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Home My WebLink AboutBoard of Commissioners - Minutes - 09/08/2015~ OTIERTAH OOl■TJ·■l■IIIOfl MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN September 8, 2015 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 9:30 a.m. on Tuesday, September 8, 2015, at the Government Services Center in Fergus Falls, MN, with Chairman John Lindquist, Vice-Chair Lee Rogness, and Commissioners Doug Huebsch, Wayne Johnson and Roger Froemming present. Approval of Agenda Chairman Lindquist called for approval of the September 8, 2015 agenda. Motion by Froemming, second by Rogness, and unanimously carried to approve the Board of Commissioners agenda of September 8, 2015 as presented. Consent Agenda Motion by Johnson, second by Huebsch, and unanimously carried to approve Consent Agenda items as follows: 1. September 1, 2015 Board of Commissioners' Meeting Minutes 2. Warrants/Bills for September 8, 2015 (Exhibit A) 3. Human Services Bills & Claims 4. LG220 Application for Exempt Permit, Lake Country Sportsmen's Club for Event on 11 /17 /15 at Amor Rumors Dog Bite Hearing PHN Jessica Metzger submitted documents regarding a dog bite incident on July 21, 2015 at the Scott Sibert residence by a German Shepard/St. Bernard dog named Harley. She also provided documents regarding two previous dog bites along with the associated Orders and Findings. Mr. Sibert and Board members discussed various issues including the timing of the microchip placement and potential danger to the public who visit the residence. Ms. Metzger indicated that the Public Health Department recommends that the dog Harley be declared a potentially dangerous dog. Assistant Attorney Jeffrey Pabarcus stated that in order to euthanize a dog, the Board would need to determine substantial bodily harm under State Statute and make applicable findings. Commissioners requested State Statute information relative to a potentially dangerous dog and a dangerous dog. They will review the information and add this item to their next Board Agenda on September 22, 2015. Public Hearing -Sales Tax Option for Transportation Plan At 10:05 a.m., Chairman Lindquist opened the Public Hearing for the local option sales tax and use tax for transportation. Public Works Director, Rick West presented a powerpoint presentation. The local option 0.5% sales tax authorized under M.S. 297 A.993, Subd. 1 and the use tax of $20 per motor vehicle represents funding for the 2016-2025 County Transportation Program. Mr. West reviewed the current condition of the County's roadways, preservation strategies, and the development of a tiered roadway maintenance program referenced by four categories -Platinum, Gold, Silver, and Bronze. This tiered system is an integrated preservation management system. A Citizens' Project Steering Committee guided the development and principles within the preservation management system. Upon completion of the 10 year project list, the local option sales tax is scheduled to sunset unless a future County Board would choose to develop another Transportation Program. The 0.5% sales tax does not apply to the purchase of motor vehicles. OTC Board of Commissioners' Minutes September 8, 2015 Page 2 Al 10:45 a.m., Chairman Lindquist opened the Public Hearing for public comment. The following are summarized comments: Oliver Harrison, Resident North of Fergus Falls, MN about 10 miles: Mr. Harrison was impressed with the details and extent of work completed for the County's 10 year Transportation Plan. He asked if Otter Tail County had a gravel tax. Commissioners indicated that one township and one city in Otter Tail County have a gravel tax. Otter Tail County is not planning a gravel tax in the immediate future as a funding option. Discussion took place regarding the Highway budget. Mr. West indicated that the local road and bridge levy is about 3 million dollars annually. Other dollars that show up in