HomeMy WebLinkAboutBoard of Commissioners - Minutes - 05/05/2015MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
515 W. Fir Avenue, Fergus Falls, MN
May 5, 2015
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened at 9:30 a.m. on Tuesday, May 5, 2015, at the
Government Services Center in Fergus Falls, MN, with Chairman John Lindquist, Vice-Chair Lee Rogness,
and Commissioners Doug Huebsch, Wayne Johnson and Roger Froemming present.
Approval of Agenda
Chairman Lindquist called for approval of the May 5, 2015 agenda. Motion by Froemming, second by
Johnson, and unanimously carried to approve the Board of Commissioners agenda of May 5, 2015 with
the following additions:
Electronic Plat Book Discussion
Buffalo-Red River Watershed District Report
Consent Agenda
Motion by Huebsch, second by Froemming, and unanimously carried to approve Consent Agenda items as
follows:
1. April 28, 2015 Board of Commissioners' Meeting minutes
2. Warrants/Bills for May 5, 2015 (Exhibit A)
3. Approve Exempt Permit Application from St. James Catholic Church for a
July 26, 2015 Event
4. Approve Application to Conduct Excluded Bingo from St. James Catholic
Church for a July 26, 2015 Event
5. Approve On/Off Sale 3.2 Malt Liquor License for Heisler's Country Pub for
7/1/15-6/30/16
Remodeling Project -Detention Facility
Facilities Operations Manager, Terry Hoff reported that two bids were received on the relocation of the
Nurse's Office and Employee Lunchroom in the Detention Facility. The bids included the Base Bid and
three alternates. Mr. Hoff reviewed the recommended bid from Vercon, Inc. at a total project cost of
$183,770. Motion by Huebsch, second by Rogness and carried, with Johnson opposed, to award the
Nurse's Office and Employee Lunchroom remodel project in the Detention Facility to the low bidder,
Vercon, Inc. at an estimated cost of $183,770. These project expenses will be paid out of the Capital
Improvement Fund with $52,270 levied in CY2016 to be paid back to the Capital Improvement Fund. The
motion also included approval of an Otter Tail County Owner's Representative for the project at a cost not
to exceed $17,000.
Recess & Reconvene
At 9:50 a.m., Chairman Lindquist recessed the meeting of the Otter Tail County Board of Commissioners
for a short break. The Board of Commissioners meeting was reconvened at 9:56 a.m.
Historical Society Report
Otter Tail County Historical Society Executive Director, Chris Schuelke discussed the importance of
preserving history and provided several documents. He updated the Board on upcoming activities, current
exhibits, research and education. CY2018 will be the 150th year celebration for Otter Tail County which
was organized in 1868. There will be a County committee for the celebration and Mr. Schuelke will be
asking for County support. Discussion took place regarding financing, the future need for a larger museum
building and other historical interests in the County including the Prospect House and Fort Juleson.
OTC Board of Commissioners' Minutes
May 5, 2015
Page 2
Annual Prometheus M.C. Zoo Run
Representatives of the Prometheus Motorcycle Club requested approval for the 30th Annual Zoo Run event
scheduled June 25th through June 28th of 2015. All proceeds from the motorcycle ride event are given to
the Chahinkapa Park Zoo in Wahpeton, ND. Motion by Huebsch, second by Johnson, and unanimously
carried to waive the Otter Tail County Shows and Exhibitions Ordinance for this charity event subject to
organizers providing security, adequate portable facilities, insurance, and notification to law enforcement
regarding the event which has been past practice.
Digital Plat Book
Motion by Rogness, second by Huebsch, and unanimously carried to approve a $10.00 fee for digital Otter
Tail County Plat Books available on flash drive.
Recess & Reconvene
At 10:20 a.m., Chairman Lindquist recessed the meeting of the Otter Tail County Board of Commissioners
for a short break. The Board of Commissioners meeting was reconvened at 10:28 a.m.
