HomeMy WebLinkAboutBoard of Commissioners - Minutes - 11/03/2015~
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MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
515 W. Fir Avenue, Fergus Falls, MN
November 3, 2015
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened at 9:30 a.m. on Tuesday, November 3, 2015, at
the Government Services Center in Fergus Falls, MN, with Chairman John Lindquist, Vice-Chair
Lee Rogness and Commissioners Wayne Johnson, Roger Froemming and Doug Huebsch present.
Approval of Agenda
Chairman Lindquist called for approval of the November 3, 2015 agenda. Motion by Huebsch, second by
Froemming, and unanimously carried to approve the Board of Commissioners agenda of November 3,
2015 with the following additions:
Proposed Order for Ditch 58 Redetermination of Benefits
Discussion Regarding M.S. Chapter 103E Drainage
Consent Agenda
Motion by Rogness, second by Johnson, and unanimously carried to approve Consent Agenda items as
follows:
1. October 27, 2015 Board of Commissioners' Meeting Minutes
2. Warrants/Bills for November 3, 2015 (Exhibit A)
3. Approval of Otter Tail County Pawnbroker's License to Wayne's Pawn (subject to
approval of Sheriff's Office)
Increase of Laredo Fees
Motion by Rogness, second by Johnson, and unanimously carried to increase Laredo plan fees to assist in
covering the cost of the Fidlar Technologies software. The following fee increase will be effective
January 1, 2016 as recommended by the County Recorder:
Plan Selection Per Minute Monthly Subscriber Fee Min. Overage Fee Coov Fee
Plan A 0-250 $82.50 .15perminute Free for 2016
Plan B 251-500 $108.75 .15perminute Free for 2016
Plan C 501-1000 $136.25 .15 per minute Free for 2016
Plan D 1001-2000 $161.25 .15 per minute Free for 2016
Plan E Unlimited $177.50 N/A Free for 2016
Drainage System -Repair vs. Improvement
County Attorney, David Hauser briefed the Board on Minnesota Statutes Chapter 103E (Drainage) and
discussed the definitions of improvement and repair of drainage ditch systems.
Findings and Order for Redetermination of Benefits -Ditch 58
Motion by Huebsch, second by Froemming, and unanimously carried to approve the Chairman's signature
to execute the Findings and Order for Redetermination of Benefits in the matter of the Redetermination of
Benefits for Ditch 58 as presented by the County Attorney.
MN Geological Survey
Motion by Rogness, second by Huebsch, and unanimously carried to authorize the appropriate County
Officials' signatures to execute a Letter of Intent between the University of Minnesota and the County of
Otter Tail for the Minnesota Geological Survey (MGS) program to establish accurate well locations.
OTC Board of Commissioners'
November 3, 2015
Page 2
Natural Resources Block Grant Agreement
Motion by Froemming, second by Huebsch, and unanimously carried to authorize the appropriate County
Officials' signatures to execute the FY 2016/2017 NRBG Agreement (3000006240) between the State of
Minnesota Board of Water and Soil Resources (BWSR) and the County of Otter Tail.
Final Plat -Sunset Bay View
Motion by Johnson, second by Rogness, and unanimously carried to approve the Final Plat owned by
Marv Hexum titled "Sunset Bay View" consisting of five residential lake lots located in Section 6 of Dead
Lake Township; Star Lake (56-385).
Recess & Reconvene
At 10:13 a.m., Chairman Lindquist recessed the meeting of the Otter Tail County Board of Commissioners
for a short break. The meeting was reconvened at 10: 17 a.m.
Ditch 70 Engineer's Report and Ditch Viewers' Report
Jeff Langan, from Houston Engineering, Inc. submitted the Engineer's Detailed Survey Report for a
Drainage System Improvement on Otter Tail County Ditch No.70 and explained the proposed project.
