HomeMy WebLinkAboutBoard of Commissioners - Minutes - 12/15/2015OfflERTAll OOUITW·■lllflOfl
MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
515 W. Fir Avenue, Fergus Falls, MN
December 15, 2015
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened at 9:30 a.m. on Tuesday, December 15, 2015, at
the Government Services Center in Fergus Falls, MN, with Chairman John Lindquist, Vice-Chair
Lee Rogness, and Commissioners Wayne Johnson and Doug Huebsch present. Commissioner
Roger Froemming was present until 2:00 p.m.
Approval of Agenda
Chairman Lindquist called for approval of the December 15, 2015, agenda. Motion by Johnson, second by
Rogness, and unanimously carried to approve the Board of Commissioners agenda of December 15, 2015
with the following additions:
Interchange Agreement for Sanitarian Position
County Program Aid Discussion
Planning Commission Reappointment
AMC Report
Right of Way issue -Dock Ordinance
Consent Agenda
Motion by Huebsch, second by Froemming and unanimously carried to approve Consent Agenda items as
follows:
December 1, 2015 Board of Commissioners' Meeting Minutes
Warrants/Bills for December 15, 2015 (Attachment A)
LG220 Application for Exempt Permit for an Event on February 6, 2016 at Zorbaz on
Little Pine Lake
Approval of 2016 Tobacco License for Big Chief, Inc., Family Dollar Store #10482, and
The Corner Store on Otter Tail Lake
Approval of Final Payment to Knife River Materials for S.P. 056-070-015 & Etc.
Human Services Bills & Claims
Approval of Tobacco Licenses
Motion by Froemming, second by Johnson and unanimously carried to approve the issuance of a 2016
Tobacco License to Bluffton Oil Company and Wagon Wheel of Richville, LLC as requested by the Auditor-
Treasurer.
Lease Agreement with Liberty Business Systems
After discussion regarding quotes for leasing two copier/printers for the Treasurer-Auditors office and
Motor Vehicle office, a motion was offered by Rogness, seconded by Johnson and unanimously carried to
authorize the appropriate County Officials' signatures to execute a Sales Agreement between the County
of Otter Tail and Liberty Business Systems, Inc. to lease two copier/printers.
Little McDonald Paul & Kerbs and Devils' Lake Outlet Project
Motion by Huebsch, second by Froemming and unanimously carried to approve payment of the following
grant eligible expenditures regarding the LMPK and Devils' Lake Outlet Project:
Moore Engineering, Inc.
Houston Engineering Inc.
*MSU-Moorhead
Total -(Copies Attached)
Invoice Nos. 11681, 11682, 11683, 11685
Invoice Nos. 0025960, 0027343, 0027735
Invoice No. -NA
$168,187.64
$ 8,838.50
$ 1,100.00
$178,126.14
OTC Board of Commissioners' Minutes
December 15, 2015
Page 2
Tax Forfeited Repurchase Property
Auditor-Treasurer, Wayne Stein and Board members discussed a potential repurchase plan for Parcel #
76-000-99-0480-001 in the City of Pelican Rapids. Motion by Huebsch, second by Rogness, and
unanimously carried to remove Parcel #76-000-99-0480-001 from the Public Sale of Tax Forfeited Lands
for 90 days to allow time for the current occupant of the property to pay the back taxes in full. Depending
on circumstances, the Auditor-Treasurer may request a payment repurchase plan only if payment in full is
not possible.
PAYABLE 2016 OTTER TAIL COUNTY GROSS AND NET PROPERTY TAX LEVY RESOLUTION
Otter Tail County Resolution No. 2015 -77
The following resolution was offered by Commissioner Huebsch, who moved for the adoption of Otter Tail
County's Payable 2016 Gross and Net Property Tax Levies:
WHEREAS, the Otter Tail County Board of Commissioners recognized the requirement to adopt, on or
before Wednesday, September 30, 2015, a proposed Payable 2016 Property Tax Levy and to select a
date for a public meeting for the purpose of discussing and receiving public comment regarding the
Proposed Property Tax Levy, which must be held during the period of November 25th through December
28th ; and
WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 22, 2015 adopted
Otter Tail County's proposed Payable 2016 Gross and Net Property Tax Levy and selected Tuesday,
December 1, 2015 as the date for the public meeting; and
WHEREAS, the Otter Tail County Board of Commissioners at 6:00 p.m. on Tuesday, December 1, 2015
held the required meeting; and
WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt Otter Tail
County's final Payable 2016 Gross and Net Property Tax Levy no later than Monday, December 28, 2015,
and the Otter Tail County Board of Commissioners is required to certify Otter Tail County's final Payable
2016 Gross and Net Property Tax Levy to the County Auditor-Treasurer's office on or before Monday,
December 25, 2015.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby levies
for the payable year 2016, upon the taxable net tax capacity of the property of Otter Tail County, the
following amounts as detailed below:
Fund Breakdown -Net Tax Capacity Based Levies Gross Levy CPA Net Levy
General Revenue 19,051,592 (1,002,318) 18,049,274
Debt Service -
Series 2012A 118,283 0 118,283
Government Services Bldg Bonds, 923,869 0 923,869
Ottertail Operations Center 527,310 0 527,310
Human Services -
Social Services 5,896,896 (310,240) 5,586,656
Administration 2,007,826 (105,633) 1,902,193
Public Health 828,852 (43,607) 785,245
Court Services 1,738,409 (91,459) 1,646,950
Road and Bridge 3,610,371 (189,944) 3,420,427
Capital Improvement 2,992,774 (154,106) 2,838,668
OTC Board of Commissioners' Minutes
Total County -Excluding Regional Library
Regional Library System
Total County -Including Regional Library
Lake Improvement Districts -
Pelican Group of Lakes
Pine Lakes
McDonald, Kerbs & Paul
Big McDonald
Total County -Including Lake Improvement
Districts
Special Taxing District Tax -
Otter Tail County HRA
Grand Total -Otter Tail County
37,696,182
544,736
38,240,918
130,000
26,588
180,000
12,000
38,589,506
466,000
39,055,506
December 15, 2015
Page 3
(1,897,307) 35,798,875
0 544,736
(1,897,307) 36,343,611
0 130,000
0 26,588
0 180,000
0 12,000
(1,897,307) 36,692,199
0 466,000
(1,897,307) 37,158,199
NOW, THEREFORE, BE IT FUTHER RESOLVED, that the Otter Tail County Board of Commissioners
hereby certifies the above amount to the County Auditor's office as Otter Tail County's Final Gross/Net
Property Tax levies for the payable year 2016, and directs the County Auditor-Treasurer's office to spread
these levies against the taxable net tax capacity of the property of Otter Tail County.
