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MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
515 W. Fir Avenue, Fergus Falls, MN
April 26, 2016
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, April 26, 2016, at
the Government Services Center in Fergus Falls, MN, with Commissioners Lee Rogness, Chairman;
Doug Huebsch, Vice-Chair; Wayne Johnson, John Lindquist and Roger Froemming present.
Approval of Agenda
Chairman Rogness called for approval of the Board agenda. Motion by Froemming, second by
Huebsch, and unanimously carried to approve the Board of Commissioners Agenda of April 26,
2016, with the following modifications:
Personnel Board of Appeals -moved to 10:30 a.m.
General Discussion -Coffee Vending, Lake Street, Economic Development Update
Consent Agenda
Motion by Johnson, second by Lindquist, and unanimously carried to approve Consent Agenda
items as follows:
1. April 12, 2016 Board of Commissioners' Meeting Minutes
2. Warrants/Bills for April 26, 2016 (Exhibit A)
3. Approve Out-of-State Travel May 24-26, 2016 for Public Health Nurse
for National Diabetes Prevention Program
4. Authorization for West Central Ag-Air Inc. to do Forest Tent
Caterpillar Spraying in Unincorporated Areas of Otter Tail County
5. Human Services Bills & Claims
6. Approve Payment in the amount of $1,602.02 to LRH for Cost
Incurred under M.S. 609.35
7. Approve Exempt Permit (gambling permit) for St. Lawrence Church
for an Event on August 7, 2016
8. Approve Liquor Licenses as Submitted in Supporting Documents
Identified as 2.8
Lake Street
County Attorney David Hauser discussed issues regarding the use of the Lake Street access with
the Board. Motion by Johnson, second by Huebsch, and unanimously carried to authorize the Public
Works Director/Highway Engineer to hire a surveyor to locate and mark the boundaries of Lake
Street. Mr. Hauser will return to the Board with a formal resolution for this action.
Tax Abatement Public Hearing
At 9:40 a.m., Chairman Rogness opened the Public Hearing for consideration of a tax abatement for
property taxes for a 24-unit apartment building (parcel #77000220020003) proposed by Grow
Perham, LLC. Commissioners Johnson, Lindquist, Froemming and Rogness were present for the
Public Hearing. Commissioner Huebsch was absent during the Hearing due to a conflict of interest.
Chuck Johnson from the City of Perham presented the project. A Grant has been received through
the MN Department of Employment and Economic Development (DEED) Workforce Housing
program in the amount of $620,000 which is about 25% of the 2.6 million dollar project. The grant
requires a local match of $310,000. To meet the required match, a fifteen year tax abatement from
the City, County and School District is being proposed with the remaining local match coming from
the City of Perham. There is great need for housing in the City of Perham and surrounding area. No
one from the public was present to offer comment.
OTC Board of Commissioners' Minutes
April 26, 2016
Page2
Tax Abatement Public Hearing continued:
At 9:55 a.m., Chairman Rogness closed the Public Hearing. Because of a great need for workforce
housing, a motion was offered by Johnson and seconded by Froemming to approve the Tax
Abatement Agreement by and among the City of Perham, Otter Tail County, Perham-Dent School
District #549 and Grow Perham, LLC as presented and dated May 1, 2016. This Tax Abatement
Agreement is for a specific housing project and differs from the current County Tax Abatement policy
which has general application to proposed economic development projects in that this agreement
does not require the payback of the abated tax after start-up of the project. Chairman Rogness
called for a roll call vote as follows:
Board of County Commissioners
Doug Huebsch
Wayne D.Johnson
John Lindquist
Roger Froemming
Leland R. Rogness
YEA
X
X
X
X
Recess & Reconvene
NAY ABSENT
X
ABSTAIN
At 10:00 a.m., Chairman Rogness declared the meeting of the Otter Tail County Board of
Commissioners recessed for a short break. The meeting was reconvened at 10:05 a.m. with all five
seated Commissioners present.
Tax Abatement Policy
Motion by Lindquist, second by Froemming, and unanimously carried to request that the appropriate
staff work with the Finance Committee to develop an updated County Tax Abatement Policy.