Mr. Langan reviewed the process which included a preliminary report, comments from the MN Department
of Natural Resources and the public, completion of an Environmental Assessment Worksheet (EAW), the
permit process, and archeological review which has culminated into the Final Report. He explained that
the project is very similar as the preliminary report with a couple of changes involving the fish screen. The
Final Report also defines the overflow section of the existing outlet. Motion by Rogness, second by
Huebsch, and unanimously carried to establish the Public Hearing for Ditch No. 70 Improvement project at
7:00 p.m. on Monday, December 14, 2015 at the Government Services Center in Fergus Falls, MN. The
Public Hearing is to present the Final Detailed Project Report, the Ditch Viewers' Report and the
Redetermination of Benefits. The Final Report will be mailed to the MN DNR for their review and
comments prior to the Public Hearing.
SPEED ZONE STUDY REQUEST
CSAH 51, OTTER TAIL COUNTY, MN
Otter Tail County Resolution No. 2015 -73
Motion by Huebsch, second by Froemming, and unanimously carried to adopt the following resolution:
WHEREAS, the City of Perham has requested that the County of Otter Tail take such action as may be
necessary in order to pursue a reduced speed limit on CSAH No. 51 from 9th Street NW to 450th Avenue
be reduced to 30 MPH, AND
WHEREAS, the City of Perham has also requested that on CSAH No. 51 from 450th Avenue and North to
City Limits of Perham the speed be reduced to 45 MPH, AND
WHEREAS, the County of Otter Tail believes that a speed zone reduction would be beneficial in these
areas.
NOW, THEREFORE, BE IT RESOLVED, that Otter Tail County does hereby request that this area be
studied by the Minnesota Department of Transportation to determine the need for a reduced speed zone, if
any.
BE IT ALSO RESOLVED, that Minnesota Department of Transportation proceed with establishing a legal
speed zone if the findings of the traffic study are supportive.
OTC Board of Commissioners'
November 3, 2015
Page 3
Adopted at Fergus Falls, MN this 3rd day of November 2015
Dated: ___ /_l_-_f_O_~_t_5_-__ OT TAI CO
Attest: _____..___.ln2~~"1--+----=•/ If_
Larry KTot{rl, c~
By:..:::..,..~~=~~=~~~i\.A<'.ir..!::l._ __
'
COUNTY STATE AID HIGHWAY NO. 9 RIGHT OF WAY ACQUISITION
S.A.P. 056-609-005, PARCEL NO. 78
Otter Tail County Resolution No. 2015 -74
Upon a motion by Huebsch, seconded by Froemming, and unanimously carried, the Otter Tail County
Board of Commissioners adopts the following resolution:
WHEREAS, Otter Tail County proposes to reconstruct and improve County State Aid Highway No. 9,
located from South Pelican Drive, North & East 2.33 miles to the North County Line, located in Sections 1,
2, and 11 ofT137-R43W; and
WHEREAS, the reason for the construction of this segment of County State Aid Highway No. 9 is due to
the existing highway's poor condition and the construction of entrances, medians and sidewalk; and
WHEREAS, this improvement is necessary to provide for the safety of the traveling public and pedestrians;
and
WHEREAS, Otter Tail County has a right to acquire the right of way after an award of damages has been
filed with the County Auditor in accordance with Minnesota Statute, Section 163.02 and 163.12; and
WHEREAS, all necessary additional highway right of way is being acquired for the reconstruction except a
tract owned by Brent Cavallin of Samoa, CA
Said tract being a strip of land described as follows:
That part of Lot 12, ENGLE'S BEACH, shown as PARCEL 78 on the OTTER TAIL COUNTY RIGHT OF
WAY PLAT NO. 26, County State Aid Highway No. 9, as the same is on file and of record in the Office of
the County Recorder in and for Otter Tail County.
Excepting therefrom right of way of existing highways.
Containing 250 square feet, more or less.
Due to the reconstruction and realignment of County State Aid Highway No. 9 under Project No. SAP.
056-609-005, said strip being all that described above, to be retained for CSAH No. 9 right-of-way
recorded as Parcel No. 78 on Page 5 of 7 of CSAH No. 9 R/W Plat No. 27.
