HomeMy WebLinkAboutBoard of Commissioners - Minutes - 09/13/2016~
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MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
. Government Services Center, Commissioners' Room
515 W. Fir Avenue, Fergus Falls, MN
September 13, 2016
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, September 13, 2016, at
the Govern[llent Services Center in Fergus Falls, MN, with Commissioners Lee Rogness, Chairman;
Doug Huebsch, Vice-Chair; Wayne Johnson, John Lindquist and Roger Froemming present.
County Administrator
Chairman Rogness accepted a letter of resignation from County Administrator Larry Krohn on behalf of the
Board. Mr. Krohn has served the County for almost 40 years and will be retiring in March 2017.
Board Sympathy
Chairman Rogness expressed sympathy on behalf of the Board for the death of the child of Brad Mergens,
Soil and Water Conservation District Manager, and his wife Brenda Mergens.
Approval of Agenda
Chairman Rogness called for approval of the Board agenda. Motion by Froemming, second by Lindquist,
and unanimously carried to approve the Board of Commissioners Agenda of September 13, 2016.
Consent Agenda
Motion by Lindquist, second by Froemming, and unanimously carried to approve Consent Agenda items as
follows:
1. August 23, 2016 Board of Commissioners' Meeting Minutes
2. Warrants/Bills for September 13, 2016 (Exhibit A)
3. Human Services Bills & Claims
4. Final Payment to Mark Sand & Gravel Co., SAP 056-627-013 &
126-137-001, CSAH 27 Reconstruction
5. Final Payment to Finn Ice, LLC for C.P. 15:CS, County Wide
Crack Sealing Project
6. LG220 Application for Exempt Permit for Lakes Country
Sportsman's Club for an Everit on November 15; 20/6 ,•
7. LG240B Application to Conduct Excluded Bingo by Perham
Rotary Club for an Event October 21, 2016
8. Payment of $1,200.00 to Hennepin County Medical Center for
Costs Incurred under M.S 609.35
9. Approve Issuance of On/Off Sale 3.2 Malt Liquor and Wine
Licenses for The Inn At Dun villa
Dog Bite Hearing
David Hauser opened a Public Hearing under the Otter Tail County Animal Health Control Ordinance. The
Otter Tail County Sheriffs Office has determined that an Akita Breed dog "Hunter," owned by Casey
Strauch, is a potentially dangerous dog pursuant to Minn. Stat. §§347.50 through 347.565. Mr. Hauser
further discussed that, in addition to the statutes, the Board could consider other precautions as set forth in
the Animal Health and Control Ordinance. Mr. Hauser noted that a prior hearing was arranged but proper
notice was not provided to Mr. Strauch, and the hearing was continued to this meeting. A report was made
that Hunter caused a bite of substantial bodily harm. Participating in this hearing includes Sgt. Scott
Wagner, Public Health Nurse Jessica Metzger and Casey Strauch. Mr. Strauch acknowledges that the bite
to the child occurred and agrees that ii caused substantially bodily harm requiring medical treatment.
OTC Boarcl of Commissioners' Minutes
September 13, 2016
Page 2
Mr. Strauch contests that the clog is dangerous. He stated that Hunter is generally a friendly clog but upon
learning that a birthday party with children woulcl be held at his home, advised the adult supervising the
party to take precautions to ensure the safety of the children by keeping Hunter kenneled during the party,
which did not occur. Further discussion was held with regard to the disposition of the dog and possible
precautions that could be imposed. Motion by Lindquist, second by Johnson, and unanimously carried that
the dog Hunter is a potentially dangerous dog and the owner must ensure that the dog is restrained from
exposure to visiting children in the home. Mr. Strauch acknowledged that the dog already has an
implanted microchip, which meets the requirement of Minn. Stat. §347.515. The County Attorney will draft
an Order of Findings and Fact in the case for approval by the Board at their next regular County Board
meeting.
OTTER TAIL COUNTY SHERIFF'S OFFICE RESOLUTION
AUTHORIZING EXECUTION OF TOWARDS ZERO DEATHS ENFORCEMENT GRANT
Otter Tail County Resolution No. 2016 46
Be it resolved that the Otter Tail County Sheriffs Office enter into a grant agreement with the Minnesota
Department of Public Safety, for traffic safety enforcement projects during the period from October 1, 2016,
through September 1, 2017.
The Otter Tail County Sheriff is hereby authorized to execute such agreements and amendments as are
necessary to implement the project on behalf of the Otter Tail County Sheriffs Office and to be the fiscal
agent and administer the grant.