Tax Forfeited Demolition Projects
Motion by Lindquist, second by Froemming, and unanimously carried to award the tax forfeited
demolition projects on Parcel #71-001-99-0418-000 (735 Riverside Court -Fergus Falls, MN) to
Ness Backhoe, Inc. at the low quote of $5,200.00.
Motion by Johnson, second by Huebsch, and unanimously carried to award the tax forfeited
demolition projects on Parcel #56-000-15-0108-000 (31112 380th St. -Dent) to Ripley's Inc. at a
quote price of $27,850.00, subject to the Auditor confirming the complete job is included in the
quotation. If the complete job is not included in the low quote, the Auditor may hire the 2nd lowest
bidder, Shaw Excavating at a quotation price of $35,000.
Highway Project Contracts
Motion by Johnson, second by Froemming, and unanimously carried to authorize the appropriate
County Officials' signatures to execute the following Highway Contracts:
OM Enterprises, Wadena, MN Culvert Replacement on CSAH 16;
OM Enterprises, Wadena, MN Culvert Replacement on CSAH 22;
Riley Bros. Construction, Inc., Morris, MN Reconstruct CSAH 38 (S.A.P. 056-638-007)
Anderson Brothers Construction, Brainerd, MN County Wide Crack Sealing (C.P. 16:CS)
Coffee & Vending Supply Discussion
Facilities Manager, Terry Hoff reported that a vendor has requested that the County try their coffee
for employees and have provided samples. Currently, the vending and coffee are supplied by the
same vendor. Discussion followed. Motion by Lindquist, second by Johnson, and unanimously
carried to request that the appropriate County Officials develop a Request for Proposal (RFP) and
proceed with a specific contract for vending and coffee supplies which must include an annual
remuneration to Otter Tail County.
OTC Board of Commissioners' Minutes
April 26, 2016
Page 3
Economic Development Update
Economic Development Director, Nick Leonard reported on several recent meetings with resort
owners, COLA group and the organization that replaces the Otter Tail Country Tourism Association.
Discussion took place regarding the balance between taking care of the environment while
supporting economic development.
Chief Deputy Treasurer Reclassification
Motion by Lindquist, second by Huebsch, and unanimously carried to approve reclassification of the
Chief Deputy Treasurer position to the Accounting Analyst Classification (C41) effective May 1,
2016.
Personnel Board of Appeals
Motion by Lindquist, second by Froemming, and unanimously carried to approve the following
Personnel Board of Appeal appointments:
Term Appointment
Mike Hartwell May 1, 2016-December 31, 2018
City of Fergus Falls HR Director
Dave Schornack May 1, 2016 -December 31, 2017
Arvig Enterprises Director
Katie Johnson May 1, 2016-December 31, 2016
Lake Region Healthcare Communications
West Central Regional Juvenile Center Update
Probation Director, Chuck Kitzman submitted a WCRJC Advisory Board Meeting report dated
April 14th, 2016. He reviewed 2015 population information, Otter Tail County purchased and used
beds, budget information and proposed changes to usage of beds by member counties.
Planning Commission Recommendations
Conditional Use Permit-Kyle Petersen:
Motion by Huebsch, second by Lindquist, and unanimously carried to approve a Conditional Use
Permit for a project as submitted on the revised plan as presented to the Land & Resource
Department on December 15, 2015 and as recommended by the Planning Commission. The
proposal is located in Pt GL 4 & 1, Section 28 & 29, Tordenskjold Township; Stalker Lake (56-437),
RD.
Conditional Use Permit-Linda & Jon Grefsrud:
Motion by Froemming, second by Lindquist, and carried, with Johnson abstaining, to approve a
Conditional Use Permit to construct a driveway as presented. The proposal is located in Pt NW¼
SW¼ & Pt GL 5 (12 Ac), Section 20, Dunn Township; Lake Lizzie (56-760), RD.
Aquatic Invasive Species Task Force
Land & Resource Director, Bill Kalar reviewed the AIS Task Force minutes of April 11, 2016. Motion
by Johnson, second by Huebsch, and unanimously carried to approve AIS prevention expenditures
recommended by the AIS Task Force at their April 11, 2016 meeting and to authorize the
appropriate County Officials' signatures on the Master Agreement between Otter Tail County and
Environmental Sentry Protection, LLC. Environmental Sentry Protection provides the I-LIDS
systems (cameras at public accesses). The expenditures include: Welcome Boaters Signs,
Advertising in Lakes Journal, Leighton Broadcasting Invasive Species Awareness Campaign, Clean
Drain Dry Towel program, preliminary work on a Boat Tracking Application and I-LID cameras.
