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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 02/09/2016~ OfflERTllll ' OOIITT•■IIICIOTI MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN February 9, 2016 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, February 9, 2016, at the Government Services Center in Fergus Falls, MN, with Commissioners Lee Rogness, Chairman; Doug Huebsch, Vice-Chairman; Wayne Johnson, Roger Froemming, and John Lindquist present. Newspaper Convention Award Commissioners congratulated Tom Hintgen who was inducted into the Minnesota Newspaper Association Half Century Club at a recent MNA annual convention. Approval of Agenda Chairman Rogness called for approval of the February 9, 2016, agenda. Motion by Johnson, second by Froemming, and unanimously carried to approve the Board of Commissioners agenda of February 9, 2016, with miscellaneous items added to General Discussion. Consent Agenda Motion by Johnson, second by Lindquist, and unanimously carried to approve Consent Agenda items as follows: 1. February 2, 2016, Board of Commissioners Meeting Minutes with a change from "Environmental Impact Statement" to "Environmental Review" within the minutes regarding the Star Lake Resort and Casino and typographical corrections 2. Warrants/Bills for February 9, 2016 (Exhibit A) 3. Human Services Bills & Claims 2015 Annual Probation Report Probation Director, Chuck Kitzman presented the 2015 Probation Department Annual Report and Program Overview. He briefed the Board on the Annual Report statistics and trends regarding juvenile and adult offenses. The Adult-Juvenile average monthly caseload has increased during CY2015. Discussion took place regarding high out-of-home placement costs reported as 1.2 million dollars in 2015. Motor Vehicle Fleet Management Sheriff Brian Schlueter presented an option for leasing vehicles from Enterprise Fleet Management. Enterprise has a leasing and management program. The program would not include Sheriffs deputies marked cars; however, could include all other vehicles throughout the County. Commissioners suggested that a Request for Proposal be developed to allow local companies the opportunity to bid the service. Discussion followed. Chairman Rogness referred the issue to the County Finance Committee and indicated that the Sheriff should move forward with purchase of vehicles that are needed in his Department at this time. Lakeland Mental Health Center Commissioner and LMHC Board member, Roger Froemming updated the County Board regarding the hiring process for a new LMHC CEO. OTC Board of Commissioners' Minutes February 9, 2016 Page 2 County Owned Facilities Because of negative perceptions of availability of condoms in county owned restrooms, a motion was offered by Huebsch, seconded by Froemming and unanimously carried to remove these items. They are available in the Public Health Department along with information regarding concern over a rise in syphilis cases among Minnesota women. Parking Lot for County Vehicles at GSC Motion by Johnson, second by Lindquist, and unanimously carried to approve a letter to the City of Fergus Falls, as submitted by the County Attorney and dated February 9, 2015, regarding purchase of the parking lot which was dedicated to the public as part of the 2010 plat of the Kirkbride Addition at the RTC. Recess & Reconvene At 10:30 a.m., Chairman Rogness declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:35 a.m. Ditch 70 Public Hearing Continuation At 10:35 a.m., Chairman Rogness opened the Ditch 70 Public Hearing continued from January 26, 2016. Mr. Hauser reviewed action that was taken January 26, 2016 including the adoption of the amended Ditch Viewer's Report, proposed elevation run out of 1294.5', and preliminary findings that this project should proceed. Ditch Inspector, Kevin Fellbaum presented information from the Engineer showing runoff from a 24 hour rain fall event occurring after spring snow melt at various elevations using various pipe sizes. He also presented the estimated total project cost of $590,054.32. Engineer Jeff Langan's recommendation is a run out elevation of 1294.5' with a 30 inch pipe. • Chris Steffan spoke in favor of opening discussion regarding the elevation height. He expressed concern for the property owners on