HomeMy WebLinkAboutBoard of Commissioners - Minutes - 03/24/2015MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
515 W. Fir Avenue, Fergus Falls, MN
March 24, 2015
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened at 9:30 a.m. on Tuesday, March 24, 2015, at the
Government Services Center in Fergus Falls, MN, with Commissioners John Lindquist, Chairman;
Lee Rogness, Vice-Chair; Doug Huebsch, Wayne Johnson, and Roger Froemming present.
Approval of Agenda
Chairman Lindquist called for approval of the March 24, 2015 agenda. Motion by Froemming, second by
Johnson, and unanimously carried to approve the Board of Commissioners agenda of March 24, 2015 with
the following additions:
Authorize Finance Documents for Leasing Vehicles for Drug Task Force
Consent Agenda
Motion by Huebsch, second by Rogness, and unanimously carried to approve Consent Agenda items as
follows:
1. March 10, 2015 Board of Commissioners' Meeting minutes
2. Warrants/Bills for March 24, 2015 (Exhibit A)
3. Human Services Bills & Claims
4. Approval for West Central Ag-Air, Inc. to Spray for Tent Worm Caterpillars
5. Increase Credit Card Limit to $1,000 for the Interim Human Services Director
6. Approve LG220 Applications for Exempt Permit for Events Scheduled June 2, 2015
at Lakes Area Shooting Center & Dalton Outdoors
7. Approve On-Sale Seasonal Liquor and Sunday Liquor Licenses for Zorbaz on Otter
Tail Lake
8. Approve On-Sale Liquor License for Bay View Ventures LLC
Vehicle Lease
Motion by Johnson, second by Rogness, and unanimously carried to authorize the appropriate County
Officials' signatures to execute financial documents as submitted by the County Auditor for leasing vehicles
for the West Central Drug Task Force. Otter Tail County serves as the fiscal host for this process.
Years of Service Awards
Chairman Lindquist and Employees' Committee President, Zach Fjestad presented "Years of Service
Awards" to recognize individual County employees who have completed from 5 to 40 years of service with
Otter Tail County. Chairman Lindquist expressed appreciation to employees and thanked them for their
dedicated service throughout the past years.
Recess & Reconvene
At 9:50 a.m., Chairman Lindquist recessed the meeting of the Otter Tail County Board of Commissioners
to personally visit with employees accepting "Years of Service" awards. The Board of Commissioners
meeting was reconvened at 10:00 a.m.
OTC Board of Commissioners' Minutes
March 24, 2015
Page 2
Battle Lake Hotel Project Tax Abatement Public Hearing
County Auditor Wayne Stein and Commissioners discussed the Battle Lake Hotel Project abatement
request. Mr. Stein reviewed the tax abatement resolution and explained the terms of the abatement. The
public was invited to comment on this project. No one provided comment, either at the meeting or in
writing prior to the Public Hearing. Discussion continued regarding future tax abatement requests and how
they could affect the County's .budget. Motion by Johnson, second by Huebsch, and unanimously carried
to place a moratorium on tax abatement requests until July 1, 2015. This will allow time to revise the
current Tax Abatement and Business Subsidy Policies and refer the revised policies to the Budget
Committee and the County Board for final review.
PUBLIC HEARING FOR TAX ABATEMENT REQUEST
Pursuant to due call and notice thereof, a regular meeting of the County Board of the County of Otter Tail,
Minnesota, was duly called and held at the County Government Services Center in Otter Tail, Minnesota,
on Tuesday, March 24, 2015, at 10:00 a.m., for the purpose of approving tax abatements to Battle Lake
Hotel Partners LLC.
The following members were present: Commissioners Lindquist, Rogness, Johnson, Froemming
and Huebsch
and the following were absent: None
Member Doug Huebsch introduced the following resolution and moved its adoption:
OTTER TAIL COUNTY RESOLUTION NO. 2015-23
RESOLUTION APPROVING TAX ABATEMENTS
BE IT RESOLVED by the County Board of the County of Otter Tail, Minnesota (the "County"), as follows:
WHEREAS, the County proposes to assist Battle Lake Hotel Partners LLC with the complete
redevelopment of the Battle Lake Hotel as outlined in the materials presented to the County Board on
February 24, 2015. The County proposes to use the abatement for the purposes provided for in the
Abatement Law (as hereinafter defined), including the project, and more specifically described in the
Abatement Agreement. The proposed term of the abatement will be for up to ten (10) years in an amount
not to exceed $56,390. The abatement will apply to the County's share of the property taxes (the
"Abatement") derived from the property described by property identification numbers on "Exhibit A" (the
"Property"); and
WHEREAS, on March 24, 2015, the County Board held a public hearing on the question of the Abatement,
and said hearing was preceded by at least 1 O days but not more than 30 days prior published notice
thereof; and
WHEREAS, the Abatement is authorized under Minnesota Statutes, Sections 469.1812 through 469.1816
(the "Abatement Law").
NOW, THEREFORE, BE IT RESOLVED by the County Board of the County of Otter Tail, Minnesota, as
follows:
1. Findings for the Abatement. The County Board hereby makes the following findings:
(a) The Board expects the benefits to the County of the Abatement to at least equal or
exceed the costs to the County thereof.