OTC Board of Commissioners' Minutes
April 26, 2016
Page4
Sanitation Code
Motion by Johnson, second by Huebsch, and unanimously carried to authorize the appropriate
County Officials' signatures to execute the revised Sanitation Code to be effective April 26, 2016 as
submitted.
Fidlar Symposium
Motion by Johnson, second by Froemming, and unanimously carried to approve out-of-state-travel
for Recorder Carol Schmaltz to attend the Fidlar Symposium in Davenport, Iowa May 23-25 of 2016.
Fidlar will pay for transportation and meals with the hotel expense to be paid by way of a Tapestry
credit to Otter Tail County. Fidlar is the company that provides Otter Tail County with land/deed
software.
FOSTER CARE MONTH -MAY 2016
Otter Tail County Resolution No. 2016 -25
WHEREAS, the family, serving as the primary source of love, identity, self-esteem and support, is
the very foundation of our communities, our state, and our Country, and
WHEREAS, in 2016 there were 33 children in the Otter Tail County licensed foster homes. Foster
care provides a safe, secure and stable home for children also providing compassion and nurturance
of a family setting, and
WHEREAS, in 2016, Otter Tail County Human Services currently has16 licensed foster families who
have opened their homes and hearts to children whose families are in crisis, play a vital role helping
children and families heal, reconnect, and launch children into successful adulthood, and
WHEREAS, there are over 133 adults in licensed adult family foster care homes, and
WHEREAS, there are over 50 licensed adult family foster care providers, who have opened their
homes to provide a family environment to individuals with developmental disabilities, mental illness
or who are elderly, and
WHEREAS, there are numerous individuals, public and private organizations who work to increase
public awareness of the needs of children and adults in foster care as well as the enduring and
valuable contribution of foster care providers.
NOW, THEREFORE, we, the Otter Tail County Board of Commissioners, do hereby proclaim May as
FOSTER CARE MONTH in Otter Tail County and urge all citizens to volunteer their talents and
energies on behalf of children/adults in foster care, foster parents, and the professional staff working
with them during this month and throughout the year.
The motion for the adoption of the foregoing proclamation was introduced by Commissioner
Lindquist, duly seconded by Commissioner Froemming and, after discussion thereof and upon vote
being taken thereon, the following voted in favor:
Commissioners Huebsch, Johnson, Lindquist, Froemming and Rogness
and the following voted against the same: None
OTC Board of Commissioners' Minutes
April 26, 2016
Page 5
Adopted at Fergus Falls, Minnesota, Tuesday, April 26, 2016
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
By:
11::s-wARE PROVIDER WEEK PROCLAMATION
May 1st-7th 2016
Otter Tail County Resolution No. 2016 -26
WHEREAS, Otter Tail County has over 128 licensed family child care providers; and
WHEREAS, Otter Tail County family child care providers serve approximately 1,300 children and
their families; and
WHEREAS, children are Otter Tail County's most valuable asset and resource; and
WHEREAS, the care and education of Otter Tail County's children-provided by licensed family child
care givers is an invaluable occupation; and
WHEREAS, many Otter Tail County families choose child care outside their own home; and
WHEREAS, licensed family child care providers are highly competent, dedicated, caring, and
concerned professionals.
NOW, THEREFORE, BE IT RESOLVED, That the Otter Tail County Board of Commissioners hereby
proclaim the week of May 1st -7th, 2016, as Licensed Family Child Care Provider Week in Otter
Tail County, in honor of its many licensed family child care providers, and asks the community to join
in recognizing the valuable contributions these family child care providers make to our community.
The motion for the adoption of the foregoing proclamation was introduced by Commissioner
Lindquist, duly seconded by Commissioner Froemming and, after discussion thereof and upon vote
being taken thereon, the following voted in favor:
Commissioners Huebsch, Johnson, Lindquist, Froemming and Rogness
and the following voted against the same: None
OTC Board of Commissioners' Minutes
April 26, 2016
Page 6
Human Services Report
Human Services Director, Deb Sjostrom and foster and child care licensing employees spoke to the
Board about an upcoming human interest news article featuring an Otter Tail County Foster Family.
