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Home My WebLink AboutBoard of Commissioners - Minutes - 10/13/2015~ OfflliRTAU CIOIITT·■lll•s•T ■ MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN October 13, 2015 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 9:30 a.m. on Tuesday, October 13, 2015, at the Government Services Center in Fergus Falls, MN, with Chairman John Lindquist, Vice-Chair Lee Rogness and Commissioners Wayne Johnson, Roger Froemming and Doug Huebsch present. Approval of Agenda Chairman Lindquist called for approval of the October 13, 2015 agenda. Motion by Johnson, second by Rogness, and unanimously carried to approve the Board of Commissioners agenda of October 13, 2015 with the following additions: Discussion Regarding Lake Street Discussion Regarding Road Access Policy Consent Agenda Motion by Huebsch, second by Froemming, and unanimously carried to approve Consent Agenda items as follows: 1. October 6, 2015 Board of Commissioners' Meeting Minutes 2. Warrants/Bills for October 13, 2015 (Exhibit A) 3. Human Services Bills & Claims 4. Agreement for Professional Services between State of MN, Seventh Judicial District & OTC Probation (FY2016) 5. Approve LG240B Application to Conduct Excluded Bingo by the Re-Use-It Thrift Store, Perham, MN for an Event on Dec. 6, 2015 at The Cactus 6. Approve a 2016 Tobacco License for the Dalton Corner Store Lake Street Commissioners discussed issues with accessing Lake Street which is a dedicated public road without a road authority. The road should not be blocked. This issue will be researched further. Otter Tail County Historical Museum Update Historical Society Executive Director, Chris Schuelke reported that the Society will be having their 88th annual meeting soon. He provided statistics for activities provided throughout the County and the numbers of people participating in the activities and visiting the museum. There were 4,100 hours of volunteer time donated to the museum in the past year. Mr. Schuelke stressed the importance of history. He thanked the Board for their support and is looking forward to Otter Tail County's 75th anniversary in 2018. Indian Gaming Land County Attorney, David Hauser briefed the Board on regulation of Indian Land. Mr. Hauser will reach out to the Wt,ite Earth Nation Attorney. It is important that there is infrastructure to accommodate the people/traffic coming in and to maintain cohesive relationships in the neighborhood. Final Payment -Phase 2 Courthouse Remodel Motion by Johnson, second by Rogness, and unanimously carried to approve Final Payment, in the amount of $10,000, payable to Gast Construction for completion of the Phase 2 Courthouse Remodel project. OTC Board of Commissioners' Minutes October 13, 2015 Page 2 Ordinance Discussion Land & Resource Director, Bill Kalar submitted proposed language changes to the Shoreland Management Ordinance (SMO) and Sanitation Code. For reference purposes, portions of the Statewide Standards for Management of Shoreland Areas were also provided. Mr. Kalar reviewed and discussed the SMO proposed changes. Recess & Reconvene At 11 :26 a.m., Chairman Lindquist recessed the meeting of the Otter Tail County Board of Commissioners for a short break. The meeting was reconvened at 11 :31 a.m. Private Cemetery Gerry Schram, resident of Candor Township, spoke to the Board regarding vandals in their private cemetery. Commissioners suggested some solutions to the issue of tipped over headstones and indicated that there are no easy solutions because the area is very rural and secluded. Child Care Assistance Program Kelli Rohrer, from Lakes and Prairie Community Action, submitted an Otter Tail County Child Care Assistance program report. The report indicated that usage has increased; however about 19% of the child care allocation is expected to remain unused. The funding may be redistributed in the future to other counties who have waiting lists for child