OTC Board of Commissioners' Minutes
March 24, 2015
Page 3
(b) Granting the Abatement is in the public interest because it will provide financing for
improvements for a solid economic development project that will generate tax base,
jobs and commerce in the County.
(c) The Property will not be located in a tax increment financing district for the period of
time that the Abatement is in effect.
(d) In any year, the total amount of property taxes abated by the County by this and other
abatement resolutions, if any, does not exceed ten percent (10%) of net tax capacity of
the County for the taxes payable year to which the abatement applies or $200,000,
whichever is greater.
2. Terms of Abatement. The Abatement is hereby approved. The terms of the Abatement
are as follows:
(a) The Abatement shall be for ten (10) year period and shall apply to the taxes payable in the
years 2017 through 2026, inclusive.
(b) The County will abate the increase in the County's share of property tax as a result of the
Project which the County receives from the Property, cumulatively not to exceed $56,390.
( c) The Abatement shall be subject to all the terms and limitations of the Abatement Law and
as more specifically described in the Abatement Agreement.
The motion for the adoption of the foregoing resolution was duly seconded by Member Roger Froemming
and, after a full discussion thereof and upon vote being taken thereon, the following voted in favor thereof:
Commissioners Huebsch, Froemming, Johnson, Rogness and Lindquist
and the following voted against the same: None
SUPPORTING THE FAMILY HOMELESS PREVENTION AND ASSISTANCE PROGRAM
OPERATED BY MAHUBE-OTWA COMMUNITY ACTION PARTNERSHIP, INC.
Otter Tail County Resolution No. 2015 -16
Upon a motion by Froemming, seconded by Rogness, and unanimously carried, the following resolution
was adopted:
WHEREAS, Otter Tail County has a commitment to establish a collaborative and comprehensive system
for addressing the housing needs of families, youth, and single adults who are homeless, or imminently at
risk of becoming homeless, and
WHEREAS, Otter Tail County recognizes that there is a need to continually improve the coordination of
existing services currently made available by homeless service providers in Otter Tail County to assure a
"continuum of care"; and
WHEREAS, Otter Tail County recognizes the need to stabilize and maintain in their homes, families, youth
and single adults at risk of becoming homeless; and
OTC Board of Commissioners' Minutes
March 24, 2015
Page4
WHEREAS, Otter Tail County recognizes the need to shorten the amount of time that families, youth and
single adults stay in emergency shelters; and
WHEREAS, Otter Tail County recognizes the need to eliminate repeat use of emergency shelters by
families, youth and single adults; and
WHEREAS, Otter Tail County recognizes the need to provide support services to homeless and high risk
populations.
NOW, THEREFORE, BE IT RESOLVED, by the Otter Tail County Board of Commissioners, that they
support the Mahube-Otwa Community Action Partnership, Inc. "Family Homeless Prevention and
Assistance Program".
Dated: 01./-01-JS
Attest J~ &f
Larry Kro, Clerk
County Drainage System #25
Blake Carlson, Engineer from Widseth, Smith & Nolting, briefed the Board regarding his recommendations
for cleaning portions of Ditch #25. He showed various maps and explained his Engineer's Repair Report
for Phase 2 of the project. He started at the North end of the ditch at Wendt Lake showing the areas to be
cleaned and explaining the corresponding elevations. He reviewed recommendations based on the
capacity of the ditch as originally designed and indicated that the Ordinary High Water Level (OHWL) is
also considered. Discussion took place regarding the culvert under County Road 35 and Big McDonald
Road. He acknowledged a letter received from the Big McDonald Lake Improvement District expressing
concern for increased capacity of water flow in Section 1. Mr. Carlson's opinion is that this project will not
significantly increase the water level in Big McDonald Lake and he provided examples of the results from
high water events. Discussion took place about ways to keep the cattle out of the ditch. Concern was
expressed about soil piles. The soil will be leveled out so it will not become unsightly. Craig Johnson from
Big McDonald Lake requested the Engineer's estimate of the increase in time for water flow to Big
McDonald Lake and expressed concern about· water quality. The Engineer stated that the change in
velocity of water would be minor and not significant and he addressed the water quality issue. Don Beck
from Big McDonald Lake asked about drainage. in Section 1. After discussion, a motion was offered by
Commissioner Johnson and seconded by Commissioner Rogness to approve the action plan, "Engineer's
Repair Report Recommendations" dated March 24, .2015 (attached as Exhibit B) for Ditch #25 as
presented. Commissioners indicated that additional work will be required to decide when and how the plan
would be implemented.
Recess & Reconvene
At 11 :30 a.m., Chairman Lindquist recessed the meeting of the Otter Tail County Board of Commissioners
for a short break. The Board of Commissioners meeting was reconvened at 11 :35 a.m.
Buffalo-Red River Watershed District
Administrator Larry Krohn played a video of the January BRRWD Board meeting. Discussion took place
about the letter that was received from the Clay County Board Chairman. Commissioners directed County
Attorney Hauser to draft a response letter to the Clay County Board acknowledging that there are
differences of opinion regarding high water; however, Otter Tail County will continue to work and partner
with Clay County to provide the most efficient government services for all concerned.