WHEREUPON the motion for adoption of the foregoing resolution was introduced by Commissioner
Johnson, duly seconded by Commissioner Froemming and, after discussion thereof and being taken
thereon, the following voted in favor:
Commissioners Lindquist, Huebsch and Rogness
and the following voted against the same: None
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: _....,9,,_/1,.,,3,,_.,/2""0'-'1-"-6 __ _
By:~~ Vl c~-rf/(Ji'rr · /J
i:elandRRogness, Chair Attest:._4 =/ ""= ,,_CJ--'~K,--,u~ ..... =---------
L~n~
Shooting Star Casino -Conditional Use Permit Application
Count Attorney David Hauser discussed the application process for a Conditional Use Permit Application
filed by the Star Lake Casino. The Conditional Use Permit Application is scheduled before the Planning
Commission on September 21, 2016, at 6:30 p.m. Further discussion included that a voluntary
Environmental Assessment Worksheet (EAW) has been submitted and is being reviewed by Houston
Engineering for completeness before it can be submitted to the MN Environmental Quality Board (EQB).
Mr. Hauser advised that a Conditional Use Permit cannot be approved because an EAW has been
submitted, but the Planning Commission could recommend to the Board that the penmit application is
tabled until the EAW process is completed or deny it. There was further discussion with regard to the EAW
process, the submission of the EAW to the EQB for further proceedings including a public comment period,
and that after the public comment period, the Board will then determine whether an Environmental Impact
Statement is necessary. The EAW information will be relevant for considering the Conditional Use Permit
Application.
OTC Board of Commissioners' Minutes
September 13, 2016
Page 3
Otter Tail County Strategic Plan Update
Community Services Director John Dinsmore presented on behalf of the Division Directors reporting on
progress of the County Strategic Plan. Mr. Dinsmore provided a Progress Report which identifies the
goals and strategies, work plans, lead/point persons and progress made to date. The goals and strategies
of the plan include further development of the County's technology infrastructure, developing and
implementing strategies to improve citizen understanding of county government functions and priorities,
and developing a succession plan that enhances the structure of the County. There was extensive
discussion with regard to each component and progress that is being made to achieve the goals of the
plan. This plan was developed as a result of a retreat in earlier 2016, which included participation by the
commissioners and division directors, and it is recommended that another retreat should occur in 2017 to
further develop and define the plan.
Recess and Reconvene
At 10:36 a.m., Chairman Rogness declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The Board meeting was reconvened at 10:42 a.m.
Continuation of Ditch No. 58 Redetermination Hearing
Chairman Rogness continued the Redetermination of Benefits Public Hearing for Ditch #58 from July 25,
2016. Ditch Inspector Kevin Fellbaurri and Ditch Viewers Kevin Brennan and Jeff Wiebe presented that
total benefits were decreased from $746,580.39 to $731,709.40. Motion by Lindquist, second by Johnson,
and unanimously carried to accept the amended Ditch Viewer's Report on Ditch No. 58 as presented by
Ditch Inspector Fellbaum. The County Attorney will draft an Order of Findings and Fact for Ditch No. 58
for approval by the Board at their next regular County Board meeting.
Ditch Viewers
Ditch Inspector Kevin Fellbaum discussed offering other counties the assistance of utilizing County Ditch
Viewers because at least one county has expressed that ii is difficult to find ditch viewers. Mr. Fellbaum
stated that the County could be reimbursed for labor and associated training costs if it were allowed.
Motion by Commissioner Huebsch, second by Johnson, and unanimously carried that county ditch viewers
are allowed to work for other counties at the discretion of the Ditch Inspector with reimbursement for costs
as determined appropriate by the Public Works Director.
Tour of Green Lights Recycling Disposal Facility
Motion by Huebsch, second by Lindquist and unanimously carried for Commissioner Froemming to tour
Green Lights Recycling in Blaine, MN, on October 21, 2016.
OPERATIONAL IMPROVEMENT GRANT-VETERANS SERVICE OFFICE
OPERATIONAL ENHANCEMENT GRANT PROGRAM
Otter Tail County Resolution No. 2016 -47
BE IT RESOLVED by Otter Tail County that the County enter into the Grant Agreement with the
Minnesota Department of Veterans Affairs (MOVA) to conduct the following Program: County Veterans
Service Office Operational Enhancement Grant Program. The grant must be used to provide
outreach to the county's veterans; to assist in the reintegration of combat veterans into society; to
collaborate with other social service agencies, educational institutions, and other community
organizations for the purposes of enhancing services offered to veterans; to reduce homelessness
among veterans; and to enhance the operations of the county veterans service office, as specified in
Minnesota Laws 2015 Chapter 77 Article 1, Section 37, Subdivision 2. This Grant should not be
used_ to supplant or replace other funding.
OTC Board of Commissioners' Minutes
September 13, 2016
Page 4
BE IT FURTHER RESOLVED by the County of Otter Tail that Charles Kampa, the County Veterans
Service Officer, be authorized to execute the applicable Grant Contract for the above-mentioned
Program on behalf of the County.
