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Home My WebLink AboutBoard of Commissioners - Minutes - 01/26/2016~ OTTIRTIIIH ODUITT·■UIUO,I MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN January 26, 2016 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, January 26, 2016 at the Government Services Center in Fergus Falls, MN, with Commissioners Lee Rogness, Chairman; Roger Froemming, and John Lindquist present. Commissioners Doug Huebsch and Wayne Johnson were absent. Approval of Agenda Chairman Rogness called for approval of the January 26, 2016 agenda. Motion by Froemming, second by Lindquist, and unanimously carried to approve the Board of Commissioners agenda of January 26, 2016, with the change that the Finance Committee meetings will be postponed until February 2, 2016. Consent Agenda Motion by Lindquist, second by Froemming, and unanimously carried to approve Consent Agenda items as follows: 1. January 19, 2016, Board of Commissioners Meeting Minutes 2. Warrants/Bills for January 26, 2016 (Exhibit A) 3. Human Services Contract Renewals 4. CY 2016 Adult Mental Health Contract: 5. Human Services Bills & Claims 6. Approval of Final Payments for S.P. 056-070-004 & S.A.P. 056-650-007 Recess & Reconvene At 9:34 a.m., Chairman Rogness declared the meeting of the Otter Tail County Board of Commissioners recessed for a committee meeting. The meeting was reconvened at 9:55 a.m. Family Services Collaborative Deb Sjostrom, Human Services Director, and Troy Haugen, Coordinator for Family Services Collaborative, presented an update on the goals and objectives of the Collaborative. The Collaborative is undergoing a planning process to identify the needs of County citizens. The goals include increasing academic achievement, improving emotional well-being, improving preventative health practices, and reducing risk behavior. Each work group will be reviewing these priorities and making recommendations on future work plans to the CEO group. Detoxification Services Update Human Services Director Deb Sjostrom discussed updates with regard to the interim solution to provide detox services for the County. It was reported that Productive Alternatives (PA) will be providing a lease agreement for review by the County Attorney. A meeting will also be scheduled with Human Services, Public Health, Human Resources, and the Sheriffs Office to consider next steps and long-term goals for detox services within the County. Star Lake Star Resort and Casino -Comprehensive Plan Public Works Director Rick West reported that the Public Works Committee discussed the White Earth Nation's proposal for the Star Lake Resort and Casino as it relates to possible impacts on the County. SRF Consulting provided a proposal for conducting the Star Lake Resort and Casino Development Review and Assessment, and White Earth Nation has indicated that they will partner with the County for this project. The recommendation from the Public Works Committee to the County Board is to proceed with this Review and Assessment. Motion by Lindquist, second by Froemming, and unanimously carried to adopt the SRF proposal for completion of the Star Lake Resort and Casino Development Review and Assessment. OTC Board of Commissioners' Minutes January 26, 2016 Page 2 CSAH 9 and CSAH 38 -Right-of-Way Acquisition Update Public Works Director Rick West updated Commissioners as to the progress on Right-of-Way Acquisitions for CSAH 9 and CSAH 38. Mr. West presented information with regard to property owners in which agreements have been made as well as continued efforts to reach agreements with all property owners. MN Rural Counties Caucus Discussion Chairman Rogness declared that the MN Rural Counties Caucus (MRCC) Discussion will be postponed until February 2, 2016. Recess & Reconvene At 10:24 a.m., Chairman Rogness declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:37 a.m. RESOLUTION ADOPTING ASSESSMENT ORDER FOR COUNTY DRAINAGE SYSTEM NO.18/37 Otter Tail County Resolution No. 2016-06 Upon a motion made by Froemming, seconded by Lindquist, and carried with Huebsch and Johnson absent, the following resolution was adopted: WHEREAS, the County Board of Otter Tail County, acting as the County Drainage Authority, has authorized and approved expenditures directly related to the benefited properties of County Drainage System No. 18/37, and WHEREAS, there were insufficient funds available in the account for Otter Tail County Drainage System No. 18/37 to finance the authorized and approved expenditures, and WHEREAS, inter-fund