OTC Board of Commissioners' Minutes
March 24, 2015
Page 5
Bid Award -2015 Seasonal Supplies
After previously advertising, bids were opened at 1:00 p.m. on March 4, 2015 for the 2015 Seasonal
Highway Supplies. Motion by Johnson, second by Rogness, and unanimously carried to award the
following 2015 Seasonal Supplies as recommended by the Public Works Director:
SupplyNendor Location Quantity Bid Amount Bid Amount
(per ton)
Shouldering Material,
Annreaate Surfacina Class 1
Central Specialties, Inc. All Quadrants (NW, 8,000 Ton each $4.50 $36,000.00 each
Alexandria, MN SW, NE, & SEl
Culverts
True North Steel, (formerly State Bid March 9, 2015-
Johnston Fargo Culvert) Contract #89585 March 31, 2016
St. Paul, MN
Contech Engineered Solutions State Bid March 9, 2015-
(formerly Contech Const. Prod.) Contract #89587 March 31, 2016
Alexandria MN
Herbicides .
Crop Production Services, Inc. State Bid April 16, 2012 -
Kasota, MN Contract #44522 April 30 2015
Prochem, LLC State Bid April 16, 2012 -
Folev, MN Contract #44538 Aoril 30, 2015
City of Perham Lease Agreement
Motion by Johnson, second by Rogness, and unanimously carried to authorize the appropriate County
Officials' signatures to execute a Lease Agreement between the City of Perham and Otter Tail County
wherein the County will lease space at the Perham City Garage at 800 6th Street NE, Perham, MN.
TRUNK HIGHWAY 228 JURISDICTIONAL REVERSION ("TURNBACK") AGREEMENT
MN DOT AGREEMENT NO. 1000068
Otter Tail County Resolution No. 2015 -24
Upon a motion by Johnson, seconded by Froemming, and unanimously carried, the following resolution
was adopted:
WHEREAS: Minnesota Statutes 161.20 authorizes MnDOT to enter into agreements with other
government authorities to carry out the purposes of Minnesota Statutes Chapter 161; and
WHEREAS: Otter Tail County is a Road Authority as defined in Minnesota Statutes 160.02 (subd. 25); and
WHEREAS: MnDOT has determined that Trunk Highway 228 from Vergas to T.H. 10 ("Roadway
Segment") is no longer needed for trunk highway purposes; and
WHEREAS: MnDOT has determined that the Roadway Segment will revert to another road authority in
accordance with Minnesota Statutes 161.16 and MnDOT has further determined that Otter Tail County is
the proper road authority; and
WHEREAS: The parties have entered into this Agreement to provide for the orderly reversion of TH 228 to
the jurisdiction of Otter Tail County.
BE IT FURTHER RESOLVED, the County Board Chair and the County Board Clerk are hereby authorized
and directed for and on behalf of the County to execute and enter into an agreement with the
Commissioner of Transportation prescribing the terms and conditions of said Trunk Highway Jurisdictional
Reversion ("Turnback") Agreement as set forth and contained in "Minnesota Department of Transportation
OTC Board of Commissioners' Minutes
March 24, 2015
Page 6
Agreement No. 1000068", a copy of which said agreement was before the County Board and which is
made a part hereof by reference.
Dated: --=O'-'l._-_(:>~1~-~'-S:~-----
Attest: __,,_/4:u-=-"''&1t-<=<i'--'-✓__,"--P_K ____ _
LarryKrdhn~rk
PERHAM TO PELICAN RAPIDS REGIONAL TRAIL
Otter Tail County Resolution No. 2015 -25
Upon a motion by Johnson, seconded by Huebsch, and unanimously carried, the following resolution was
adopted:
WHEREAS, the County of Otter Tail supports the grant application made to the Minnesota Department of
Natural Resources for the Regional Trail Program. The application is to construct one and a third (1.33)
miles of paved trail for the Perham to Pelican Rapids Regional Trail. The trail system is located within
Otter Tail County, and
WHEREAS, the County of Otter Tail recognizes that it has secured $174,000 in non-state cash matching
funds for this project.
NOW, THEREFORE, BE IT RESOLVED, if the County of Otter Tail is awarded a grant by the Minnesota
Department of Natural Resources, the County of Otter Tail agrees to accept the grant award, and may enter
into an agreement with the State of Minnesota for the above referenced project. The County of Otter Tail will
comply with all applicable laws, environmental requirements and regulations as stated in the grant agreement,
and
BE IT FURTHER RESOLVED, the Board of Commissioners of the County of Otter Tail names the fiscal
agent for the County of Otter Tail for this project as:
Richard West, P.E.
Public Works Director/County Engineer
Otter Tail County
505 South Court Street, Suite 1
Fergus Falls, MN 56537-2757
BE IT FURTHER RESOLVED, the County of Otter Tail hereby assures the Perham to Pelican Rapids
Regional Trail will be maintained for a period of no less than 20 years.
Dated: ;-o -~
Attest -"'--"'-"'-=-'=f-........ -4-"''-""-'=-----
La~n, Clrk
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Approval of New Positions
Motion by Froemming, second by Rogness, and unanimously carried to approve the Assistant Solid Waste
Director position at a salary classification of C51 as presented by the Human Resources Director.
