HomeMy WebLinkAboutBoard of Commissioners - Minutes - 05/10/2016~
OffERTllll oo,1t1-MIIIIIOTI
MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
515 W. Fir Avenue, Fergus Falls, MN
May 10, 2016
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, May 10, 2016, at the
Government Services Center in Fergus Falls, MN, with Commissioners Lee Rogness, Chairman;
Doug Huebsch, Vice-Chair, Wayne Johnson, John Lindquist and Roger Froemming present.
Approval of Agenda
Chairman Rogness called for approval of the Board agenda. Motion by Froemming, second by Lindquist,
and unanimously carried to approve the Board of Commissioners Agenda of May 10, 2016 with the
following additions:
10:25 a.m. -Boat & Water Safety Grant Agreement
10:45 a.m. -County Wide Seal Coat Project Contract
Consent Agenda
Motion by Huebsch, second by Johnson, and unanimously carried to approve Consent Agenda items as
follows:
Ditch 30:
1. May 3, 2016 Board of Commissioners' Meeting Minutes with an
Editorial Correction
2. Warrants/Bills for May 10, 2016 (Exhibit A)
3. Human Services Bills & Claims
4. Approve Payment, in the amount of $2,016.83, to Lake Region
Healthcare for Cost incurred under M.S. 609.35
5. Approve Issuance of 2016 Tobacco License for Pelican Hills RV Park
6. Approve Issuance of 2016 On-Sale Seasonal Liquor & Sunday Liquor
License for Elks Point Bar & Grill
Public Hearings for Redetermination of Benefits
Motion by Lindquist, second by Froemming, and unanimously carried to schedule the Ditch 30
Redetermination of Be11efits Public Hearing at 7:00 p.m. on Monday, June 20, 2016 at the Government
Services Center, Fergus Falls, MN.
Ditch 58: . .
Motion by Huebsch, second by Lindquist, and unanimously carried i:o schedule the Ditch 58
Redetermination of Benefits Public Hearing at 7:00 p.m. on Monday, July 25, 2016 at the Perham City Hall.
Election Services Agreement
Motion by Johnson, second by Froemming, and unanimously carried to authorize the appropriate County
Officials' signatures to execute the SeaChange Election Services Agreement between Otter Tail County
and SeaChange Print Innovations for election ballot services. The agreement is effective from
June 1, 2016 through May 31, 2020.
REQUEST TO REPURCHASE TAX FORFEITED PROPERTY
Otter Tail County Resolution No. 2016 -31
Commissioner Johnson introduced the following resolution and moved its adoption:
RESOLVED, by the Otter Tail County Board of Commissioners of Otter Tail County, Minnesota, that
OTC Board of Commissioners' Minutes
May 10, 2016
Page 2
WHEREAS, Thomas Runningen, owner, has made application to repurchase the following legally
described parcel:
Parcel No. 76-000-99-0480-001
FRAZEE'S 2ND ADDN
E1/2 OF LOTS 1, 2 & 3 BLK 11
Said property having forfeited to the State of Minnesota on the 29th day of July, 2014, for nonpayment of
the 2005, 2006, 2007, 2008, 2009, 2013 and 2014 property taxes, and
WHEREAS, an application to repurchase the above described property was timely submitted on
Wednesday, May 4, 2016, and
WHEREAS, the sum of $5,530.40 represents aggregate of all delinquent and current taxes through
Payable Year 2015, penalties, costs, assessments, and fees as of February 29, 2016, that would have
been due and payable had the above described parcel not forfeited to the State of Minnesota, and
WHEREAS, the applicant has requested that the Otter Tail County Board of Commissioners consider his
application to repurchase the above-described parcel and has requested that the Otter Tail County Board
of Commissioners approve the applicant's request to repurchase the above-described property under the
terms as outlined in the Contract for Repurchase of Tax-Forfeited Land.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby
approves the repurchase of the above described tax forfeited property under the terms as outlined in the
Contract for Repurchase of Tax-Forfeited Land, and
BE IT FURTHER RESOLVED that the Otter Tail County Board of Commissioners hereby finds that the
repurchase is in the best public interest and that it will relieve any undue hardship which has
resulted from the forfeiture.
