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Home My WebLink AboutBoard of Commissioners - Minutes - 01/05/2016~ OTTER TAU 00.ITf·■IIIUOTI MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN January 5, 2016 9:30 a.m. Call to Order Larry Krohn, Otter Tail County Board Clerk, called the Board of Commissioners' meeting to order at 9:30 a.m. on Tuesday, January 5, 2016, at the Government Services Center in Fergus Falls, MN, with Commissioners John Lindquist, Chairman; Lee Rogness, Vice-Chairman; Wayne Johnson and Roger Froemming present. Commissioner Doug Huebsch was present via phone. CY2016 Otter Tail County Board Chair Larry Krohn requested nominations for the Otter Tail County Board Chair for 2016. A motion was offered by Lindquist and seconded by Johnson to nominate Commissioner Lee Rogness to serve as the Otter Tail County Board of Commissioners Chair. Nominations ceased and the motion carried for a unanimous ballot for Chairman Lee Rogness. CY2016 Otter Tail County Board Vice-Chair Lee Rogness, 2016 Board Chairman, assumed the Chair's seat and requested nominations for the Otter Tail County Board Vice-Chair for 2016. A motion was offered by Lindquist and seconded by Froemming to nominate Commissioner Doug Huebsch to serve as the Board of Commissioners Vice-Chair for 2016. Nominations ceased and the motion carried for a unanimous ballot for Vice-Chairman Doug Huebsch. Approval of Agenda Chairman Rogness called for approval of the January 5, 2016, agenda. Motion by Johnson, second by Froemming, and unanimously carried to approve the Board of Commissioners agenda of January 5, 2016 with the following additions: BRRWD Update Annual Membership Requests Consent Agenda Motion by Johnson, second by Lindquist and unanimously carried to approve Consent Agenda items as follows: December 22, 2015 Board of Commissioners' Meeting Minutes Approval of 2016 Tobacco License Applications for Ron's Ready Mart and Under-Mart, Inc. 2016 Committee Assignments Discussion took place regarding the committee assignments for calendar year 2016. Motion by Froemming, second by Lindquist, and unanimously carried to approve the 2016 Committee Assignments identified as Attachment A of these minutes Buffalo Red River Watershed District Update Otter Tail County BRRWD Representative, Peter Fjestad submitted the following documents dated December 15, 2015: Diversion Authority All-Entity Informational Meeting -FY16 Budget Power Point Presentation Diversion Authority Fiscal Year 2016 Budget Summary FY2016 Flood Diversion Program Budget. OTC Board of Commissioners' Minutes January 5, 2016 Page2 Buffalo Red River Watershed District Update Continued: Mr. Fjestad reported that the BRRWD will be voting January 11, 2015 whether or not the Watershed District supports the Flood Diversion project as budgeted and presented which would also include the District as a member of the Diversion Authority by way of a Joint Powers Agreement. Commissioners indicated that they supported Mr. Fjestad's reasons for a negative vote to approve the Diversion Authority Flood project. Commissioners indicated that Otter Tail County may need to retain legal advice to determine potential liability for Otter Tail County residents regarding this proposed project. Information Technologies IITl Director Administrator, Larry Krohn announced that a new County IT Director, Richard Kelsven, will be starting with Otter Tail County February 1, 2015. LMHC Reappointment Motion by Johnson, second by Lindquist, and unanimously carried to reappoint Commissioner Roger Froemming to the Lakeland Mental Health Center (LMHC) Board for a three year term. 2016 Annual Membership Dues Motion by Froemming, second by Lindquist, and unanimously carried to approve the following Membership dues as presented by the County Administrator: Association of Minnesota Counties (AMC) AMC Local Public Health Association (LPHA) AMC MN Assoc. of County Social Services Administrators (MACSSA) $19,884.00 2,112.00 2,286.00 Motion by Froemming, second by Johnson, and unanimously carried to approve payment, in the amount of $250.00, to Lakes Country Service Cooperative (LCSC) for Otter Tail County's 2016 membership dues. DEPOSITORY RESOLUTION Otter Tail County Resolution No. 2016 -01 Upon a motion by Johnson, second by Froemming and unanimously carried, the following resolution was adopted: RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota, that all financial institutions in Otter Tail County, including Credit Unions and State and Federal banks be and are hereby designated as depositories of County funds. Adopted at Fergus Falls, MN this 5th day of January 2016 Dated: __ l_-_1_'1_-_l_~--~- Attest: J~ ~ -L--ar-ry= KKrr--+-olun~.