OTC Board of Commissioners' Minutes
March 24, 2015
Page 7
Memorandum of Understanding
Motion by Huebsch, second by Rogness, and unanimously carried to authorize the appropriate County
Officials' signatures to execute a Memorandum of Understanding between Otter Tail County and the
Minnesota Teamsters Public and Law Enforcement Employee's Union, Local No. 320 representing the
Human Services Support Specialists and Public Health Staff to approve the addition of a position
assignment titled "Sanitarian".
Aquatic Invasive Species Task Force Recommendations
Bill Kalar, Land & Resource Director, reviewed recommendations from the AIS Task Force meeting held on
March 9, 2015.
Motion by Huebsch, second by Johnson, and unanimously carried to authorize the Land & Resource
Director to proceed with the hiring process with the Administration Department for a full time AIS
Coordinator position.
Motion by Froemming, second by Huebsch, and unanimously carried to approve the AIS Prevention Aid
application submitted to Otter Tail County by the Coalition of Lake Associations (COLA) which provides the
COLA with $30,000 from this State of Minnesota AIS Prevention grant.
Motion by Johnson, second by Rogness, and unanimously carried to authorize a maximum of $100.00 to
digitize the AIS Fighters Logo as recommended by the AIS Task Force.
Motion by Rogness, second by Johnson, and unanimously carried to approve up to $500.00 for the
establishment of the AIS Task Force web page/address titled www.AISFiqhters.com.
Motion by Huebsch, second by Johnson, and unanimously carried to approve up to $200.00 for
establishing a Facebook page for the AIS Task Force after the AISFighters.com webpage is created.
Motion by Johnson, second by Huebsch, and unanimously carried to approve up to $649.00 for
educational advertisements for the prevention of the spread of aquatic invasive species in the April
publication of the Lakes Journal which is distributed to all lakeshore property owners in Otter Tail County.
Motion by Johnson, second by Froemming, and unanimously carried to authorize the appropriate County
Officials' signatures to execute a Delegation Agreement for AIS Prevention by inspection of water-related
equipment between the Minnesota Department of Natural Resources (DNR) and Otter Tail County. The
agreement is effective through CY2017.
AQUATIC INVASIVE SPECIES PROGRAM
Otter Tail County Resolution No. 2015 -17
WHEREAS, on December 13, 2011, the Otter Tail County Board of Commissioners formed a Task Force;
and
WHEREAS, on February 21, 2012, the Task Force adopted a Mission Statement which reads as follows:
It is the mission of the Otter Tail County AIS Task Force to develop programs and strategies to
support and enhance the protection of Otter Tail County waters. In order to accomplish this, the
Task Force will promote public awareness, education, containment, research and provide
recommendations to the Otter Tail County Board of Commissioners.
WHEREAS, on March 7, 2012, the Task Force adopted a set of bylaws; and
WHEREAS, the Otter Tail County AIS Task Force has been active in preventing the spread of aquatic
invasive species; and
OTC Board of Commissioners' Minutes
March 24, 2015
Page 8
WHEREAS, the State of Minnesota has made available funds to local units of government to aid in aquatic
invasive species prevention as authorized under Minn. Stat. §477A.19.
NOW, THEREFORE, IT IS HEREBY RESOLVED:
1. That Otter Tail County agrees to accept the Aquatic Invasive Species Prevention Aid from the
State of Minnesota.
2. That it will use the proceeds as recommended by the Otter Tail County Aquatic Invasive
Species Task Force and in conformity with the requirements of Minn. Stat. 4 77 A.19.
Upon the motion of Commissioner Johnson, seconded by Commissioner Froemming and passed on a 5-0
vote, the above resolution is hereby adopted by the Otter Tail County Board of Commissioners.
Adopted this 24th day of March, 2015
Dated: 01/-07-/S OTT OARD OF COMMISSIONERS
~
OTTER COUNTRY TRAIL ASSOCIATION (OCTA)
GRANT-IN-AID FUNDING
Otter Tail County Resolution No. 2015 -22
Commissioner Rogness offered the following and moved its adoption:
WHEREAS, Otter Tail County has sponsored Grant-In-Aid Systems in the past; and
WHEREAS, acceptance of the Grant-In-Aid Systems proposed extensions are subject to the review and
approval of the County Attorney. · ·
THEREFORE, BE IT RESOLVED, that Otter Tail County shall continue to sponsor Grant-In-Aid Trail
Systems as they exist for the Otter Country Trail Association (OCTA) Snowmobile Club for the 2015-2016
snowmobile season and proposed extensions of Grant-In-Aid Trails with the aforementioned condition.
Commissioner Johnson seconded the resolution and, upon being put to vote, the resolution was
unanimously adopted this 24nd day of March, 2015.
Dated: 0'-1-01-15 OT TAI COU
Attest ~ ~ LarryKron, erk
By: -----l-...\--=-.....l:....~L...::,..L--~=~==------
'
Ice Damage Repair Policy
Motion by Rogness, second by Froemming, and unanimously carried to approve an effective date of
March 25, 2015, for the Otter Tail County Ice Damage Repair Policy.