care assistance. Commissioner Huebsch invited Ms. Rohrer to a Child Care Summit in Battle Lake on October 22, 2015. Minnesota Family Investment Program 2016-2017 Plan Human Services Director, Deb Sjostrom provided the MFIP 2016-2017 Plan. This required biennial plan was posted for a 30-day public comment period. Motion by Rogness, second by Froemming, and unanimously carried to approve the MFIP 2016-2017 Plan for submission to the State of Minnesota Department of Human Services. Human Services Fiscal Quarterly Report Ms. Sjostrom reviewed the most recent quarterly budget report for Human Services. She reported that the Agency is expected be within budget at the end of 2015; although, out of home placement expenses are projected to be 20% over budget. Discussion took place regarding services that could be provided for children with serious and persistent mental illness in their homes before an out of home placement becomes necessary. Recess & Reconvene At 11 :57 a.m., Chairman Lindquist recessed the meeting of the Otter Tail County Board of Commissioners for committee meetings and lunch break. The meeting was reconvened at 12:34 p.m. Ordinance Discussion At 12:34 p.m., Land & Resource Director, Bill Kalar reviewed proposed Sanitation Code changes. The soils verification process will need further research. Motion by Rogness, second by Johnson, and unanimously carried to schedule a public information meeting at 7:00 p.m. on Monday, November 2, 2015 at the Government Services Center in Fergus Falls, MN. The purpose of the meeting is to discuss proposed changes to the Shoreland Management Ordinance, Sanitation Code for Subsurface Sewage Treatment Systems and consideration of a Surface Water Ordinance. Federal Boat & Water Grant Motion by Froemming, second by Huebsch, and unanimously carried to approve the appropriate County Officials' signatures to execute the 2015 State of Minnesota Federal Boating Safety Supplemental Equipment Grant Agreement, in the amountof $26,100.00. The Otter Tail County Sheriff's office will use the grant dollars for a new boat for water patrol. There is no match requirement for this grant. OTC Board of Commissioners' Minutes October 13, 2015 Page 3 Schuett Company Conduit Bond Update Tourism and Economic Development Director, Nick Leonard reviewed the Schuett bond application which initially included three apartment complexes in Otter Tail County. Mill Pond View Apartments in Pelican Rapids has been removed from this bonding application. They are pursuing other financing options. Kaleva and River Bend apartment complexes are ready to proceed with the bonding. Otter Tail County's bond counsel presented the information to the Housing and Redevelopment Authority. A joint Otter Tail County/HRA Board meeting is scheduled for November 10, 2015 to finalize financing for these remodel projects. Agreement for GASB 45 Reporting Motion by Huebsch, second by Johnson, and unanimously carried to authorize the County Auditor- Treasurer to sign the Agreement for Consulting Services with Hildi Inc. to complete the required Governmental Accounting Standards for other postemployment benefits (GASB Statement 45). NACO Annual Dues Motion by Huebsch, second by Froemming, and unanimously carried to approve payment of the 2016 annual membership dues, in the amount of $1,146.00, to the National Association of Counties (NACO). Otter Tail River State Water Trail Phelps Mill Portage DNR Area Supervisor, Shawn Donais explained the DNR project to develop a take-out point on the Otter Tail River on the upstream side of the Phelps Mill Dam and a designated put-in area below the dam. This will assist water trail users at the Phelps Mill Park. Motion by Huebsch, second by Johnson, and unanimously carried to approve the Otter Tail River State Water Trail Phelps Mill Portage project as presented. Negative EIS Declaration -CSAH 38 Project Public Works Director, Rick West reported that an Environmental