The resolution was seconded by Commissioner Johnson and carried, with the members of the Otter Tail
County Board of Commissioners voting as follows:
Commissioner For Against
Doug Huebsch X
Wayne D. Johnson X
John Lindquist X
Roger Froemming X
Lee Rogness X
Adopted at Fergus Falls, Minnesota this 15th day of December 2015
Dated: 12.-22.-/,S:
Attest: L~ ~~ LarryKron, Clrk Lindquist, Board of C
RESOLUTION ADOPTING THE CALENDAR YEAR 2016 BUDGET
Otter Tail County Resolution No. 2015 -78
The following resolution was offered by Commissioner Huebsch, who moved for the adoption of the
calendar year 2016 budget for the General Fund, for the Budgeted Special Revenue Funds, and for the
Debt Service Funds.
OTC Board of Commissioners' Minutes
December 15, 2015
Page 4
WHEREAS, the Otter Tail County Board of Commissioners recognized the requirement to adopt, on or
before Wednesday, September 30, 2015, a proposed Calendar Year 2016 Budget and to select a date for
a public meeting for the purpose of discussing and receiving public comment regarding the proposed
Calendar Year 2016 budget, which must be held during the period of November 25th through December
28th; and
WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 22, 2015 adopted
Otter Tail County's proposed Calendar Year 2016 Budget for the General Fund, for the Budgeted Special
Revenue Funds, and for the Debt Service Fund, and selected Tuesday, December 1, 2015 as the date for
the public hearing, and
WHEREAS, the Otter Tail County Board of Commissioners at 6:00 p.m. on Tuesday, December 1, 2015
held the required hearing; and
WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt Otter Tail
County's final Calendar Year 2016 Budget for the General Fund, for the Budgeted Special Revenue Funds,
and for the Debt Service Funds no later than Monday, December 28, 2015 and also recognizes the
requirement to adopt the final Calendar Year 2016 Budget after the adoption of the final payable 2016
Gross and Net Property Tax Levy.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners adopts the
amount of $105,453,740 as the County's Calendar Year 2016 Budget for the General Fund, for the
Budgeted Special Revenue Funds, and for the Debt Se.rvice Funds, as summarized and detailed in the
budget documents filed with the County Auditor-Treasurer's office.
The above resolution was seconded by Commissioner Johnson and carried with the members of the Otter
Tail County Board of Commissioners voting as follows:
Commissioner For
Doug Huebsch X
Wayne D. Johnson X
John Lindquist X
Roger Froemming X
Lee Rogness X
Adopted at Fergus Falls, Minnesota this 15th day of December 2015.
Dated: --'l_.2_-2_~_-_IS ____ _
Attest: ---"'-'L ...... a""".u.-d?~✓,=..=,..= ;J=---
Larry Krohri Cl~
Against
PAYABLE 2016 OTTER TAIL COUNTY HOUSING AND REDEVELOPMENT
SPECIAL TAXING DISTRICT
GROSS AND NET PROPERTY TAX LEVY RESOLUTION
Otter Tail County Resolution No. 2015 -79
The following resolution was offered by Commissioner Rogness, who moved for the authorization of the
Otter Tail County Housing and Redevelopment Special Taxing District 2015 Gross and Net Property Tax
Levy:
OTC Board of Commissioners' Minutes
December 15, 2015
Page 5
WHEREAS, the Otter Tail County Housing and Redevelopment Authority is a special taxing district under
the provisions of Minnesota Statute Chapter 469, and
WHEREAS, the Otter Tail County Housing and Redevelopment Authority had requested a Payable 2016
Gross and Net Property Tax Levy of $466,000, and
WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, September 22, 2015, adopted the
Otter Tail County Housing and Redevelopment Authority's request of $466,000 as the proposed Gross/Net
Property Tax Levy for Payable Year 2016, and
WHEREAS, the Otter Tail County Board of Commissioners recognizes the requirement to adopt the
special taxing district's Payable 2016 Gross and Net Property Tax Levy no later than Monday, December
28, 2015, and the Otter Tail County Board of Commissioners is required to certify Otter Tail County
Housing and Redevelopment Authority's final Payable 2016 Gross and Net Property Tax Levy to the
County Auditor-Treasurer's office on or before Monday, December 28, 2015.
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners, after
consideration and discussion by the Otter Tail County Budget Committee with the Otter Tail County HRA,
hereby authorizes/adopts, on behalf of the Otter Tail County Housing and Redevelopment Authority, a final
Payable 2016 Gross and Net Property Tax Levy of $466,000 and hereby certifies the same to the County
Auditor-Treasurer's office to be spread against the taxable property of the Otter Tail County Housing and
Redevelopment Authority.