Also a Temporary Construction Easement which will cease on or before December 31, 2017, as
described below:
That part of Lot 12, ENGLE'S BEACH, according to the recorded plat thereof, shown as CE PARCEL 78
on the plan view of the Plan and Profile sheets of the Construction Plan for SAP. 056-609-005. The
outer limits of said CE PARCEL 78 are established at 5 feet offset from and at right angles to the cut and
fill limit lines.
Containing 2,578 square feet, more or less.
OTC Board of Commissioners'
November 3, 2015
Page 4
NOW, THEREFORE, BE IT RESOLVED that the Otter Tail County Board of Commissioners hereby
authorizes the acquisition of the requested right-of-way as described above pursuant to Minnesota Statute,
Section 163.02 and 163.12, and to take title and possession of that land after an award of damages has
been filed with the County Auditor in accordance with Minnesota Statute, Section 163.12; including the
"Quick-Take" provisions provided for.in M.innesota Statute 117.042.
BE IT FURTHER RESOLVED that the Otter Tail County Attorney is authorized to file the necessary
documents in court, and represent the county in this matter.
Adopted at Fergus Falls, Minnesota this 3rd day of November 2015
Dated: I I -ID -I 5 OTT A CO
Attest L~{/IJ,_ Larry Kro, Irk
By: _:i:~~~~~~~~~...:_ __ _
Public Transit Funding
Public Works Director, Rick West discussed a request from Productive Alternatives to receive a
percentage of the local option sales tax funding. After a discussion of the best way to assist with public
transit funding in Otter Tail County, a motion was offered by Froemming, seconded by Johnson, and
unanimously carried to contribute $20,000 to Productive Alternatives from the Highway Budget to be used
for public transportation. The dollars will allow PA to leverage approximately $100,000 of State funding.
The City of Fergus Falls and City of Perham are also contributing to support PA's public transit system.
Adjournment
At 11 :17 a.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners
recessed until 9:30 a.m. on Tuesday, November 10, 2015 at the Government Services Center in
Fergus Falls, MN.
Dated: i 1 -10 -15 OTTER TAI UNT OF COMMISSIONERS
Attest ~ ~ LarryKr n,'erk
By:--=+->r-""---=---=-----=--=----=iF--'t-=~!!C...!..---dquist, C
CB/kd
OTC Board of Commissioners' Minutes
November 2, 2015
Exhibit A, Page 1
WARRANTS APPROVED ON 11/03/2015
vendor Name
ACTIVE9Jll
A1'l"DERSON BROTHERS CONST CO OF BR
A .. 'l\lDERSON Li\...'1,,<D SURVEYING INC
AR..'!ITSON LIFE ESTATE/FLOR.ENCE L
AUTOID:
Atrro V .. i\LUE FERGUS FAUS
BHH PARTNERS
BLUE.STONE TECHNOLOGIES INC
BRAUN VENDING INC '
BUSHM.A ... ~/JOHN
BUY-MOR PAR.TS & SER\.1CE UC
CARI.ISLE TOWNSHIP
CERTIFIED AUTO REPAIR
CODE 4 SER.VICES UC
COIL "S FL.\GS & FL.\GPOLES
COLLEGE WAY AUTO INC
COOPERS TECHNOLOGY GROUP
CR.E.\IB'E FOR..J\4S & CONCEPTS INC
DAIKIN APPLIED
DEX EAST
DM ENTER.PRISES
Th'"\'IR.OTECH SERVICES INC
FASTEJ'i_i\l COMP .. .\1'1"Y
FERGUS FALLS DAILY JOI:JR. .. NAI..
FERGUS TIRE CENTER.