the west end of the bay. Motion by Huebsch, second by Lindquist, and unanimously carried to approve a 30" pipe at the riser elevation of 1294.5' with total project cost of $590,054.32 for the Ditch 70 project. County Attorney Hauser will draft the appropriate Findings, Recommendations and Order pursuant to Minn. Stat. Sec. 103E.341. Off-Sale Liquor License Application -Playtime Sports Bar & Grill At 11 :DO a.m., an off-sale Liquor License Application Public Hearing was opened by the County Attorney. Chairman Rogness asked for comment from Applicant Chad Hutmacher. Mr. Hutmacher reported that he has owned Playtime Sports Bar & Grill for about eleven years and he also owns four other businesses in Otter Tail County. He indicated that he is aware that off-sale liquor licenses have not been issued by the County. His off-sale liquor license request is an attempt to enhance business. Mr. Hutmacher stated that after the smoking ban went into effect, they lost 25 to 30 per cent of their business. The food portion of the business has recovered but not the bar business. He stated that there were about 1,200 bars in the State of Minnesota with somewhere between 600 and 700 going out of business or being sold. Taxes are high and income is being drained away with no way to recover. Municipalities are being given a monopoly with liquor stores. He feels that the issue of who obtains a license will depend on competition like other businesses. Deer Creek and Ottertail cities currently have two off-sale liquor licenses and this has not affected the municipalities but could be a factor of whether or not these small businesses can keep operating. He stated that independent bar businesses need this help. At 11 :08 a.m., Chairman Rogness referred to written correspondence received from the following municipalities opposing the issuance of an off-sale liquor license: City of New York Mills, Pelican Rapids, Battle Lake, Fergus Falls, and Perham. He opened the Public Hearing for public comment. The following is a summary of those comments: OTC Board of Commissioners' Minutes February 9, 2016 Page 3 • Mayor Hal Leland from City of Fergus Falls referred to the letter from the City expressing opposition to the issuance of any off-sale liquor license in unincorporated areas of Otter Tail County. Issuing off-sale liquor licenses outside of municipal limits has public safety and financial implications. He spoke about the community programs funded by revenue from the municipal liquor stores including youth programs, senior programs, and various capital purchases benefiting the community. Without the liquor store revenues, taxes would need to be raised by about 11 %. He requested that the County uphold past precedence and deny off-sale liquor licenses outside of municipalities. • Mayor Chuck Reeve from the City of Battle Lake spoke in opposition of the off-sale liquor license request. • Fred Lehmkuhl from the City of Perham Council spoke in opposition of the off-sale liquor license request and reiterated the reasons expressed by Mayor Leland. • Mayor Brent Frazier from the City of Pelican Rapids requested that the County deny the request for off-sale liquor license because it would affect public safety and control of liquor licenses and the loss of revenue would require increased taxes. • Mayor Dean Haarstick from the City of Vergas expressed opposition to the request as the revenue is very important in small communities. He stated that Becker County has issued an off-sale liquor license to Seven Sisters Spirits and the Vergas Liquor Store lost about $25,000 in sales revenue. Applicant Hutmacher responded that Seven Sisters suggested that he apply for the license and indicated that the Detroit Lakes municipality has actually increased liquor revenues since Seven Sisters opened their off-sale business. He expressed his opinion that this is all tax payer dollars and there is room for more liquor stores without harming municipal liquor stores revenue. Commissioner Johnson stated that from his perspective, if the County were to grant off-sale liquor licenses, a plan needs to be developed so it is a thoughtful process with enough revenue to assist with law enforcement requirements and public safety concerns. The public comment period was closed at 11 :25 a.m. Motion by Lindquist, second