The resolution was seconded by Commissioner Johnson and carried, with the members of the Otter Tail
County Board of Commissioners voting as follows:
Commissioner
Doug Huebsch
WayneD.Johnson
John Lindquist
Roger Froemming
Lee Rogness
For
X
X
X
X
X
Against
Adopted at Fergus Falls, Minnesota this 15th day of December 2015
Dated: _...._/=2,~-~2.=2._-_/S~---OTTER TAIL COUNTY B OF COMMISSIONERS -
BOARD OF WATER AND SOIL RESOURCES APPROPRIATION
Otter Tail County Resolution No. 2015 -80
The following resolution was offered by Commissioner Rogness, who moved for the adoption of the
following:
WHEREAS, the Otter Tail County Board of Commissioners on Tuesday, December 15, 2015 adopted
$36,343,611 (excludes levies adopted for Lake Improvement Districts and Otter Tail County Housing and
Redevelopment Authority) as Otter Tail County's Payable 2016 Net Property Tax Levy; and
OTC Board of Commissioners' Minutes
December 15, 2015
Page 6
WHEREAS, $18,049,274 is designated to assist with the financing of the County's General Revenue Fund
activities; and
WHEREAS, the operational budgets for Otter Tail County's Land and Resource Department, Board of
Adjustment and Planning Commission are a part of the County's General Revenue Fund Budget; and
WHEREAS, the operational budgets for the Land and Resource Department, Board of Adjustment and
Planning Commission are funded by a combination of general tax levy funds, charges for services and a
portion of the Board of Water and Soil Resources 2016 Natural Resources Block Grant; and
WHEREAS, the Board of Water and Soil Resources 2016 Natural Resources Block Grant total $106,259
and consist of funding for the following activities:
Comprehensive Water Plan -$9,824
Wetlands Conservation Act-$57,729
Shoreland -$18,106
Subsurface Sewage Treatment Systems -$18,600; and
WHEREAS, the Wetlands Conservation Act and Shoreland portions of the block grant funding requires a
local in-kind match equal to the block grant amounts, the Comprehensive Water Plan portion of the block
grant funding requires a local property tax levy match in the amount of $20,405 and the Subsurface
Sewage Treatment Systems portion of the block grant funding does not require either a local levy or an in-
kind match; and
WHEREAS, portions of the Board of Water and Soil Resources 2016 Natural Resources Block Grant and
local property tax levy are allocated to the East and West Otter Tail Soil and Water Conservation Districts
as noted in a document filed with the 2016 budget; and
WHEREAS, Otter Tail County is responsible for in-kind match associated with the Shoreland portion of the
block grant funding, Otter Tail County and the Soil and Water Conservation Districts are responsible for the
in-kind match associated with the Wetland Conservation portion of the block grant funding and Otter Tail
County is responsible for including in the final adopted net levy for Otter Tail County the required local
property tax levy for the Comprehensive Water Plan portion of the block grant funding:
NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby
designates $20,405 of the $18,049,274 Payable 2016 General Fund Levy as the local property tax match
for the Comprehensive Water Plan portion of the Board of Water and Soil Resources 2016 Natural
Resources Block Grant.
The motion was seconded by Commissioner Johnson and carried, with the members of the Otter Tail
County Board of Commissioners voting as follows:
Commissioner
Doug Huebsch
Wayne D.Johnson
John Lindquist
Roger Froemming
Lee Rogness
For
X
X
X
X
X
Against
Adopted at Fergus Falls, Minnesota this 15th day of December 2015
Dated:_.......__/ 2...._-....... ;2...,;t=-_...,/S=------
Drainage Systems
Ditch 44 Public Hearing:
OTC Board of Commissioners' Minutes
December 15, 2015
Page 7
At 10:06 a.m., Chairman Lindquist reconvened the Public Hearing of January 26, 2015 for continued
discussion of the redetermination of benefits for County Ditch 44. Ditch Inspector, Kevin Fellbaum
reviewed the Ditch Viewers' Amendment to the original Ditch 44 Report. Mr. Fellbaum reported that, prior
to the Amendment, the benefit amount of Ditch 44 was $2,995,000. After review of several properties, the
benefit amount of Ditch 44 was reported as $2,917,795. Chairman Lindquist opened the floor to
comments/questions from the public summarized as follows:
• Question and discussion took place regarding the cost of a potential project on the ditch. The
redetermination is how the cost is divided out; however, currently there is no project planned.
Redetermination is the first step in the process.
• The cost of redetermination and the maintenance fund will be assessed to benefitted property
owners. Purpose of the maintenance fund was reviewed.
• Mr. Fellbaum reviewed how the properties are assessed and provided examples.
• For questions regarding proposed projects in Ditch 44, contact Kevin Fellbaum, Ditch Inspector.
For questions regarding the assessments, contact Wayne Stein, Auditor-Treasurer.
• Concern was expressed regarding the process used to determine the benefitted amount of
properties. An explanation was provided regarding A, B, C, & D land and the use of GIS and
LIDAR as well as physically viewing properties.
• Responsibility for culverts belongs to the corresponding road authority.
• The process of assessing for maintenance and/or major projects was discussed.
• Assessments for ditches will be set the beginning of January 2016.
County Attorney, David Hauser will prepare an Order to accept the County Ditch 44 Amendment to the
Ditch Viewers Report and return to the County Board.
Ditch 41/65 Repair:
The Ditch Inspector submitted a repair request from Charles Schornack to clean a portion of County Ditch
41/65. Motion by Huebsch, second by Froemming and unanimously carried to approve a clean-out of a
branch of Ditch 41/65 as presented. The 41/65 Ditch Fund will be used to pay for the project.
Ditch 16 Maintenance:
Motion by Rogness, second by Johnson, and unanimously carried to accept a quotation from L&M Road
Services to spray cattails within County Ditch 16 for the summer of 2016 at an estimated cost of $2,000.
The plan is allowed by the Minnesota Department of Natural Resources.
Conservation Award
Brad Mergens, representing the Minnesota Association of Soil and Water Conservation Districts, presented
a 2015 State of Minnesota Conservation award to the Otter Tail County Board. The award honors
leadership in science and practice of sound management related to conservation. Mr. Mergens and
Darren Newville were also honored for their work as the 2015 outstanding Soil and Water Conservation
District.
