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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 03/01/2016~ OffERTAll 001eT••••••c10,1 MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN March 1, 2016 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, March 1, 2016, at the Government Services Center in Fergus Falls, MN, with Commissioners Lee Rogness, Chairman; Wayne Johnson, Roger Froemming, and John Lindquist present. Vice-Chair Doug Huebsch was absent. Approval of Agenda Chairman Rogness called for approval of the March 1, 2016, agenda. Motion by Johnson, second by Lindquist, and unanimously carried to approve the Board of Commissioners agenda of March 1, 2016, with the following additions: • Otter Tail River Watershed Civic Engagement Cohort • Draft Joint Powers Agreement -Fargo-Moorhead Area Diversion Project • Appointment to Bois de Sioux Watershed District Board of Managers Update Consent Agenda Motion by Froemming, second by Lindquist, and unanimously carried to approve Consent Agenda items as follows: 1. February 23, 2016, Board of Commissioners Meeting Minutes 2. Warrants/Bills for March 1, 2016 (Exhibit A) Solid Waste Position Solid Waste Director, Mike Hanan requested approval of a new position, Solid Waste Recycling Worker. Motion by Johnson, second by Lindquist, and unanimously carried to approve of the full-time position of a Solid Waste Recycling Worker. Draft Joint Powers Agreement -Fargo-Moorhead Area Diversion Project County Attorney David Hauser presented information with regard to the Draft Joint Powers Agreement, which will be an amendment to the existing Limited Joint Powers Agreement, for the Fargo-Moorhead Area Diversion Project. County Attorney Hauser received information about this agreement which is proposed to establish and continue a permanent joint powers entity called the Flood Diversion Board of Authority to provide the Fargo-Moorhead Metropolitan Area with permanent and comprehensive flood protection. The Diversion Authority Board would include twelve members from six member entities, which includes BRRWD, and an upstream group. Commissioner Rogness requested that Bruce Albright and Peter Fjestad be invited to attend a Board meeting at a later time to discuss the agreement in more detail as well as identify potential ramifications that it may have. Buffalo-Red River Watershed District BRRWD is hosting forums to discuss the need and costs of Flood Damage Reduction. Motion by Johnson, second by Froemming, and unanimously carried for available Commissioners to attend the forums. Ditch 41/65 -Maintenance and Cleaning Motion by Johnson, second by Lindquist, and unanimously carried to perform maintenance and cleaning in several areas as necessary for Ditch 41/65 as presented by Ditch Inspector Kevin Fellbaum. Funding for the associated costs is available within the Ditch 41 /65 Account. OTC Board of Commissioners' Minutes March 1, 2016 Page 2 Ditch 5/68/36 -Beaver Dams Removal Request Motion by Froemming, second by Lindquist, and unanimously carried to remove beaver dams to improve the ditch flow as recommended by Ditch Inspector Kevin Fellbaum. Funding for the costs will be available from the Ditch Maintenance Fund. Ditch 44 Ditch Inspector Kevin Fellbaum proposed cleaning out about 3,000 linear feet of the ditch to help alleviate high water concerns that are present in Round and Head Lakes. Additionally, Mr. Fellbaum received an informal petition from Round Lake property owners requesting that more extensive maintenance and cleaning be done to the Round Lake Branch of the Ditch. Motion by Johnson, second by Froemming, and unanimously carried to perform the requested maintenance and cleaning of Ditch 44 as presented and recommended by Kevin Fellbaum. Funding for the costs will be available from the Ditch Maintenance Fund. Ditch Viewers Motion by