HomeMy WebLinkAboutBoard of Commissioners - Minutes - 11/10/2015,,
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MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
515 W. Fir Avenue, Fergus Falls, MN
November 10, 2015
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened at 9:30 a.m. on Tuesday, November 10, 2015, at
the Government Services Center in Fergus Falls, MN, with Chairman John Lindquist, Vice-Chair
Lee Rogness and Commissioners Wayne Johnson, Roger Froemming and Doug Huebsch present.
Approval of Agenda
Chairman Lindquist called for approval of the November 10, 2015, agenda. Motion by Rogness, second by
Huebsch, and unanimously carried to approve the Board of Commissioners agenda of November 10,
2015, with the following additions:
Ditch 41-65 -Culvert Replacement Request
Ditch Viewer's Report for Ditch 70
Ditch 48 -Clean Out Ditch Request
Commissioner Letter to White Earth Tribal Council
Approval for the Tourism and Economic Development Director to make application for the Board of the
Governor's Council on Tourism
Consent Agenda: Human Services Bills and Tobacco License Application for Carr Enterprises, Inc.
Consent Agenda
Motion by Huebsch, second by Johnson, and unanimously carried to approve Consent Agenda items as
follows:
1. November 3, 2015, Board of Commissioners' Meeting Minutes
2. Warrants/Bills for November 10, 2015 (Exhibit A)
3. Human Services Bills & Claims
4. Tobacco License for Carr Enterprises, Inc.
PartnerSHIP 4 Health Tobacco Project
Diane Thorson, Public Health Director, and Jason McCoy, PartnerSHIP 4 Health Tobacco Prevention
Coordinator, presented amendments to the Minnesota Clean Indoor Air Act (MCIM). Mr. McCoy
discussed statistics and concerns of tobacco use and exposure by children in the State of Minnesota. The
Commissioners discussed possible modifications of language in the County's Tobacco Sales Ordinance to
be in compliance with the State law. There was also discussion for an ordinance regulating the use of
electronic delivery devices. The Commissioners requested that Ms. Thorson and Mr. McCoy return with
the possible changes and additions as discussed for further consideration. A Public Hearing will be
scheduled prior to the adoption of any modifications to the ordinance.
MDH Delegation Agreement Update
Diane Thorson, Public Health Director, provided that the proposed timeline for the MOH Delegation
Agreement is to transfer the Food, Pool, and Lodging program by April 1, 2016. The Delegated Water
Protection Program is scheduled to transition as of January 1, 2016.
Closed to the Public
At 10:08 a.m., Chairman Lindquist declared the Board of Commissioners' meeting closed to the public for
purposes of providing labor negotiation updates regarding the Teamsters Human Services, Public Health
and Facilities Operations unions (Social Workers, Support Specialists, Nurses & Facilities). Present were
Attorney ,Mike Rengel, County Attorney David Hauser, all five seated Commissioners, County
Administrator, and Nicole Hansen, Human Resources Director and acting Board Secretary.
OTC Board of Commissioners'
November 10, 2015
Page 2
Collective Bargaining Agreements .
At 10:44 a.m., Chairman Lindquist declared the meeting open to the public. Nicole Hansen, Human
Resources Director, requested approval of the following four Collective Bargaining Agreements with
Minnesota Teamsters Public and Law Enforcement Employees' Union Local No. 320 effective from
January 2, 2016, through December 31, 2018, are adopted:
Facilities Maintenance Employees
Human Services Support Specialists and Public Health Staff
Human Services Professional Unit
Public Health Professional Unit of Nurses
Upon motion by Johnson, second by Huebsch, the foregoing Collective Bargaining Agreements were
approved for the appropriate County Officials' signatures to execute as adopted on a roll call vote as
follows:
Board Members -
Doug Huebsch
WayneD.Johnson
John Lindquist
Roger Froemming
Lee Rogness
For
X
X
X
X
X
Against
Ditch 41/65-Request for Culvert Replacement
Absent
Motion by Rogness, second by Huebsch and unanimously carried to replace an access culvert across
County Ditch 41/65 as presented by Kevin Fellbaum, Ditch Inspector.