by Froemming, and unanimously carried to deny the application of Playtime Sports Bar and Grill for an off-sale liquor license. Recess & Reconvene At 11 :27 a.m., Chairman Rogness declared the meeting of the Otter Tail County Board of Commissioners recessed for a committee meeting and lunch break. The meeting was reconvened at 1 :00 p.m. MN Rural Counties Caucus (MRCC) Membership Commissioners discussed MRCC membership for CY2016. A motion was offered by Johnson and seconded by Lindquist not to renew Otter Tail County's MRCC membership because Otter Tail County does not qualify under MRCC's organizational structure (less than 50,000 in population) and does not reflect Otter Tail County's main direction and goals. The motion carried with Rogness, Huebsch, Johnson, and Lindquist in favor and Froemming opposed. Commissioner Johnson suggested that the membership dollars could be used for Commissioners and Division Directors to spend time at the capitol talking to legislators about what is important for Otter Tail County. Commissioner Froemming requested MICA meeting updates. Lakes Country Tourism Association Update Economic Development Director, Nick Leonard and H2M COO, Dan Altenbernd, spoke with the Board regarding the "Find Your Inner Otter" campaign which won top honors for marketing campaigns at a recent Explore MN Tourism conference. They briefed the Board regarding the current partners involved in developing a distinct and memorable brand. They talked about the campaign expanding and are excited that area businesses and cities are expressing interest to join the collaborative campaign to promote our region more broadly. OTC Board of Commissioners' Minutes February 9, 2016 Page4 Human Services & Public Health Positions Human Services Director, Deb Sjostrom and Public Health Director, Diane Thorson, requested approval of several new positions that are included in the CY2016 budget. Motion by Lindquist, second by Huebsch, and unanimously carried to approve the following new, full time positions: Certified Assessor (PHN}, MnCHOICES Assessor (Social Worker), Office Support Specialist, and Eligibility Worker (HealthCare Unit). Caseworks Child Support Module Motion by Johnson, second by Lindquist, and unanimously carried to authorize the appropriate County Officials' signatures to execute a contract between nine counties including Otter Tail County and Next Chapter Technology, Inc. for the Caseworks Child Support software module for CY2016. Otter Tail County's cost for the software is $14,000.00 which is 18% of the counties responsibility. Integrated Financial System Motion by Huebsch, second by Johnson, and unanimously carried to authorize the appropriate County Officials' signatures to ratify a Professional Services Agreement between Minnesota Counties Computer Cooperative (MNCCC) and Trimin Systems, Inc. for the maintenance and support of Otter Tail County's IFS. OTTER TAIL COUNTY BOARD OF COMMISSIONERS RESOLUTION NO. 2016 -10 RESOLUTION AUTHORIZING SIGNING AUTHORITY ALLOWING ACCESS TO MINNESOTA GOVERNMENT ACCESS (MGA) ACCOUNTS FOR ELECTRONIC COURT.RECORDS AND DOCUMENTS WHEREAS, the County of Otter Tail desires to improve efficiencies through participating in a more efficient court process with the Minnesota Judicial Branch; and, WHEREAS, as the Minnesota Judicial Branch moves towards a more efficient court process, the eCourtMN initiative is committed to ensuring that non-court governmental agencies have appropriate access to court records and documents; and, WHEREAS, the Otter Tail County Attorney's Office desires to subscribe to Minnesota Court Data Services Program. IT IS HEREBY RESOLVED that the Board of County Commissioners of Otter Tail County, Minnesota, approves and authorizes David J. Hauser, County Attorney; or his successor, as the designated and Authorized Representative for the County Attorney, to sign the Master Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the Minnesota Judicial Branch to maintain the County's connection to the systems and tools offered by the Minnesota Judicial Branch. Upon the motion of Commissioner Huebsch, seconded by Commissioner Johnson, and passed on a 5-0 vote, the above resolution is hereby adopted by the Otter Tail County Board of Commissioners. Adopted this 9th day of February 2016 OTC Board