loans have been made to finance the authorized and approved expenditures relating to County Drainage System No. 18/37 from the County's General Revenue Fund to the County Drainage System No. 18/37 account. NOW THEREFORE, BE IT RESOLVED BY THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS, that a special assessment in the amount of $45,000 (plus $10,000 for maintenance as certified Tuesday, January 19, 2016), for the purpose of repaying the outstanding inter-fund loans and to build a maintenance fund, be levied against the benefited properties of County Drainage System No. 18/37, as listed in the most current auditor's tabular worksheet, a copy of which is on file in the County Auditor's office, is hereby accepted and shall constitute a lien against the lands named therein, and each tract of land therein included is hereby found to be benefited by the previously authorized and approved expenditures in the amount of the assessment levied against it. BE IT FURTHER RESOLVED, that such assessments shall be payable in an annual installments extending over a period of 5 years. To the first installment shall be added interest, at a rate of 4%, on the entire assessment from January 1, 2016 until December 31, 2017. BE IT ADDITIONALLY RESOLVED, that the owners of any of the benefited properties so assessed may, on or before Friday, December 30, 2016, pay the entire assessment on such property to the County Auditor-Treasurer's office without additional interest. Adopted this 2~ da/4~January, 2016 Dated: . z?I /It) Attest: £~ <f:L- Larry Kroh, Ciel< OTTER T By: OTC Board of Commissioners' Minutes January 26, 2016 Page 3 RESOLUTION ADOPTING ASSESSMENT ORDER FOR COUNTY DRAINAGE SYSTEM NO. 23 Otter Tail County Resolution No. 2016-07 Upon a motion made by Froemming, seconded by Lindquist, and carried with Huebsch and Johnson absent, the following resolution was adopted: WHEREAS, the County Board of Otter Tail County, acting as the County Drainage Authority, has authorized and approved expenditures directly related to the benefited properties of County Drainage System No. 23, and WHEREAS, there were insufficient funds available in the account for Otter Tail County Drainage System No. 23 to finance the authorized and approved expenditures, and WHEREAS, inter-fund loans have been made to finance the authorized and approved expenditures relating to County Drainage System No. 23 from the County's General Revenue Fund to the County Drainage System No. 23 account. NOW THEREFORE, BE IT RESOLVED BY THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS, that a special assessment in the amount of $20,000 (plus $20,000 for maintenance as certified Tuesday, January 19, 2016), for the purpose of repaying the outstanding inter-fund loans and to build a maintenance fund, be levied against the benefited properties of County Drainage System No. 2 3, as listed in the most current auditor's tabular worksheet, a copy of which is on file in the County Auditor's office, is hereby accepted and shall constitute a lien against the lands named therein, and each tract of land therein included is hereby found to be benefited by the previously authorized and approved expenditures in the amount of the assessment levied against it. BE IT FURTHER RESOLVED, that such assessments shall be payable in an annual installments extending over a period of 3 years. To the first installment shall be added interest, at a rate of 4%, on the entire assessment from January 1, 2016 until December 31, 2017. BE IT ADDITIONALLY RESOLVED, that the owners of any of the benefited properties so assessed may, on or before Friday, December 30, 2016, pay the entire assessment on such property to the County Auditor-Treasurer's office without additional interest. Adopted this 26th da o January, 2016 .,2, Dated:---~_._.~---- Attest: ~~/ -~ ·"'-+ ·--✓---;J __ L:=n.~ OTTER TAIL ~y BO~RD ~.