Ditch 48 -Request to Remove Blockage
Kevin Fellbaum, Ditch Inspector, stated that there is blockage on County Ditch 48 and the owner, Ted
Steenbock, is requesting that the blockage is removed. Motion by Huebsch, second by Rogness and
unanimously carried to approve that the County will remove blockage as requested from Ditch 48, which is
to be paid as assessed through the Ditch Fund.
Ditch 70 -Ditch Viewer's Report
Motion by Rogness, second by Johnson and unanimously carried to adopt the Ditch 70 Ditch Viewer's
Report.
Highway Agreement for Resurfacing -S,P. 056-625-019 and S.P. 126-139-001
Motion by Rogness, second by Johnson and unanimously carried to authorize the appropriate County
Officials' signatures to execute an Agreement for Resurfacing Cascade Street (County State Aid Highway
No. 25) and Channing Avenue (Municipal State Aid Street No. 139) between the County and the City of
Fergus Falls. This agreement is contingent upon the approval of the County Attorney.
Trail from Battle Lake to Ashby
Rick West, Public Works Director, reported that he learned that City of Battle Lake has secured funds for a
trail master plan that will run from Battle Lake to Ashby. The City of Battle Lake is requesting that this
potential trail be included in the Master Trail Plan for Otter Tail County and would make a financial
contribution for this purpose. Motion by Rogness, second by Johnson and unanimously carried to enter
into an agreement with SRF Consulting to amend the County Master Trail Plan consultant agreement to
include a trail corridor study from Battle Lake to Ashby.
Recess & Reconvene
At 11 :08 a.m., Chairman Lindquist recessed the meeting of the Otter Tail County Board of Commissioners
for a short break. The meeting was reconvened at 11 :14 a.m.
Planning Commission Recommendations
Conditional Use Permit -Stanley & Charlene Winter
OTC Board of Commissioners'
November 10, 2015
Page 3
Motion by Huebsch, second by Froemming, and unanimously carried to approve a Conditional Use Permit
for topographical work as submitted in the revised drawing received on September 28, 2015, with
conditions as recommended by the Planning Commission at their November 4, 2015 meeting. The project
is located in Pt GL 2 (5.32 ac), Section 27 of Otter Tail Township; Pickerel Lake (56-204), NE.
Conditional Use Permit -DuWayne & Kay Witt
Motion by Johnson, second by Froemming, and unanimously carried to approve a Conditional Use Permit
for ice damage repair with conditions as recommended by the Planning Commission at their November 4,
2015 meeting. The project is located in Pt G.L. 2 Tr Bet Lake & Rd N of & Adj to Lot 27 Okeson Beach
150' on Lake, Section 11 of Eagle Lake Township; Eagle Lake (56-253), GD.
Conditional Use Permit -Floyd Moen
Motion by Johnson, second by Rogness and unanimously carried to approve a Conditional Use Permit for
an after-the-fact request for a driveway turnaround and installing a retaining wall with conditions as
recommended by the Planning Commission at their November 4, 2015 meeting. The project is located at
Pt of GL 5 (1 AC), Section 29 of Friberg Township; West Red River Lake (56-711 ), NE.
Ordinance Revisions -Public Information Meeting
Motion by Johnson, second by Rogness and unanimously carried to hold a Public Information Meeting on
November 30, 2015, at 7:00 p.m. to further discuss the proposed changes to the Sanitation Code and the
Shoreland Ordinance, as well as consider a Dock Ordinance. The Commissioners discussed possible
ordinances changes and issues to be addressed based upon comments and questions that were
discussed at the Public Information Hearing on November 2, 2015.
Closed to the Public
At 11 :51 a.m., Chairman Lindquist declared the Board of Commissioners' meeting closed to the public for
attorney/client privilege to discuss the State Courthouse remodeling and the C.A.R.E. Facility. Present
were County Attorney David Hauser, all five seated Commissioners, County Administrator, Terry Hoff,
Facilities Manager, Wayne Stein, Auditor-Treasurer, and Nicole Hansen, Human Resources Director and
acting Board Secretary.