Recess & Reconvene
OTC Board of Commissioners' Minutes
March 24, 2015
Page 9
At 12:26 p.m., Chairman Lindquist recessed the meeting of the Otter Tail County Board of Commissioners
for a short break. The Board of Commissioners meeting was reconvened at 12:37 p.m.
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
RESOLUTION NO. 2015 -18
Resolution Identifying Rental Rehabilitation Need and Permission to Operate Rehabilitation
Program throughout Otter Tail County
WHEREAS, the Minnesota Housing Finance Agency (MHFA) funds a Rental Rehabilitation Deferred Loan
(RRDL) pilot program to assist with the rehabilitation of rental housing in Greater Minnesota;
WHEREAS, Otter Tail County has assessed its housing and community development needs; and
WHEREAS, the Housing & Redevelopment Authority of Clay County (HRA) has operated an RRDL
program since 2012 and has entered into a cooperative agreement with both the Fergus Falls Housing &
Redevelopment Authority and the Otter Tail County Housing & Redevelopment Authority to operate RRDL
within Otter Tail County.
NOW BE IT RESOLVED that the Board of Commissioners of Otter Tail County states as follows:
1. There is a need in Otter Tail County for the rehabilitation of rental units;
2. Otter Tail County authorizes the Housing and Redevelopment Authority of Clay County to operate
the RRDL program throughout Otter Tail County if the application is approved by MHFA.
Upon the motion of Commissioner Rogness, seconded by Commissioner Johnson and passed on a 5-0
vote, the above resolution is hereby adopted by the Otter Tail County Board of Commissioners.
Dated: o'-1-01-15
Atte~ ~~
La7r0<ron, Clrk
RD OF COMMISSIONERS
'
Safe Communities Coalition Report
Jane Patrick, Safe Communities Coalition Coordinator, updated the Board on the JOYRIDE Alternative
Transportation program and requested approval of the Distraction-Free Driving Day resolution.
DISTRACTION-FREE DRIVING DAY
Otter Tail County Resolution No. 2015 -19
A Proclamation by the Otter Tail County Safe Communities Coalition
WHEREAS, the safety and security of the citizens of Otter Tail County and surrounding areas are vitally
important; and
WHEREAS, a large percentage of our citizens regularly drive or ride in motor vehicles on our roadways;
and
OTC Board of Commissioners' Minutes
March 24, 2015
Page 10
WHEREAS, according to the Office of Traffic Safety, each year in Minnesota, distracted or inattentive
driving is a factor in one in four crashes, resulting in at least 70 deaths and 350 serious injuries; and
WHEREAS, the Otter Tail County Safe Communities Coalition supports efforts that help raise awareness
of the dangers of distracted driving, particularly amongst teenagers, in order to both reduce the number of
distracted driving crashes and to better educate drivers; and
WHEREAS, across the state 86 law enforcement agencies will actively be participating in the distracted
driving enforcement mobilization April 13-19, 2015 to reduce the risk of injury and death caused in traffic
crashes related to distracted or inattentive driving; and
WHEREAS, text-messaging, emailing or accessing the web on a wireless device while driving -including
while stopped in traffic -became illegal on Minnesota roads effective August 1, 2008; and
WHEREAS, one of the most effective means of encouraging safer and smarter behavior by motorists
involves convincing drivers of the need to devote their full attention and energy to driving by avoiding
distractions such as phone calls, texting, eating, drinking, adjusting vehicle and music controls, and
reaching for items; and
WHEREAS, in order to reduce the number of crashes as well as improve driver safety, Otter Tail County
motorists should dedicate themselves to adopting and maintaining safe behavior while behind the wheel.
NOW, THEREFORE, BE IT RESOLVED THAT WE, the Board of the Otter Tail County Commissioners, of
the great state of Minnesota, do hereby proclaim April 13, 2015 DISTRACTION-FREE DRIVING DAY in
Otter Tail County, and we call this observance to the attention of all our citizens.
Upon the motion of Commissioner Johnson, seconded by Commissioner Froemming and passed on a 5-0
vote, the above resolution is hereby adopted by the Otter Tail County Board of Commissioners.
Dated: OL(-01-/S
Attest /4,~4t-LarryKr n7eri<
PartnerSHIP 4 Health Grant Award
Diane Thorson, Public Health Director, reported that the Partnership4Health CHB has been awarded a
grant from the Centers of Disease Control, in the amount of $435,359.00 per year for four years for a total
of $1,741,438.00. The grant dollars are for promoting healthy behaviors and the prevention of diabetes,
hypertension, heart disease and stroke.
NATIONAL PUBLIC HEALTH WEEK
Otter Tail County Resolution No. 2015 -20
WHEREAS, Otter Tail County Public Health has been providing public health services for the residents of
our County since 1947, and
WHEREAS, the nation is celebrating the work of public health agencies, and
WHEREAS, the theme for this celebration is Healthiest Nation 2030, and
WHEREAS, the United States trails other countries in life expectancy and other measures of good health
across all ages and socio-economic groups, and
OTC Board of Commissioners' Minutes
March 24, 2015
Page 11
WHEREAS, today, your zip code can influence your health as there are unacceptable disparities in health
by race and ethnic group, state, by state, and even county by county, and
WHEREAS, influential leaders, companies, and organizations are taking important steps to make Otter
Tail County an Accountable Community for Health, and
WHEREAS, every person can take one small step each day for a healthier life by:
walking,
eating a fruit or vegetable,
quitting smoking,
get immunized,
wear seatbelts,
think before you drink,
schedule preventive health exams.