OTC Board of Commissioners' Minutes
December 15, 2015
Page 8
Lease for State Probation Office
Motion by Johnson, second by Froemming and unanimously carried to authorize the appropriate County
Officials' signatures to execute Amendment No. 2 to a Lease Agreement (11871) between the County of
Otter Tail and the State of Minnesota Department of Corrections. The agreement is for a one year lease
for MN DOC office space at the County's New York Mills building. Commissioners suggested that the
Internal Services Committee begin meeting to discuss occupancy of the New York Mills building space.
Employee Interchange Agreement
Motion by Rogness, second by Huebsch and unanimously carried to authorize the appropriate County
Officials' signatures to execute an Employee Interchange Agreement between Otter Tail County and the
Minnesota Department of Health for a Public Health Sanitarian I position. The duration of the agreement is
from January 1, 2016 through December 31, 2016.
County Program Aid
Motion by Froemming and seconded by Rogness to adopt a resolution for endorsement of the revised
County Program Aid formula developed by the Association of Minnesota Counties' County Program Aid
Work Group. Commissioner Johnson moved to table the motion for the revised CPA formula for further
information.
Recess & Reconvene
At 10:50 a.m., Chairman Lindquist recessed the meeting of the Otter Tail County Board of Commissioners
for a short break. The meeting was reconvened at 10:56 a.m.
CITY OF VERGAS MULTIUSE PATH PROJECT
SPONSORING AGENCY
Otter Tail County Resolution No. 2015 -81
Upon a motion by Johnson, seconded by Huebsch and unanimously carried, the following resolution was
adopted:
BE IT RESOLVED THAT: Otter Tail County agrees to act as sponsoring agency for a "Transportation
Alternatives" project identified as City of Vergas' Multiuse Path Project and has reviewed and approved the
project as proposed. Sponsorship includes a willingness to secure and guarantee the local share of costs
associated with this project and responsibility for seeing this project through to its completion, with
compliance of all applicable laws, rules and regulations.
BE IT FURTHER RESOLVED THAT: Richard K. West, P.E., County Engineer is hereby authorized to act
as agent on behalf of this sponsoring agency.
Adopted at Fergus Falls, Minnesota, this 15th day of December 2015
Dated: _,L.Cl .:l.=--..c...;,-=c;;i_-_lS=-----
Attest: __;:....::,/A= u=!,,....L..f!_~"-""'=--
La~n,1ti'erk
OTTER TAIL COUNT
By:
CITY OF VERGAS MULTIUSE PATH PROJECT
AGREEMENT TO MAINTAIN FACILITY
Otter Tail County Resolution No. 2015 -82
issioners Chair
Upon a motion by Johnson, seconded by Huebsch and unanimously carried, the following resolution was
adopted:
OTC Board of Commissioners' Minutes
December 15, 2015
Page 9
WHEREAS: The Federal Highway Administration (FHWA) requires that states agree to operate and
maintain facilities constructed with federal transportation funds for the useful life of the improvement and
not change the use of right-of-way or property ownership acquired without prior approval from the FHWA;
and
WHEREAS: Transportation Alternatives projects receive funding; and
WHEREAS: the Minnesota Department of Transportation (Mn/DOT) has determined that for projects
implemented with alternative funds, this requirement should be applied to the project proposer; and
WHEREAS: Otter Tail County is the sponsoring agency for the Transportation Alternatives project
identified as City of Vergas Multiuse Path Project.
THEREFORE BE IT RESOLVED THAT: the sponsoring agency hereby agrees to assume full
responsibility for the operation and maintenance of property and facilities related to the aforementioned
Transportation Alternatives project.
Adopted at Fergus Falls, Minnesota, this 15th day of December 2015
Dated: __ /_~'-----'cl'-".;;2."---/_5 ___ _
Tractor Storage Facility Lease
Motion by Rogness, second by Huebsch and unanimously carried to authorize the appropriate County
Officials' signatures to execute a Lease Agreement between Otter Tail County and City of Battle Lake for a
tractor storage facility located at 22125 County Highway 83, Battle Lake, MN. The term of the lease is
from December 1, 2015 through November 30, 2016.
National Association of County Engineers Conference
Motion by Johnson, second by Rogness and unanimously carried to approve the County Engineer's
attendance at the 2016 NACE conference in Tacoma, WA.
Letter Acknowledged
Commissioners referred to a letter received regarding use of the road right of way on CH9 to put out a
dock and access Pelican Lake. Commissioners indicated that the issue is not related to the new proposed
Dock Ordinance and referred this county wide issue to the Public Works Committee.
Planning Commission Recommendations
Conditional Use Permit-Jon & Lois Bachmann:
Motion by Huebsch, second by Johnson, and unanimously carried to approve a Conditional Use Permit to
install a boat ramp as presented.· The proposal is located in Pt of GL 5, 5.4 AC, Section 1 of Gorman
Township; Little Dead Lake (3-160), NE.
Conditional Use Permit-Larry Goetzinger. Ten Mile Farm LLC:
Motion by Lindquist, second by Johnson, and unanimously carried to approve a Conditional Use Permit to
relocate an existing private roadway with the following conditions: 1) the wetland is delineated, 2) no
additional fill is placed in the existing wetland, and 3) the private drive is no closer than 3' from the
delineated wetland. The proposal is located in Pt of GL 3, (.38 AC) and SW¼ & Lots 1, 4 & SW¼ SE¼ &
Lot 2 & 3 ex trs, Section 33 of Tumuli Township; Ten Mile Lake (56-613), RD.
OTC Board of Commissioners' Minutes
December 15, 2015
Page 10
Preliminary Plat-"Kathys Beach", Greg & Kathy Goodiiohn/Minnkota Partnership, LLP:
Motion by Johnson, second by Rogness, and unanimously carried to table consideration of the Preliminary
Plat consisting of two single family residential lots known as "Kathy's Beach" to the County Board meeting
on Tuesday, January 19, 2015. Additional time is needed to finalize an easement for the proposed shared
driveway. The proposal is located on Lot 1 Blk 1 Ivy Acres and Pt of GL 1, Section 36 of Rush Lake
Township; Rush Lake (56-141), GD & Buchanan Lake (56-209), GD.