~ 0 ISSIONERS By: ~ d~~ Leland R. Rogness, Board RESOLUTION ADOPTING ASSESSMENT ORDER FOR COUNTY DRAINAGE SYSTEM NO. 44 Otter Tail County Resolution No. 2016-08 Upon a motion made by Froemming, seconded by Lindquist, and carried with Huebsch and Johnson absent, the following resolution was adopted: WHEREAS, the County Board of Otter Tail County, acting as the County Drainage Authority, has authorized and approved expenditures directly related to the benefited properties of County Drainage System No. 44, and OTC Board of Commissioners' Minutes January 26, 2016 Page4 WHEREAS, there were, insufficient funds available in the account for Otter Tail County Drainage System No. 44 to finance the authorized and approved expenditures, and WHEREAS, inter-fund loans have been made to finance the authorized and approved expenditures relating to County Drainage System No. 44 from the County's General Revenue Fund to the County Drainage System No. 44 account. NOW THEREFORE, BE IT RESOLVED BY THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS, that a special assessment in the amount of $15,000 (plus $10,000 for maintenance as certified Tuesday, January 19, 2016), for the purpose of repaying the outstanding inter-fund loans and to build a maintenance fund, be levied againstthe benefited properties of County Drainage System No. 4 4, as listed in the most current auditor's tabular worksheet, a copy of which is on file in the County Auditor's office, is hereby accepted and shall constitute a lien against the lands named therein, and each tract of land therein included is hereby found to be benefited by the previously authorized and approved expenditures in the amount of the assessment levied against it. BE IT FURTHER RESOLVED, that such assessments shall be payable in an annual installments extending over a period of 3 years. To the first installment shall be added interest, at a rate of 4%, on the entire assessment from January 1, 2016 until December 31, 2017. BE IT ADDITIONALLY RESOLVED, that the owners of any of the benefited properties so assessed may, ,on or before Friday, December 30, 2016, pay the entire assessment on such property to the County Auditor-Treasurer's office without additional interest. Adopted this 26th day of January, 2016 Dated: cl. /1/«, Purchase of Tax-Forfeited Lands from City of Pelican Rapids Motion by Lindquist, second by Froemming and unanimously carried to rescind Otter Tail County Board Resolution No. 2015-72, and to approve the purchase of the following described tax-forfeited lands by the City of Pelican Rapids at a purchase price of $150.00 per parcel: 76-000-27-0082-000 Section 27 Township 136 Range 43; Beginning at the Southwest corner of the Southeast Quarter of the Northwest Quarter North 260', East 170', Southwest to the beginning, except the North 2 Rods (.50th of an acre); and 76-000-99-0272-000 Section 27 Township 136 Range 43; Bly berg's First Addition; Lots 11 and 14 Block 10 and Easterly 100' of the vacated railroad adjacent to Lot 14. Bois de Sioux Watershed District Appointment Motion by Lindquist, second by Froemming and unanimously carried to move forward with the appointment process to select a board member for the Bois de Sioux Watershed District to fill a vacancy due to a resignation. Juvenile Restitution Program OTC Board of Commissioners' Minutes January 26, 2016 Page 5 Chuck Kitzman, Probation Director, presented on the Juvenile Restitution Program and its history program in which it was determined that supervision fees collected by the Probation Office could be used for this program particularly for juveniles ages 10, 11, and 12 to work off restitution owed to victims at a rate of $6.00 per hour. Mr. Kitzman recommends that this amount is increased to $8.00 per hour, which is consistent with what adults are paid for community service work. Motion by Lindquist, second by Froemming and unanimously carried to approve of juveniles being paid at a rate of $8.00 per hour through the Juvenile Restitution Work Program. Ditch 70 Public Hearing Continuation Kevin Fellbaum, Ditch Inspector, reported that Ditch Viewers Dennis Tigges, Richard Bergquist and George Palmer reviewed the properties as requested by property owners to be reassessed following the December 14, 2015, Public Hearing. The percentage of one lake lot was changed and the system's total benefit value decreased to $2,988,918.55. Jeff Langan, Engineer with Houston Engineering, presented the revised Engineer's Report which addressed concerns identified at the Public Hearing on December 14, 2015, including making the low level of the lake a little higher to increase the run out of the lake without reducing the capacity of the drainage system. Mr. Langan proposed that to mitigate the concerns of the low level of the lake, the outlet structure could be raised to increase the elevation to 1295.5, which is a foot higher than the original report of 1294.5. Mr. Langan also reported that his revisions included using a 30" pipe rather than a 24" pipe for run out. Mr. Langan also presented a graph showing how the proposed system would function with a 5-Year -24 hour Rain Fall Event combined with an annual snow melt event. Public