NOW, THEREFORE, BE IT RESOLVED, THAT WE, the Otter Tail County Board of Commissioners, do
hereby proclaim the week of April 6-12, 2015 PUBLIC HEALTH WEEK in Otter Tail County, and we call
this observance to the attention of all our citizens.
Upon the motion of Commissioner Rogness, seconded by Commissioner Huebsch and passed on a 5-0
vote, the above resolution is hereby adopted by the Otter Tail County Board of Commissioners.
Dated: ---=O'--'{...__-... Q ..... 7_-~l ... S:'------
Attest: _,.../.,.__.. --"'--'-' · ·---V ... · I'<"--P __ La';:11:iin,~
UNTYffeRD OF COMMISSIONERS
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Out-of-State Travel
Motion by Rogness, second by Huebsch, and unanimously carried to authorize out-of-state travel for PHN
Kristin Erickson to attend the Society of Public Health Educators in Washington and Diane Thorson, Public
Health Director to attend the National Association of City/County Health Officials in Kansas City, MO, in
July of 2015.
Foster Grandparent Day -April 7, 2015
Motion by Rogness, second by Johnson, and unanimously carried to recognize the Foster Grandparents
on their recognition day of April 7, 2015. The Foster Grandparents donate time helping students with
reading, spelling, and math skills and are a vital resource for teachers. An individual letter will be sent to
each volunteer in the program.
CHILD ABUSE PREVENTION PROCLAMATION
Otter Tail County Resolution No. 2015 -21
WHEREAS, child abuse prevention is a community problem and finding solutions depends on involvement
among people throughout the community;
WHEREAS, the effects of child abuse are felt by whole communities and need to be addressed by the
entire community.
WHEREAS, effective child abuse prevention succeeds because of partnerships created between parents,
practitioners, schools, faith communities, health care organizations, law enforcement agencies, and the
business community;
OTC Board of Commissioners' Minutes
March 24, 2015
Page 12
WHEREAS, family-serving, youth-focused prevention programs offer positive alternatives for young people
and encourage parents and youth to develop strong ties to their. communities;
WHEREAS, all citizens need to be more aware of child abuse and neglect and its prevention within the
community, and be involved in supporting parents to raise their children in a safe, nurturing society.
NOW, THEREFORE, BE IT RESOLVED, That the Otter Tail County Board of Commissioners hereby
proclaim April 2015 as Child Abuse Prevention Month in Otter Tail County, and call upon all citizens,
community agencies, religious organizations, medical facilities, and businesses to increase their
participation in efforts to prevent child abuse and neglect, thereby strengthening the communities in which
we live.
Upon the motion of Commissioner Froemming, seconded by Commissioner Huebsch and passed on a 5-0
vote, the above resolution is hereby adopted by the Otter Tail County Board of Commissioners.
OTTERT
Child Protection Annual Report
Tamra Jokela, Human Services Supervisor, presented several statistical documents •,regarding child
protection and child welfare services for FY 2014. There were 852 total reports received for the year which
is a 12% increase over FY 2013. Ms. Jokela also discussed the governor's budget proposals to revise the
child protection guidelines and the increase in children's mental health cases. '
Adjournment
At 1:15 p.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners
adjourned until the next County Board meeting at 9:30 a.m. on Tuesday, April 7, 2015.
Dated: O'f-o 7-/, 5' OTTERTAI OU
' By:___::-,r;:;::.~...::....::..::::_..ll.....::::::....!~~µ.1.~----
CB/kd
OTC Board of Commissioners' Minutes
March 24, 2015
Exhibit A, Page 1
WARRANTS APPROVED ON 3/24/2015
vendor Name Amount
A'VIANDSllC 16,966.23
ADVANCED ENGRAVING INC 1,717.50
ALEXANDRIA TECH & COMM COLLEGE 100.00
AMERICINN 75.96
AMERIGAS 637.46
AMERIPRIDE SER.VICES INC 798.34
ANDER.SON/GREG 64.50