Preliminary Plat -"Tucker Farm" Melissa Lage et al:
Motion by Johnson, second by Huebsch, and unanimously carried to table the Preliminary Plat consisting
of one lot known as "Tucker Farm" to the April 2016 Planning Commission meeting. The applicant and
Josh Pfeffer of Meadowland Surveying will redesign the plan to address issues cited by the Planning
Commission. The proposal is located in GL 1 (72.32 AC), Section 12 of Scambler Township; Pelican Lake
(56-786), GD.
Preliminary Plat-"Sunny Shore". Jack & Heather Rosenthal and John & Marcy Uqstad:
Motion by Huebsch, second by Rogness and unanimously carried to approve a Preliminary Plat consisting
of three lots known as "Sunny Shores" as presented. The proposal is located in Pt of GL 1, (6.94 AC),
Section 2 of Otter Tail Township; Buchanan Lake (56-209), GD.
Conditional Use Permit-"Laughing Otter Winery". Steven & Barb Nelson:
Motion by Johnson, second by Froemming and unanimously carried to approve a Conditional Use Permit
to convert a farm shop to a winery as presented. The proposal is located in Lots 4 & 5 & pt Lot 6, 93.5
Acres, Section 15 of Sverdrup Township; Crooked Lake (56-458), NE.
Planning Commission Reappointment
Motion by Rogness, second by Johnson and unanimously carried to reappoint Loren Bailey representing
District 5 to the Otter Tail County Planning Commission effective January 1, 2015 for a three year term.
Recess & Reconvene
At 11 :45 a.m., Chairman Lindquist recessed the meeting of the Otter Tail County Board of Commissioners
for an Internal Services Committee meeting and lunch break. The meeting was reconvened at 1 :02 p.m.
Muskie Management/Stocking
Chairman Lindquist opened discussion regarding muskie management to consider a resolution to
encourage the Minnesota DNR to stop or slow down muskie stocking in Otter Tail County lakes. The DNR
submitted information about muskie and northern pike stocking. Mr. Lindquist referred to four draft
resolutions also previously submitted to the Board. Commissioner Johnson suggested that the County
approve Resolution #3 in the supporting documents packet. Other comments are summarized as follows:
• Commissioner Huebsch expressed concern that muskie stocking is controversial and should not
move forward at this time because the research does not show that there will be no damage to the
ecosystems.
• Commissioner Johnson indicated that the resolution encourages the DNR to stop muskie stocking
in new lakes in Otter Tail County for five years which matches the timeline for the end of the DNR
Muskellunge Stocking plan. In 2020, the DNR may request additional public input for a new plan.
• Area Fisheries Supervisor, Jim Wolters stated that there is no science (evidence) that muskies
have a negative impact on the ecosystems.
• More input is needed for muskie stocking in new lakes to re-engage the citizens and the fishing
community.
• Opposition was expressed to stock muskies in the Otter Tail River chain.
• Mike Johnson spoke in favor of resolution #3 as presented.
• Dave Thompson spoke in opposition of resolution #3 as presented and expressed concern that the
resolution was not evidence based.
• The DNR comment period for muskie stocking in new lakes ends January 3, 2016.
OTC Board of Commissioners' Minutes
December 15, 2015
Page 11
MUSKIE INTRODUCTION (STOCKING) IN OTTER TAIL COUNTY LAKES
Otter Tail County Resolution No. 2015 -83
WHEREAS: The citizens of Otter Tail County have expressed public concern with the Minnesota
Department of Natural Resources Long Range Plan for Muskellunge Management; and
WHEREAS: The DNR is planning to stock four additional lakes spread geographically throughout
Minnesota with muskellunge in 2016: and
WHEREAS: One of three lakes is being considered in Otter Tail County by the DNR for muskellunge
stocking -Franklin, Lizzie, and Loon lakes. These lakes have diverse fish communities with primary
management directed at walleye and panfish; and
WHEREAS: Muskie fishermen represent a small percent of the taxpaying residents who fish in Otter Tail
County; and
WHEREAS: Otter Tail County is noted for "walleye fishing" and attracts tourists year after year in pursuit of
that big walleye with panfish (sunfish, crappies) adding to the sport; and
WHEREAS: Muskies are native fish in the north central area of Minnesota but not native to any lakes in
Otter Tail County; and
WHEREAS: There is concern that adding a new species into the ecosystem will have an adverse effect on
the natural fishing community of the lake; and
WHEREAS: The public is interested in a process whereby the opportunities to comment on this issue will
influence the decisions that directly affect residents in the area where muskie stocking is proposed; and
WHEREAS: The citizens of Otter Tail County have requested additional scientific evidence regarding the
impact of muskellunge stocking that may include an Environmental Assessment Worksheet (EAW) and
further opportunities to comment and/or influence the DNR's decisions surrounding muskellunge stocking.
NOW, THEREFORE, BE IT RESOLVED THAT: The Otter Tail County Board of Commissioners, by this
resolution, request that the Minnesota DNR stop muskellunge stocking in any new Otter Tail County lake
for a 5 year period or until such time that sufficient scientific evidence is presented that muskellunge
stocking does not adversely affect the ecosystem.
BE IT FURTHER RESOLVED THAT: The Otter Tail County Board of Commissioners encourages the
Minnesota DNR to assemble a diverse group of Otter Tail County stakeholders with the purpose of
examining the existing scientific evidence and, if needed, establish what additional research is necessary
to affirm that muskellunge stocking will not damage the environment.
BE IT FURTHER RESOLVED: That the Otter Tail County Board of Commissioners encourages the
Minnesota DNR to require a muskie stamp to gauge muskie fishing interest in Minnesota and Otter Tail
County.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Johnson, duly
seconded by Commissioner Huebsch and, after discussion thereof and upon vote being taken thereon, the
following voted in favor:
Commissioners Huebsch, Johnson, Lindquist, Froemming, and Rogness
and the following voted against the same: None
OTC Board of Commissioners' Minutes
December 15, 2015
Page 12
Adopted at Fergus Falls, MN this 15th day of December 2015
Attest ~~ LarryKrn ' cik
ARD OF COMMISSIONERS
Association of Minnesota Counties Annual Meeting Report
County Administrator, Larry Krohn and Commissioners discussed the annual AMC meeting and
information they learned regarding tribal culture.