WHEREUPON the motion for the adoption of the foregoing resolution was introduced by Commissioner
Froemming duly seconded by Commissioner Huebsch and, after discussion thereof and upon vote being
taken thereon, the following voted in favor:
Commissioners Lindquist, Johnson and Rogness
and the following voted against the same: None
Adopted at Fergus Falls, Minnesota, Tuesday, September 13, 2016
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: 9/13/2016
Attest:._--..£/--"'n=.u=.,,,-+--✓""" /""',.· "'-------By:~.v<' V-c!l,1,11 Lei 17dR.Rogness, Chair Lar~ C~
Tax Abatement Public Hearing for Thumper Pond Resort LLC
Chairman Rogness opened the Public Hearing for consideration of a tax abatement for property taxes for a
parcel of land (parcel #74-000-11-0012-005) owned by Thumper Pond Resort LLC. Commissioners
Johnson, Lindquist, Froemming and Huebsch were present for the hearing. Brad Stevens, Thumper Pond,
along with Myron Lueders, City of Ottertail Mayor, and Elaine Hanson, City of Ottertail Clerk, presented the
project. Mr. Stevens advised that the City of Ottertail has approved of the application. Mr. Stevens
clarified that the abatement is being requested through the County and the City of Ottertail but will not be
requested through a school because Ottertail is situated within three separate school districts. Discussion
was held about the unfortunate events that led to the request along with the importance of Thumper Pond
to the community and tourists. No one from the public was present to offer comment, and subsequently
Chairman Rogness closed the hearing to the public. The application for tax abatement was recently
received by the County Attorney and the County Auditor-Treasurer. The application will be considered by
the Board after such time that the application can be reviewed by appropriate County staff, and will be
reviewed further by the Board at its next regular County Board meeting.
Governor Dayton's Meeting with County Officials
Chairman Rogness recognized that Governor Dayton traveled to Otter Tail County and met with County
Officials, BWSR Officials, and Soil and Water Conservation District Officials about the County's Buffer
Initiative Program on September 7, 2016.
OTTER TAIL COUNTY RESOLUTION
MARKET PRICE FOR THE SOLID WASTE MANAGEMENT TAX
Otter Tail County Resolution No. 2016 -48
WHEREAS, the solid waste management tax requires political subdivisions to identify by resolution a
market price if the political subdivision:
Subsidizes the cost of service at a facility.
WHEREAS, the political subdivision will be liable for the solid waste management tax based only on the
market price amount identified through this resolution.
OTC Board of Commissioners' Minutes
September 13, 2016
Page 5
WHEREAS, the market price is identified in state statutes as the "lowest price available in the area."
WHEREAS, Otter Tail County has performed research to identify the lowest price available in the area;
THEREFORE, the County of Otter Tail declares a market price of $62.77 per ton for a facility, based on a
tipping fee amount of $35.59 per ton at the Dakota Landfill and an additional contracted transportation cost
:of$27.18 per ton.
WHEREUPON the motion for the adoption of the foregoing resolution was introduced by Commissioner
Huebsch, duly seconded by Commissioner Froemming and, after discussion thereof and upon vote being
taken thereon, the following voted in favor:
Commissioners Johnson, Lindquist and Rogness
and the following voted against the same: None
Adopted at Fergus Falls, Minnesota, Tuesday, September 13, 2016
OTTER TAIL OU RD OF COMMISSIONERS Dated: 9/13/2016
By: Attest: ~ ~
LarryKroh, cierk
rairie Lakes Solid Waste Management Association
Solid Waste Director Mike Hanan discussed that the PLMSWA Board has identified a plan for addressing
issues related to construction and operational defects in the superheater. The plan includes replacing·the
first row bundle of tubes during the scheduled fall maintenance outage and replacing the remaining
bundles during the scheduled spring outage. PLMSWA has initiated the process of attempting to recover
the costs through contractual obligations of the primary facility contractor.
ACCEPTING DEDICATED DONATION TO SUPPORT DRONE PROJECT-
FOR THE SHERIFF'S OFFICE
OtterTail County Resolution No. 2016 -49
WHEREAS, Duwayne Cookman has offered to donate funds in the amount of two hundred fifty dollars
($250.00) to the County of Otter Tail on behalf of the Otter Tail County Sheriff's Office to assist in the drone
project.
WHEREAS, Minnesota Statute 465.03 requires a county to accept the gift by resolution expressed in terms
prescribed by the donor in full; and,
WHEREAS, acceptance of the funds in accordance with the donor's terms is in the best interest of the
County of Otter Tail.
NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners does accept
the above-described funds from DuWayne Cookman, and extends its grateful appreciation ..
OTC Board of Commissioners' Minutes
September 13, 2016
Page 6
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly
seconded by Commissioner Froemming and, after discussion thereof and upon vote being taken thereon,
the following voted in favor:
Commissioners Lindquist, Huebsch and Rogness
· and the following voted against the same: None
Adopted at Fergus Falls, Minnesota, Tuesday, September 13, 2016
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: 9/13/2016
Attest:____c:_~~,,.,,~-4=---· _
Lar~,Clerk
Recess and Reconvene
At 11 :44 a.m., Chairman Rogness declared the meeting of the Otter Tail County Board of Commissioners
recessed for Community Services Committee, Internal Services Committee and Public Works Committee
meetings. The Board meeting was reconvened at 1:19 p.m.