~"'F-e~rk~-- INVESTMENTS RESOLUTION Otter Tail County Resolution No. 2016 -02 Upon a motion by Johnson, second by Froemming and unanimously carried, the following resolution was adopted: RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota, that the Otter Tail County Auditor-Treasurer and the Otter Tail County Chief Deputy Treasurer be and is hereby given authority to invest County funds as available. OTC Board of Commissioners' Minutes January 5, 2016 Page 3 Adopted at Fergus Falls, MN this 5th day of January 2016 Dated: -~l_-l_'t_-_li_~----OTTER TAIL COUNTY Extension Committee Reappointments Motion by Johnson, second by Lindquist, and unanimously carried to reappoint Willis Roehl and Carol Rethemeier to the County Extension Committee for a three year term beginning January 1, 2016. Application for Exempt Permit Motion by Johnson, second by Lindquist, and unanimously carried to approve the LG220 Application for Exempt Permit as submitted by the Pelican Rapids Jaycees for an event scheduled for Saturday, January 23, 2016 on Lake Lida. County Board of Appeal & Equalization Dates Motion by Froemming, second by Lindquist, and unanimously carried to convene the County Board of Appeal and Equalization at 9:00 a.m. on Wednesday, June 15, 2016 and to reconvene the County Board of Equalization for final action on Tuesday, June 28, 2016. Highway Project Advertisements Motion by Johnson, second by Lindquist, and unanimously carried to designate the Otter Tail County website as the official publication, as appropriate, for highway project advertisements for bids as authorized by Minnesota Statue 331.A.12 Subdivision 2. 2016 Insurance Coverage Motion by Lindquist, second by Froemming, and unanimously carried to approve payment to the Minnesota Counties Intergovernmental Trust (MCIT) for the following 2016 insurance coverage: Invoice 1287R-Dated 01/01/2016 Invoice 1287R-Dated 01/01/2016 PC114016 Property/Casualty WC114016 Workers Compensation $430,525.00 $331,597.00 2016 Printing & Publishing Bids After consideration, a motion was offered by Lindquist, seconded by Froemming and unanimously carried to designate the following papers for Otter Tail County's 2016 publishing and printing requirements with the exception of the official publication for highway project advertisements for bids, which will be posted to the Otter Tail County website: Legal Notices. Publications and Commissioners' Minutes: Daily Journal $16.32 per S.A.U. Annual Financial Statement: Battle Lake Review First Publication Citizen's Advocate Second Publication Delinquent Tax List: Perham Focus Perham Focus First Publication Second Publication $16.32 per S.A.U. $10.38 S.A.U. $16.32 per S.A.U. $10.38 S.A.U. OTC Board of Commissioners' Minutes January 5, 2016 Page4 CY2015 Delinquent Publication Fee Motion by Johnson, second by Froemming, and unanimously carried to set the cost assessed to delinquent real estate parcels that are published in the Delinquent Tax List at $55.00 per parcel as authorized in M.S. 279.092. Annual Appropriations Motion by Johnson, second by Froemming, and unanimously carried to authorize payment of the following CY2016 annual appropriations: Annual Appropriation Approval: West Central Initiative (01704.6815) West Otter Tail Fair Association (01505.6950) East Otter Tail Fair Association (01505.6950) Minnesota Red River Valley Development Association (01703.6804) Pomme De Terre River (01603.6951) CY2016 POCKET GOPHER RESOLUTION Otter Tail County Resolution No. 2016 -03 $20,000.00 $20,000.00 $20,000.00 $ 800.00 $ 8,604.00 Upon a motion by Johnson, second by Lindquist and unanimously carried, the following resolution was adopted: RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota, that The sum of thirty cents ($.30) be paid out of the General Revenue Fund of Otter Tail County for every pocket gopher killed in said County during the year 2016. Paid only in those cases where the township in which the pocket gophers were so killed shall provide for the payment of at least an additional bounty of forty cents ($.40) for each pocket gopher so killed. RESOLVED further that said payment of such County shall be made by the County Auditor upon certificates executed by the Chairman and/or Clerk of the Town Board of said Township setting forth that the township had issued and delivered to each claimant a payment for at least seventy cents ($.70) for each pocket gopher so killed. Adopted at Fergus Falls, MN this 5th day of January 2016 Dated:-~'--~✓_?