Lakes Country Service Cooperative -Ballots for Board of Directors
At 12:24 p.m., Chairman Lindquist declared the meeting open to the public. Larry Krohn, County
Administrator, provided ballots to the Commissioners for purposes of voting for Lakes Country Service
Cooperative Board Members.
Recess & Reconvene
At 12:30 p.m., Chairman Lindquist recessed the meeting of the Otter Tail County Board of Commissioners
for a lunch and committee meeting break. The meeting was reconvened at 1 :45 p.m.
HOUSING AND REDEVELOPMENT AUTHORITY FOR MULTIFAMILY HOUSING -REVENUE BONDS
Otter Tail County Resolution No. 2015....: 74· -!
Upon motion by Huebsch and second by Johnson the following resolution was adopted on a roll call vote
as follows:
Board Members -For Against Absent
Doug Huebsch X
Wayne D. Johnson X
John Lindquist X
Roger Froemming X
Lee Rogness X
OTC Board of Commissioners'
November 10, 2015
Page 4
WHEREAS, the Otter Tail County Housing and Redevelopment Authority (the "Issuer") is a political
subdivision duly organized and existing under the Constitution and laws of the State of Minnesota; and
WHEREAS, pursuant to the Constitution and laws of the State of Minnesota, particularly Minnesota
Statutes, Chapter 462C, as amended (the "Act"), the Issuer is authorized to carry out the public purposes
described therein and contemplated thereby in the financing of housing within its jurisdiction, by issuing
revenue notes and bonds to defray, in whole or in part, the development costs of a low and moderate
income rental housing development, and by entering into any agreements made in connection therewith
and by pledging any such agreements as security for the payment of the principal of and interest on any
such revenue notes and bonds; and
WHEREAS, Schuett Otter Tail LP, a Minnesota limited partnership (the "Borrower"), has requested
the Issuer to issue its multifamily housing revenue bonds (the "Bonds") for the purpose of financing the
acquisition, rehabilitation and equipping of two multifamily housing developments located in Otter Tail
County (the · "County"), including a 1 OD-unit multifamily housing development known as "River Bend
Apartments" located at 222 North Whitford Street, Fergus Falls and a 30-unit multifamily housing
development known as "Kaleva Apartments" located at 205 Walker Avenue North, New York Mills (the
"Projects"), and funding reserves and paying related costs; and
WHEREAS, by Resolution No. 110 adopted October 15, 2015, the Issuer has given its preliminary
approval to the issuance of the Bonds to finance the Projects; and
WHEREAS, the Issuer has on this date conducted a public hearing on a program for the issuance
of revenue obligations for such purpose (the "Program"), after due publication of notice thereof in a
newspaper of general circulation in Otter Tail County, and submission to the West Central Initiative for
review and comment; and
WHEREAS, the Bonds and the interest on said Bonds shall be payable solely from the revenues
pledged therefor and the Bonds shall not constitute a debt of the Issuer or the County within the meaning
of any constitutional or statutory limitation nor give rise to a pecuniary liability of the Issuer or the County or
a charge against its or their general credit or assets and shall not constitute a charge, lien, or
encumbrance, legal or equitable, upon any property of the County or the Issuer other than the Issuer's
interest in the Project;
NOW, THEREFORE, BE IT RESOLVED BY THE OTTER TAIL HOUSING AND
REDEVELOPMENT AUTHORITY that the Program is hereby adopted.
Adopted at Fergus Falls, Minnesota, this 10th day of November 2015
Dated: Noi>e......)AAA, i':i, Zo IS OTTER TAIL COUNTY B
By: -+~~~....:'...:'.~...J.C.~~e&U..~L---
ARD OF COMMISSIONERS
Recess & Reconvene
OTC Board of Commissioners'
November 10, 2015
Page 5
At 1 :53 p.m., Chairman Lindquist recessed the meeting of the Otter Tail County Board of Commissioners
for a short break. The meeting was reconvened at 2:02 p.m.
Government Services Center -County Vehicle Parking Lot
The parking lot utilized for County vehicles is adjacent to the Government Services Center, but it is owned
by the City of Fergus Falls. The City is recommending that a long-term agreement with the County is
developed for continued County use of this parking lot. County Attorney David Hauser will draft a 99-year
lease agreement to allow continued use of the parking lot for County vehicles.