Roberts 2nd Edition Final Plat
Motion by Froemming, second by Johnson and unanimously carried to approve the Final Plat of Greg
Roberts titled "Roberts 2nd Addition" consisting of three single family residential lots as presented. The
proposal is located in Lots 1 and 2 Blk 1 of Roberts Addition, Section 4 of Otter Tail Township; Non-
Shoreland Area.
Wylie's Realignment Final Plat Request for Extension
Motion by Lindquist, second by Johnson and unanimously carried to approve of a request for an extension
to submit the Final Plat known as "Wylie's Realignment," on Rose Lake (56-360) in Section 22 of Hobart
Township, as requested in a letter of Susan Risher dated August 25, 2016, with the final plat to be filed on
or before December 27, 2016.
Prosperity Hills Environmental Assessment Worksheet
Land and Resource Administrator Bill Kalar reported that an Environmental Assessment Worksheet (EAW)
has been completed and submitted by Jennifer Usgaard, Compass Consultants, Inc., with regard to the
proposed plat titled "Prosperity Hills." Mr. Kalar has reviewed the EAW and stated that it is complete and
can be submitted to the MN Environmental Quality Board (EQB). Motion by Johnson, second by Huebsch,
and unanimously carried lo declare that the EAW for the proposed plat titled "Prosperity Hills" is complete.
Further discussion was held regarding the EAW process including that the EQB is to be notified that the
EAW is a complete document The EQB publishes notice of a 30-day period for public comment on the
EAW. At the close of the 30 days, the County Board will review the comments and determine within 30
days whether an Environmental Impact Statement is necessary.
4-H Volunteering in Vision and Action
Motion by Johnson, second by Lindquist, and unanimously carried to approve the attendance of
Commissioner Huebsch at a 4-H Youth Volunteering in Vision and Action meeting to be held on
September 20, 2016, as well as a date to be determined in November 2016.
OTC Board of Commissioners' Minutes
September 13, 2016
Page 5
WHEREAS, the market price is identified in state statutes as the "lowest price available in the area."
WHEREAS, Otter Tail County has performed research to identify the lowest price available in the area;
THEREFORE, the County of Otter Tail declares a market price of $62.77 per ton for a facility, based on a
tipping fee amount of $35.59 per ton at the Dakota Landfill and an additional contracted transportation cost
of $27.18 per ton.
WHEREUPON the motion for the adoption of the foregoing resolution was introduced by Commissioner
Huebsch, duly seconded by Commissioner Froemming and, after discussion thereof and upon vote being
taken thereon, the following voted in favor:
Commissioners.Johnson, Lindquist and Rogness
and the following voted against the same: None
Adopted at Fergus Falls, Minnesota, Tuesday, September 13, 2016
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: 9/13/2016
By: O~.,,e V--Cll/9,17 Attest:.~/ 4 ~~~..,,K~~f--~
L~n,'ctik Leland R. Rogness, Chair
Prairie Lakes Solid Waste Management Association
Solid Waste Director Mike Hanan discussed that the PLMSWA Board has identified a plan for addressing
issues related to construction and operational defects in the superheater. The plan includes replacing the
first row bundle of tubes during the scheduled fall maintenance outage and replacing the remaining
bundles during the scheduled spring outage. PLMSWA has initiated the process of attempting to recover
the costs through contractual obligations of the primary facility contractor.
ACCEPTING DEDICATED DONATION TO SUPPORT DRONE PROJECT
FOR THE SHERIFF'S OFFICE
Otter Tail County Resolution No. 2016 -49
WHEREAS, Duwayne Cookman has offered to donate funds in the amount of two hundred fifty dollars
($250.00) to the County of Otter Tail on behalf of the Otter Tail County Sheriffs Office to assist in the
canine program . ..
WHEREAS, Minnesota Statute 465.03 requires a county to accept the gift by resolution expressed in terms
prescribed by the donor in full; and,
WHEREAS, acceptance of the funds in accordance with the donor's terms is in the best interest of the
County of Otter Tail.
NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners does accept
the above-described funds from DuWayne Cookman, and extends its grateful appreciation.
OTC Board of Commissioners' Minutes
September 13, 2016
Page 6
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly
seconded by Commissioner Froemming and, after discussion thereof and upon vote being taken thereon,
the following voted in favor:
Commissioners Lindquist, Huebsch and Rogness
and the following voted against the same: None
Adopted at Fergus Falls, Minnesota, Tuesday, September 13, 2016
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: 9/13/2016
By: ~tc,(
LelandR.ogness, Chair Attest: _ _,_,/ 4~· ~'-+···-'-~=<--"-="------
La~n, Clerk
Recess and Reconvene
At 11 :44 a.m., Chairman Rogness declared the meeting of the Otter Tail County Board of Commissioners
recessed for Community Services Committee, Internal Services Committee and Public Works Committee
meetings. The Board meeting was reconvened at 1 :19 p.m.
Roberts 2nd Edition Final Plat
Motion by Froemming, second by Johnson and unanimously carried to approve the Final Plat of Greg
Roberts titled "Roberts 2nd Addition" consisting of three single family residential lots as presented. The
proposal is located in Lots 1 and 2 Blk 1 of Roberts Addition, Section 4 of Otter Tail Township; Non-
Shoreland Area.