Assessment Worksheet (EAW) has been prepared as part of the State environmental review process for the proposed CSAH 38 Reconstruction project. The EAW was published and made available for comment from the. public and other agencies. Motion by Rogness, second by Froemming, and unanimously carried to authorize the appropriate County Officials' signatures to execute the Negative Environmental Impact Statement (EIS) Declaration in the matter of the mandatory EAW for CSAH 38 reconstruction from City of Urbank to City of Parkers Prairie. Phelps Mill Dam Fish Passage Agreement Motion by Huebsch, second by Johnson, and unanimously carried to authorize the appropriate County Officials' signatures to execute a Professional and Technical Services Contract between the County of Otter Tail and the State of Minnesota DNR for the Phelps Mill Dam Fish Passage project (SWIFT Contract No. 100958). Engineering Services -CSAH 15/CH 112 Motion by Rogness, second by Johnson, and unanimously carried to authorize the appropriate County Officials' signatures to execute an Agreement between the County of Otter Tail and Houston Engineering for a Basin Outlet project on CSAH 15/CH 112. Joint City/County Projects Motion by Rogness, second by Froemming, and unanimously carried to authorize the appropriate County Officials' signatures to execute an Agreement between the County of Otter Tail, City of Fergus Falls and Braun lntertec for gravel subgrade work, at an estimated cost of $4,215.00, on portions of Cascade St. and Alcott and Summit avenues. OTC Board of Commissioners' Minutes October 13, 2015 Page4 Road Access Control Discussion took place regarding the need to add approaches or improve roadways when a development or business increases traffic. Motion by Huebsch, second by Froemming, and unanimously carried to remand road access/approaches discussion to the Public Works Committee. Recess & Reconvene At 1 :50 p.m., Chairman Lindquist recessed the meeting of the Otter Tail County Board of Commissioners for a short break. The meeting was reconvened at 1 :54 p.m. Drainage Systems -Ditch 63 Motion by Rogness, second by Johnson, and unanimously carried to authorize Wayne Mortenson to repair two areas on the map submitted; 1) where red meets the yellow, and 2) the area indicated in green, in Ditch 63 on his own property. Mr. Mortenson plans to hire DM Enterprises to perform the work at his expense. The Ditch Inspector indicated that the water flows into a wetland, crosses Highway 18, flows through tile and into Altner Lake so the repair should not affect other property owners. Ditch Inspector, Kevin Fellbaum reported that Lee Uhlig and Dale Boese are seeking approval to perform tile repair work on County Ditch 63 on their own properties at their expense. They would replace the original tile with new tile at the same elevation as shown in the map presented. In order for the repairs to function properly, there is an area on Gary Wilde's property that flows into Altner Lake that needs repair. Discussion took place regarding the cost of the repair needed on the Wilde property. The Ditch 63 maintenance fund does not have enough money to pay for the repair. County Attorney David Hauser explained that landowners who need a ditch repaired on some else's property must petition to request the repair work under M.S. 103E.715. Adjournment At 2:34 p.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners recessed until 9:30 a.m. on Tuesday, October 27, 2015 at the GSC in Fergus Falls, MN. Dated: ___ /0~½7----"-'7A~e~.,.-- Attest: L v /} Larry~CI~ OTTER TAl1)CO~OARD 0~ COMMISSIONERS By ~ ~ ~ J-._;...JD.,;..c Jo~ndquist, Chair CB/kd OTC Board of Commissioners' Minutes October 13, 2015 Exhibit A, Page 1 WARRANTS APPROVED ON 10/13/2015 Vendor Name -~'10KA CO HSD AP TECHNOLOGY AUTO FIX AUTO VALUE FERGUS FALLS BEYER BODY SHOP INC BLUFFTON OIL COMPANY BOBCAT OF OlTER TAIL COUNTI" BRL>\N M RIPLEY EXCAVATING BUREAU OF CRIM APPREHENSION BUY· MOR PARTS & SERVICE LLC CERTIFIED AtrrO REPAIR CO OP SEll'11CES INC COLLEGE WAY AtrrO INC COMMISSIONER OF TRANSPORTATION COOPERS TECHNOLOGY GROul' CULLIG.