Commissioner Huebsch seconded the motion, and upon being put to vote, the above resolution was
unanimously adopted.
Adopted this 10th day of May 2016
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Grant Application
Assistant Solid Waste · or, Zach Fjestad requested a letter of support for Tri-County Solid Waste's
grant application for research to develop proper management of agricultural plastics and boat wrap which
is a growing problem in the rural waste stream. Discussion followed regarding the potential to also recycle
silage wrap, bale wrap, seed bags and plastic bags used for corn and hay. Motion by Huebsch, second by
Froemming, and unanimously carried to authorize the Chairman's signature on the Letter of Support for a
grant for proper management of agricultural materials as submitted and addressed to the Minnesota
Pollution Control Agency. ·
OTC Board of Commissioners' Minutes
May 10, 2016
Page 3
MINNESOTA POLLUTION CONTROL AGENCY FY 2016-17 GRANT PROGRAM
Otter Tail County Resolution No. 2016 -32
WHEREAS, Tri-County Solid Waste Management Commission (representing Stearns, Benton, and
Sherburne counties) has applied for a grant from the Minnesota Pollution Control Agency (MPCA), under
its FY16°17 Environmental Assistance Grant Program; and
WHEREAS, if MPCA funding is received, Otter Tail County is committed to implementing the proposed
project as described in the grant application; and
WHEREAS, MPCA requires that Tri-County Solid Waste Management Commission enter into a grant
agreement with the MPCA that identifies the terms and conditions of the funding award;
BE IT RESOLVED THAT Otter Tail County hereby agrees to implement the proposed project as described
in the grant application identifying Otter Tail County in-kind match contribution of 200 hours over a three
year period to carry out the project specified therein and to comply with all of the terms, conditions, and
matching provisions of the grant agreement and authorizes and directs the Board Chairman to sign this
resolution on its behalf.
The motion for the adoption of the•foregoing resolution was introduced by Commissioner Huebsch, duly
seconded by Commissioner Froemming and, after discussion thereof and upon vote being taken thereon,
the following voted in favor:
Commissioners Huebsch, Johnson, Lindquist, Froemming and Rogness
and the following voted against the same: None
Adopted at Fergus Falls, Minnesota, Tuesday, May 10, 2016
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: S"-~ '{-//p
By:~~~~~~~~~~~-::~-:~-::-::--Attest ~~ ·~
LarryKrofi: Clerk
Closed to the Public
At 9:55 a.m., Chairman Rogness declared the Board of Commissioners meeting closed to the public to
discuss attorney-client privileged matters involving potential litigation over a dispute with the State Court
Administration on the cost of a remodeling item provided by New Life Communications. The closed
session is authorized under Attorney-Client privilege, M.S. §13D.05, Subd. 3(b). Present were all five
seated Commissioners, County Attorney, County Administrator and Board Secretary. Al 10:11 a.m.,
Chairman Rogness declared the closed session adjourned and the remainder of the Board meeting open
to the public.
Boating Safety Patrol Grant Agreement
Motion by Johnson, second by Lindquist, and unanimously carried to authorize the appropriate County
Officials' signatures to execute the 2016 State of Minnesota Federal Supplemental Boating Safety Patrol
Grant Agreement in the amount of $11,375.00 for extra safety enforcement hours.
OTC Board of Commissioners' Minutes
May 10, 2016
Page4
Salary Market Study
Human Resource Director, Nicole Hansen requested approval of a market study to ensure competitive
salaries and current data that could ·be used during upcoming union negotiations. Discussion followed.
Motion by Lindquist, second by Froemming, and unanimously carried to approve the Salary Market Study
at a cost of $7,500 and to authorize the appropriate County Officials' signatures to execute the Agreement
for Professional Services between Otter Tail County and Gallagher Benefit Services, Inc. (Fox Lawson &
Associates parent company). Ms. Hansen also updated the Board on previous and on-going supervisor
training sessions.
Highway Project Bid Awards
C.P. 16:TM-Traffic Marking:
Motion by Johnson, second by Froemming, and unanimously carried to award the 2016 County Wide
Traffic Marking project to the low bidder, Traffic Marking Service, Inc. of Maple Lake, MN in the bid amount
of $351, 163.38.