of Commissioners' Minutes February 9, 2016 Page 5 OTTER TAIL COUNTY BOARD OF COMMISSIONERS RESOLUTION NO. 2016 -11 RESOLUTION AUTHORIZING SIGNING AUTHORITY ALLOWING ACCESS TO MINNESOTA GOVERNMENT ACCESS (MGA) ACCOUNTS FOR ELECTRONIC COURT RECORDS AND DOCUMENTS WHEREAS, the County of Otter Tail desires to improve efficiencies through participating in a more efficient court process with the Minnesota Judicial Branch; and, WHEREAS, as the Minnesota Judicial Branch moves towards a more efficient court process, the eCourtMN initiative is committed to ensuring that non-court governmental agencies have appropriate access to court records and documents; and, WHEREAS, the Otter Tail County Probation Office desires to subscribe to Minnesota Court Data Services Program. IT IS HEREBY RESOLVED that the Board of County Commissioners of Otter Tail County, Minnesota, approves and authorizes Charles Kitzman, Probation Director; or his successor, as the designated and Authorized Representative for the Probation Office, to sign the Master Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies. The Authorized Representative is also authorized to sign any subsequent amendment or agreement that may be required by the Minnesota Judicial Branch to maintain the County's connection to the systems and tools offered by the Minnesota Judicial Branch. Upon the motion of Commissioner Huebsch, seconded by Commissioner Johnson, and passed on a 5-0 vote, the above resolution is hereby adopted by the Otter Tail County Board of Commissioners. Adopted this 9th day of February 2016 CSAH 9 Project Right of Way Acquisition Motion by Huebsch, second by Johnson, and unanimously carried to authorize proceeding with the process of condemnation/right of way acquisitions for the CSAH 9 Highway Project (SAP 056-609-005) for various parcels as submitted by the Public Works Director. Comprehensive Plan for Star Lake/Shooting Star Casino Area Motion by Johnson, second by Lindquist, and unanimously carried to approve Project Team Members for developing a Comprehensive Plan for the Star Lake area in consideration of the proposed Shooting Star Casino as follows: Wayne Johnson, OTC Commissioner Lee Rogness, OTC Commissioner & Board Chair Larry Krohn, OTC Administrator Rick West OTC Public Works Director/Engineer Chuck Grotte, OTC Assistant Engineer Bill Kalar, OTC Land & Resource Director Nick Leonard, OTC Director of Tourism & Economic Development Lee Mindemann, Star Lake Township Mike Donoho, Star Lake Property Owners Assn. Bill Marsh, Shooting Star Casino General Manager Mike Smith, Shooting Star Casino Facilities Manager Liz Foster-Anderson, White Earth Enterprises Craig Vaughn, SRF Consulting Cindy Gray, SRF Consulting OTC Board of Commissioners' Minutes February 9, 2016 Page6 County-wide Trail Master Plan Motion by Huebsch, second by Lindquist, and unanimously carried to approve the following Project Steering Committee members for a visionary concept to move towards a County-wide Trail Master Plan: Otter Tail Count Trail Master Plan Project Steering Committee Project Mgmt. District 1 District 2 District 3 & 5 District 4 Regional Team • Dent • Elizabeth • Battle Lake • Bluffton Patrick Wayne Johnson • New York • Erhard • Dalton • Clitherall Hollister, Doug Huebsch Mills • Pelican • Fergus Falls • Deer PartnerSHIP 4 Rick West • Perham Rapids • Rothsay Creek Health Chuck Grotte • Richville • Vergas • Underwood • Henning Nick Leonard • Ottertail Jane Butzer, Wayne Hurley, • Parkers MnDOT WCI Prairie Shawn Donais, • Vining MNDNR • Urbank • Wadena Business/Industry Fred Sailer Greg Peterson KLN Dalton Opera House Community Kelsey Klemm Julie Lammers Val Martin Sandy City of Perham City of Vergas City of Battle ,Froemming Lake City of Parkers Darla Berry CJ Holl Prairie City of NYM City of Pelican Rapids Jim Hermanson City of Henning Myron Lueders Citv of Ottertail Health Lake Region Healthcare Tourism Mark Hanson Michael Jean Bowman Brad Stevens NYM ED Neusser Fergus Falls Thumper .Pond Whiter Earth CVB Nation Township Bob Lahman Eastern Two. Trail Enthusiasts/ Hank Ludtke Hebe Shipp Dan Malmstrom Citizens John Gorton David Daren Berube Sanderson Cold Storage Garage Motion by Huebsch, second by Johnson, and unanimously carried to authorize the appropriate County Officials' signatures to execute