12 Step Salary Schedule for Non-Union Employees
Motion by Rogness, second by Huebsch and unanimously carried to transition non-union employees from
the current 16 step salary schedule to a 12 step salary schedule effective January 1, 2016.
MASTER SUBSCRIBER AGREEMENT FOR MINNESOTA COURT DATA SERVICES
FOR GOVERNMENTAL AGENCIES
Otter Tail County Resolution No. 2015 -84
Upon motion by Johnson, seconded by Huebsch and unanimously carried, the following resolution was
adopted:
WHEREAS, the State of Minnesota, Office of State Court Administration, offers Court Data Services to
Otter Tail County, a Minnesota Government Subscribers; and
WHEREAS, Otter Tail County Human Services is entering into an agreement with the State of Minnesota,
Office of State Court Administration, to authorize access, use and dissemination of Court Data Services
and Court Records; and
WHEREAS, Court Data Services may involve one-way or two-way transmission of information between the
Court and Otter Tail County Human Services; and
WHEREAS, this agreement allows Otter Tail County Human Services access to Court Records and Court
Documents.
THEREFORE BE IT RESOLVED THAT: The Otter Tail County Human Services Director has authority to
sign the Master Subscriber Agreement for Minnesota Court Data Services for Governmental Agencies on
behalf of Otter Tail County.
Adopted at Fergus Falls, Minnesota, this 15th day of December 2015
Dated: /d..-J.";;J...-/S
Attest ~ ~ Larryl<ron,Cerk
Human Services Contracts
OTC Board of Commissioners' Minutes
December 15, 2015
Page 13
Motion by Huebsch, second by Rogness, and unanimously carried to authorize the appropriate County
Officials' signatures to execute the following renewed Human Services contracts:
Agency Program Term Target Amount Funding Source
' Population
Some Place Safe-Supervised CY2016 Children Basic unit cost-County of Financial
Parenting Time Ctr Parent/Child $35.00/hr. Responsibility
Visitations
Lutheran Social Family Based CY2016 Children See Appendix County of Financial
Services Services CTSS & 18 and Responsibility; 3rd
SBMH Aooendix 2 Party Billing & MA
Rural Minnesota DWP and MFIP CY2016 Low income $401,341 MFIP/CCSA State
Concentrated Employment families -Employment Grant
Employment ProQram Services MFIP eli,iible Services
STEPPING UP INITIATIVE
Otter Tail County Resolution No. 2015 -85
WHEREAS, counties routinely provide treatment services to the estimate 2 million people with serious
mental illnesses booked into jail each year; and
WHEREAS, prevalence rates of serious mental illnesses in jails are three to six times higher than for the
general public; and
WHEREAS, almost three-quarters of adults with serious mental illnesses in jails have co-occurring
substance use disorders; and
WHEREAS, adults with mental illnesses tend to stay longer in jail and upon release are at a higher risk of
recidivism than people without these disorders; and
WHEREAS, county jails spend two to three times more on adults with mental illnesses that require
interventions compared to those without these treatment needs; and
WHEREAS, without the appropriate treatment and services, people with mental illnesses continue to cycle
through the criminal justice system, often resulting in tragic outcomes for these individuals and their
families; and
WHEREAS, Otter Tail County and all counties take pride in their responsibility to protect and enhance the
health, welfare and safety of its residents in efficient and cost-effective ways; and
WHEREAS, THROUGH THE Stepping Up Initiative, the National Association of Counties, the Council of
State Governments Justice Center and the American Psychiatric Foundation, are encouraging public,
private and nonprofit partners to reduce the number of people with mental illnesses in jails;
NOW, THEREFORE, LET IT BE RESOLVED, THAT THE OTTER TAIL COUNTY BOARD OF
COMMISSIONERS, does hereby sign on to the Call to Action to reduce the number of people with mental
illnesses in our county jail, commit to sharing lessons learned with other counties in Minnesota and across
the country to support a national initiative and encourage all county officials, employees and residents to
participate in Stepping Up. We resolve to utilize the comprehensive resources available through Stepping
Upto:
• . Encourage the State of Minnesota to provide needed mental health crisis beds.
• Convene or draw on a diverse team of leaders and decision makers from multiple agencies
committed to safely reducing the number of people with mental illnesses in jails.
OTC Board of Commissioners' Minutes
December 15, 2015
Page 14
• Collect and review prevalence numbers and assess individuals' needs to better identify adults
entering jails with mental illnesses and their recidivism risk, and use that baseline information to
guide decision making at the system, program and case levels.
• Examine treatment and service capacity to determine which programs and services are available in
the county for people with mental illnesses and co0occurring substance use disorders, and identify
state and local policy and funding barriers to minimizing contact with the justice system and
providing treatment and supports in the community.
• Develop a plan with measurable outcomes that draws on the jail assessment and prevalence data
and the examination of available treatment and service capacity, while considering identified
barriers.
• Implement research-based approaches that advance the plan.
• Create a process to track progress using data and information systems, and to report on
successes.
The motion for the adoption of the foregoing resolution was introduced by Commissioner Huebsch, duly
seconded by Commissioner Johnson and, after discussion thereof and upon vote being taken thereon, the
following voted in favor:
Commissioners Huebsch, Johnson, Lindquist and Rogness with Commissioner Froemming absent
and the following voted against the same: None
Adopted at Fergus Falls, MN this 15th day of December 2015
Dated: -~'=;;.~-~~_,;2.,_-_/_S ___ _ OTTER T:WTY B OF COMMISSIONERS
County Detox Services
Human Services Director, Deb Sjostrom; Public Health Director, Diane Thorson; Probation Director,
Chuck Kitzman; Detention Facility Administrator, Jim Stewart; and Community Services Director,
John Dinsmore; reported that County Detoxification Services provided by Productive Alternatives will be
ending December 26, 2015. Lengthy discussion took place regarding the medical issues surrounding
detox services, various options to provide service, potential partners, and the possibility of providing the
service at the C.A.R.E facility. County staff will continue research to bring a solution back to the County
Board.