the budget are pass-through dollars from the State or Federal Government. Mr. Harrison spoke in favor of the work proposed on Cascade Street in Fergus Falls and asked about potential railroad funding for that project. Discussion continued regarding funding projections for the 2016 highway projects. Mr. West indicated that the scope of proposed projects will be reviewed annually. Any additions and/or deletions of projects within the 10 year plan will be made by a public hearing process. Steve Skauge and Darren Toso, Employees of Productive Alternatives in Fergus Falls: PA Director, Steve Skauge opened discussion regarding the transit system that Productive Alternatives operates in Otter Tail County. The public transit system is funded through MN Department of Transportation (MnDOT) grants which are provided by 85% MnDOT dollars and 15% local match. The 15% local match currently comes from the PA budget. Mr. Toso reported that PA provides 12,000 rides per month with a budget of 1.4 million dollars and is requesting 1 % of the local option sales tax because public transit is an allowable item to fund under the applicable statute. This would be about $40,000 per year which would leverage more dollars for the public transit system through the MnDOT grants. This funding would allow expansion of public transit to more areas of the County. Mr. West indicated that this is not part of the proposed Transportation Plan or use of the local option sales tax. Robert Roehl, Owns Land in Carlisle, MN: Mr. Roehl spoke in favor of the local option sales tax and highway plan. He would not be in favor of a real estate tax for transportation funding. Dean Nelson, Resident of Erhard, MN: Mr. Nelson and spouse own two businesses in Otter Tail County. He spoke against the sales tax option because residents may go to a different County to buy their products. He would prefer raising the gas tax for road funding. Commissioners agreed with the desire to use the gas tax to fund maintenance of roads; however, that decision would need to be made by the State legislature which does not appear to be supported at this time. Les Duenow, Resident of Fergus Falls, MN: Mr. Duenow spoke against the local option sales tax because it is a regressive tax and he would rather tax seasonal residents and those who go south or west for the winter who generally can afford an increased tax. Consideration of the 0.5% sales tax option and use tax will be scheduled on the next County Board agenda on September 22, 2015. Highway Department Agreements Hoot Lake Channel Engineering Agreement: Motion by Rogness, second by Johnson, and unanimously carried to approve the appropriate County Officials' signatures to execute an Engineering Services Agreement between the County of Otter Tail and Interstate Engineering for channel restoration work at the Hoot Lake Bridge on County Road 1 as recommended by the Public Works Director. Interior Remodel of Garage No. 1: OTC Board of Commissioners' Minutes September 8, 2015 Page 3 Motion by Froemming, second by Rogness, and unanimously carried to approve the appropriate County Officials' signatures to execute an agreement between the County of Otter Tail and BHH Partners for architectural services for preliminary reconfiguration of space at County Garage #1 as recommended by the Public Works Director. ARMER Radio-Channel Expansion Motion by Johnson, second by Huebsch, and unanimously carried to authorize adding a channel to the ARMER tower in Barnesville, MN at an estimated cost of $25,000. Human Services 2014 Chemical Health Unit Report Human Services Supervisor, Margaret Williams and Social Worker, Dana McClaflin submitted the annual 2014 Chemical Health Unit report. Ms. Williams reviewed the statistics for possible trends. The number of commitments has increased due to multiple chemical/Ml problems. There is some discussion at the State level to transfer responsibility for Rule 25. The Department