Little McDonald Paul & Kerbs EAW Review
Land and Resource Director, Bill Kalar submitted a document titled LMKP LID EAW Public Comments
Summary dated April 30, 2015. There were 107 timely responses to the Environmental Assessment
Worksheet. The two concerns repeated most often were increased high water downstream that could
cause shoreline erosion and/or flooding and the potential spread of Aquatic Invasive Species (AIS),
specifically zebra mussels. Mr. Kalar stated that the MN Department of Natural Resources (DNR)'s
comments indicate that the EAW is incomplete specifically because it does not address potential impacts
downstream. The County Board, as the Responsible Government Unit (RGU), must make a decision on
the need for an Environmental Impact Statement (EIS) by May 15, 2015. If the RGU finds that an EIS is
needed, it is a positive declaration and if the RGU finds that an EIS is not needed, it is a negative
declaration. County Attorney David Hauser submitted the EQB guideline which discusses the factors to be
considered. If it is decided that additional information is needed, the deadline can be postponed for 30
days. Mr. Hauser referred to MN Rule 4410.170. He stated that all issues raised in the EAW comment
period must be addressed. Discussion followed. Commissioners indicated that an Operating Plan is
needed to respond to the concerns. The environmental impact of not authorizing an outlet project must
also be addressed. Chairman Lindquist requested that this EAW review continue at the next regular
County Board meeting. The proposers will submit additional information prior to the meeting.
Recess & Reconvene
At 11 :17 a.m., Chairman Lindquist recessed the meeting of the Otter Tail County Board of Commissioners
for a short break. The Board of Commissioners meeting was reconvened at 11 :24 a.m.
Bid Award -MN Project No. HSIP 5615(195)
After previously advertising for bids for S.P. 056-070-015, 016, 017, and 018, bids were opened on April 8,
2015 at the GSC in Fergus Falls, MN. Motion by Huebsch, second by Johnson, and unanimously carried
to award the Paved Shoulders and Rumble Strips project to the low bidder, Knife River Materials of
Bemidji, MN, at the bid amount of $1,479,547.85 as recommended by the Public Works Director.
Bid Award -C.P. 15:CS
After previously advertising for bids for C.P. 15:CS, bids were opened on April 29, 2015 at the GSC in
Fergus Falls, MN. Motion by Rogness, second by Johnson, and unanimously carried to award the 2015
County Wide Crack Sealing project to the low bidder, Finn Ice, LLC of Dassel, MN at the bid amount of
$42,234.50 as recommended by the Public Works Director.
OTC Board of Commissioners' Minutes
May5,2015
Page 3
Right-of-Way Acquisition -S.A.P. 056-609-005
Motion by Johnson, second by Froemming, and unanimously carried to authorize the appropriate County
Officials' signatures to execute an Agreement between the County of Otter Tail and Evergreen Land
Services Co. of Eagan, MN, at the low quote of $92,500.00 for the CSAH 9 Reconstruction from South
Pelican Drive to the North County Line as recommended by the Public Works Director.
County Transportation Plan
Motion by Rogness, second by Johnson, and unanimously carried to extend the SRF Consulting Group
completion date of the Otter Tail County Transportation Plan to August 15, 2015 due to increased scope of
work.
Highway Contract-C.P. 15:TM, C.P. 15:208TM & C.P. 15:310TM
Motion by Johnson, second by Froemming, and unanimously carried authorize the appropriate County
Officials' signatures to execute a Highway Maintenance Contract between the County of Otter Tail and
Traffic Marking Service, Inc. of Maple Lake, MN, for traffic marking services in Otter Tail County, The City
of Fergus Falls and Wilkin County.
County Road Ditch Cleaning
Motion by Rogness, second by Johnson, and unanimously carried to confirm that the Public Works
Division/Highway Department is authorized to make decisions regarding County highway ditch cleaning
requests.
Federal Boat Safety Patrol Grant Agreement
Motion by Froemming, second by Johnson, and unanimously carried to approve the 2015 State of
Minnesota Federal Boating Safety Patrol Grant Agreement as submitted. This grant provides Otter Tail
County $11,375.00 for overtime boat and water patrol beginning May 8, 2015 through September 7, 2015.
Adjournment
At 12:08 p.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners
adjourned until the next County Board meeting at 9:30 a.m. on Tuesday, May 12, 2015.
