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Home My WebLink AboutBoard of Commissioners - Minutes - 10/11/2016MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN October 11, 2016 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, October 11, 2016, at the Government Services Center in Fergus Falls, MN, with Commissioners Lee Rogness, Chair; Doug Huebsch, Vice-Chair; John Lindquist and Roger Froemming present. Commissioner · Wayne Johnson was present at 9:35 a.m. after attendance at a Public Works committee meeting. Approval of Agenda Chair Rogness called for approval of the Board agenda. Motion by Lindquist, second by Froemming and unanimously carried to approve the Board of Commissioners Agenda of October 11, 2016, with the following additions: 10:30 a.m. -Adding Community Services Committee Meeting Discussion Regarding County Administrator Position Request for Approval of Proposal from Braun lntertec for SFDR Mix Designs Consent Agenda Motion by Huebsch, second by Froemming and unanimously carried to approve Consent Agenda items as follows: 1. September 27, 2016, Board of Commissioners' Meeting Minutes 2. Warrants/Bills for October 4, 2016 (Exhibit A) 3. Human Services Bills & Claims 4. Approve Issuance of 2017 Tobacco Licenses to City of Dalton Municipal Liquor Store; Larry's Foods, Battle Lake; & Rocky's Bait, Erhard; and Lakes Area Cooperative (Battle Lake Cenex, Dent Cenex, Oasis Travel Plaza, & Ottertail Oasis) 5. Approve LG220 Application for Exempt Permit Submitted by Dunvilla Lions Club for an Event December 1, 2016, at the Dunn Town Hall 6. Increase the 30-Day Credit Card Limit for Deputies as Requested by the Sheriff and Documented in the Auditor-Treasurer's office U.S. Fish and Wildlife Service Wetland Easements USFWS Representatives appeared before the Board and requested certification of three wetland protection easements. Documentation was previously submitted regarding the requests. After County Board approval, the wetland easement requests will be considered by the State Land Exchange Board. The owner continues to be responsible for maintenance and taxes on the property. Motion by Lindquist, second ·by Froemming and unanimously carried to approve certification for the USFWS to secure the following wetland easements: Evenson, Roger W: T. 137 N .• R. 43 W., 5th P.M. Section 18, NE¼SW¼, Government Lot 3 EXCEPT the West 630.00 feet of Government Lot 3 applied by perpendicular measurements and lying parallel to the west line of Government Lot 3. Wicklund, Mark R: T. 132 N., R. 39 W .• 5th P.M. Section 35, SE¼NE¼; Section 36, SW¼NW¼ OTC Board of Commissioners' Minutes October 11, 2016 Page 2 Wetland Easement Continued: Otter Tail Crossing, LLC: T. 132 N. R. 37 W. 5th P.M. Section 19, S½NE¼ except that part described as follows: Beginning at the southeast comer of said Section 19; thence South 89°54'59" West, assumed bearing along the south line of said Section 19, a distance of 1324.64 feet to the west line of said E½SE¼; thence north 01°47'22" East, along said west line, 457.77 feetto a point on a 1875.00 foot radius curve, which center of circle bears north 44°25'15" Eastfrom said point; thence north westerly, northerly and northeasterly, along said curve, central angle 138°58'12", 4547.78 feet to the east line of aforesaid S½NE¼; thence South 01°45'50" West, along the east line of the S½NE¼, a distance of 1001.04 feet to the east quarter corner of said Section 19; thence South 01°45'50" West, along the east line of said