of Human Services (DHS) is exploring options for the beds at the Fergus Falls 60-bed facility outside of the 16-bed CD portion of the building. The detox unit served 225 people in Otter Tail County during 2014. Performance Management System Human Services Director, Deb Sjostrom explained the Performance Management System. It is designed to support counties in the delivery of essential human services and the achievement of outcomes for people in Minnesota. Of the 10 State performance standards, one outcome related to expediting SNAP application processing under certain circumstances was below the required 55%. Ms. Sjostrom indicated that a Performance Improvement Plan is being developed to ensure meeting the standard performance expectations in the future. Final Payment -Detention Facility Remodel Motion by Froemming, second by Johnson, and unanimously carried to approve Final Payment, in the amount of $7,748.22, payable to J.P. Structures for the completion of the Detention Center remodel project on first floor (nurse's office & lunchroom). Facilities Operations Manager, Terry Hoff provided a synopsis of the total project. THE PARTNERSHIP FOR OPPORTUNITY AND WORKFORCE ECONOMIC DEVELOPMENT REVITALIZATION (POWER) INITIATIVE GRANT RESOLUTION OF SUPPORT & FINANICAL COMMITMENT Otter Tail County Resolution No. 2015 -63 WHEREAS: The closure of the Hoot Lake Power Plant in Fergus Falls, MN in 2021 will have a significant economic impact on the City of Fergus Falls (hereafter referred to as the "City") and County of Otter Tail (hereafter referred to as the "County"}, AND WHEREAS: The City is applying for federal funding through the Partnership for Opportunity and Workforce and Economic Revitalization (POWER) initiative, a multi-agency federal program designed to assist communities that will be negatively impacted by changes in the coal industry and power sector, AND WHEREAS: The maximum federal funding available is $100,000 with a dollar for dollar matching requirement. The City is submitting a grant application requesting the full $100,000 and have preliminarily received matching funds from local partners such as the Fergus Falls Economic Improvement Commission, City of Fergus Falls, Otter Tail Power, and Otter Tail Valley Railroad, AND OTC Board of Commissioners' Minutes September 8, 2015 Page 4 WHEREAS: If awarded, the grant will provide necessary resources to research and plan for the economic, environmental, and land use impacts of the plant closure as well as future development opportunities, AND WHEREAS: As authorized under Minnesota Statute, Section 375.83, a county board may appropriate money out of the general revenue fund of the county to be paid to any incorporated development society or organization of this state which, in the board's opinion, will use the money for the best interests of the county in promoting, advertising, improving, or developing the economic and agricultural resources of the county. NOW THEREFORE BE IT RESOLVED THAT: Otter Tail County by this resolution supports the grant application by the City of Fergus Falls and will contribute up to $10,000 to be designated to matching fund grant application from the General Revenue Fund of Otter Tail County. The motion for the adoption of the foregoing resolution was introduced by Commissioner Rogness, duly seconded by Commissioner Huebsch and, after discussion thereof and upon vote being taken thereon, the following voted in favor: Commissioners Huebsch, Johnson, Lindquist, Froemming, and Rogness and the following voted against the same: None Adopted at Fergus Falls, MN this 8th day of September 2015 Dated: __ c,~/~2._x._./_1_5 ___ _ Attest k~~ Larry Kr n, lerk OTTER TAIL COUNTY 0~ ARD OF COMMISSIONERS Adjournment At 12:05 p.