Other possibilities to inform the public of foster care needs were also discussed. Ms. Sjostrom
shared the current Human Services 2016 expenditures and revenues budget.
'';, "
Drone Inspection Update
Ditch Inspector, Kevin Fellbaum provided a video of Ditch 39 in Western Township as an example of
the potential to use drones to inspect ditches. A suggestion was offered to use the drone fly-over to
monitor the Ditch 70 Improvement project. Motion by Johnson, second by Lindquist, and
unanimously carried to use drone video for the upcoming Ditch 48 and Ditch 8 Public Information
meetings.
Adjournment
At 12:13 p.m., Chairman Rogness declared the meeting of the Otter Tail County Board of
Commissioners adjourned until 9:30 a.m. on Tuesday, May 3, 2016.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS Dated:_..!Ji_,__~-='3......,,/4~~~---
Atlest ¼,d
Larry Kr hn, Clerk
CB/kd
OTC Board of Commissioners' Minutes
April 26, 2016
Exhibit A, Page 1
WARRANTS APPROVED ON 4/26/2016
Vendor Name
A'VL.\NDS llC
ALPHA TRAINING & TACTICS llC
A,."IERICAN \'VE.DING & GAS INC
AMERIPRIDE SERVICES INC
BAll.EY/lOREN K
BAllAR.D SANITATION INC
BA TIER.IES PLUS
BA TILE La\KE STA.NDARD
BECKLUND Oll. CO
BE.~ HOLZER UNLIMITED
BERGQUIST /RICH.-'\R.D
BEYER BODY SHOP INC
BHH PARTNERS
BLUFFTON Oll. COMPANY
BOB'S ST • .\NDARD BULK SER.v1CE
BOBCAT OF OTTER TAIL COUNTI'
BOYER/RODNEY
BRENNAN/KEVIN
BRJAN M RIPLEY EXCAVATING
BUR.EAU OF CR.IM APPREHENSION
BUSHMAN/JOHN
BUY· MOR. P1~RTS & SERVICE llC
CAll mn:INC
CAIUJ!LOM/DENNIS E
CAR.R'S L.\K.E COu1fIR.Y SUPERMARKET
CAR.R'S TR.EE SER.v1CE
CDW GOVERNMENT INC
CELI.EBRfIT USA INC
CERTIFIED Al!TO R.EP • .>JR.
CERTIFIED Il\,"'TER.PRETING & CONSULTIN•
CHEMSEARCH
CHRISTENSEN CONSTRUCTION
CO OP SERv1CES INC
CODE 4 SERVICES llC
COMPANION ANIMAL HOSPITAL
COMPASS MINERALS AMERICA
CONCEPT CATERING
COOPERS TECHNOLOGY GROUP
Cl!UJGA,'l' OF WADENA
DAKOTA WHOLESALE TIRE
DETROIT La\KES OVERHEAD DOOR SERV
DL~OND MOlVERS INC
Amount
14,163.09
1,950.00
485.05
883.38
191.04
203.21
75.39
60.85
1,629.59
90.00
248.08
2,613.79
1,865.04
1,354.68
127.26
23.03
405.36
226.48
1,497.00
3,720.00
124.95
3,160.27
8.40
461.40
30.50
15,473.50
854.81
3,098.99
695.93
100.00
1.785.00
8,921.50
527.13
2 .. 238.97
79.08
8,449.93
434.10
15,416.19
26.25
503.28
95.00
498.33
OTC Board of Commissioners' Minutes
April 26, 2016
Exhibit A, Page 2
Vendor Name
DICK'S STAND.-\RD
DM ENTER.PRISES
DOMHOlT/JIM
EGGE CONSTRUCTION INC
EHlERT/ROBERT W
EZ OPEN GARAGE DOOR
FAR..'1ERS CO OP On. ASSN
FASTENAL COMPANY
Fill.BAu"M/KEVIN
FERGUS F AI.LS DAD. Y JOURNAL
FERGUS FAI.lS/cm· OF
FERGUS FAUS/cm· OF
FIDL-\R TECHNOLOGIES, INC
FIEDlER./MICHAEl
Fl.EETSUPPLY
FORCE AMERICA DISTRIBUTING llC
FORUM COMMUNICATIONS COMPANY
FRAZIER/BRENT
FRESHWATER SOCIElY
flq..,'K/SHAR.ON
G & R CONTROLS
GABE/RICH.-\RD B
GAllS llC
Gn.I./MARION
GODFATHERS EXTERMINATING INC
GOVERI>i"MENT FINANCE OFFICERS ASSO<
GRAINGER INC
GREAT PL'\INS TIU.,'ISPORTATION SERVI
GRFATAMERICA FINANCLU SVCS
HENNlNG H.-\RDW.-\RE
HERMAN/CRY.STAI.