Johnson, second by Lindquist and unanimously carried to recruit more Ditch Viewers in order to create a 3rd Team of Viewers so that Otter Tail County can maintain multiple teams of Viewers for all of the upcoming Re-determination of Benefits. Recruiting of the new Viewers will be done by the Ditch Inspector, and training of these Viewers will be accomplished by the Viewers attending required trainings and by working with the current teams of Viewers that are already established. Public Information Hearings for Ditch 48 and Ditch 8 Motion by Froemming, second by Lindquist, and unanimously carried for the following Public Information Meetings: • Ditch 48 (Leaf Lake Township): May 16, 2016, at 7:00 p.m. in Otter Tail City being held at the Otter Tail County Operations Center • Ditch 8 (Inman/Deer Creek Township): May 23, 2016, at 7:00 p.m. in Deer Creek being held at the Deer Creek Community Center Bounty for Beaver Motion by Johnson, second by Lindquist, and unanimously carried to increase the bounty for beaver trapping from $50 to $100 within County Drainage Ditches. Bounties will be paid to trappers at the discretion of the County Ditch Inspector. Eagle Eye Aerial -Ditch Inspections Ditch Inspector Kevin Fellbaum presented information pertaining to conducting annual ditch inspections with drones through Eagle Eye Aerial. The benefits of utilizing drones included performing the inspections more efficiently and safely. Additionally, an aerial view of the ditch provides a good perspective and the recorded video can be archived. The quote for performing ditch inspections with a drone is $100.00 per mile of ditch flown. Motion by Johnson, second by Froemming, and unanimously carried to work with Eagle Eye Aerial to provide inspections using drones for Ditch 39 and Ditch 41/65. Further discussion included long-term storage of the recordings as well as how they can be made available to the public. Ducks Unlimited Pump System -Upper Lightning Lake Rick West, Public Works Director, reported that the Otter Tail County Highway Department recently received the preliminary plan set for this project for our review and comment. This project will provide a pump system on the north side of CSAH 26 located in Section 36 of Western Township and is scheduled for construction in 2016. The purpose of the system is to temporarily lower the water elevation of Upper Lightning Lake to improve water clarity and emergent vegetation. Mr. West will gather more information in reference to the operation plan for this pump system. Recess & Reconvene At 10:28 a.m., Chairman Rogness declared the meeting of the Otter Tail County Board of Commissioners recessed for committee meetings. The meeting was reconvened at 11 :37 a.m. OTC Board of Commissioners' Minutes March 1, 2016 Page 3 Shoreland Management Ordinance Land & Resource Director Bill Kalar presented the final draft language for the Shoreland Management Ordinance and the proposed changes were discussed. Mr. Kalar advised of the amended language changes in the definition of Single Family Residence which were made after he consulted with DNR. Mr. Kalar also discussed the proposed language included for the Residential PUD density evaluation steps and design criteria. Nicholas Leonard, Tourism and Economic Development Director, questioned maximum density increases and whether increased setback applies to each tier, or property as a whole. Mr. Kalar clarified that the increased OHWL setback is increased to at least 50% greater than minimum setback if maximum density is reached on the entire property, not per tier. Attorney David Hauser also discussed a letter written to Julie Aadland of the Department of Natural Resources, which addresses limiting density to protect the lakes while providing flexibility for property owners. Motion by Johnson, second by Lindquist, and unanimously carried to