City of Battle Lake -TIF Public Hearing
Motion by Rogness, second by Johnson and unanimously carried to approve support of the proposed Tax
Increment Financing Plan at a City of Battle Lake Public Hearing on December 8, 2015. Motion by
Johnson, second by Froemming and unanimously carried to approve that a letter of support is drafted by
Nick Leonard, Tourism and Economic Development Director. Commissioner Huebsch and Mr. Leonard
plan to attend the Public Hearing.
White Earth Tribal Council
Motion by Johnson, second by Rogness and unanimously carried to send a letter to the White Earth Tribal
Council reflecting Otter Tail County's interest in partnering with the White Earth Tribal Council on a "limited"
comprehensive plan around the proposed Star Lake Resort and Casino site.
Governor's Council on Tourism
Motion by Johnson, second by Froemming and unanimously carried to support the application of Nick
Leonard, Tourism and Economic Development Director, for the Governor's Council on Tourism Board.
Adjournment
At 2:28 p.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners
adjourned until 9:30 a.m. on Tuesday, November 24, 2015 at the Government Services Center in
Fergus Falls, MN.
Dated: N o u LrNQ. M , :Z.':(. 2.o 15 OTTER TAIL CO TY
Atte~ ~~ LarryKro, Crk_.....
By:"'."""""'."~~~~~..l.C:~~~~~--
John
CB/kd
OTC Board of Commissioners' Minutes
November 10, 2015
Exhibit A, Page 1
WARRANTS APPROVED ON 11/10/2015
Vendor Name
A· 1 LOCK & KEY
A '\•1.-\NDS llC
AC\tE TOOLS
,\DV . .\NCED AUTO CARE
A.\IDUCA.~ WEI.DING & GAS INC
ARM OF MINNESOTA
AUTO FIX
AUTO VALUE FER.GUS FALLS
B..U.1.AR.D SA1'.TIATION INC
BECKER CO SHERIFF
BOB'S STAND.~ BUI.K SER.V[CE.
BRAD'S \1VEI.DING
BRAUN VB-H)ING INC
CARR'S L..\KE COUNTRY SUPERMARKET
CDW GOVER,''iMENT INC
CENTRAL SPECL>\I..TIES INC
CERTIFIED AUTO REP • .uR
CESIMAGING
COMPUTER INFORM..\TION SYSTEMS
COOPERS TECHNOWGY GROUP
ClllllG..\N
CliUIG..\N WATER. CONDITTONING
CUMMINS !\'POWER ll.C
D & T VB-,Th"RES ll.C
DAKOTA PRINTER REP . .uR ll.C
DA,'lfS TOV.'ING & REP . .uR
DEPT OF HUMA .. r.J SER.v1CES S'\VIIT
DESIGN EI.ECTRO!\'ICS
DICK'S ST . .\ND.~
Dul.SKI/JOE..
ElliNSON CA.u"I.DNG CO
FASTEN.>\I.. COMPA,'IT
FER.GUS F.>\I..LS DAil.. Y JOURNAL
FER.GUS F.>\I..LS/CITY OF
FIRST LUlHER .. .\N CHlJ'RCH
FR~EE FORUM INC
G & R CONTROLS
GODFAlHERS E\."TERMINATING INC
GR..uNGER. INC
GREATA.~CA FIN • .\NCl>\I.. SVCS
HALVORSON AlTfO BODY
HAWES SEPTIC T.-\NK PUMPING
Amount
147.35
18,060.50
980.88
81.04
6.27
2.925.00
56.49
557.11
84.68
36.00
139.06
1 .190.00
465.00
68.66
415.05
64.822.65
841.12
165.95
17.719.00
79.00
26.50
10.00
1,170.00
1,089.00
328.70
38.95
331.35
12.99
68.95
531.46
5.848.00
13.60
4.80
237.38
14.260.74
160.88
884.75
562.75
684.10
237.63
5.000.00
80.00
OTC Board of Commissioners'
November 10, 2015
Exhibit A, Page 2
Vendor Name
Hll.LTOP Lu'MBER INC
HOLO/SA.l'IDY
HOUSTON ENGINEERING INC
INNOVATIVE omcE soumoNS
JNTEGRA TELECOM
JNTER,',IA TIONAl RIGHT OF WAY ASSOCl
J.P. STRUCTURES INC
JAKE'S JOHNS LLC
JKSPORTS
KELLY SERVICES INC
KOHL/FR.ED
IA.KE REGION HFALTHC.ARE CORP
L.\KES AREA COOPER.ATI\IE
L-\RR.Y OTT INC TRUCK SER.vlCE
I..INDBER.G/JA,.'\i'ET
LOCATORS & SUPPUES INC
MARCO INC
MAR.CO INC ST LOulS
MEND CORRECTIONAL CARI
MERICKEL LmIBER.