Adjournment
At 3:00 p.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners
adjourned until 9:30 a.m. on Tuesday, December 22, 2015 at the Government Services Center in Fergus
Falls, MN.
Dated: -~'=;;.~-_.;l_t;z __ -~IS~-=---
Attest: __ /4,__~'f--'--,_, "~ / /-_
Larry Kritin~
CB/kd
OTC Board of Commissioners' Minutes
December 15, 2015
Attachment A, Page 1
Vendor Name
.A'Vl-\1\l"DS llC
ADMFG, INC
WARRANTS APPROVED ON 12/15/2015
AMERIC.-\..1\' COMMTJNICA TIO NS INC
. .\PPLIED CONCEPTS INC
ASSOCL\TION OF l\fN COUNTIES
AUTO FIX
AUTO VA1lJE FERGUS F.-\.1.LS
BA ITU Ll.il STANDARD
BECKLUND Oll. CO
BHH PARTNERS
BOBCAT OF OTTER TAil. COtll'l"TI'
BOY SCOUTS TROOP 304
BR.\.NDON COMMTJNICATIONS INC
BR.\.UN VENDING INC
BRO\\·N EYED SU.SANS LLC
BUSINESS O~"lrD somn: . .:UU: SOLUTI(
BUY· MOR PARTS & 5ER\·1CE LLC
CARR'S Li\KE COl:'N'TRY Sl!1'ERMAR¥..IT
CDW GOVER,'l'MEN"T INC
CI SFORT
cmZENS ADVOCATE
CLE.-\..?>i PLUS INC
CO OP SERVICES INC
CODE 4 SER\-1CES LLC
coll.EGE WAY Alrro IN'C
COMMISSIONER OF TR.-\..lliSPORTATION
COOP SE.R\•1CES INC
COOPERS TECHNOLOGY GROT..:1'
CORlJSS TOVVNSHIP
CR-\.,'ll'E JOHNSON LUMBER CO
CUI.UG . .\.N
CULLIGAN OF \l\'ADE..NA
CUl.l.IG.-\,'J \"lA TER CONDITIONING
D & T VLl\TTlJRES LLC
DA-''x'S TOWING & REP . .\.IR
DENZEI.'S REGION WASTE J:!\'C
DE.'X.EAST
DIGITAL ALLY INC
DM ENTERPRISES
ELECTION SYSTEMS & SOFTWARE INC
El1!NGSON PLW,.IBING HEATING AC Ell(
EVERTS Ll!l\IBER CO
Amount
11.847.43
1.115.00
10,500.00
40.00
200.00
35.24
3.672.18
45 96
235.20
3.266. 73
73.05
120.00
15.60
802.75
340.00
7.995.00
12.393.07
41.00
8.478.06
95.50
197.08
280 .. 16
412.89
485. 75
273.28
100.00
136.43
544.01
40.80
12. 72
26.50
24.75
10.00
1,089.00
33.33
124 80
401.91
410.00
13,750.00
1,163.83
11.944 00
47.92
Vendor Name
FAR-''1E.RS co OP on. ASSN
F.-\R:'fAM'S GENUINE FARTS l!NC
FERGUS FAUS DAILY JOURNAL
FIERGUS F . .uLS TRA .. 1'/SFER STATION
FERGUS F..uLS/cm· OF
FERGUS F • .uLS/cm· OF
FIERGUS PO\VER PUMP l!NC
FORCE AMERICA DlSTIUBlFTING LLC
FRANK'S Atrro BODY SHOP OF PERHAM
FR..-\ZEE FORUM INC
GAI.L.-\GHER BE!"-HIT SER\'lCES INC
G:U.LS LLC
GIBBS/ . .\.a'fN
GII.L/D0:NNA
GOODIN COMP_.lJ\l-Y
GOPHER STATE ONE CU.I.