adopt the Shoreland Management Ordinance as amended, subject to the approval of the Department of Natural Resources. Sanitation Code Land & Resource Director Bill Kalar discussed amendments to the Sanitation Code and use of the Otter Tail County Sewage Treatment System Property Transfer Form. This form is utilized by the County at the time of sale or transfer of property to determine the status of the septic system on the property and the responsibility of the buyer dependent upon that status. Motion by Johnson, second by Lindquist, and unanimously carried to adopt the Sanitation Code as amended, subject to its approval by the MPCA. Dock and Riparian Use Ordinance Motion by Johnson, second by Froemming, and unanimously carried to adopt the Dock and Riparian Use Ordinance as presented by Land & Resource Director Bill Kalar and County Attorney David Hauser. Otter Tail River Watershed Civic Engagement Cohort Commissioner Johnson reported about an invitation to participate in the Otter Tail River Watershed Civic Engagement Cohort between March 2016 and May 2018. Land & Resource Director Bill Kalar and his department are directed to discuss whether this is an effective group and can further decide whether or not to participate in the Cohort. Recess & Reconvene At 12:25 p.m., Chairman Rogness declared the meeting of the Otter Tail County Board of Commissioners recessed for a committee meeting. The meeting was reconvened at 1:24 p.m. PLMSWA Discussion Solid Waste Director Mike Hanan, Assistant Solid Waste Director Zach Fjestad and Auditor-Treasurer Wayne Stein updated board members with regard to upcoming bond payments owed by Otter Tail County for the PLMSWA Perham Resource Recovery Facility project. Otter Tail County is the fiscal host for this facility, and the issuer of bonds for the participating counties including Becker, Clay, Todd and Wadena. A bond payment of approximately $1 million is due on May 1, 2016, with another similar bond payment due on November 1, 2016. At this time, PLMSWA does not have revenue available to make payments on the bonds due, in part, to poor performance in regard to facility steam generation and low commodity prices. In addition to the bond debt, an operating debt of approximately $2.8 million is currently being covered by Otter Tail County. It was discussed that the participating counties need to provide funds for the bond payments to prevent the operating debt from increasing. The PLMSWA Board has a scheduled meeting on March 23, 2016, at 10:00 a.m., and all of the Commissioners, County Administrators, County Auditors, and County Attorneys from the five counties will be invited to attend. This topic will be discussed again at the board meeting on March 8, 2016, in preparation for the March 23rd meeting. OTC Board of Commissioners' Minutes March 1, 2016 Page 4 Child Support Cooperative Agreement Motion by Johnson, second by Froemming, and unanimously carried to adopt the Child Support Cooperative· Agreement as presented by Human Services Director Deb Sjostrom and Child Support Supervisor Brooks Andersen. Human Services Position Previously, a Case Aide position was approved by the board to be funded through revenue received through the Child Protection Grant Allocation legislated in 2015. Deb Sjostrom, Human Services Director, requested that this position is changed to a Child Protection Social Worker position to more effectively address the statutory mandates including remaining in compliance with caseload size recommendations. Motion by Lindquist, second by Froemming, and unanimously carried to change a new Human Services position from a Case Aide to a Child Protection Social Worker. Bois de Sioux Watershed District Board of Managers The legal notice for the Bois de Sioux Watershed· District Board of Managers for appointment of a Watershed District Manager has been published