E½SE¼, a distance of 2666.19 feet to the point of beginning. County Assessor Reappointment Motion by Huebsch, second by Johnson and unanimously carried to reappoint Douglas Walvatne as the Otter Tail County Assessor effective January 1, 2017, for a four year term. Recycling Grant Solid Waste Director Zach Fjestad and Public Information Officer Shannon Terry, requested a resolution of support for one sort recycling which is estimated to increase recycling by 25-30%. · Discussion took place regarding new recycling canisters that will be purchased and the County's role in the process. MINNESOTA POLLUTION CONTROL AGENCY FY 2016-17 GRANT PROGRAM AUTHORIZATION RESOLUTION Otter Tail County Resolution No. 2016 -57 WHEREAS, the Otter Tail County Solid Waste Department has applied for a grant from the Minnesota Pollution Control Agency (MPCA), under its FY16-17 Environmental Assistance Grant Program; and WHEREAS, if MPCA funding is received, Otter Tail County is committed to implementing the proposed project as described in the grant application; and WHEREAS, MPCA requires that the Otter Tail County Solid Waste .Department enter into a grant agreement with the MPCA that identifies the terms and conditions of the funding award. BE IT RESOLVED THAT the Otter Tail County Board of Commissioners hereby agrees to enter into and sign a grant agreement with the MPCA to carry out the project specified therein and to comply with all of the terms, conditions, and matching provisions of the grant agreement and authorizes and directs the Otter Tail County Chair to sign the grant agreement on its behalf: A motion for the foregoing Resolution was offered by Commissioner Froemming and seconded by Commissioner Huebsch and upon a vote being duly taken thereon, the following voted in favor: Commissioners Huebsch, Johnson, Lindquist, Froemming and Rogness and the following were against: None and the following were absent: None OTC Board of Commissioners' Minutes October 11, 2016 Page 3 WHEREUPON, the Resolution was declared duly passed and adopted the 11th day of October 2016. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: lo &s /11., ' By: ~~~~/ Leland R. Rogness, Chair Attest: _ _,_/4._,_~"-"'-'-"-'-1---.L/~~......,~'--"-'-=----- Larryl<rcjn, Clerk Amended County Tax Abatement Policy Motion by Johnson, second by Lindquist and unanimously carried to approve the amended Otter Tail County Policy on Economic Development Tax Abatements as submitted and amended October 11, 2016. County Administrator Position Discussion took place regarding the hiring process to replace the County Administrator due to retirement. Human Resources Professional Stephanie Retzlaff submitted a sample selection process packet. The position will be opened internally with a goal of filling the position by January 1, 2017. County Wide Trail Master Plan Due to a conflict on November 22, 2016, the County Wide Trail Master Plan open house dates have been changed to November 28, 29, and 30 and December 1, 2016. Public Works Director Rick West will confirm these dates with SRF Consulting. Highway Project Agreement Motion by Huebsch, second by Johnson and unanimously carried to authorize the appropriate County Officials' signatures to execute an agreement (proposal QTB046627) between the County of Otter Tail and Braun lntertec for the following five projects for stabilization mix design at an estimated cost of $72,000: CSAH 10-E Elizabeth City Limits to CSAH 1 (approx. 6.5 miles) CSAH 24-CSAH 3 to CSAH 41 (approx. 