HERZOG ROOFING INC
HONnl'llEll
INDIGITAI.
INNOVATIVE OFFICE SOU.TTTONS
INTERNATIONAL ASSOC FOR PROPERTY
J & N TACTIC . .U
JKSPORTS
JOBSHQ
KEIPRSINC
KEl.lY SER\•1CES INC
KERR/JEFFREY
Amount
309.58
3,325.00
248.24
2,217.50
151.90
10,004.86
1,068.15
870.06
20.00
173.40
2,970.00
7,334.50
11,801.66
134.99
224.99
2,223.22
29,878.01
240.18
85.00
35.10
1,395.00
337.86
255.53
236.20
246.20
595.00
1,179.54
1,200.00
492.05
162.81
158.64
4,405.00
2,039.70
3.151.54
21.32
50.00
125.00
252.00
42.80
911.55
1,902.84
171.13
Vendor Name
KIMBAll MID\VEST
KINETIC LEASING INC
KOEHLER--TABERY/ANNA MARIE
L & 0 ACRES TRANSPORT INC
La\KE REGION HEALTHCARE CORP
LAKES AR.EA COOPERATIVE
La\KES AR.EA PEST CONTROL UC
L-ulRY OTT INC TRUCK SER\·1CE
LUSON/PAUl
L.\WSON PRODUCTS INC
LEE/THOMAS
LEIGHTON BROADCASTING
LINDBERG/JANET
lIITI.E BEAR TO\'v1NG
LOCATORS & SUPPLIES INC
M· R SIGN COMPANY INC.
MAGNIT FORENSICS USA INC
MARCO INC ST LOT.HS
MARCO TECHNOLOGIES llC
MEYIR/GEOR.GE
MIDWEST TR.EE & llt~'TENANCE
MN CO?'filNUJNG LEGAL EDUCATION
MN COtn-;,-rIES COMPt.rrER CO-OP
MN DEPT OF HUMAN SER\>lCES
MN DEPT OF L"-llOR AND JNDUSTRY
MN DEPT OF TRA:.'ISPORTATION
MN DEPT OF TRANSPORTATION
MN STATE AUDITOR
MOENCH BODY SHOP
Ml:'RDOCK'S ACE HARDWARE
N F FIElD ABSTRACT CO UC
NAPA CENTRAL MN
NAPA FERGUS FALLS
NAPA OF PERRA .. ~
NELSON AUTO CENTER
NEW YORK r.m.LS/cm· OF
NICE L.\W omcE
NORTHL'\ND BUSJNESS SYSTEMS INC
omcEDEPOT
omcE OF MN.IT SERVICES
OLSEN COMPA .. NlES
OLSON/BERTON
OTC Board of Commissioners' Minutes
April 26, 2016
Exhibit A, Page 3
A.mount
620.82
784.00
34.68
5,618.33
6,217.50
497.17
90.00
2,620.00
494.40
673.12
538.62
2,743.75
12.97
540.50
37.97
78.48
925.00
200.24
45,351.11
129.60
28,218.00
167.00
133.24
401.34
110.00
13,397.34
25.00
3,386.50
3,096.00
179.14
5,325.00
190.78
121.46
57.23
2,434.89
1.646.70
397.98
4,313.11
66.64
702.00
896.56
442.56
OTC Board of Commissioners' Minutes
April 26, 2016
Exhibit A, Page 4
vendor Name
OTTER TAil. CO TRE,\SURER
OTTER TAIL CO TRE.i\SURER
OTTERTAIL TRUCKING INC
OVER.HEAD DOOR CO OF FERGUS FAil.S
PACE ANALYTICAL SER\11CES INC
PALMER/GEORGE
P.UK REGION CO OP