a proposal for architectural/design services between the County of Otter Tail and bhh Partners for a cold storage garage located in Fergus Falls, MN at an approximate cost of $6,000. OTC Board of Commissioners' Minutes February 9, 2016 Page 7 Proposed Transmission Line and Substation Motion by Johnson, second by Froemming, and unanimously carried to authorize commissioners to attend a meeting at 4:00 p.m. on Tuesday, February 23, 2016 at the Maine Township Hall regarding a transmission line project proposed by Lake Region Electric Cooperative and Great River Energy. Adjournment At 2:38 p.m., Chairman Rogness declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, February 23, 2016 at the Government Services Center in Fergus Falls, MN. OTTER TAIL ~TY B<?,AR_9-o/ By: ~~~ Leland R. Rogness, Board o CB/kd OTC Board of Commissioners' Minutes February 9, 2016 Attachment A, Page 1 WARRANTS APPROVED ON 2/09/2016 Vendor Name 5TH DISTRICT ]All. ADMINlSTRATOR'S 1\ ALPlli\ TRAINING & TACTICS LLC ASSOCIATION OF MN COUNTIES AUTO FIX AlffO VAU.1"1: FERGUS FAll..S AlffO VAl..u"l: WADENA BATTLE L-\KE STANDARD BOB'S STANDARD BULK SERVICE BRAUN VENDING INC BUTLER MUI..LEN PROPERTIES LLC BUY-MOR PARTS & SERVICE LLC CARR'S LJJCE COv"NTRY Su-PER.MARKET CJ SPORT CLE."-N PLUS INC COATINGS u"NI.lMITED CODE 4 SERVICES LLC COMPASS MINERALS AMERICA COOPERS TECHNOLOGY GROu"P CUI..LIGAN WATER COl\l"DmO:NING D.P.SMAI..L ENGINES DACOTAH PAPER COMPANY DELL M:ARKETING LP DEX EAST EGGE CONSTRUCTION INC FASTENAL COMPANY FERGUS FAI..LS DAILY JOURNAL FERGUS TIRE CENTER FORTil\'ENGLER. Il.ECTRlC INC FRAZEE ELECTRIC INC FRAZEE FORUM INC FRONTIER PRECISION INC GAI..I..S l..LC GOPHER STATE ONE CALL GREATAMERICA FIN."-NCU.L SVCS GRIFFIN/PATRICK ll•WIES SEPTIC TANK Pl.J"MPING HEL'I\ITKE/MARY J HE.~"NING AMBv1.ANCE HENSLEY/MARK H & BECk"Y S 1-iEA"UM BUII.DING CORPORATION Hil.l. TOP LUMBER INC INDIGITAl Amount 1,575.00 469.00 1.675.20 82.79 704.08 72.00 146.84 165. 76 802. 75 750.00 6,076.67 64.93 344.50 184.29 1.485.00 158.50 9,520.42 3.510.45 10.00 59.00 259.41 477.39 17.85 210.00 45.36 801.26 20.00 207.08 214.39 125.00 950.00 888.51 105.00 237.63 115.96 80.00 250.00 350.00 750.00 2,140.00 25.96 3,830.05 OTC Board of Commissioners' Minutes February 9, 2016 Attachment A, Page 2 Vendor Name INNOVAID'E OFFICE SOLUTIONS INTEGRA TELECOM JAKE'S JOHNS UC JK SPORTS KADRMAS LEE & JACKSON INC KEEPRSINC KE.I. Y SERVICES INC KIEFERS.COM L-\.KECOUNTRYG~'\PIDCSINC L-\.KI REGION HEAL THC . .\R.E CORP L-\.KIS AREA COOPa.\ TIVE L.\RR.Y OTT INC TRUCK SERVICE L.\RR.Y'S SUPERMARKET L.\RSON/PAUI. LEE/THOMAS I.IND BERG/JANET LOCATORS & SUPPLIES INC MARCO INC ST LOUIS MARCO TECHNOLOGIES llC MARIPOSA PUBLISHING McDA1'11ELS/DA.NIEL F & CONNIE M MCIT MIDWEST PRINTING CO MINNESOTA INTER-COUNTY ASSOCL.\Tio MINNESOTA MOTOR COMPANY MINNESOTA SHERIFFS' ASSOCL.\TION MN BUREAU OF CRIMINAL APPREHENSIO MN COUNTIES COMPUTER CO-OP NAPA FERGUS FAUS NATu'RE'S PUMPING NEIGEL FIREARMS OK TIRE OF PERHAM INC PEDERSEN/AL\llN PEPPERSACK/ B . .\RBARA H & AL.\,~ J PERHA."f\{/CITY OF PHOENIX SUPPLY POWERPL.\.l',f om RDO TRUST #80-6130 RINGDAHL AMBUL.\NCE INC SAZ.AMA/ JODI SCHIER.ER/STEVE SCOTT CO SHERIFF DEPT Amount 32.61 365.46 298.02 266.00 16,856.63 144.34 866.80 60.00 35.64 275.00 276.32 1,190.00 27.51 272.04 307.08 17.97 83.98 260.57 3,008.95 70.26 3,250.00 36.00 90.00 90.00 33.08 200.00 75.00 10,000.00 33.36 100.00 310.00 1.283.92 119.99 250.00 835.00 573.83 417.34 57.50 432.15 305.14 200.22 70.00 Vendor Name SCOTT HOFL.\ND CONSTRUCTION INC SE.\CHANGE PRINTING & MARKETING SER\•1CE FOOD SUPERVALU SER\•1CBlo\STER CLEANING PROFESSION SHEETS/JERRY & GYNETH A SIGNWORKS SIGNS & BANNERS I.LC StMENGAAR.D/PAUI. STEINS INC STEVENS CO SHERIFF'S OFFICE STR.EICHERS SUMMIT COMPANIES TERMINAi. SUPPLY CO. THARAI.DSON/MA TIHEW D & TRACY M THE MID\VEEK INC TITAN MACHINERY INC TOSHIBA BUSINESS SOLUTIONS USA TOWMASTER UGGERUD/WARD UNIFORMS UNliMITED INC VOSS UGHTING lNEST CENTRAL JAIL ADMINISTRATOR'S \VHITE BANNER UNIFORM SHOP WICKLUND/DAVID L & DONNA J \VII.SON/WARREN R Final Total: OTC Board of Commissioners' Minutes February 9, 2016 Attachment A, Page 3 Amount 5,350.00 602.54 24.95 572.00 500.00 504.00 54.22 1,978.87 41.48 376.92 150.00 37.00 1,600.00 55.44 1,490.80 108.36 4,821.00 205.62 549.84 40.90 1,235.00 70.99 2.200.00 210.48 106,21615