~'1 OF WADENA CULLIG..\N WATER CONDmm-.:1NG CUSTOM EARTH D & T VENTURES LLC DAKOTA PRINTER REPAIR. LLC DAN'S TO\.VING & REPAIR. DESAlITEL/GEORGE E A,'ID MARCELL.\N I DEX EAST DICK'S ST.>\NDARD DOUGLAS COUNTY SHERIFF'S omcE ELLINGSON PLUMBING HEATING AC ELE< ENVIROTECH SERv1CES INC EVERGREEN L.\ND SER'11CES FAR.NAM'S GENUINE PAR.TS INC FERGUS FALLS DAILY JOURNAL FERGUS FALLS/CITY OF FERGUS TIRE CENTER FI.INT HILLS RESOURCES LP GODFATHERS E\TER..a'IINATING INC GRAINGER INC GREATAMERICA FINANCL'\l. SVCS HARTHUN/TRENT HAWES SEPTIC TA..'1K PUMPING HEDAHLS HEADOUARTER.S HELPSYSTEMS HENNING HARDWARE HOIUM/RICK Amount 227.27 795.00 63.24 1,334.66 250.00 170.00 17.00 12,737.00 1,790.00 504.24 273.48 123.20 560.32 720.59 2,200.17 24.75 10.00 10,962.00 1,089.00 672.70 943.44 4,750.00 13.41 72.00 45.00 461.00 11,113.27 3,250.00 23.80 2,264.00 1,343.05 734.47 15,994.93 246.20 381.60 237.63 10.00 80.00 17.04 948.79 80.44 217.23 OTC Board of Commissioners' Minutes October 13, 2015 Exhibit A, Page 2 Vendor Name HOLO/GERALD A INFORMATION SYSTEMS CORP INNOVATIVE omcE SOLUTIONS JAKE'S JOHNS LLC JK SPORTS JOHNSON/LORI J KELLY SER\<1CES INC KIEFER.S.COM L~ REGION HEAL THC • .\RE CORP L>Ul:R.Y OTI INC TRUCK SER\<1CE IAR.SON/DEAN L.\RUM/PAT LIBERTY BUSINESS SYSTEMS FARGO IITTLE FAII.S MACHINE INC LOCATORS & SUPPLIES INC M-R SIG."il COMPANY INC. 1\-!AR.CO INC MARCO INC ST LOu1S MCIT MCKESSON MEDICAL-SURGIC.-U INC MGK INDUSTRIES INC DBA OK TIRE MHSRC R..\NGE MIDWEST MACHINERY CO MID\VEST TREE & MAINTENANCE MINNESOTA MOTOR COMPA,"ilY 1\-mmESOTA NATIVE L~SCAPES MINNKOTA ENVIRO SER\<1CES INC MN COUNTIES COMPUTER CO-OP NAPA CEl'fTRAI.. MN N,\PA FERGUS FALLS NELSON AUTO CENTER NORTHERN SAFElr TECHNOLOGY INC NORTHERN STATES SUPPLY INC OFFICE OF J.\,IN.fT SERVICES OFFICEMA .. X INCORPOR.<\. TED OTTER TAIL CO RECORDER. OTTERTAIL TRUCKING INC OUSE/HEA THER PARKERS PR.<\.IRIE/CITY OF PAW PUBUCATIONS U.C BATil.E L<\.KE R PEBBLE L<\.KE All"TO REPAIR PERHAM AREA EMS Amount 10.00 795.00 850.73 290.06 207.00 5,850.00 1,890.61 339.38 575.80 260.00 9.61 74.75 127.68 199.64 487.43 1,555.40 2,808.99 878.90 312.00 980.06 36.00 396.00 62.33 12,276.00 310.25 300.00 24.00 15,547.40 151.95 75.55 311.60 207.32 471.67 1,700.00 96.00 20.00 16,528.54 244.58 260.00 88.28 446.27 84.74 Vendor Name PERH.·\M FOCUS PERH.W/cm· OF PIER.CE JR/NORMAN PIOI'll'"EER. RIM & WHEEL CO PRO AG FARMERS COOPERAm'E O.UICK'S NAPA AUTO PARTS RAM RDO TRUST #80-6130 RECOVERY SYSTEMS CO INC REGENTS OF 1HE tJNI\i OF MN RENTAL STORE/1HE RMB ENVIRONMENTAL L.\l!ORATORIES D RUBECK/ROBERT F AND SHARRON B SAFEI.ITE Fl.!1.Flll.MENT INC SBLC FF SBLC·FF SCHMALTZ/CAROL SCffi"IA,'IKE/VICKI SER\>1CE FOOD SUPERVALU SHERBROOKE TURF INC SIGNWOR.KS SIGNS & BANNERS UC SIMENGAARD/PAUI. STAPLES ADV . .\.."ITAGE STEINS INC STEVE'S SANITATION INC STOEL RIVES llP STRAND HARD\>VARE & RADIO SHACK STREICHERS SW . .\..11.fSTON EQUIPMENT CORP TIM CROMPTON E\'.CAVATING TIRES PLUS TOTAL CAR CARE TOSHIBA BUSINESS SOLUTIONS USA TO\>VMASTER TRONDHJEM TO\>\'NSHIP TRUENORTH STEEL ULSCHMID/SUSAN VEOll.-l. El'lvlRONMENTAL SERVICES \•'ER.GAS HARDWARE VICTOR LUNDEEN COMPA,'111:. VINCO,INC WADENA ASPHALT INC WADENA CO SHERIFF OTC Board of Commissioners' Minutes October 13, 2015 Exhibit A, Page 3 Amount 249.50 835.00 8.33 116.36 33.70 2.44 380.00 97.01 4,243.00 539.50 310.00 1,242.50 750.00 39.95 78.96 40.00 227.70 51.75 92.95 1,500.00 35.00 118.57 443.03 1,817.01 288.15 2,546.65 54.96 59.98 23.23 4,811.92 119.20 108.36 849.62 37.80 12,586.08 343.85 405.00 6.49 1,124.50 75.70 24,048.00 75.00 OTC Board of Commissioners' Minutes October 13, 2015 Exhibit A, Page 4 vendor Name \\o1CAL/RON.UD G AND ELINOR A \'11DSETH SMITH NOL TING & ASSOC XEROX CORPORATION ZJEGLERINC ZITZOW ELECTRIC Final Total: Amount 5,650.00 2,849.00 54.46 90.37 147.89 215,501.91