PAW PUBUCATIONS 1.1.C B...\TTLE LAKER
PEMBERTON SORUE RUFER KERSHNER Pl
PEOPLEFACTS 1.1.C
PETE'S AMOCO
PETE'S BODY SHOP & TOW1NG
PHILI.IPE LAW OFFICE
PIEPER/ JORDA!'I
PRA.XAIR. DISTRIBlrI'ION INC
PR.EMfu"M WATERS INC
PRESTON/J.i\SON
PRO AG FARMERS COOPER.\ ml£
PRODUCTIVE ALTERNAIB'ES INC
PROFESSIONAL LAW ENFORCEMENT TR..\
RDO EQUIPMENT
RDO TRUCK CE1\:7"ER CO
RED RIVER CHILDREN'S ADVOCACY CEN
REGENTS OF THE UNIVERsm· OF MN
RMB ENVIRONML'IT.AI. LABORATORIES D
ROAD MACHINERY & SllllPLIES CO
ROGAL/KEITH
ROS8'1THAL/ JACK
ROYAL TIRE INC
RUSSEi.i. ATTOIL.'JEY AT V\W/ROBERT I.
S.W.INC
SAFETAC TRAU-:1NG
SANFORD HEALTH OCCUPATION.Al.
SBI.C-FF
SCHIERER/STEVE
SCHWARTZ/ROBERT E
SER\•1CE FOOD SUPER V.AI.U
SIIlCORP
SII.I.ERUD/DAVID
SJOI.IE[nllR
SORKNESS/SCHAN E
SOUTH MIi.i. SERVICE
Amount
396.84
1,963.73
17,642.34
90.00
6,194.60
247.00
452.00
123.95
3,393.15
25.30
190.00
257.50
302.76
56.93
954.17
8.00
144.95
971.14
215.03
2,750.00
74.97
187.04
180.00
215.00
1,200.00
2,173.00
869.03
225.60
1,001.89
750.00
2,970.00
3.500.00
533.00
63.01
327.06
281.76
84.91
1,285.00
31.48
172.23
915.00
165.30
Vendor Name
SRF CONSULTING GROUP INC
STAPLES ADV A-t.ITAGE
STEINS INC
STEVE'S SA,'ITrATION INC
sm~'ART/MARK R
STREICHER.$
SUMMER.VII.LE ELECTRIC, INC.
SVERDRUP NON STOP 4· H
TAG UP
TASER INTERNA TIONAI.
TI-llS WEEKS SHOPPING l\l"EWS
THOMSON RElTTER.S · \VEST
THRIF1Y \<\'HITE PHAR.."'-lACY
TIGGES/DENNIS
TIRES Pl.US TOTAL CAR CARE
TNT REPAIR INC
TOiVMASTER
TRUCK UTilITIES INC
UGGERUD/WARD
UNIFORMS UNLIMITED INC
USB.~
\'lCTOR UJ"l\l"DEEN COMP . .\.""IT
"1SUAI. GOV SOLUTIONS l.l.C
VOSS LIGHTING
WA.SS/DA \110 F
WERNER./DINNIS
WEST TOOL & DESIGN INC
WESTERN PRODUCTS
WIEBE/JEFFREY JON
WILDLIFE FOREVER.
WILSON/WARREN R
WIND ELS/LORI
XEROX CORPORATION
ZEE MEDICAL SER.VICE
ZIEGLER INC
Final Total:
OTC Board of Commissioners' Minutes
April 26, 2016
Exhibit A, Page 5
Amount
24,398.41
833.88
4,991.58
70.20
325.44
1.180.98
602.01
250.00
2.360.00
9,873.82
172.50
253.61
25.00
399.28
879.42
305.34
104.25
136.61
341.64
155.02
2,200.00
6,003.08
370.86
311.30
219.66
160.37
522.48
9,930.00
234.04
640.00
211.02
70.12
169.90
68.40
185.12
443,900.62