Wylie's Realignment Final Plat Reguest for Extension
Motion by Lindquist, second by Johnson and unanimously carried to approve of a request for an extension
to submit the Final Plat known as "Wylie's Realignment," on Rose Lake (56-360) in Section 22 of Hobart
Township, as requested in a letter of Susan Risher dated August 25, 2016, with the final plat to be filed on
or before December 27, 2016.
Prosperity Hills Environmental Assessment Worksheet
Land and Resource Administrator Bill Kalar reported that an Environmental Assessment Worksheet (EAW)
has been completed and submitted by Jennifer Usgaard, Compass Consultants, Inc., with regard to the
proposed plat titled "Prosperity Hills." Mr. Kalar has reviewed the EAW and stated that it is complete and
can be submitted to the MN Environmental Quality Board (EQB). Motion by Johnson, second by Huebsch,
and unanimously carried to declare that the EAW for the proposed plat titled "Prosperity Hills" is complete.
Further discussion was held regarding the EAW process including that the EQB is to be notified that the
EAW is a complete document. The EQB publishes notice of a 30-day period for public comment on the
EAW. At the close of the 30 days, the County Board will review the comments and determine within 30
days whether an Environmental Impact Statement is necessary.
4-H Volunteering in Vision and Action
Motion by Johnson, second by Lindquist, and unanimously carried to approve the attendance of
Commissioner Huebsch at a 4-H Youth Volunteering in Vision and Action meeting to be held on
September 20, 2016, as well as a date to be determined in November 2016.
Highway Projects
OTC Board of Commissioners' Minutes
September 13, 2016
Page 7
Motion by Froemming, second by Johnson, and unanimously carried to authorize the appropriate County
Officials' signatures to execute an Agreement between the County of Otter Tail and Braun lntertec Corp for
asbestos and regulated waste assessments for Bridges L0909, 56501 and 56505.
Motion by Lindquist, second by Froemming, and unanimously approved to authorize the appropriate
County Officials' signatures to execute an Agreement between the County of Otter Tail and Mcfarlane
Consulting LLC of St. Paul, MN, for Phase IA Surveys for CSAH 1, 27, and 72.
Motion by Froemming, second by Johnson, and unanimously carried to authorize the appropriate County
Officials' signatures to execute an Agreement between the County of Otter Tail and Widseth, Smith &
Nolting for an Amendment to the Engineering Services Agreement for CSAH 38 Reconstruction.
Motion by Huebsch, second by Johnson, and unanimously carried to authorize the appropriate County
Officials' signatures to execute an Agreement between the County of Otter Tail arid SRF Consulting for an
Amendment to the County Wide Trail Master Plan Contract as presented by Public Works Director Rick
West.
Motion by Johnson, second by Lindquist, and unanimously carried to authorize the appropriate County
Officials' signatures to execute an Agreement between the County of Otter Tail and Houston Engineering
for. a Third Party Review of the Environmental Assessment Worksheet submitted for the proposed Star
Lake Casino development.
Minnesota Deer Hunters Association -Exempt Permit
Motion by Lindquist, second by Huebsch, and unanimously carried to approve the LG220 Application for
Exempt Permit as submitted by East Ottertail Chapter of the Minnesota Deer Hunters Association for an
event scheduled at The Cactus, which is located at 43521 Fort Thunder Road in Perham Township.
Spangler Request for Forgiveness of Tax Penalty
Motion by Huebsch, second by Froemming, and unanimously carried, to deny the request. of Michael R.
and Connie J. Spangler for the forgiveness of penalty on the following four parcels:
28-000-08-0054-001 -Friberg Township
39-000-99-0317-000 -Maplewood Township
54-000-27-0189-000-St. Olaf Township
54-000-28-0193-000-St. Olaf Township
Total
$ 23.16
$ 22.75
$ 46.40
$ 44.36
$136.67
Destruction of Noxious Weeds -Certification of Single Year Special Assessment
Motion by Lindquist, second by Johnson, and unanimously carried, to approve the certification ofa single
year special assessment for. parcel no. 34-000-10-0066-002 ·(5 31 acres iri'the Northeast Quarter Section
10 of Inman Township, ·property;owners JB Mogan Chase Bank NA), as set forth in Minn. Stat. §§18.83
and 18.84, beginning in 2017 at a rate of four percent interest as presented by County Auditor-Treasurer
Wayne Stein for noxious weed destruction.
SeaChanqe Printing and Market Services LLC
Motion by Huebsch, second by Johnson, unanimously carried, to authorize the County Auditor-Treasurer
to sign a non-disclosure agreement with SeaChange Printing and Marketing Services, LLC for the use of
SeaChange/Captricity's Election Day Registration Scanning and Data Conversion Program. The
agreement is necessary due to the confidential data being interpreted by SeaChange/Captricity, which is
returned to the County for uploading directly into the Secretary of State's State Voter Registration System
(SVRS).
