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Home My WebLink AboutBoard of Commissioners - Minutes - 04/07/2015MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN April 7, 2015 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 9:30 a.m. on Tuesday, April 7, 2015, at the Government Services Center in Fergus Falls, MN, with Commissioners John Lindquist, Chairman; Lee Rogness, Vice-Chair; Doug Huebsch, Wayne Johnson and Roger Froemming present. Approval of Agenda Chairman Lindquist called for approval of the April 7, 2015 agenda. Motion by Huebsch, second by Froemming, and unanimously carried to approve the Board of Commissioners agenda of April 7, 2015 as presented. Consent Agenda Motion by Johnson, second by Rogness, and unanimously carried to approve Consent Agenda items as follows: 1. March 24, 2015 Board of Commissioners' Meeting minutes 2. Warrants/Bills for April 7, 2015 (these bills will be printed with the April 14, 2015 minutes) 3. Final Payment to Otter Electric LLC, in the amount of $9,360.38 for S.P. 056-070-014 4. On-Sale 6 Month Seasonal Liquor and Sunday Liquor License for Besties' Foods, dba Elmer's Texas Barbeque for May 1, 2015 through October 31, 2015 5. Approval of Household Hazardous Waste Mobile Collection Agreements Tourism and Economic Development Director Position Human Resources Director Nicole Hansen presented a position assignment description for a new County position titled Tourism and Economic Development Director. The position will serve in a dual role as the Economic Development/Tourism Liaison for Otter Tail County and as Executive Director of the Otter Tail Country Tourism and Economic Development Authority. Discussion took place about how the job will be evaluated and the resulting outcomes, pulling together the economic strategies that already exist throughout the County, and responsibility for providing direction for this position. A motion was offered by Rogness and seconded by Huebsch to approve the Tourism and Economic Development Director position within the Administration Department at a salary classification of C43 as recommended by the Human Resources Director and the County's Pay Equity Consultant. Chairman Lindquist called for a roll call vote as follows: Board of County Commissioners Doug Huebsch Roger Froemming Wayne Johnson Lee Rogness John Lindquist YEA X X X X X NAY County Appointed Positions ABSENT ABSTAIN County Attorney David Hauser referred to a handout containing the Otter Tail County appointed positions, their statutory reference, terms and requirements. Motion by Johnson, second by Froemming, and unanimously carried to appoint Greg Smith as the Otter Tail County Coroner effective immediately for a four year term. Commissioners requested that Dr. Smith provide a report to the Board. OTC Board of Commissioners' Minutes April 7, 2015 Page 2 Day Care Tour Commissioner Doug Huebsch reported on a recent day care facility tour in Thief River Falls where some of the larger local businesses are subsidizing the day care. He spoke about the challenges experienced by day care provider facilities especially with maintaining direct care staff. Recess & Reconvene At 10:12 a.m., Chairman Lindquist recessed the meeting of the Otter Tail County Board of Commissioners for a short break. The Board of Commissioners meeting was reconvened at 10:22 a.m. Burial Polley Update Human Services Director Deb Sjostrom briefed the Board on a meeting held with interested parties on March 6, 2015, to review the County Burial Disposition Allowance and Expenditure Policy. She indicated that there were funeral home directors at the meeting. They also had the opportunity to submit written opinions regarding this policy. The decision of the group was to accept the language of the policy as written but recommended an increase of about 9% over a four year period for most of the services. A motion was offered by Rogness and seconded by Froemming to approve the County Burial Disposition Allowance and Expenditure Policy as submitted. Discussion took place regarding County payments to open and close grave sites. Diane Duenow, former funeral home owner in Fergus Falls, expressed opposition to the County Burial policy that does not allow a funeral home to provide public visitation outside of the graveside service. Her opinion is that this is not in compliance with State Statute. County Attorney Hauser provided his opinion that this does comply with State Statute, is a reasonable policy and is in-line with other counties as far as the amount paid for these services. Chairman Lindquist called for a vote on the motion. Motion carried with Commissioners Huebsch, Froemming, Rogness and Lindquist voting yea and Commissioner Johnson abstaining. Commissioners requested review of the policy every two years. Human Services Annual Report Deb Sjostrom submitted two documents, one titled "Who We Are and Why We Provide Services" and the other titled "Human Service 2014 Annual Report". She reported that 12.2% of Otter Tail County residents live at or below the poverty level and reviewed the number of residents receiving assistance through various programs. Ms. Sjostrom briefed the Board on the 2014 statistics and discussed the increase in child protection assessments and MNsure health care applications. Emergency Management Emergency Manager Patrick Waletzko met with the Board and requested approval of several Emergency Management training plans and contracts. 