Seasonal Salt Supply:
Motion by Johnson, second by Froemming, and unanimously carried to award the Seasonal Supply of Salt
to the low bidder, L & 0 Acres of Westport, SD in the bid amount of $75.50/Ton.
Highway Contract-S.A.P. 056-601-063 & Etc.
Motion by Froemming, second by Huebsch, and unanimously carried to .authorize the appropriate County
Officials' signatures to execute a Highway Construction Contract between the County of Otter Tail and
Morris Sealcoat & Trucking, Inc. for the County Wide Seal Coat project, contingent upon the approval of
the County Attorney.
WORK ZONE SPEED LIMITS
Otter Tail County Resolution No. 2016 -33
Upon a motion by Johnson, seconded by Lindquist and unanimously carried, the following resolution was
adopted:
WHEREAS, work zone speed limits may be established by the local road authority in accordance with the
provisions of Minnesota Statutes 169.14, Subd. 5d, and · · ·
WHEREAS, the County of Otter Tail is the local road authority for County State Aid Highways and County
Highways within said County, and
WHEREAS, said County is prepared to proceed with improvements on the following County State Aid
Highways (CSAH) and County Highways (CH):
CSAH 1 CSAH 25 CSAH 51 CSAH 75 CH 136
CSAH3 CSAH 36 CSAH 54 CSAH 79 CH 141
CSAH8 CSAH 38 CSAH 56 CSAH 82
CSAH9 CSAH 40 CSAH 57 CSAH 83
CSAH 11 CSAH 42 CSAH 64 CH 126
CSAH 21 CSAH 50 CSAH 73 CH 135
NOW, THEREFORE, BE IT RESOLVED: that the Otter Tail County Board of Commissioners authorize
work zone speed limits be established on the above CSAH and CH routes within Otter Tail County as
called for in the Contract Special Provisions for the project(s) associated with each highway.
Adopted at Fergus Falls, Minnesota, this 10th day of May, 2016
Adjournment
OTC Board of Commissioners' Minutes
May 10, 2016
Page 5
At 11:10 a.m., Chairman Rogness declared the meeting of the Otter Tail County Board of Commissioners
adjourned for a Broadband Committee meeting and City of Fergus Falls/County Collaboration meeting.
The Collaboration meeting focused on City/County street improvements, trails, recycling/landfill services
and economic development opportunities. The next County Board meeting is scheduled at 9:30 a.m. on
Tuesday, May 24, 2016.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated: 5-,;i '1-/{p
Attest ~ &L_
Lar~lerk
CB/kd
OTC Board of Commissioners' Minutes
May 10, 2016
Exhibit A, Page 1
WARRANTS APPROVED ON 5/10/2016
Vendor Name
• .\..'®1!',,"DSON PETERSON INC
ARNTSON ELECTRIC me
AUTO VALUE FERGUS FAI..LS
BARREITEMS
BEYER BODY SHOP INC
BR.AUN VENDING INC
CERTIFIED Au'TO REPAIR
COOP SERvlCES INC
COOPERS TECHNOLOGY GRotJP
CuUJGAN WATER CONDITIONING
DACOTAH PAPER COMP . .\11<"-Y
DAKOTA WHOLESALE TIRE