but the County has not received any letters of interest. Commissioner Lindquist reported that he is aware of some individuals that may be interested in this appointment and will follow-up with them. Board of Adjustment Appointment County Attorney David Hauser informed the Commissioners that Board of Adjustment Member Jodi Sazama has resigned from her appointment. It was discussed that this member is from the Perham area and a future appointment will be delayed until Commissioner Huebsch has an opportunity to consider it. Adjournment At 1 :34 p.m., Chairman Rogness declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, March 8, 2016 at the Government Services Center in Fergus Falls, MN. Dated: 63-08-/f, OTTER .,, NTY BOA OF COMMISSIONERS By: ------- CB/nh OTC Board of Commissioners' Minutes March 1, 2016 Attachment A, Page 1 WARRANTS APPROVED ON 3/01/2016 Vendor Name .AlEXANDRl.\ TECH & COMM COLLEGE All SAFE GlOBAI. INC A.!>..1'ERSON/RYA.'i BAlLiU!D SA..'IITATIONINC BO'WMAN/RONAID BUY-MOR PARTS & SERVICE U.C CARR'S Li\KE COu'NTRY SUPERM.\R.KET CARR'S TREE SER'11CE CHRlSTINSEN CONSTRUCTION CITIZENS .ADVOCA TI CODE 4 SERv1CES UC COMSTOCK CONSTRUCTION OP MN COOPERS TICHNOlOGY CROUP CROW 1NINC CO SHEJUPP'S OFFICE DENZEL'S REGION WASTI INC DE.\'.EAST DLT SOLUTIONS INC EGGE COJli"STRUCTION INC ERCOMETRICS FASTENAL COMPAA'Y FERGUS PALLS DAll.Y JOu'RNAL FERGUS POWER PUMP INC FORCE AMERICA DlSTIU!IUTING UC FRAZEE ELECTRIC INC f'UN"K/SHA.R.ON GODFA 1HERS E.\'TERMINA TING INC GRAJNCER INC Jlli1)EPENDENT /1HE INDJGITAL INNOVATIVE OFFICE SOLUTIONS JK SPORTS JONES AND M.\GNUS KAMPA/CHAR.LES Y.....\i.'IDIYOHI CO SHERIFF KARXElA Hll1''T & CHESHIRE P1l.P KELLY SERVICES INC KINETIC LEASlNC lNC Li\KE REGION HEALTHCARE CORP L.ua!L:t..'-11) ME?-.'TAI. HEALTH ~-rER L.u:::ES AREA COOPER.Ame: IAKES COUNTRY SERVICE CO OP L\RRY OTT INC TRUCK SERVICE Amount 2,400.00 800.00 9.74 510.00 10.00 2,620.14 28.51 2,314.13 26,143.25 77.31 287.65 650.80 9,841.00 150.00 210 .. 60 25.50 8,370.96 275.00 182.60 284.14 1,853.11 440.00 2.263.82 55.00 62.64 130.20 9.78 91.81 849.40 61.65 292.00 5,311.40 101.71 47.28 , . 102.50 1.555.02 784.00 274.12 6,259.50 1.180.00 59.00 1,430.00 OTC Board of Commissioners' Minutes March 1, 2016 Attachment A, Page 2 Vendor Name U111.E F.filS MACHTh"E lNC LOKEN/JERRY MARCO INC ST LOUIS MARCO TECHNOLOGIES LLC MEJ:S/DALE MID-CENTRAL E01'1PMEN'T lNC MIDWEST PRINTlNG CO MIDWEST TREE & M..\INTENANCE t,.m,.;"NKOTA ENVIRO SERVICES lNC MN ASSOC OF DRAINAGE lNSPECTORS MN STATE AUDITOR MNSWAA MN VIE'i\l'ER,S ASSOCIATION NA.PA FERGUS PALLS NEW YORK ?-m.LS DISPATCH omCEDEPOT OTTER TAll. CO TREASURER OTTERTAll. CL<\SS INC PERHAM/CITY Of PHIWPE IAW omcr PRODUCTIVE .41 TERN'A mi'Es INC RDO TRUST #SO-6130 ROYAL TIRE lNC S.\lllNC S.~",TIA TION PRODUCTS lNC SERVICE FOOD SUPER V:ALU SIG1'1"\\'0RKS SIGNS &: BA.N2""ERS UC SOR.KNESS/SCHA;'i E SPI!.NCER/SHAR.ON SRF CONSUL TING GROUP INC STAPLES ADVANTAGE STEmSINC STOEL RIVES UP STRElCHERS SUMMIT COMPANIES SUPER SEPTIC & EXCAVATION SW.~""1"BERG/R1Ck.r· nns WEEKS SHOPPING !'l"EVfS THOMSON REUTERS -WEST TIGCES/DENN1S TIRES PLUS TOT.41 CAR CARE TNI' REPAIR INC Amount 1.247.78 9.74 272.94 329.37 528.12 85.00 90.00 13,143.00 25.00 25.00 2.173.00 100.00 125.00 38.34 69.81 134.72 10.00 1,654.15 21.88 199.68 136.79 20,458.52 1,157.00 975.00 332.48 174.49 290.00 493.92 34.54 4,864.98 412.37 1,303.04 18,995.95 157.99 3,054 .. 50 396.00 10.00 5B.20 2,207.65 525.07 33.77 216.00 Vendor Name u1.SCHMID/StJSAN v1.TIMATE AUTO REPAIR·AUTO SAFETY v1CTOR lv'N1>EEN COMPANY WASTE l\iL.\i.'fACEMENT WEDDE MOTORSPORTS \!/'EST/RICHARD K \\!lDSETH SMITH NOI.TIN'C & ASSOC WR.KIN CO HIGHWAY DEPT ZAHi.· PETROLEUM M.AJ!,."TENA.t-.TCE CO Pinal Total: OTC Board of Commissioners' Minutes March 1, 2016 Attachment A, Page 3 .>\mount 45.36 388.91 1,536.72 1,546.38 390.36 761.29 2,637.50 6.438.56 13,282.96 183,004.10