\GHER BENEFIT SERvlCES INC
GALLS UC
GOVERNJ\filff FORMS & SUPPLIES
GRAINGER INC
GREAL~>.fERICA FINANCL<\L SVCS
GUNKEL/ERIC
HE.<\LTHCARE ENVIRONMEl'<TAL SERHCI
INNOVAID"E orncE SOLUTIONS
INTEGRA TELECOM
INTERSTATE BAITERJES
Il'ffERSTATE ENGINEERING INC
JACOBSON/HE.<\THER
JAKE'S JOHNS UC
KEEPRSINC
LAKE REGION HEALTHCARE
L<\KE SUPERIOR COLLEGE
I.ARUM/PAT
L<\WSON PRODUCTS INC
Amount
190.00
236.80
822.63
42.00
81.41
1,688.26
33.00
1,175.80
797.82
406.95
230 .. 00
497.95
364.49
186.54
116.00
1.891.50
22.85
55.00
1,000.00
185.08
7.262.78
510.00
253.68
18.00
1,000.00
84.61
957.50
478.00
410.12
150.00
434.70
371.42
368.75
79.99
6.123.88
106.51
298.02
80.99
79.00
575.00
215.46
277.80
OTC Board of Commissioners' Minutes
November 8, 2016
Exhibit A, Page 2
Vendor Name
I.ITll..E BE.U TOWING
LOCATORS & Sv"PPI.IES INC
MARCO INC ST LOUIS
MEYER/GEORGE
MIDWEST TREE & MAINTENANCE
MINNESOTA SHERIFFS' ASSOCL ... TION
MN COUNTIES COMPUTER CO-OP
MN DEPT OF CORRECTIONS
MOORE ENGINEERING INC
MORRIS/JASON
MOTOROLA
NAPA FERGUS FALLS
NATullES GARDEN WORLD
NEW' YORK MIU..S DISPATCH
J\:'"EWBORG/KEVIN
NEWMAN PAINTING INC
NICE L\W omcE
NOVA FIRE PROTECTION
OLSON/KIRSTEN
OTTER TAIL CO SHERIFF'S POSSE
OTTERTAIL BAKERY
OTTERTAIL TRUCKING INC
PAW Pv1!UCATIONS LLC BATTLE Lo\KE R
PEOPLEFACTS LLC
PERHA .. "1 SAND & GRAVEL
PETE'S BODY SHOP & TOWING
PHILUPE L ... W omcE
PRAIRIE RESTORATIONS INC
RASMUSSON SCHEDOWSKJ POST '1020
RAY CICHY & SONS \\'"ELL CO
RDO TRUST #80-6130
ROY . .U. TIRE INC
RTVISION INC
SER\1CE FOOD SUPER VAI..U
SIGNWORKS SIGNS & BANNERS l.LC
SIMON/SETHRENA
SODERSTROM/DENNIS
SOUTH MILL SERVICE
SRF CONSULTING GROUP INC
STR.EICHERS
SUMMIT COMP.;\NJES
SYNSTELIE,'1//Til..ER
Amount
242:50
109.90
405.48
283.78
1,350.00
70.00
75.00
195.00
11,803.30
478.45
400.15
61.98
300.00
71.10
105.84
350.00
543.48
320.00
65.68
49.37
17.44
7.517.66
10.103.14
25.30
122.84
354.00
227.58
299.71
200.00
335.00
808.29
2.143.62
8.375.00
45.62
294.00
105.71
234.95
38.82
1.113.24
110.49
530.00
17.75
,;endorName
:r1g_:gp, , , , , ,. ,, , ,
TEll.lL-'\CON CON~TA."ITS INC . THIS v.ms SHOPPING 1'.'E\VS TIIORSON/JOHN ....