GR.:\INGER INC
GRA ... t-;"T'S MECHA!xl!CAL
GREATA .. );fERlC . .\ FIN,\,_"iCUL SVCS
H & R CONSTRUCTION CO
R.:\I.L-U.TI El\'llllPRISES I.LC
R.'\ WES SEJYTIC TA.l\l'K PUMPING
HEAL THC.'\RI: E..1'iVIR01'l.MENTAl SERv1CI
HEN1'11NG AuTO P.UTS JINC
HEN1'11NG HARDVVARE
HEPPNER CONSULTING ENC
INNOVAIB'E OFFICE SOLFTIONS
JAKE'S JOHNS UC
JH SIGNS & DESIGNS INC
JK SPORTS
JONES . .\..1\'D !>l-\GNUS
KELLY SER HCES INC
L\l-:E. REGION HE.\LTHCARE CORP
L~S COUNTRY SERHCE CO OP
L-\RRY OTT INC TRUCK S•ERv1CE
L-\RRY'S Sl}PERMARKET
L\RUM/P.\T
LIBERTI' BUSINESS SYSTEMS FARGO
UITLE FALLS bllACillNE INC
LOCATORS & SUPPUES llNC
LU!';-OE/JOAN' L .a\1\1-0 BR..li..DLEY A
MARCO l!NC
OTC Board of Commissioners' Minutes
December 15, 2015
Attachment A, Page 2
Amount
231.14
65.63
8,991.62
15.00
371.85
118.02
440.00
529.98
1,997.02
178.75
1,000.00
90.87
88.80
115. 75
401.47
26.75
460.27
1,230.54
237.63
1,625.00
5,500.00
80.00
190.50
290.89
178.92
2.356. 75
946.74
290.06
838.00
1.279.00
2,640.00
2,884.76
81.00
6,750.00
1,190.00
5.85
96.03
100.33
931.19
484.44
700.00
2,901.50
vendor l\an1e
MARCO INC ST LOUIS
l\,1..\1!.K SA.:\1D & GR.-\ \'EL CO
~.\RKS FLEET SUPPLY INC
M .. .>,.RTIN/JON S
ll1ATIIlSON CO
MCKESSON J.IEDICAl· SURGICAL INC
MIND CORJU:CTIONAl CARE
MERICKEi. LUMBER
l\,llDWEST llHCHINERY CO
!1-ID-:.E'S LOCK & KEY SERVICE
MTh"NESOTA MOTOR COMPA.:'fY
MINNESOTA. SHERIFFS' ASSOCUTION
MORTLN'SON OUTDOOR SIGN
NAPA CE.1>-JTJt,U MN
NAPA Of PERHAM
NELSON Alrro CENTER
NELSON DAIRY CONSUl TA .. NTS
NELSON/MIKE
NEW YORK llfil.LS DISPATCH
NEWBORG/KEVIN
NORTHSTAR
NOVA FIRE PROTICTION
OLSE:'i COMP.-\.J\JIES
OLSON Oil CO INC
O?-;"E L.\LL LOCATORS LTD
OTTER ELECTRIC UC
OTTERTAIL TRUCKING !NC
OUTDOOR RENOVATIONS L-\.1',TJSC.-\PE &
PARKERS PRAIRIE/Cm· OF
PAW PUBLIC.-\TIONS UC B.-\TTLE L-\KE R
PEllCAJ\J R.-\PIDS PRESS
PERH.-\."l\f ACE H..\RD\VARE
PERH.-\.:'-f FOCUS
PERH.-\.:'-f OFFICE SUPPLY
PERHAM PRINTING & SUPPLY
PHillIPE L-\'W OFTICE
PITNEY BOWES
POWERPL-\.\1 OIB
PRAIRIE L-\KES MUNICIPAL SOLID \·V..\STI
PR.-\.\.AIR DISTRIBFTION !NC
PRECISE MRM UC
PRO AG FAR.""-IER.S COOPER.-\ IB"E
OTC Board of Commissioners' Minutes
December 15, 2015
Attachment A, Page 3
Amount
4.446.99
10.242.78
67.96
500.00
243.11
826.33
8,626.64
55.97
77.43
330.40
3.931.50
180.00
295.00
759.21
464.51
3,813.50
225.00
550.00
56.88
87.40
786.85
825 .. 00
1,143.66
1,2'20.88
510.68
3,752.19
34,436.08
3,688.75
260.00
946.96
406 .. 95
280.38
398.75
67 14
36.49
258.22
50.14
1,320.22
139.982.64
306.02
544.09
2.341.08
Vendor Nan1e
PRO BUILD FERGUS FAI.LS
PRODUCTl[VITY PLUS ACCOtr1"7"
Ol.ilCK"S NAPA AUTO PAR.TS
OUilJ.. CORPORATION
RAMSEY COU?-ITY
RDO EQUIPMENT
RDO TRUCK CE..l\tTER CO
RDO TRUST #80-6130
REGION VII l.\i.A.AO
RE..1',"T:\L STORE/THE
RETHEMEIER/C.-\ROL
RJ•ffi E..NVIROJ.\'.'1-ffi"\ITAL L.\BORATORIES D
ROEHI../1.'v"Il.l.IS
S.WINC
SAfEI.ITE Au"TOGL\SS
SIBLC FF
SCHROEDER/DAVID J .-\ND M.-\RY J
SCHVVARTZ/STEVEN
SCOTT HOFL~'l'D CONSTRUCTIO!--; INC
SERVICE FOOD SUPERVALU
SHULTZ &ASSOCL\TIS LTD
S[Gl\11/VORKS SIGNS & BA!\i"NERS UC
Sl[!lffi'lGAAR.D/PAu1..
SJOSTROM/JUUAN
S l.\fiTH/ GE..'\IE
SOUTH 1'-fill. SER\,1CE
STATE INDUSTRL-\1. PRODUCTS
STEINS INC
STEVE'S S . .\i'HTATION INC
STRAND HARDW.-\RE & RADIO SH.-\CK
STREICHERS
SUMMIT COMPANIES
SW.~"-.[STON EQUIPME.."\IT CORP
T & K TIRES
nnurn· V\'HITE PH..\.R:.\1.ACY
THYSSEN KRUPP ELEVATOR CORPORAH
TINJUM APPRAISAi. CO INC
TOSHIBA BUSINESS SOLUTIONS USA
TR UC!-: CJfIIJTIIS INC
Ul.Thl""E
VEOll-\ ENVIRONMENTAi. SER\•1CES
VINCO, INC
OTC Board of Commissioners' Minutes
December 15, 2015
Attachment A, Page 4
Amount
19.84
16.90
7.13
60.30
1.400.00
176.96
260.11
11,575.00
200.00
120.00
B6.54
3,14.86
100.23
3.20.00
227.27
B1.17
6,160.00
101.45
13.490.00
71.58
3.188.12
110.06
32.18
144.80
5.87
17.10
135.33
5.277.78
617.80
101.4 7
263.94
150 .. 00
203.16
250.00
1,677.75
869.30
6.400.00
108.36
1.038.57
449.77
13.040.04
25.00
Vendor Nam€'
VThlT-\GE PROPER.TUES l.l.C
WADENA ASPHALT !NC
W:illE..1\iA HIDE & FUR COMP.-\.",'\"
WALITZKO/P.-\ TRICK
W.-\l.l.WORK TRUCK CENTER
W1DSETH SMITH NOL TING&: ASSOC
WOESSNER CONSTRUCTION INC
Final Total:
OTC Board of Commissioners' Minutes
December 15, 2015
Attachment A, Page 5
iunount
3,20000
22:4 00
40.80
5,5.78
62'6.77
2,569.00
6.62:5.00
453,333 85