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners recessed until 9:30 a.m. on Tuesday, September 22, 2015 at the GSC in Fergus Falls, MN. OTTER TA~L LINTY O RD OF COMMISSIONERS . _, By:__:~~..:..:::.:!::::!..._ll~LJf:lWl,J.t~~--- Joh CB/kd OTC Board of Commissioners' Minutes September 8, 2015 Exhibit A, Page 1 WARRANTS APPROVED 09/08/2015 vendor Name A· 1 LOCK & KEY A'VL-\NDS LLC AI.EX/VIKING TOvVING INC AMUNDSON PETERSON INC ANDER.SON BROTHERS CONST CO OF BR A TI...\NTIC TACTICAL AUTO VALUE FERGUS FALLS BEAR GRAPiilCS INC BOB'S STANDARD BUIX SERVICE BOBCAT OF OTTER. TAD.. COUNTI" BOUND TREE MEDIC.'li. LLC BUY-MOR PARTS & SERVICE LLC CDW GOVERNMENT INC CENTR.'li. SPECL'li. TIES INC CERTIFIED AUTO REPAIR CERTIFIED L.\BORATORIES COLLEGE WAY AlJTO INC COMMISSIONER OF TRA,\ISPORTATION COOPERS TECHNOLOGY GROUP CULLIGAN WATER. CONDmONING DEX EAST ESRI INC FARGO GL<\.SS AND PAINT CO FERGUS~'li.LS/cm·oF FINSETH/TRACI FLODEN/BRENT FRANCIS/TRISTA FRAZEE ELECTRIC INC G & R CONTROLS GALLS LLC GOVERNMENT MANAGEMENT GROUP INt GRAINGER. INC GREATA .. \!EJUCA FINANCL'li. SVCS GRIFFIN/PA TRICK HAWES SEPTIC TANK PUMPING HEALTHCARE ENVIRONMENTAL SER.VICI HEDAI-il.S H.E.<\.DQUAR TERS Hil.L TOP LUMBER. INC HITESMAN &WOLD PA. HOBART SALES & SER.VICE HOFF /MARL<\.ND HOIUM/RICK Amount 70.55 14,710.87 248.00 40.88 181,060.98 3,837.20 1,365.41 262.28 135.59 191.96 128.74 2,140.64 1,153.34 189,965.92 28.55 266.00 172.21 11,598.49 1,994.73 52.25 17,85 5,770.00 66.00 168.22 25.00 20.00 159.98 3,772.35 137.90 570.07 6,300.00 421.31 230.00 8.00 80.00 190.50 11.35 16.76 128.00 172.91 1,440.00 6.94 OTC Board of Commissioners' Minutes September 8, 2015 Exhibit A, Page 2 Vendor Name HOUSTON ENGINEERJNG INC INDIGITAl INNOVATIVE OFFICE SOLUTIONS INTEGRA TELECOM INTER.STATE ENGINEERING INC J.P. COOKE CO JK SPORTS JOHN J MORGAN COMPANY KADR.'vlAS LEE & JACKSON INC KEEPRS INC KELLY SERVICES INC KNUTSON ELECTRIC REBUD.DING KRAMER REVOCABLE TRUST /MARILYN J KRONEMANN CONSTRUCTION L & 0 ACRES TRANSPORT INC L>\KE REGION ELECTRIC CO OP L>\KE REGION HEALTHCARE CORP L>\KES COUNTRY SERVICE CO OP LI\RRY OTT INC TRUCK SERVICE LI\RRYS SUPERMARKET LARR'rs SUPERM..\RKET La\WSON PRODUCTS INC LIBERTY TIRE RECYCLING l.LC LINDBERG/JANET LOCATORS & SUPPLIES INC MARCO INC MARCO INC ST LOUIS MIDSOTA MANUFACTURING INC MID\VEST PRINTING CO Mn.TONA ELECTRIC MINNESOTA MOTOR COMPANY MN DEPT OF Li\llOR AND INDUSTRY MN DEPT OF NATURAL RESOURCES 0MB MN POLLUTION CONTROL AGENCY MN STATE AUDITOR NATURES GARDEN 'WORLD NELSON AUTO CE!ll"TIR NEW YORK Mil.LS DISPATCH NE\VBOR.G/KEVIN NORTHL~ BUSINESS SYSTEMS INC OFFICEMA.X INCORPORATED OTTERTAIL TRUCKING INC Amount 9,730.00 4,650.50 172.78 369.09 11,363.11 51.30 330.00 706.97 727.05 53.27 4,057.92 117.00 57.525.00 8,500.00 10,470.18 1,872.50 3,134.17 28,488.10 1,690.00 14.98 48.83 530.18 804.48 55.20 494.88 7,208.37 1,213.98 34.42 90.00 2,569.63 30.95 170.00 150.00 375.00 750.00 23.97 54,809.05 305.55 190.33 223.36 68.49 23,867.56 vendor Name PERHAM FOCUS PERHAM TRUCK SERv1CE INC PERHAM/CITY OF PHil.lIPPI DR/JAY PIERCE JR/NOIU4AN PITNEY BO\-VES PO\VERPIAN OIB PRESTON/JASON PRODUCTIVE ALTERNATIVES INC Qu1LL CORPORATION RDO EQUIPMENT RDO TRUCK CENTERS REGENTS OF THE UNIV OF MN ROGER HlJfCHINS TREE SER\·1CE ROYAL TIRE INC S.W.INC SAFELITE FUI.Flll?vlENT INC SAURER/MATTHEW SERVICE FOOD SUPER VALU SHIRE'S FIRE SIGNWORKS SIGNS & BANNERS ll.C SIMENGAARD/PAUl SMITH/GENE SRF CONSULTING GROUP INC STAPLES ADVANTAGE STEINS INC STREICHERS SUNDHEIM/DAVID THIS Vvc.EKS SHOPPING NE\VS THYSSEN KRUPP El.EVA TOR CORPORA TI- TITAN MACHINERY U S POSTAL SERVICE UNIFORMS UNLIMITED INC VICTOR LUNDEEN COMP . .\i"IIY VOSS LIGHTING WADENA STA TE BANK WASHPROS ll.C WASTE M..\i'lAGEMENT XEROX CORPORATION ZIEGLER INC Final Total: OTC Board of Commissioners' Minutes September 8, 2015 Exhibit A, Page 3 Amount 341.05 108.10 62,974.78 475.00 10.00 441.96 698.51 15.06 894.68 126.96 404.03 920.62 1.888.25 125.00 1,294.68 1.680.00 31 3.62 35.00 110.63 107.50 977.35 84.89 42.81 23.729.04 325.88 1,807.98 363.90 311.00 249.48 869.30 7,858.25 20,000.00 520.00 479.50 140.00 114,648.85 1.600.00 24,518.37 54.46 5,958.71 944,681.08