:THUM.PER ·POND
TNT, REPAUl INC
· T1UMJN SYSTEMS INC
'UGST AD l'l.UMBING INC VIC'I"QR; Lt!NDEE:i-.. COMPANY
VOSS'UGHTING' ,lVASTIMANAGOONT wAYNE;s-root.wXGoN wmsrnt sMrra'.NoLTING & ASsoc
ZIEGLER. INC
Final Total:
OTC Board of Commissioners' Minutes
November 8, 2016
Exhibit A, Page 3
Amount
36.95
.9,175.00
305.55
800.00
564:29,
45:35
300:00
764165,
497:85
20~.40,
18,885:61
8!i:99
15,655:85·
1,948,2'9
129,737.24 ,; ' -,,
OTC Board of Commissioners' Minutes
November 8, 2016
Exhibit 8, Page 1
2017 Solid Waste Fee Schedule
County State
Fee: Assessment: Total:
Mixed Munici11al Waste/Household Waste:
Per Ton $ 88.00 $ 14.96 $ 10296
Per Container (minimum) $ 2.78 $ 0.47 $ 3.25
Per Container (Standard sizes 30--35 gallons) $ 2.78 $ 0.47 $ 3.25
Per Bag (Oversized 35-45 gallon bags) s 3.63 $ 0.62 $ 4.25
Cubic Yard (uncompacted) $ 14.08 $ 2.39 $ 16.47
Cubic Yard (compacted) $ 29.04 $ 4.94 $ 33.98
Unsoned Waste Hauler Loads:
PerTon $ 176.00 $ 29.92 $ 205.92
Per Cubic Yard $ 45.00 $ 7.65 $ 52.65
Sorting Cost Per Ton $ 100.00 $ 17.00 $ 117.00
Sorting Cost Per Cubic Yard $ 25.00 $ 4.25 $ 29.25
Un11rotected Loads:
2.0 Times the Posted Rate
Demolition Debris:
Per Yard (Pelican Rapids & Batlle Lake 3yds or less) $ 8.40 $ 0.60 $ 9.00
Minimum ( 1/2 Yard) $ 4.20 $ 0.30 $ 4.50
Dump Truck (10 yards) s 84.00 $ 6.00 $ 90.00
Clean Concrete (per yard miniumum. Henning & NEOT only) s 4.00 $ $ 4.00
Clean Shingles (per yard minimum, Henning & NEOT only) $ 4.00 $ 4.00
Electronics:
Microwaves $ 5.00 NIC $ 5.00
Computers (CPU's, laptops. includes keyboard and mouse) $ 5.00 N/C $ 5.00
Small Electronics (Desktop Printers/Copiers, FAX, DVD, VCR, ell S 2.50 NIC $ 3.00
Large (Floor Type Copy Machines, etc.) s 50.00 N/C $ 50.00
Televisions/Computer Monitors (<26", tube type) s 10.00 NIC $ 10.00
Televisions (>27", tube type) s 15.00 N/C $ 15.00
Televisions/Computer Monitors (Flat Screen-All Sizes) $ 10.00 NIC $ 10.00
Whitegoods:
Major Appliances (refrigerator. stove, freezer, etc.) s 5.00 N/C $ 5.00
Commercial Appliances (freezers, coolers, etc.) s 50.00 NIC $ 50.00
Batteries:
Car/BoaVMotorcycle $ I.DO N/C $ 1.00
Truck/Tractor $ 4.00 NIC $ 4.00
Commercial $ ID.DD NIC $ 10.00
Tires:
Small Passenger Tire (Up to 15") $ 2.00 NIC $ 2.00
Large Passenger Tire (16"+) $ 3.00 N/C $ 3.00
Small Passenger Tire With Rim (Up to 151 $ 5.00 N/C $ 5.00
Large Passenger Tire With Rim (16"+) $ 6.00 N/C $ 6.00
Semi-truck/Trailer Tire s 10.00 NIC $ 10.00
Semi--truck/T railer Tire with Rim s 20.00 N/C $ 20.00
Tractor ( all) $ 25.00 N/C $ 25.00
Flotation Tire (as quoted) quote N/C quote
OTC Board of Commissioners' Minutes
November 8, 2016
Exhibit B, Page 2
2017 Solid Waste Fee Schedule Continued:
Miscellaneous:
Stuffed Chair
Sofa
Mattresses
Carpeting (per square yard)
Propane Tanks (5-20-40 pounds)
Propane Tanks ( 1 pound green canisters)
Semo Iron & Metal:
Refer to Local Scrap Dealer
Minimum
Cubic Yard
Commercial (10 yards)
Brush:
We only accept 3" to 4" in diameter or less
Pickup/Trailer (level box)
Dump Truck (10 yards)
Per Yard
Non Otter Toil Countll Waste:
Non Otter Tail County Waste
Yard Waste:
Must be clean and free of contaminates
Haulers License Fees:
License Fee (base)
License Fee (per truck)
Bond
Service Fee:
Per Service Fee Point
County
Fee:
s 5.13
s 5.13
s 5.13
$ 0.85
$ 4.00
$ 1.00
s 1.00
$ 2.50
$ 25.00
$ 5.00
$ 20.00
$ 2.00
State
Assessment: Total:
$ 0.87 $ 6.00
$ 0.87 $ 6.00
$ 0.87 $ 6.00
$ 0.15 $ 1.00
N/C $ 4.00
N/C $ 1.00
N/C $ 1.00
N/C $ 2.50
N/C $ 25.00
N/C $ 5.00
N/C $ 20.00
N/C $ 2.00
3 times the county rate
Free Free Free
$ 100.00 N/C $ 100.00
$ 10.00 N/C $ 10.00
$5,000.00 N/C $5,000.00
s 11.00 NIC $ 11.00