MINNESOTA MOTOR. COMPANY
MOR.TE!\1-SON/Kl.JR.T A
N F FIEID .,,BSTR.ACT CO LLC
NARDINI FIRE EQUIPMENT
!\'ELSON Al/TO CENTER
NEWBORG/KEVIN
NOR.THL"-,~ FIRE PR.OTECTION
NOVA FIRE PROTECTION
OK TIRE OF PERHAM INC
OLYMPIC SALES INC
OSI ENVIR.Ol\'MENTAL INC
OTTER. T.o\Jl. TELCOM
OTTER.TAIL TRUCKING INC
PACE ANALYTIC.-U SERvlCES INC
PARK REGION CO OP
PBmER.TON SORLIE RUFER KER.SHNIR PJ
PERHA,"\,f/cm· OF
PmLLIPPI DR/JAY
PHOENIX SUPPLY
PO\\>EU'IA.1\i om
PR.~ RESTORATIONS INC
ou • .um· TOYOTA
Amount
179.95
30.13
1,286.25
116.45
363.64
241.00
184.54
290.06
516.00
3,430.02
250.00
800.00
242.75
1,655.00
12.73
70.93
5.140.04
1,136.92
8.626.64
29.98
191.79
761.43
3.975.00
231.73
58.88
440.46
87.00
358.00
1.262.36
7,820.00
65.00
276.40
10,988.34
3,005.80
220.00
11,912.45
835.00
475.00
222.34
1,682.04
114.50
120.00
I ' ( •
Vendor Name
OllllL CORPORATION
R & R READY MIX INC
REGENTS OF THE UNIVER.sm· OF MN
RINGD.i\ffi. Al>mUI.:\.NCE INC
S.W.!NC
SCHMITZ BODY PAINT AND REP.AJR. INC
SCOTT HOFI.:\t-•T> CONSTRUCTION INC
SERv1CE FOOD SUPER VAl.ll
SERv1CRHSTER Cl.E..\J\l1NG PROFESSION
SIMENGA. ~/PAUi.
SMITH/GENE
SOUTH Mill SER\llCE
STEINS INC
TinS \VEEK.S SHOPPING NE\'VS
TINJUM APPRAISAL CO INC
TIRES Pl.US TOTAi. C."1l C.,\RE
mAN MACHINERY
1NT REPAIR INC
TOR.GERSON/LITHE
TOSHIBA BUSINESS SOl.lFTIONS USA
TJtll,fiN SYSTEMS INC
Ul.TIM:\TE AUTO REP.AJR.-AUTO SAFETY
US AUTOFOR.CE
VISUAi. GOV 501.UTIONS 11.C
WASTE MANAGEMENT
WEI.I.ER OIi. CO
WIDSEIH SMmi NOi. TING & ASSOC
XEROX CORPORATION
Final Total:
OTC Board of Commissioners'
November 10, 2015
Exhibit A, Page 3
Amount
53.99
389.38
555.00
2.008.00
2,880.00
2,882.67
9.970.00
120.09
572.00
128.93
21.85
46.26
1,275.38
415.80
10,200.00
665.58
11,449.00
601.78
137.00
108.36
450.00
1 .014.99
549.64
315.17
983.41
121.80
1,852.00
400.78
260,298.75