comments were received from Chris Steffan, Mike Raciborski, Russ Dewey, Paul Moe, and Brian Fronning and are summarized below: • An alternative design to the project was presented by Chris Steffan. • Discussion took place regarding maintaining the lake elevation at 1294.5' as opposed to the revised Engineer's Report proposing to increase the elevation by a foot to 1295.5'. • Concern that it is unnecessary for the project to include multiple manholes. • Discussion with regard to the placement of the run-out pipes. Motion by Lindquist, second by Froemming and unanimously carried to accept the Ditch Viewer's Report as amended. Motion by Lindquist, second by Froemming and unanimously carried to accept the Engineer's Report with a 1294.5' elevation run out, and Mr. Langan will report further with regard to whether the project should include a 24', 30' or 36' pipe at a continued Public Hearing to take place on February 9, 2016, at 10:30 a.m. County Attorney Hauser is directed to draft the appropriate Findings, Recommendations and Order pursuant to Minn. Stat. Sec. 103E.341. Adjournment At 12:24 p.m., Chairman Rogness declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, February 2, 2016 at the Government Services Center in Fergus Falls, MN. / / Dated: .2./1//Jk_ BOARD OF COMMISSIONERS I Attest: CB/kd By~·::::::::::....,~~~~~~-::...::···~::=:::::::__ __ Leland R. Rogness, Boa of ommissioners Chair r' OTC Board of Commissioners' Minutes January 26, 2016 Attachment A, Page 1 WARRANTS APPROVED ON 1/26/2016 Vendor Name A..'lltlERICA.lll WELDING & G.4.S INC AMOR 4·H BAil..EY/10.R.EN K BA TILE IA.KE BOY SCOUTS TROOP 30 7 BL~'S CONCRETE & SKIDSTEER B0UNT> TREE MEDIC.Al. LLC BOYER/RODNEY BRA1'1T>ON COMMu1':1CA TIONS INC BRA u"N '\t"E},T>ING INC BtJREAU OP CRIM APPREHENSION CARLBLOM/De.1':15 E CAROLINA somVARE CARR'S TREE SER.vlCE CERTIPIED L.\.BORATOR.IES ClvlC PLUS CODE 4 SER.v1CE.S LLC CONCEPT CATER.lNG COOPERS TECHNOLOGY CROUP DETROIT UllS OVERHEAD DOOR SERV DEX EAST DRIVERS UCENSE GUIDE COMPA.!'-'·y EGGE CONSTRUCTION INC Effi.ERS & ASSOCIATES INC EMERGENCY C0MMll!'-ilCATI0N !',;"TIW0R FERGUS TIRE CTh"TER Pm.D/CRISTI FRAZIER/BRENT GABE/RICli:\.RD B G.:UL4.GHER BENEFIT SER.\i1CES INC GilU. SC0lJT TROOP 30657 GODFATHERS EfTERMINA TING INC GRAINGER INC GR.4.SS L.u::E J'.!,,14.GES CUSTOM PRINTING HARTHu"N/TRENT HOMETOWN REPAIR Il-l'TIIGITAL Il-1'?-0VATIVE OFFICE S0LlTT10NS JK SPORTS KARJ:::EI.A ~,-& CHESHIRE PllP KEEPRS INC KELLY SER\•lCES INC KThi"TI1C LEASING INC Amount 52.14 250.00 218.58 250.00 1,850.00 1,127.12 260.16 1,528.02 775.00 1,640.00 455.50 2.350.00 395.00 1,005.00 15,576.91 31,353.24 180.00 38.86 112.00 25.50 29.95 610.00 1,000.00 20,750.00 20.00 10.25 221.82 242.88 1,000.00 250.00 644.65 700.40 2,828.54 135.99 106.28 4,741.79 33.52 30.00 206.25 51.89 3.310.78 784.00 OTC Board of Commissioners' Minutes January 26, 2016 Attachment A, Page 2 Vendor Name LA.KE REGION HEALTHC.ti.R.E CORP IARRY OTI INC TRUCK SERVICE MATHISONCO MCGEE MD/~IlCHAEI.. B MEKALSON HYDRAu1lCS INC MIDWEST PRThl"TINC CO ?-m."NESOTA MOTOR COJ.{P.~'-i-Y MN CHIEFS OF POUCE ASSOCIATION MN DEPT OF AGR1CULTiiRE MN STATE AUDITOR MOSKE/RODNEY V & LINDA L NAPA FERGUS PAILS :NELSON AUTO CENTER J\'"E\VMAN PAII'l71NC INC NORTHWEST IRON FIREMEN INC NOVA FIRE PROTECTION O1.IPHA?-i'T /GLEN OLSEN COMPA.!'ITES OTTERTAIL TRUCK™G INC PEBBLE LA.KE AlffO REPAIR PETERSON/GREGORY C PHllllPE LAW OFFICE POSTI{l\STER PRAIRIE LlKES ~1CIPAI. SOLID W ASTI PRECISE MR.i'.! Ll.C PRODUCTh'E Al.TER.::~AffilES INC QUILL CORPORATION RDO EQUIPME1'i'T RINKE NOONA.N ROSE?.'THAI./JACK S.W.INC SCHWARTZ/ROBERT E SERv1CE FOOD SUPER V Al.U SORKN"ESS/SCHA,~ E STEEVES/BERNARD A STEINS INC STRA.1'/1) HARDWARE & R.l,DIO SHACK SUMMIT COMPA!\11ES TAGUP THE MID\\:'EEK INC 1RER.:'-l· AIR SALES CORPOR..\ TION THOJ..fSON REUTERS · WEST Amount 9,742.50 1.450.00 83.52 500.00 150.00 480.00 27.95 130.00 120.00 6,034.83 61,037.50 88.96 269.80 500.89 541.80 150.00 145.20 1,117.87 7,016.88 51.50 82.80 770.36 50.00 6,299.30 1,066.92 20,000.00 429.95 2,523.90 380 .. 00 239.10 1,960.00 270.96 102.66 197.52 864.25 2,519.21 15.98 475.14 11.10 55.44 680.00 241.53 Vendor Name TIRES PLUS TOTAL C.~ CARE mAN MAC~'ER.Y INC UGSTAD PLUMBING INC VEOlll\ E!-lv'IRONMINTAI. SERvlCES \11CTOR l.u"NTIEEN COMPA1'\fY \11SUAI. GOV SOLUTIONS l.I.C WASS/DAVID F \\i1LSON/WARREN R XEROX CORPORATION ZlEGLERINC Pinal Total: OTC Board of Commissioners' Minutes January 26, 2016 Attachment A, Page 3 Amount 33.77 5.85 1,712.19 455.60 93.01 197.55 205.08 202,92 169.90 310.62 229.413.83