OTC Board of Commissioners' Minutes
September 13, 2016
Page 8
Otter Tail County HRA Board Appointment
Hazel Hovde's appointment expired on August 1, 2016, and the County Auditor-Treasurer will provide
potential appointee names at a later regularly scheduled County Board meeting.
PUBLIC HEARING ON A FIVE-YEAR CAPITAL IMPROVEMENT PLAN AND AUTHORIZING
THE ISSUANCE AND SALE OF GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN BONDS
Otter Tail County Resolution No. 2016 50
BE IT RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, as follows:
1. Approval of the Five Year Capital Improvement Plan. The County intends to approve its Capital
Improvement Plan (GIP) pursuant to Minn. Stat. §373.40.
2. Approval of the Issuance of Capital Improvement Plan Bonds. The County intends to issue its
capital improvement plan bonds (the "Bonds") to refund outstanding bonds of the Otter Tail County
HRA (the "HRA Bonds"), as described in the GIP, in order to reduce the debt service on the HRA
Bonds and thereby acquire certain public facilities from the HRA, pursuant to Minnesota Statutes,
§373.40.
3. Public Hearing. A public hearing is hereby scheduled to be held on the approval of the GIP and the
issuance of the Bonds at 10:30 a.m. on Tuesday, October 4, 2016, at the Otter Tail County
Government Services Building, in Fergus Falls, Minnesota. The County Administrator is hereby
authorized and directed to cause notice of such public hearing in substantially the form of attached
hereto to be published in the official newspaper of the County not less than fourteen (14) days nor
more than twenty-eight (28) days prior to the date of the hearing.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Huebsch, duly
seconded by Commissioner Johnson and, after discussion thereof and upon vote being taken thereon, the
following voted in favor:
Commissioners Lindquist, Froemming and Rogness
and the following voted against the same: None
Adopted at Fergus Falls, Minnesota, Tuesday, September 13, 2016
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: 9/13/2016
By:~ bJc,J. V-cH,9,·r
Leland R. Rogness, Chair Attest: _ _,=/-= ---"··___.d..,.""-'"'-"'-------La~n, Clerk
Ml Payment Processing System
Motion by Johnson, second by Huebsch, and unanimously carried to approve purchasing the Ml Payment
Processing System through GBS, Inc., as presented by County Auditor-Treasurer Wayne Stein with a
projected purchase price of $14,000.
Adjournment
OTC Board of Commissioners' Minutes
September 13, 2016
Page 9
At 2:26 p.m., Chairman Rogness declared the meeting of the Otter Tail County Board of Commissioners
adjourned until 9:30 a.m. on Tuesday, September 20, 2016.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
CB/nh
OTC Board of Commissioners' Minutes
September 13, 2016
Exhibit A, Page 1
WARRANTS APPROVED ON 9/13/2016
vendor Name
3 D SPECV\l.TIES INC
A 'VIANDS LLC
AMERICA .. l'II INSTITUTIONAL SUPPLY CO
AMERIPJUDE SERVICES INC
AMUNDSON PETERSON INC
ANDERSON BROiHERS CONST CO OF BR
AP TECHNOLOGY
APEXSOLLLC
ARK&SPAR.K
ASSOCL\TION OF MN COUNTIES
AUTO FIX
AUTO V Al.UE FERGUS F Al.l.S
BACHMAN PRINTING
BAllARD SANITATION INC
BATTERIES+ BULBS
BECKLUND OIL CO
BERGQUIST /RICH..>JW
BEYER BODY SHOP INC
BHH PARTNERS
BLACK/KA TIE
BOB'S STA.l'IIDARD BULK SER\llCE
BRAUN INTERTEC CORPORATION
BRAUN VENDING INC
BRENNAN/KEVIN
BUY-MOR PARTS & SERVICE LLC
BWSR
CARR'S TR.EE SERVICE
CDW GOVER.NMllfT INC
CERTIFIED LABORATORIES
CHESHIRE/R YA,'11 C
CI SPORT
CLEME1'1TCOMMID<1CATIONSINC
CO OP SERVICES INC
CODE 4 SER.\llCES LLC
COLLEGE WAY AUTO INC
COMMISSIONER. OF TRANSPORTATION
COMSTOCK CONSTRUCTION OF MN
COOKS CORRECTIONAL
COOPERS TECHNOLOGY GROUP
CRAIG'S TO\~lNG & REPAIR
CULLEN'S HOME CENTER
CUMMINS NPO'WER. LLC
i\lilount
1.465.40
13.724.76
386.70
37.03
2.999.18
3,067.46
483.13
2.999.00
50.24
1.422.48
163.34
335.01
98.80
170.00
663.87
1,682.19
275.62
3. 125.60
2,704.16
51.84
176.32
4.642.20
190.75
227.56
4.557.89
123.00
3,569.25
276.70
358.00
246.82
47.75
611.80
140.69
3,052.60
1,925.70
10.803.11
5.963.00
214.22
2,590.62
188.00
28.94
1.170.00
OTC Board of Commissioners' Minutes
September 13, 2016
Exhibit A, Page 2
Vendor Name
DACOTAH PAPER COMPANY
DEANS DIS1RIBUTING
DENZEI.'S REGION WASTE INC
DE.XMEDL-\
DICK'S STA1'<1)ARD
DOMHOLT/JIM
DOUGL.\S COUNTI' SHERIFF'S OFFICE
EJ'S FLOOR COVERING
ELDRIDGE/TRACY
B.ECTION SYSTEMS & SOFTWARE INC
ERGO METRICS
F & S CONCRETE PAVING INC
F-M AMBULANCE SERVICE INC
FARGO FREIGHTI.INER
FARMERS CO OP Oll. ASSN
FARNA.>.fS GENUINE PAR.TS INC
FASTENAL COMPANY
FELLBAUM/KE\IIN
FERGUS FAU.S DAILY JOURNAL
FERGUS FAll.S/cm· OF
FERGUS POWER. PUMP INC
FERGUS TIRE CENTER.