FOTH INFR.ASTR.UCTilRES & ENVIR.OMIN
GILBERTSON/JACE
GRAINGER INC
HAR.l'El./MICHAEL J :\ND TRIN1'J"'1"
HAUSER/DAVID
HERBOLD RE\10CABLE LIVING TR.UST
HER...1\£.-'>N/CR.YSTAL
INNOVATIVE OFFICE SOLUTIONS
JAEHNING/TIMOTHY A!-ID Bl!IJITA,.'\1-Y
JENSEN/MATT
KELI..Y SERVICES INC
L.\KE REGION HEAL THCAR.E CORP
L.\KES COUNTRY SER.\•1CE CO OP
L.\.NDV.'EHR CONSTRUCTION INC
La\NGE/EUZ.ABETH
L.\R.RY OTT INC TRUCK SER.\•lCE
UBEllTI BUSINESS SYSTEMS FARGO
Amount
5,96200
655.478.43
1.800.00
3,10000
98.00
169.95
2.694.81
7.200.00
310 .. 00
1000
4.045 .. 47
1.018.28
458.33
951 .06
362.00
481.03
187.66
1.019.29
951.98
56.53
10,478.00
5.539.09
261.15
168.00
20.00
31.469.81
15.00
444.53
5.050.00
74,52
500.00
295.48
1.226.34
3. 150 00
112.11
900.20
450.00
88.50
76,095.95
155.09
1,690.00
5.42
OTC Board of Commissioners'
November 3, 2015
Exhibit A, Page 2
Vendor Name
LOCATORS & Sv"PPl.IES INC
M-R SRGN COMPA..l\1:\' INC.
MARCO INC
l'oU.RCO INC ST LOUIS
M.-\TTHn<IJ' RTh'DDt & COMP_-\N\· INC
MID\'1i'E.ST TRH & M...\INTENANCE
MN CONTINUING LEGAL EDUCATION
MN COUNTIES COMPUTER CO· OP
MYERS/L.:utRY J AI',1"D RlffH M
NAPA FER.GUS FALLS
NEITZKE/ROGER A
!\"EV\' YORK Mll..LS DISPATCH
OFFICBUX INCORPORATED
OL-U-SON/GERALD C A,'ill DEBORA S
OIJPHANT/GLEN
ONECAl.l.LOCATORSlTD
OTIS ELEVATOR CO
OTTER ELECTRIC llC
OTTER TAIL CO TREASURER
OTTEEtTAll. TRUCK.ING INC
PEllCA,~ RAPIDS PRESS
PERIL.\!11 AREA EMS
PERIL~'4/CITY OF
PERR.IN AUTO BODY
PRICE/Il!TH
PRODIJCTIVI .-\LTERNATJVI.S INC
RDO EO.UIPMENT CO
SW.INC
SERHCE FOOD SIJ"PER VAlU
SHERWIN \Vlll.IAM.S
SHlH.TZ/ JERRY
SIGNWORKS SIGNS & B . .\."v"NERS llC
STAPLES ADVAl'll"TAGE
STEINS INC
STOEL RIVES llP
STREICHER.S
THOMSON REUTERS -W'EST
TIRES PLUS TOTAL CAR CARE
Ul'<'IFORMS u"NI.JMITED INC
VICTOR LUNDEEN COMPA,'11.
VIGEN/RA,.'IDY A..1\ID DORIS
VISU.-\1 GOV SOLUTIONS UC
Amount
125.00
176.58
859.46
272.94
2,611.28
1.98400
440.00
1.217 .. 90
11.420.00
17.28
2.155.25
158.60
87.55
3,800.00
15.00
690.92
471.42
3,964.78
70.84
9,767.23
7.644.00
335.00
530.576.16
1.219.64
15.00
36.00
75.60
795.00
26.50
6.36
154.95
245.00
164.88
2.141.81
3,995.00
447 .. 95
8,913.64
19.64
46.90
2.447.80
3,600.00
385.12
OTC Board of Commissioners'
November 3, 2015
Exhibit A, Page 3
Vendor Name
VOSS LIGHTING
WADEl~A STA TE BANK
WALETZKO/PA TRJCK
WALVATNE/DOUGL-\S
WASTE M.~'l'AGEMENT
\\iEINHANDl./GAR.Y
Final Total
Amount
1.155.32
100,396.95
403.65
211.38
24,832.61
15 .. 00
1.555, 156.90