ANOKA CO SHERIFF 70.00
APEX 69,465.00
AUTO VALUE FER.GUS FALLS 3.288.76
BACHMAN PR.INTD\lG COMP • .\NIES 353.14
BATil.E LAKE AUTO PAllTS 118.92
BATil.E LAKE HARDWARE & RENT AL 52.93
BATil.E L.\KE STANDARD 123.47
BEN HOLZER. UNLIMITED 59.00
BER.TllSON TOTAL omcE SOLtmONS 28.99
BOBCAT OF OTTER. TAil. COUN1Y 17.00
BRANDON COMMUNICATIONS INC 9.38
BRAUN VENDING INC 775.00
CDW GOVERNMENT INC 1.810.32
CENTRAL CONCRETE CONSTRUCTION 191.25
CERTIFIED AUTO REPAIR 437.61
CLEAN PLUS INC 551.39
CO OP SER.VICES INC 235.32
COMSTOCK CONSTRUCTION OF MN 3.662.00
COOPERS TECHNOLOGY GROUP 530.43
CUUJGAN 32.75
CUUJGAN OF 'WADENA 151.75
CUUJGAN WATER. CONDITIONING 10.00
CUSTOM ALUMINUM FABRIC..\ TION 998.00
D & T VENTI.JRES llC 1,089.00
DACOTAH PAPER COMPANY 110.36
DALTON SPORTS AND REPAIR 113.03
DAN'S TO\>\'ING & REPAIR 333.06
DEANS COUNTRY MARK.ET 24.70
DENZEL'S REGION WASTE INC 341.13
DEX EAST 17.85
E&JPR.ESS 435.00
EGGE CONSTRUCTION INC 297.50
EVER.TS LUMBER. CO 41.96
F· M AMBULANCE SER.VICE INC 24.00
FARMERS CO OP OIL ASSN 6,668.63
OTC Board of Commissioners' Minutes
March 24, 2015
Exhibit A, Page 2
Vendor Name
FARNAM'S GENUINE PARTS JNC
FASTEN.AL COMPANY
FERGUS4-H
FERGUS F.ALLS DAILY JOURNAL
FERGUS FAll.S/Cl1Y OF
FERGUS POWE!. PUMP JNC
FRmAG/MICHAEL
GALI.SI.LC
GIRL SCOu'T TllOOP 30657
GOPHER. STATE ONE CALL
GRAINGER JNC
GREATAMERICA FJNANCL.i\L SVCS
GRIFFIN/PATRICK
HARTHUN/TRENT
HAUGE/MARK
HAWE.S SEPTIC TANK PUMPING
HEDAHLS HEADOU.o\R.TERS
HEIN-KOLO PSYD LP/NANCY
HENNING HAR.DW.o\R.E
HERMAN/CRYSTAL
mLLTOP LUMBER. JNC
HOLO/GERALD A
HOLO/SANDY
HORGEN/JERRY
HOUSTON ENGINEERING INC
INDEPENDENT /THE
INLAND TllUCK PAR.TS AND SER.VICE
INNOVATWE omcE SOLUTIONS
INTERSTATE ENGINEERING INC
JACKPOT JUNCTION
KELLY SERVICES JNC
L.\KE REGION HEAL THC.ARE CORP
1AKELAND MENTAL HEAL TH CENTER
lAKELAND TRUE VALUE ll<\RDW.o\R.E
L.\KES AREA COOPERATWE
L.\KES COUNTRY SER.VICE CO OP
L.\KESHIRTS
IAKE\VAY MARKET I.LC
LARRY OTT INC TllUCK SERVICE
LEWIS/ROGER
LIBERTY BUSINESS SYSTEMS FAR.GO
LINDBERG/JANET
Amount
243.12
229.75
250.00
2.415.85
432.00
1.928.85
10.00
396.45
250.00
9.35
251.92
394.12
10.00
7.59
10.00
100.00
42.13
1,500.00
353.02
146.01
35.06
7.59
8.05
1,232.09
11.442.75
30.00
141.42
314.05
14,395.00
721.35
2.369.44
12,328.84
845.00
27.98
2,201.91
198.53
1,470.00
74.82
3.185.00
10.00
22.50
308.99
Vendor Name
LITTLE FAU.S MACHINE INC
LOCATORS & SUPPUES INC
M-R SIGN COMP.,\NY INC.
MAllCOINC
MARCO INC ST LOtJIS
MATHISON CO
MCIT
MEND CORRECTIONAL C."i.RE
MIDWEST MACHINEllY CO
MIDWEST PRINTING CO
MINNESOTA VALLEY IRRlGA TION
MN DEPT OF COMMER.CE
MN DEPT OF LABOR AND INDUSTil.Y
MN DEPT OF PUBUC SAFElY
MN MOTOR COMPANY
MPCA
NACVSO
NAPA CENTilAL MN
NAPA FER.GUS FAU.S
NELSON AtrrO CENTER
NEW YORK MILLS DISPATCH
NEWBORG/KEVIN
NORTHERN STATES SUPPLY INC
NORTHWEST DIVERS
NUSS Tll.UCK & EQUIPMENT
OFFICE OF MN.IT SERVICES
OLSON OD. CO INC
ONE CAU. LOCATORS LTD
OTTER. ELECTRIC LLC
OTTER.TAD. MARJNE
OTTER.TAD. Tll.UCKING INC
PARK REGION CO OP
PARKERS PRAIRIE/CITY OF
PENllOSE OD. COMPANY
PHOENIX SUPPLY
POSTMASTER
POWER.PIAN OIB
PRAIRJE LAKES MUNICIPAL SOUD WASTI
PRAXAJR. DISTRIBUTION INC
PREMIUM WATERS INC
PRO AG FARMERS COOPER..\ 11VE
PRODUCTIVE AL TERNA TI\IES INC
OTC Board of Commissioners' Minutes
March 24, 2015
Exhibit A, Page 3
Amount
800.31
347.44
39.24
109.56
393.57
150.74
181.00
8,766.89
105.90
630.00
418.44
234.00
100.00
200.00
76.61
2.400.00
120.00
281.60
154.13
1.131.37
30.00
128.23
13.39
426.40
3.475.15
2,348.00
871.15
87.54
310.52
97.50
10.766.65
631.96
260.00
2,275.28
1,832.18
112.00
5,441.04
153.118.56
357.45
8.00
1,566.74
150.38
OTC Board of Commissioners' Minutes
March 24, 2015
Exhibit A, Page 4
vendor Name
PRODucm,m· PLUS ACCOUNT
PROFESSIONAL PORTABLE X· RAY INC
PROTECTION SYSTEMS INC
OUICK'S NAPA AUTO PAR.TS
QUlll CORPORATION
R.DO TRUCK CENTERS
R.INGDAHI. AMBULANCE INC
ROTHSAY FARMERS CO OP
S.W.INC
SAURER/MATTHEW
SBLCFF
SCOTT HOFL'\ND CONSTRUCTION INC
SEA.CHANGE PRINTING & MARKETING
SER.VICE FOOD SUPER. VALU
SEWER. SER.\-1CE
SIMPLEXGR.Im.'ELI.