FLINT Hll.l.S RESOURCES LP
FORUM COMMUNICATIONS COMPANY
FRANK'S AtrrO BODY SHOP OF PERHAM
FRONNJNG/ ABIGAIL
G & R CO?.-rROLS
GAllSU.C
Gll.l./MAR.ION
GOPHER. STATE ONE CAl..l.
GOVERNMENT FORMS & SUPPLIES
GRAHAM REFRIGERATION
GRAINGER INC
GRE..\TAMER.ICA FINANCL.\L SVCS
GREENE/JULIE
GUNDER.SON/GARY
HAWES SEPTIC TANK PUMPING
HERMAN/CRYSTAL
HILLTOP LUMBER INC
HOFMAN/DANlELI.E
HOLM/SHELDON
HOOTS SPORTS
Amount
54.61
4,350.85
109.98
48.35
62.84
224.32
64.84
1.259.00
248.94
7,936.61
648.60
850.00
71.50
12,274.88
789.21
11.95
82.54
20.00
3,879.56
2.106.00
420.00
644.64
161.971.76
779.40
3.981.94
120.96
1.791.60
1.648.64
276.16
46.85
1.009.89
99.80
293.71
770.55
223.30
152.82
80.00
136.20
24.99
81.28
223.24
97.90
vendor Name
HOUSTON ENGINEER.ING INC
HUTCHINS TREE SERVICE/ROGER
INDEPENDENT /TI{E
INNOVATIVE omcE SOLUTIONS
INTEGRA TELECOM
J.P. COOKE CO
JAKE'S JOHNS UC
JENSEN/AVERY
JK SPORTS
JOHNSON/MICHAEL.
JONES AND MAGNUS
KA.RKEL.>,. HUNT & CHESHIRE PUP
KEEPRSINC
KELLY SERvlCES INC
KNUTSON ELECTRIC REBUILDING
KOEP'S SEPTIC UC
L & 0 ACRES TRANSPORT INC
L & 0 PLUMBING A.'ID HEATING
L.\KE REGION HEALTHCARE
LAKELAND MENTAL HE.",.l. TH CENTER.
L.\KEI.AND TRUE VALUE HARDWARE
L.\KES AREA PEST CONTROL UC
L.\KES COUNlllY SERvlCE CO OP
LANDWEHR CONSTRUCTION INC
L...aRY OTT INC TRUCK SERVICE
LARRYS SUPERMARKET
LARUM/PAT
L.>,.WSON PRODUCTS INC
LEIGHTON BROADCASTING
LIBERTY TIRE RECYCLING I.LC
LINDERMAN PSYD/ROSE.•dARY S
LOCATORS & SlJ"PPUES INC
M-R SIGN COMPANY INC.
MACA-MCHRMA
MALIKOWSKI/MASON
MARCO INC ST LOUIS
MARCO TECHNOLOGIES UC
MARK'S ELECTRIC
MARKS FLEET SUPPI.YINC
MATfllSONCO
MEIS/DALE
MIDWEST TREE & MAINTENANCE
OTC Board of Commissioners' Minutes
September 13, 2016
Exhibit A, Page 3
Amount
8,933.00
940.00
481.94
775.38
370.94
93.65
298.02
116.64
287.00
245.92
7,685.30
622.50
251.53
4.687.87
130.00
85.00
4.056.24
60.00
2. 728.54
8.336.25
58.97
170.00
6.838.50
4,005.05
4.310.00
10.97
174.16
547.81
198.00
1,794.20
1,600.00
86.93
2.731.20
100.00
76.51
1.377.81
3.140.24
351.54
3.22
115.00
116.64
1,406.25
OTC Board of Commissioners' Minutes
September 13, 2016
Exhibit A, Page 4
vendor Name
MINNESOTA MOTOR. COMPANY
MINNKOTA ENVIRO SER.VICES INC
MN ATTORNEY GENERAL'S omcE
MN CO INTER.GOVERNMENT Al. TR.UST
MN COUNTIES COMPUTER CO-OP
MN STATE AUDITOR
MODERN MARKETING
MOORE ENGINEElllNG INC
MYERS CONSTRUCTION TESTING EQ~
NAPA CE.'<TR.AL MN
NAPA FER.GUS FAllS
NAPA OF PER.HAM
NEIGEL FIREARMS
NELSON AUTO CENTER.