DELL ~l.\RKETING LP
EAGLE EYE AERIAL PHOTOGRAPHY
EJS FLOOR COVER.ING
ELECTION SYSTEMS & SOFn\'ARE INC
EVER.GREEN" L.\ND SER.VICES
FASTENAL COMPANY
FERGUS FALLS DAIi. Y JOURNAL
FER.GUS FAI.l.S/cm· or
FORUM COMMUN'J:CATIONS COMPANY
FOTH ll\'l'R.ASTRUCTU11.E5 & El\~'lR.OMlN
FR..\ZEE FORUM INC
G & R CONTROLS
GALLSLI.C
GODFATHERS D.."TEILl\fiNATING INC
H & R. CONSTRUCTION CO
HE!-.'"NEPIN COUNTY SHERIFF"S OFFICE
HI1.L TOP LUMBER INC
HOLIDAY INN DULUTH
HOLO /S . .\..'J\fDY
INNOVATIVE OFFICE SOLUTIONS
INTEGR.A TELECOM
INTER.STATE ENGINEER.ING INC
J J KELLER & ASSOCLI\.TES INC
J . .:\.KE'S JOHNS LI.C
J;HPRSINC
Klll.Y SER.v1CES INC
L & 0 ACRES TR.I\.NSPORT INC
L.\KE REGION HEAL TH CARE
LI\.KES COUNTRY SER\•1CE CO OP
LAKES RADIO
Amount
1,621.44
92.50
2,110.39
1,124.00
3,995.25
40.25
52.81
90.71
440.06
10.00
368.56
503.64
147.99
2.394.00
8,985.00
19,740.00
8,622.10
713.60
9.620.97
290.40
180.70
9,283.50
69.68
274.19
1.594.01
527. 10
2,650.00
80.00
7.27
325.68
77.76
427.85
365.46
5,132.50
195.00
298.02
288.26
942.47
9,358.14
836.90
88.50
420.00
OTC Board of Commissioners' Minutes
May 10, 2016
Exhibit A, Page 2
vendor Name
L~Y OTT INC TRUCK SERVICE
L-\RUM/PAT
WGHTON BROADCASTING
UIN/ERIC
UTI1.E. BE-\R TOWING
LOCATORS & SUPPLIES INC
M.A1'l"DERUD/\•10L.\ J
M.-\RCO INC ST LOUIS
l\.t-\RCO TECHNOLOGIES llC
Mnm CORRECTIONAL CARE
MINNESOTA MOTOR COMPAN'Y
~-fi'HRE/JIM
NAPA FERGUS FALIS
NARDINI FIRE EQUIPMENT
NELSON AUTO CENTER
,NEWBORG/KEVIN
NICHOLE HOBSON
NORTHL.\l>.'D FIRE PROTECTION
OTTER TAIL CO PUBLIC HEALTH
OTTER TAIL CO TRE.\SURER
OTTER TAIL F.I\.MILY SERVICES COll..~O:
PAW PUBLICATIONS LLC BATTLE L~ R
PEliCAN RAPIDS PRESS
PERHAM/cm· OF
PETE'S BODY SHOP & TO\-VING
PIERCE JR/NORMAN
PIO:NEER. RIM & WHEEL CO
POSITn'E PHYCHOLOCUL INITL-\ID'ES, l
QUill. CORPORATION
RINGDAHL AMBULANCE INC
ROYAL TIRE INC
SANDY GUNDERSON
SAURER/MATTHEW
SIER\•lCE FOOD SUPERVALU
SHI CORP
SIRCHIE FINGER PRINT L.\BORATORIES
SMINC.
son.. ENGINEERING TESTING INC
SP&'iiCER/SH.-\RON
SQUEEGEE SQUAD
STEIN/\'VA Y!"l"'E
STEINS INC
Amount
725.00
91.80
1.015.00
27.76
157.50
2.697.00
489.21
897.01
9,006.51
8,799.17
153.07
355.29
19.17
2,404.75
37,653.94
117.18
75.00
258.50
998.00
26.99
725.00
281.30
130.65
856.88
260.55
234.95
263.12
1,425.00
53.99
437.06
755.17
180.00
70.00
19.67
3,050.18
54.41
214.56
395.00
25.90
3.863.50
355.29
1,570.99
vendor Name
STRAND HARD\l','ARE & RADIO SHACK
STR.EICHERS
TAG UP
THIS WEEKS SHOPPING NE\VS
TIRES PLUS TOTAL CAR CA.RE
TITA .. ~ MACHINERY INC
TOSHIBA BUSINESS SOLUTIONS USA
TRIMIN SYSTEMS INC
UNIFOR...~S UNLIMITED INC
WADENA CO SHERIFF
Final Total:
OTC Board of Commissioners' Minutes
May 10, 2016
Exhibit A, Page 3
.'-\mount
3.99
284.99
32.95
174.60
295.04
28.10
108.36
900.00
6.00
75.00
177.486.71