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Home My WebLink AboutBoard of Commissioners - Minutes - 10/04/2016MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN October 4, 2016 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, October 4, 2016, at the Government Services Center in Fergus Falls, MN, with Commissioners Lee Rogness, Chair; Doug Huebsch, Vice-Chair; Wayne Johnson, John Lindquist and Roger Froemming present. Approval of Agenda Chair Rogness called for approval of the Board agenda. Motion by Huebsch, second by Lindquist and unanimously carried to _approve the Board of Commissioners Agenda of October 4, 2016, with the following modification: Internal Services Committee (Economic Development Grant Position) -Cancelled Consent Agenda Motion by Froemming, second by Johnson and unanimously carried to approve Consent Agenda items as follows: 1. September 27, 2016, Board of Commissioners' Meeting Minutes 2. Warrants/Bills for October 4, 2016 (Exhibit A) Closed to the Public At 9:35 a.m., Chair Rogness declared the Board meeting closed to the public for purposes of discussing labor negotiation strategies regarding the four (4) Law Enforcement Unions, GST Union and the AFSCME Highway Union. Present were all five seated Commissioners, County Attorney, County Administrator, Human Resources Director and Board Secretary. At 10:00 a.m., Chair Rogness declared the meeting recessed for a short break. DUI Court Grant Agreement At 10:05 a.m., Chairman Rogness declared the remainder of the Board of Commissioners' meeting open to the public. ProbaUon Director Desta Lutzwick presented the DUI Grant Agreement (A-DGCT17-2017-i"- JD-003) for Professional Services between Otter Tail County and the State of Minnesota acting through its Seventh Judicial District commencing October 1, 2016 and ending September 30, 2017. Ms. Lutzwick indicated that the grant of $171,000 is about a $70,000 reduction. She explained the resulting budget changes. Discussion followed regarding the DUI Court Program. Motion by Huebsch, second by Froemming and unanimously carried to authorize the appropriate County Officials' signatures to execute the FY17 DUI Court Grant Agreement for professional services as submitted by the Probation Director. Child Care Discussion Economic Development Director Nick Leonard discussed the bid to remodel the lower level of the New York Mills building for a community child care center, in which, various stakeholders in the area had expressed interest. The cost to repurpose the space is not reasonable to move forward with the project; however, the need for child care continues to be discussed as an important community issue. Commissioner Huebsch suggested repurposing the space in the lower level of the NYM County building for a Boys & Girls Club. He talked about the program and indicated that every city should consider investing in the Boys & Girls Club Program. OTC Board of Commissioners' Minutes October 4, 2016 Page 2 Rural Rebound Initiative Mr. Leonard reported that Otter Tail County and the Fergus Falls Economic Improvement Commission (FFEIC} have focused on bringing people back to our region for workforce needs. Three grants have been received through this Initiative totaling about $135,000 with hopes of receiving a grant through the Vedeen Trust as well. This Initiative is scheduled to proceed forward January 1, 2017. Greater Minnesota Parks and Trails CGMPT) Organization fy'lotion by Huebsch, second by Johnson and unanimously carried to authorize Otter Tail County to become a member of the GMPT organization as recommended by the Public Works Director. The GMPT is an educational and advocacy organization that plays a fundamental role in gaining dedicated Legacy funding for Greater Mirinesota parks and trails. Replay Pavement Seal Product Demonstration Project Motion by Johnson, second by Huebsch and unanimously carried to authorize an agreement with Bargen Incorporated of Mountain Lake, MN, to apply the RePlay Agricultural Oil Seal and Preservation