11.'ESS BACKHOE INC
NEWBORG/KEVIN
NEWMAN PAINTING INC
NORTH AMERICAN FLY & TRADING
NORTHERN STATES SUPPLY INC
NORTHIAND FIRE PROTECTION
omcE OF MN.IT SERVICES
OLSEN COMPA..lfilS
OTTER ELECTRIC LLC
OTTER TAil. CO PUBLIC HEALTH
OTTER TAIL CO TREASURER
OTTERTAIL TRUCKING INC
PACE A."iALYTICAl. SER.VlCES INC
PALMER/GEORGE
PARK REGION CO OP
PARKERS PRAIRIE/cm· OF
PELICAN RAPIDS PRESS
PEMBERTON SOR.UE Rt,rER KERSHNER. Pl
PERHAM AREA EMS
PHil.UPEL>\WOffiCE
PIONEER. RIM & WHEEL CO
POWER.PIAN om
PRAIRIE RESTORATIONS INC
PREFER.RED AUTO BODY SEll\,lCES LLC
PRICE/KEITH
PRO-\'v'IST & ASSOCl>\ TES INC
PRODUCTIVE ALTER.NAID'ES INC
QUILL CORPORATION
Amount
161.94
25.00
205.20
785.26
650.00
4.213.00
112.97
10,566.46
116.44
72.57
38.34
394.49
2.450.00
957.11
5,200.00
99.90
125.00
62.97
224.50
25000
1,700.00
13,505.16
3,785.00
350.00
1.209.34
33,687.37
440.70
26320
98.50
325.00
147.40
3.654.50
335.00
808.44
133.61
266.90
299.71
1,340.20
150.00
245.00
472.24
139.51
vendor Name
RAINBOW TREECAflE CO
RA.114
RDO TllUST #80-6130
REAL VISION SOF1WAR£ INC
RFTZL.\FF /STEPHANIE
REYNOLDS/TIFF ANY
RJNGDAHL AMBULANCE INC
ROl.l.1£/WD.l.lAM
ROYAL TIRE INC
RT\IISION INC
S.W.INC
SAIA THE/Hu"NTER
.SAURER/MATTHEW
SECRETARY OF STATE
SERVICE FOOD SUPER VAI.U
SER\IICEMASTER CLEANING PROFESSION
SEWER SER\IICE INC
SHERWIN Wll.llAMS
SHI CORP
SHOEMAKER/BRENDA
SIGNWORKS SIGNS & BANNERS l.l.C
SQu"EEGEE SQUAD
STADUM/DAVID
STilNS INC
STEVE'S SANTTA TION INC
STREICHERS
SUMMER\111.ll El.ECTIUC, INC.
SUMMIT COMPANIES
S1/l'ISHER/DAWN
TACTICAi. SOLUTIONS
TASER INTEILll!A TIONAL
THIS WEEKS SHOPPING NEWS
THOMSON REUTERS -WEST
TiffSSEN KRUPP £l.£VATOR CORPORATI
TIGGES/DENNIS
TIRES Pl.US TOTAL CAR CARE
TITAN MACHINERY
TNT REPAIR INC
TOSHIBA BUSINESS SOI.lJilONS USA
TOSHIBA FINANClAl. SER.v1CES
T1UMlN SYSTEMS INC
Ul.SCHMID/SUSAN
OTC Board of Commissioners' Minutes
September 13, 2016
Exhibit A, Page 5
:\DlOunt
912.00
1,255.00
81.98
5,000.00
100.01
212.23
976.07
240.30
1,772.50
1,500.00
6.770.00
96.12
35.00
120.00
79.62
572 .. 00
350.00
148.68
9,830.00
214.55
96.00
299.75
45.11
3,984.93
304.70
455.93
6.181.05
250.00
660.11
978.00
217.41
189.15
921.12
929.19
271.84
1.564.69
15.058.00
70.00
124.62
403.80
150.00
48.60
OTC Board of Commissioners' Minutes
September 13, 2016
Exhibit A, Page 6
vendor Name
UNITED PAR.en SER\-1CE
UNITED STATES DISTRICT COURT
1Th1TED STATES POSTAGE SERVICE
UNLIMITED AUTO GL.\SS
VERGAS HARDWAR£
VICTOR LUNDEEN COMPANY
VIKING COCA-COL.\
VOSS UGHTING
WADENA CO SHERIFF
WAllACE COMPANY
WAI.WICK/STEVEN
WASTE MANAGEMENT
WHITE BANNER UNIFORM SHOP
\HEBE/JEFFREY JON
WILKIN CO SHERIFF
WOOD/LORI
XEROX CORPORATION
Final Total:
Amount
27.77
13.00
10.000.00
580.00
27.97
1,052.87
450.00
290.60
75.00
14,535.00
133.38
29,062.40
498.00
565.36
77.50
44.28
169.90
568,520.68