smcJDE FINGER. PRINT LABORATORIES
SOS TECHNOLOGIES
ST CLOUD/cm· OF
STATE INDUSTR.L.\L PRODUCTS
STEEVES/BERNARD A
STEINS INC
STEVE'S SANITATION INC
STRAND HARDWARE & RADIO SHACK
THIS WEEKS SHOPPING NE\\iS
THOMSON REUTE1lS -WEST
THRIFTY \\'HITE PHARMACY
nnUFTY \\'HITE PHARMACY
THYSSEN KR.UPP ELEVATOR. COR.POR.ATI>
TIT AN MACHINERY INC
TNT REPAIR. INC
TOWMASTER.
US AUTOFORCE
US BANK
USA TODAY
VAUGHN AUTO & MARINE CO
VICTOR. LUNDEEN COMPANY
WALLWORK TRUCK CENTER.
\'lALMART STORE 1696
WASTE MANAGEMENT
WCM DRUG & VIOLENT CR.IME TASK FOR
WEST TOOL & DE.SIGN INC
\\'1NDEI.S/LOR.I
ZIEGLER. INC
Ftnal Total:
Amount
380.00
300.00
700.00
99.19
151.24
904.14
150.00
65.50
520.00
20.00
56.99
4,910.00
1,875.65
74.41
620.00
9,828.26
40.88
10,805.70
11,387.43
252.73
944.37
10,855.83
4,134.48
98.13
277.20
2,557.21
261.85
2,081.06
3,938.67
1.283.81
718.00
1.135.66
225.88
450.00
586.46
213.57
1.588.60
506.86
3,125.93 .
3.149.00
5,000.00
2.581.40
60.62
167.42
463,212.20
• Ditch Section 1
o Cleaning
Engineer's Repair Report
Recommendations
March 24, 2015
OTC Board of Commissioners' Minutes
March 24, 2015
Exhibit B, Page 1
• Sta 30+00 to 35+00 & 57+00 to 66+oo -Remove sediment
• Determined Legal Grade + 1 foot
• SS2.5:1
o Remainder of ditch sprayed with Rodeo applied by helicopter to address vegetation in
ditch section
o Leave existing ditch crossing Sta 3+50 with 6" pipe at top to prevent OHWL concerns on
Wendt lake
o CR35 Culvert -36" cmp is adequate
■ Recommend 2-24" diameter pipes with bottom at determined legal grade when
highway department does next culvert replacement project
o Big McDonald Lane Culvert-2-18"cmp
• Recommend 2-24" diameter pipes with bottom at determined legal grade
o Big McDonald Concerns
• Effect of Increased capacity will not likely be measurable on Big McDonald
• Relatively minor change in cross-section resulting from sediment
removal and vegetation control
• Only 2.1 square miles of drain area, Big & East Big McDonald 2.4 square
miles, for 2 Inch runoff difference on Big McDonald would be at most a
fraction of an Inch
• Effect on water quality insignificant, relatively minor change in flow
characteristics resulting from repairs
• Silt/ Sediment fence can be used to control eroded materials during repair with
proper flow conditions
• cattle access
• Carp access
• Spoil viewed from CR35, portions cleaned will be north out of sight
• Permits potentially required from USACO and local WCA entity
• Ditch Section 2
o Upstream channel and culvert realignment
• Existing situation fuund during survey adequate relative to Big McDonald Lake
OHWL
• If realigned, likely that some type of control structure would be required to
control lake level
• Do on-site visit to evaluated, determine potential alternatives
o Engstrom Beach Road culvert, existing pipe adequate
• In future when pipe Is replaced it should be replaced with 2-30" diameter pipes
with bottom of pipe at determined legal grade
o Spray with Rodeo applied by helicopter to address vegetation In ditch section
OTC Board of Commissioners' Minutes
March 24, 2015
Exhibit B, Page 2
• Ditch Section 3
o Sta 115+34, culvert adequate
• conflict between Houston survey and report, 60" and 48" respectively
• 48" is adequate
o Sta 121+69
• Branch 1
• Existing 36" is adequate on account of slope in this portion of ditch
• Provides crossing adequate for whoever put It In while at the same time not
presenting a problem to the ditch system
o Leave as Is, monitor for proolems
o If cleaning is done in future, use determined legal grade+ 1 foot and SS 2.5:1