7.4 miles) CSAH 52 (Wilkin County) & CSAH 88-CSAH 24 to N Limits of Rothsay (approx. 1 mile) CSAH 72-Trunk Highway (TH) 78 to CSAH 83 (approx. 2 miles) CSAH 84-TH 10 NW of New York Mills to TH 10 SE of New York Mills (approx. 2.3 miles) Adjournment At 10:34 a.m., Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, October 25, 2016. CB/kd OTC Board of Commissioners' Minutes October 11, 2016 Exhibit A, Page 1 WARRANTS APPROVED 10/11/2016 Vendor Name ALBM'Y RECYCLING CENTEll AMElUPRIDE SEll\-1CES INC ASC CONSTRUCTION EQUIPMENT USA ll'i ASSOCLATION OF MN COUNTIES AUTO VALUE FEllGUS FALLS BALLARD SANITATION INC BEN HOLZER UNLIMITED BJERKE1VEDT /L.\R.RY BRAUN INTERTEC CORPORATION BRAUN VENDING INC BUY-MOR PARTS & SEllVICE I.LC CAROLINA somvARE C • .\R.R 'S TREE SER VICE CEllTIFIED AUTO REPAIR CI SPORT CITTZENS ADVOCATE CLIMATE AIR INC CODE 4 SERVICES I.LC COLLEGE WAY AUTO INC COOPERS TECHNOLOGY GROUP CULLIGAN WATER COl\'DmONING DACOT AH PAPEll COMPANY DAILEY ELECTRIC I.LC DEX MEDIA DICK'S STANDARD EJ'S FLOOR COVERING EVERGREEN LAWN CARE F M FORKLIIT SALES & SEll\-1CE INC FASTENAL COMPANY FEllGUS FALLS/Cm OF FEllGUS POWER PUMP INC FOTH INFRASTRUCTURES & ENVIROMEN FRAZEE FORUM INC FRONTIEll PRECISION INC GRAINGER INC GREATAMERICA FINANCIAL SVCS GREATER MN PARKS & TRAILS HAWES SEPTIC TANK PUMPING HEIN-KOLO PSYD LP/NANCY HENNING AMBI.J1ANCE INNOVATIVE OFFICE SOLUTIONS INTEGRA TELECOM Amount 2,201.31 37.03 567.52 900.00 1,112.96 42.34 52.50 141.56 6,314.95 40.25 597.41 2,350.00 189.00 233.63 580.95 69.81 1,736.00 1,854.33 127.62 3,226.23 30.00 54.61 914.00 17.85 91.95 100.00 GO.OD 278.72 1,672.00 523.44 15,180.00 7,949.00 60.30 2,695.00 500.40 738.07 450.00 80.00 1,750.00 350.00 796.89 365.46 OTC Board of Commissioners' Minutes October 11, 2016 Exhibit A, Page 2 Vendor Name J &KMARlNE JAKE'S JOHNS LLC JK SPORTS KEEPRSINC KOLLE/BRUCE L>\NDS' END BUSINESS OUTFTITERS L>\RRY OTT INC TRUCK SERVICE L>\RRYS SUPERMARKET Lo\WSON PRODUCTS INC LENCO ARMORED VEHICLES IJBERIT TIRE RECYCLING U..C LINDBERG/JANET LOCATORS & SUPPLIES INC LONG WEEKE.>ID SPORTSWEAR MARCO INC ST LOtnS MINNESOTA MOTOR COMPANY MNDR.IVERSMANUALS.COM NELSON/MIKE NORDICK/DAVID NOVA FIRE PROTECTION OTTER TAIL CO TR.EA.SURER OTTER TAIL CO TREASURER OTTERTAIL TRUCKING INC OUSE/HEATHER PARKERS PRAIRIE/cm· OF PELICAN RAPIDS PRESS Pl:lll.LIPE L.\W OFFICE PIERCE JR/NORMAN PITNEY BOWES PITNEY BOWES POWERPL.\N om S.W.INC SCHJK ELECTRIC SCOTT HOFL.\ND CONSTRUCTION INC SEACHANGE PRINT INNOVATIONS SER\o1CE FOOD SUPER VALU SER\o1CEMASTER CLEANING PROFESSION SIGELMAN STEEL & RECYCLING INC SIGNWORKS SIGNS & BANNERS LLC SIMENG,\ • .\RD/P..\u1. SOLHEIM/JENNA STEINS INC Amount 401.24 298.02 608.00 208.57 492.29 333.60 2,415.00 16.35 411.85 269,496.00 584.57 252.00 206.05 76.00 902.13 362.11 268.66 600.00 17.41 825.00 39.29 209.83 16,896.44 130.45 260.00 2_22.00 255.54 9.66 312.76 2,361.23 51.85 1,900.00 57.24 8,980.00 36,147.48 73.69 572.00 160.00 558.00 46.55 2,110.00 3,913.58 Vendor Name STEVE'S SANITATION INC STOEL RIVES Ll.P STREICHERS TERll.ACON CONSULTANTS INC TIDS WEEKS SHOPPING NEIVS THYSSEN KRUPP ELEVATOR CORPORATio TOSHIBA BUSINESS SOLUTIONS USA UGSTAD PLUMBING INC US AUTOFORCE VAUGHN AlffO & MARINE CO VICTOR LUNDEEN COMPANY WASTE MANAGEMEITT WIDSETH SMITH NOLTING & ASSOC XEROX CORPORATION ZIEGLER INC Final Total: OTC Board of Commissioners' Minutes October 11, 2016 Exhibit A, Page 3 Amount 63.00 2,990.00 97.50 5,297.50 116.40 1,457.91 124.62 9.28 506.00 933.80 , 208.98 1,222.76 22,582.40 169.90 736.56 447,592.14