1) Motion by Johnson, second by Rogness, and unanimously carried to approve the Otter Tail County Emergency Response/Recovery and Government Continuity Staff Training Plan. This is required for post disaster assistance. 2) Motion by Huebsch, second by Johnson, and unanimously carried to authorize the appropriate County Officials' signatures to execute an addendum to the CodeRED NEXT Services Agreement between Otter Tail County and Emergency Communications Network, LLC titled IPAWS Addendum State of Minnesota Discount. This Addendum is effective January 1, 2015, and provides integration that allows access to NOA weather radio messages pushed to cell phones. 3) Motion by Rogness, second by Huebsch, and unanimously carried to authorize the appropriate County Officials' signatures to execute the Memorandum of Agreement between Otter Tail County and the Federal Emergency Management Agency Integrated Public Alert and Warning System (IPAWS) Program Management Office regarding the use of Interoperable System(s) and Platform for Emergency Networks. Recess & Reconvene OTC Board of Commissioners' Minutes April 7, 2015 Page 3 At 11 :09 a.m., Chairman Lindquist recessed the meeting of the Otter Tail County Board of Commissioners for a short break. The Board of Commissioners meeting was reconvened at 11 :11 a.m. Closed to the Public Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners closed to the public for purposes of evaluating the performance of County Administrator Larry Krohn pursuant to M.S. Chapter 130.05 Subd. 3. Commissioners Huebsch, Johnson, Froemming, Rogness, and Lindquist were present for the evaluation. A summary of the evaluation will be provided at the next regular County Board meeting. Recess At 11 :40 a.m., upon conclusion of the performance evaluation, Chairman Lindquist recessed the Board of Commissioners' meeting for committee meetings and lunch. Joint Meeting At 12:45 p.m., Chairman Lindquist called the Board of Commissioners meeting to order for a round table discussion with Commissioners, County Officials, DNR Official, Board of Adjustment and Planning Commission members. After introductions, an Agenda and supporting documents were provided. The group discussed possible Shoreland Management Ordinance and Sanitation Code changes and rationale for the proposed change. To become part of the ordinance/code, a public hearing and DNR approval is required. Recorder Software and Training Updates At 2:40 p.m., upon conclusion of the Joint Meeting, Recorder Carol Schmaltz updated the Board regarding the new software conversion and e-recording. The new software conversion is near completion and e-recording has started and will expand with the Auditor-Treasurer also in favor of electronic recording. Motion by Rogness, second by Johnson, and unanimously carried to approve out-of-state travel for the Recorder May 11-12, 2015 to attend a Fidlar Technologies seminar. Certificate of Filing Fee Motion by Johnson, second by Rogness, and unanimously carried to establish a fee of $20.00 for recording the "Certificate of Filing" for persons to perform marriages as recommended by the Recorder. Contracts and Bonds Motion by Froemming, second by Huebsch, and unanimously carried to authorize the appropriate County Officials' signatures to execute the following contracts and bonds: VENDOR SUPPLY AREA Central Specialties, Inc. Seasonal Supply of Hot Mix Bituminous East Otter Tail County Alexandria, MN Central Specialties, Inc. Seasonal Supply of Hot Mix Bituminous West Otter Tail County Central Specialties, Inc. Seasonal Suoolv of Hot Mix Bituminous North Otter Tail County Mark Sand & Gravel Co., Seasonal Supply of Hot Mix Bituminous East Otter Tail County Feraus Falls, MN Mark Sand & Gravel Co., Seasonal Suoolv of Hot Mix Bituminous West Otter Tail County Mark Sand & Gravel Co., Seasonal Suooly of Hot Mix Bituminous North Otter Tail County Anderson Brothers Construction Seasonal Supply of Hot Mix Bituminous North Otter Tail County Co. of Brainerd LLC OTC Board of Commissioners' Minutes April 7, 2015 Page4 Transportation Plan Management The next Transportation Plan Management Team meeting is scheduled at 2:00 p.m. on Wednesday, April 29, 2015. Mr. West briefed the Board on the WOT Township meeting where they discussed the County's proposed hiihway plan and future funding needs. He also informed the Board about News Media Day on April 15 to update the media on future transportation funding. Recycle Shingles Motion by Rogness, second by Huebsch, and unanimously carried to authorize the appropriate County Officials' signatures to execute an agreement between Otter Tail County and Dem-Companies, LLC for processing shingles into bituminous to be used on the shoulder of the roads. Public Hearings Established Motion by Huebsch, second by Johnson, and unanimously carried to schedule the Ditch #23 Public Hearing at 7:00 p.m. on Monday, June 1, 2015, and the Ditch #18/37 Public Hearing at 7:00 p.m. on Monday, June 8, 2015, both at the Government Services Center in Fergus Falls, MN. Family Services Collaborative Motion by Huebsch, second by Froemming, and unanimously carried to approve payment of the FY 2015/2016 Annual Partnership dues, in the amount of $725.00, to the Otter Tail Family Services Collaborative. Adjournment At 3:32 p.m., Chairman Lindquist declared the meeting of.the Otter Tail County Board of Commissioners adjourned until the next County Board meeting at.9:30 a.m. on Tuesday, April 14, 2015. Dated: 1:J'{-1'1-1 S CB/kd OTTER TAlh COUNTY B ~RD OF C~MMISSIONERS By: -+~~::....::~~....L.=..:....:.....::~1,+~2:!..---