Agent on a portion of County Rd. 82 and County Rd. 1 as recommended by the Public Works Director. The estimated cost for this pilot project is $65,000·and is intended to extend the life of the asphalt. RESOLUTION APPROVING CAPITAL IMPROVEMENT PLAN AND CONFIRMING INTENT TO ISSUE BONDS Otter Tail County Resolution No. 2016 -55 WHEREAS, there has been presented to this Board a Capital Improvement Plan (the "Plan") for the County prepared in accordance with Minnesota Statutes, Section 373.40; and WHEREAS, in preparing the Plan, this Board considered the factors set forth in Minnesota Statutes, Section '373.40, Subd. 3: and WHEREAS, a public hearing was duly called and held on the Plan and the Board's intent to issue bonds for transactions contemplated by the Plan consisting of the acquisition of the property described therein owned by the Otter Tail Housing and Redevelopment Authority (the "HRA") and refunding of the three series of outstanding HRA bonds, pursuant to the requirements of Minnesota Statutes, Section 373.40. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF OTTER TAIL COUNTY, MINNESOTA, AS FOLLOWS: 1. The Plan is hereby approved. 2. The Board's intent to issue bonds pursuant to the Plan is hereby confirmed. The estimated amount of bonds is $7,580,000. The issuance of the bonds is subject to a referendum if a petition meeting the requirements of Minnesota Statutes, Section 373.40, Subd. 2 (c) requesting a vote on the issuance is filed with the County Auditor within 30 days after the date hereof. 3. Sealed proposals for the bonds will be received at the offices of Ehlers & Associates, Inc. and considered by the Board of Commissioners at its meeting on November 22, 2016. The terms of the bonds and the sale thereof shall be substantially as set forth in the report of Ehlers & Associates, Inc. on file in the office of the County Administrator. OTC Board of Commissioners' Minutes October 4, 2016 Page 3 Upon completion of the public hearing, a motion for the foregoing Resolution was offered by Commissioner Johnson and seconded by Commissioner Lindquist and upon a vote being duly taken thereon, the following voted in favor: Commissioners Huebsch, Johnson, Lindquist, Froemming and Rogness and the following were against: None and the following were absent: None WHEREUPON, the Resolution was declared duly passed and adopted the 4th day of October 2016. OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:. _ _,/"-0-1-/....:.1-1-, /_,_1_.&.'---- Attest:_~k--~~~,.,,__,_~-r==-~---'--- LarryKrollh, Clerk ST TO REPURCHASE TAX FORFEITED PROPERTY Otter Tail County Resolution No. 2016 -56 Commissioner Froemming introduced the following resolution and moved its adoption: RESOLVED, by the Otter Tail County Board of Commissioners of Otter Tail County, Minnesota, that WHEREAS, Deneice R. Stewart, owner, has made application to repurchase the following legally described parcel: Parcel No. 27-000-35-0227-002 Section 35 Township 132 Range 38 Southwest Quarter of the Northeast Quarter (SW1/4 NE 1/4) and Government Lot Two (2) -75 Acres Said property having forfeited to the State of Minnesota on the 26th day of August, 2016, for nonpayment of the 2008, 2009, 2010, 2011, 2012, 2015 and 2016 property taxes, and WHEREAS, an application to repurchase the above described property was timely submitted on Wednesday, September 28, 2016, and WHEREAS, the sum of $5,946.82 represents the aggregate of all delinquent and current taxes, penalties, costs, assessments, and fees as of September 30, 2016, that would have been due and payable had the above described parcel not forfeited to the State of Minnesota, and WHEREAS, the applicant has requested that the Otter Tail County Board of Commissioners consider his application to repurchase the above-described parcel and has requested that the Otter Tail County Board of Commissioners approve the applicant's requestto repurchase the above-described property. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves the repurchase of the above described tax forfeited property, and BE IT FURTHER RESOLVED, that the Otter Tail County Board of Commissioners hereby finds that the repurchase is in the best public interest, and that it will relieve any undue hardship which has resulted from theforfeiture. OTC Board of Commissioners' Minutes October 4, 2016 Page4 Commissioner Johnson seconded the motion, and upon being put to vote, the resolution was adopted on a unanimous vole, By: Leland R, Rogness, Cha· · Dated: __ 10_,_/""'11_,,/~l~(p.,__ __ I I Attest:._____,/4u,.,,--=-=.;'-+"::f-__c~-f=-'___:_--- Larry Krot,m, Clerk HRA Board Appointment Motion by Johnson, second by Froemming and unanimously carried to appoint Dave Johnson of Pelican Rapids, MN to.the Otter Tail County Housing and Redevelopment Authority (HRA) Board replacing Hazel Hovde effective August 1, 2016, as recommended by the HRA Executive Director. WCMN Drug & Violent Crimes Task Force Joint Powers Agreement Motion by Johnson, second by Lindquist and unanimously carried to authorize the appropriate County Officials' signatures to execute the West Central Minnesota Drug & Violent Crimes Task Force Joint Powers Agreement as submitted by the Sheriff. The agreement includes six counties and seven cities. Adjournment At 11 :15 a.m., Chair Rogness declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, October 11, 2016, OTTER TAIL COUNTY BOARD OE COMMISSIONERS By:~2&~~~~~~~/ CB/kd OTC Board of Commissioners' Minutes October 4, 2016 Exhibit A, Page 1 WARRANTS APPROVED ON 10/04/2016 Vendor Name AIBANY RECYCLING CENTER AMERIPRIDE SERvlCES INC AMUNDSON PETERSON INC AlTfO FIX BAILEY/LOREN K BAN· KOE SYSTEMS INC BELL STATE BM'X & TRUST BEYER BODY SHOP INC BOB'S STA,'IDARD BULK SERVICE BOYEll/llODNEY CARR'S TREE SERvlCE CERTIFIED AUTO REPAIR CHESHIRE/llYAN C CI SPORT CITIZENS ADVOCATE CONCEPT CATERING COOPERS TECHNOLOGY GROUP CROP PRODUCTION SERVICES . DAN·s TOWING & REPAIR DM ENTEllPllISES DOUBLE A CATERING EJ'S nooR COVER.ING ELDIEN/MICHELLE M FERGUS POViER PUMP INC FRAZIER/BRENT GABE/llICHARD B GALLS LLC GRANITE ll.ECTR.ONICS GREEN LIGHTS RECYCLING INC HAUSER/DAVID HEDAHLS HEADQUARTERS JPSTEWAR.T KARKEL.\ IDJNT & CHESHIRE Pl.LP KEEPRSINC KIMBALL MIDWEST L.\KE REGION HEALTHCARE L.\KES COUNTII.Y SER\o1CE CO OP Li\RRY OTT INC TRUCK SER.vlCE LIBERTI. BUSINESS SYSTEMS FAR.GO LOCATORS & SUPPLIES INC M· R SIGN COMP • .U.'Y INC. MAR.CO TECHNOLOGIES LLC Amount 4.130.22 37.03 494.67 68.20 185.10 1.125.00 82.25 90.00 38.64 507.36 145.00 80.73 37.80 52.50 142.20 208.75 2.839.89 7.515.34 787.80 6.210.00 134.66 1,981.00 36.72 420.00 439.32 483.06 282.77 252.20 1.431.05 36.72 103.10 125.49 675.00 2,543.97 529.11 275.00 59.00 1,190.00 149.49 226.87 663.76 219.79 OTC Board of Commissioners' Minutes October 4, 2016 Exhibit A, Page 2 Vendor Name MARK LEE EXCAVATING INC MEIS/DALE MFL.\ MINNKOTA EJl.'VIII.O SER.VICES INC MN HfARTIAND TOURISM ASSOC NELSON AUTO CEJl."TER. NEW YORK MILLS DISPATCH NORDLUND SER.VICE INC OTTER. TAIL PO\'l'ER. COMPANY OTTER.TAIL BAKERY PATET/TARA PEMBER.TON SORI.IE Ru"FER KERSHNER. Pl PERHAM HEALTH PHllllPE L-\ W OFFICE PRO AG FARMERS COOPER.Affi'E PRODUCffi•'E AI.TERNAffi'ES INC OUAUIY TOYOTA REGENTS OF THE U!l1'IVERSm· OF MN RMB EJl.'VIRONMENTAI. L.\BORATORIES D RON'S READY MART ROSENTHAL/JACK RYAN/JEREMY S.W.INC SCHWARTZ/ROBERT E SERVICE FOOD Sul'ER. VALU SHEII.S/RICK SRF CONSULTING GROUP INC ST PAUL/cm· OF STAPLES BUSINESS ADVANTAGE STREICHERS SYNSITUEN/TIUll TIRES PI.US TOTAL CAR CARE TOSHIBA FINANCL.\L SER.VICES TRI-STATE DIVING TRITES/DAVID ULSCHMID/SUSAN UNITED STATES POSTAGE SERVICE WALETZKO/PA TRICK WASS/DAVID F WASTE MA .... AGEMENT WEST C.ENTR...\L INITL.\TIVE WILSON/WARREN R Final Total: Amount 155.529.25 20.52 250.00 50.00 25 .. 00 32,587.90 153.45 18.50 91,391.22 32.98 1,488.71 1,828.90 1.184.00 1,677.78 41.56 287.68 132.50 51,660.75 5,168.00 22.83 212.10 348.31 2.410.00 249.90 55.89 96.50 22.498.55 510.00 59.96 181.46 236.18 451.61 791.71 138.00 668.16 36.72 20.000.00 164.16 697.86 21.960.61 1,500.00 402.06 454,257.83