_-~/~~--- CALENDAR YEAR 2016 TAX FORFEITED LAND SALE APPORTIONMENT RESOLUTION Otter Tail County Resolution No. 2016 -04 Upon a motion offered by Lindquist, seconded by Johnson and unanimously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, that WHEREAS, it is provided in. Minn. Stat. 282.05 for the apportionment of proceeds from the sale of tax forfeited lands, and · OTC Board of Commissioners' Minutes January 5, 2016 Page 5 WHEREAS, the County Auditor shall apportion the tax sale proceeds to the taxing district pursuant to Minn. Stat. 282.08 and WHEREAS, Minn. Stat. 282.08 (4) (b) provides that the County Board may set aside 20% of the proceeds remaining after the value of public improvements, special assessments and bond issues levied on the property have been paid, for acquisition and maintenance of county parks and recreational areas, and WHEREAS, Otter Tail County has a park and recreational area which would benefit by such an apportionment. NOW, THEREFORE, BE IT RESOLVED, that the County Auditor-Treasurer retains 20% of the proceeds from the sale of tax forfeited lands for acquisition and maintenance of parks and recreational areas from the proceeds to be disbursed according to law. Adopted at Fergus Falls, MN this 5th day of January 2016. Dated: l-11-1/c Attest k~ ~ LarryK hn, Clerk Detoxification Services Update Community Services Director, Deb Sjostrom, briefed the Commissioners on a recent meeting held with the previous Productive Alternatives (PA) Detox staff. PA Staff members expressed an interest in continuing to work with Detoxification Services. Ms. Sjostrom indicated that the next steps would be to offer temporary employment and work with PA to develop contracts and lease arrangements. She reported that this is an interim solution to provide detox services. The long term goal is for a private provider to manage the service as the State of Minnesota is utilizing a medical model to provide detoxification services. Ms. Sjostrom will update the Community Services Division Committee as needed. Adjournment At 10:43 a.m., Chairman Rogness declared the meeting of the Otter Tail County Board of Commissioners adjourned until 9:30 a.m. on Tuesday, January 19, 2016 at the Government Services Center in Fergus Falls, MN. OTTER TAIL C LINTY BOARD OF COMMISSIONERS CB/kd OTC Board of Commissioners' Minutes January 5, 2016 Attachment A, Page 1 2016 COMMITTEE ASSIGNMENTS Internal Committees: External Committees: Communill£ Services Division Comminee: (Human Solid WastelPLMSWA OTC Conservation Committee Services, Public Health, Probation, Veterans Service, Doug Huebsch John Lindquist Extension) Roger Froemming W.ryne Johnson Representation: John Lindauist Alternate Doug Huebsch E1uension Lakeland Mental Health Roger Froemming John Lindquist Roger Froemming lee Rogness Alternate Doug Huebsch Doug Huebsch Alternate John Dinsmore Director Wavne Johnson Alternate wore swco Agricultural Advisort Finance Division Committee: (Auditor, Treasurer) Day-John Lindquist Doug Huebsch to-Day Budget/Audit Investment, Capital Improvement Wavne Johnson Alternate lee Roaness Representation: EOTC SWCD Law Ubrart Doug Huebsch Doug Huebsch Roger Froemming Wayne Johnson Roger Froemming Alternate Lee Rogness Alternate John Lindquist Alternate Wayne Stein Director Otter Tail Count)I COLA MAHUBE OTWA CA!:; Doug Huebsch Roger Froemming Wayne Johnson Doug HuebSch Alternate Annual Budget Committee -All Commissioners ~ Qllllr T~i! ern!:!l!::m ~2!l£ia11 Internal Services Division Committee:(Admin1stration, Roger Froemming Courts Facilities Operations, GIS, IT, Building, Courtroom Doug HuebSch Alternate Roger Froemming Security, Personnel. Technology, Emerg Mgmt!Safety) Lee Rogness Alternate Representation: Emergenc:t Services {Radio WCR Juvenile Center Board Lee Rogness Board) John Lindquist John Lindquist John Lindquist Roger Froemming Alternate Wayne Johnson Alternate Roger Froemming Alternate lanv Krohn Director Watershed Districts/Red WCArea Agenc:i on Aging/Land River Basin /Water of the Dancing Sk!!' Land Services Division Committee: (Assessor, Plan/Pomme de Terre Wayne Johnson Recorder, Land Functions of Auditor) John Lindquist Roger Froemming Attemate Representation: Wayne Johnson Roger Froemming Famill£ Service Lake Region Communit!!' John Lindquist Collaborative Partners Wayne Johnson Alternate Doug Huebsch Lee Rogness Brian Armstrona Director wavne Johnson Doua Huet>sch Alternate Otter Tail Counl:£1WCI Trails Red River Valle)'. Farmers and eu!:!li~ ~2!:ls§ Qil£i:ti2a !::;gmmill!il!l: (Highway, Land & Committee Homemakers Resource, Solid Waste, Noxious Weed Appeal, Drtches. Doug Huebsch Roger Froemming Trails & Parks, Comprehensive Planning) Wavne Jonnson Representation State Communitll Health Partnershiu4Heatth Communit~ Wayne Johnson Sg[l!i,es A!!Y.il!Q!:'i !:l!l~llll f!;Qgrd Lee Rogness Cgmmittee !SCHSACl Doug HuebSch John Lindquist Alternate Doug Huebsch Rick West Director WCI WC MN ED Board Natural Gas Resources Wayne Johnson Initiative A!lditional lnt!lrnal i;;ommitt!les Lee Roaness Countywide LMC Doug Huebsch Public Transit Committee MICA Public Health LMC Lee Rogness Doug Huebsch Wayne Johnson Human Services LMC Roger Froemmina Lee Rnnness Lee Raaness Economic Develo(:!ment AMC PoliC)'. Committees: /Tourism /Housing/: Transportation-Wayne Johnson Doug Huebsch Gen. Government-Roger Lee Rogness Froemming Env & Nat Resources-John Undnuist