CBlkd
OTC Board of Commissioners' Minutes
May 5, 2015
Exhibit A, Page 1
WARRANTS APPROVED ON 5/5/15
Vendor !\ame
AMERIC!J';'N OF HCTCHINSON
A.MERlMARK DIRECT
A.MES ENGINEERING
APPUED CONCEPTS INC
AR\1DSOK!JAMES
BAll.EYilOREK K
BEYER BODY SHOP INC
BHH PARTNERS
BOUND TREE MEDICAL UC
BOYER/RODNEY
BRAUN INTER.TIC CORPORATION
BRAUN VL'IDING INC
BREDMAN/DION
Bv"Y-MOR PARTS & SER\1CE LLC
CDW GOVER..c'l'MENT INC
CHESHIRE/RY . .\..'! C
cmzEKS ADVOCATE
CO OP SERvlCES INC
CODE -l SER\1CES UC
COMMISSIONER OF TRANSPORTATION
COOPERS TECHNOLOGY GROCP
COTE/LARRY
DE.\ E..\ST
DONNAY!CORY
DOUBLE A CATERING
ELDIEN/MICHELLE M
Ell.INGSON PLUMBING HEATING AC El.E<
EVERGREEN L.\ND SER\lCES
FERGUS FAll.5/Cm· OF
FOTH INFRASTRVCTURES & EN\1ROMEN'
FRAZIER/BRENT
GABE/RICHARD B
GALLS UC
GRAINGER INC
HAWES SEPTIC TANK PUMPING
HEARTL.\ND AUDIO INC
HENNING AUTO PARTS INC
INNOVATIVE omcE SOLUTIONS
J J KELLER & ASSOCLA TES INC
J.P COOKE CO
JAKE'S JOHNS LLC
K.LD .. LE.ASING INC
Amount
B9.30
5B2.00
4.205 00
8.852 40
1,437 52
350.63
80.00
5,677 16
549.25
423.95
1.851.50
775.00
171.00
239.32
630.49
30.00
30.00
34.57
447.78
338.66
98.67
55.00
67.07
6.800.00
175.50
152.41
293.00
21 031 56
9 048.96
60.00
273.62
410.72
642.00
52.29
150.00
945.64
8.80
457.67
195.00
36.10
290.06
303.35
OTC Board of Commissioners' Minutes
May 5, 2015
Exhibit A, Page 2
Vendor Name
KA.DR.MAS LEE & JACKSON INC
K.EEPR.S INC
KW..Y SER\1CES INC
L & 0 ACRES TRANSPORT INC
L.\KES COt:NTR.Y SER\lCE CO OP
L.\KES RADIO
L.\.RRY OTT INC TRUCK SER.\lCE
LENTZ/JOLEEN
LIBERTI. BUSINESS SYSTh\.lS FAR.GO
LIBERTI. TIRE RECYCLING UC
M· R. SIGN COMPANY INC.
MAR.CO INC
MATTHEW BENDER & COMPANY INC
MCCC MI 33
MID· TECH RESOURCE INC
MN CONTINUING LEGAL EDUCATION
MN MOTOR COMPANY
MN STATE L.\W LIBRARY
MODERN ASSEMBLIES INC
NELSON AUTO CENTER
OLSON/BER.TON
OTIS llEVA TOR CO
OTTER.TAIL BAKERY
OTTER.TAIL TRUCK.ING INC
PEBBLE La\.KE AUTO REPAIR
PETE'S AMOCO
PETE'S BODY SHOP & TOWING
PHILl.IPPI DR/JAY
RDO TR.UST #80-6130
RE-li VISION SOFTWARE INC
ROGER HUTCHINS TREE SER\1CE
SAFELITE FULFII.LMENT INC
SCHWARTZ/ROBERT E
SER\1CE FOOD SUPER V . .UU
SIMON/SETHRENA
SONS.-UL.\ LA\V FIRM
SOUTH MILL SER\'lCE
SOUTHTOWN OF PELICAN RAPIDS INC
STAPLES ADVA.NTAGE
STEINS INC
S\ 'NSTELIEN ;TI 1.ER
THIS WEEKS SHOPPING NE\'iS
Amount
706.42
965.11
9,778.88
6,948 28
132.70
1,300.00
1,225.00
55.00
59.48
1,557.00
2,886 48
1,200.00
1.193.46
69.67
706.69
277 .50
30.98
25000
45.00
31.033.17
325.62
4 71.42
38.86
6,408.10
77.76
205.50
344.25
475.00
162. 76
7,500.00
726.00
183.12
459,59
31.97
55.00
550.00
601 00
11.40
304.86
1,509.54
55.00
248.16
Vendor Kame
THOMSON RElTERS • WEST
TIRES PLlJS TOTAL CAR CARE
UNIFORMS l"NLIMITED INC
\1CTOR LL"NDEEN COMPANY
VOSS lJGHTING
WADENA HIDE & FUR COMPANY
WASTE MANAGEME.'IT
WAYNE'S TOOLWAGON
WEINHA,'IDL/GARY
Wil.SON/WAR.RE.c'1 R.
XEROX CORPORATION
Final Total:
OTC Board of Commissioners' Minutes
May 5, 2015
Exhibit A, Page 3
Amount
2.746.33
1.43398
7405
904.60
239.60
44.82
14054.42
13.55
59.99
319. 30
55.05
169.454.3 7