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Home My WebLink AboutBoard of Commissioners - Minutes - 03/03/2015MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN March 3, 2015 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 9:30 a.m. on Tuesday, March 3, 2015, at the Government Services Center . in Fergus Falls, MN, with Commissioners John Lindquist, Chairman; Lee Rogness, Vice-Chair; Doug Huebsch, Wayne Johnson, and Roger Froemming present. This County Board meeting will not be recorded as the audio system is not operating due to a Board room technology project in progress. Approval of Agenda · Chairman Lindquist called for approval of the March 3, 2015 agenda. Motion by Froemming, second by Rogness, and unanimously carried to approve the Board of Commissioners agenda of March 3, 2015 as modified: 9:40 a.m. -Red River Basin International Water Conference Update Postponed 9:40 a.m. -Perham Resource Recovery Facility Update Consent Agenda Motion by Johnson, second by Froemming, and unanimously carried to approve Consent Agenda items as follows: 1. February 24, 2015, Board of Commissioners Meeting Minutes 2. Warrants/Bills for March 3, 2015 (Exhibit A) 3. Sanford Clinic Fargo Region Costs 4. Year End Audit for 2014 Engagement Letter 5. Renewal of Consumption and Display Permit for Ye Olde Schoolhouse Bar& Grill 6. Seasonal Liquor License Renewal for Zorbaz of Pelican Lake, Inc. Prairie Lakes Municipal Solid Waste Authority Commissioner Doug Huebsch updated the Board regarding a burner at the Perham Resource Recovery Facility that is not operating satisfactorily. County Administrator Updates Administrator Larry Krohn reported on HF570 which would repeal Aquatic Invasive Species (AIS) funding, Deb Sjostrom's appointment to the Human Services AMC Committee, and the Board room technology project. Valley Farmer and Homemaker of the Year Motion by Rogness, second by Huebsch, and unanimously carried to recognize John and Michelle Lindquist as recipients of the University of Minnesota Valley Farmer/Homemaker Award presented February 4th at the West Otter Tail Crop Show. Recess & Reconvene At 10:00 a.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:05 a.m. OTC Board of Commissioners' Minutes March 3, 2015 Page 2 Fraud & Collection 2014 Annual Report Sandy Halo, Fraud Investigator, submitted a Fraud Investigation Program Activity Report for 2014. The report showed savings and overpayments collected for 2014, in the amount of $153,604.00, and provided statistical comparisons from CY2000 through CY2014. Crystal Herman, Collections Officer, submitted an Otter Tail County Collections report. The report showed total collections for 2014 of $807,005.20 with Otter Tail County's portion as $245,373.94. They also presented a Collections Report for detox, placements and re-directed child income totaling $302,488.33 for 2014. Payment In Lieu of.Taxes Legislation Administrator Larry Krohn reported on proposed legislation to change State PIL T funding when land is purchased. Discussion followed. State Audit Process Commissioner Johnson and Auditor Wayne Stein discussed the State Audit process and the requirement for the State Auditor's office to perform Otter Tail County's annual audits. Recess & Reconvene At 10:59 a.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 11 :05 a.m. AIS Task Force Minutes and Budget Bill Kalar, Land & Resource Director, reviewed the February 9, 2015, Aquatic Invasive Species Task Force minutes. Roger Neitzke submitted a 5 year AIS Task Force Revenue and Expense Budget which includes grant dollars designated for the Coalition of Lake Associations (COLA) and for the AIS Deputy enforcement position. Motion by Huebsch, second by Froemming, and unanimously carried to approve the AIS Task Force Budget as submitted with review of the budget each year based on available grant dollars. Mr. Kalar and Mr. Neitzke also briefed the Board on the "Train the Teacher Program" and a public awareness gathering of special interest groups including resort, marine, and other business owners. Motion by Johnson, second by Rogness, and unanimously carried to authorize commissioners to attend a networking event to learn about stopping the spread of AIS at 6:00 p.m. on March 12, 2015 at Thumper Pond. Deputy Position Motion by Johnson, second by Huebsch, and unanimously carried to approve a Deputy position with a focus on enforcement to stop the spread of Aquatic Invasive Species (AIS) as presented by the Human Resources Director and the Sheriff. Septic System Inventory Program Bill Kalar, Land & Resource Director, indicated that the Septic System Inventory Program will be discontinued and replaced with point-of-sale compliance inspections. He reviewed how the program worked and requested direction relative to a septic system lake inspection request previously received by the Eagle Lake Association. Commissioners requested that Mr. Kalar communicate with the Eagle Lake Association that the County Abatement program has been discontinued and that Mr. Kalar should suggest alternative options to the association. Ice Damage Repair Policy Motion by Rogness, second by Johnson, and unanimously carried to approve the "Ice Damage Repair Policy" effective April 15, 2015 as submitted by the Land & Resource Director. OTC Board of Commissioners' Minutes March 3, 2015 Page 3 Environmental Assessment Worksheet Mr. Kalar reported that the Little McDonald and Kerbs LID EAW has been distributed and will be published in the Environmental Quality Board (EQB) Monitor on March 16, 2015 with the EAW comment period ending on April 15, 2015. Adjournment At 11 :53 a.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners adjourned until the next County Board meeting at 9:30 a.m. on Tuesday, March 10, 2015. Dated: e>.J/tc/1$ Attest ~~ Lfu;Kr n, eerk CB/kd OTC Board of Commissioners' Minutes March 3, 2015 Exhibit A, Page 1 WARRANTS APPROVED ON 3/3/2015 vendor Name 3 D SPECLUTIES INC A'VIANDS UC ABRA MN FERGUS FALLS AP TECHNOLOGY AUTO FIX AUTO V.UUE FERGUS FALLS BHH PARTNERS BJORN'S HEATING & AIR. CONDmONING BLUFFI"ON OIL COMPANY BRAUN I?-i'TEllTEC CORPORATION BUSE ORWELL 4-H BUY-MOR PARTS & SERVICE UC CANNEll../KAREN CAR.R'S TR.EE SERVICE CDW GOVERNMENT INC CENTRAL DOOR & HARDWARE INC CERTIFIED Li\BOR.ATORIES CHRISTENSEN CONSTRUCTION Cl.IMA TE AIR. INC COLLEGE WAY AUTO INC COOPERS TECHNOLOGY GROUP DE.XEAST EllINGSON PLUMBING HEATING AC El.EC FAR.GO GL.\SS AND PAINT CO FASTEN.U COMPANY FERGUS FALLS DAILY JOURN.U FRAZEE ELECTRIC INC G & R CONTROLS G.filS UC GAST CONSTRUCTION CO INC GIBBS/.~ GILL/DONNA GRAINGER INC GR.ANT'S MECHANJC.U GUBRUD/DENISE HITESMAN & WOLD P.A. JK SPORTS JONES AND MAGNUS KADRMAS LEE & JACKSON INC KAR.KELA HUNT CICHOSZ & JENSEN PW K.Ell.Y SER.VICES INC KOEP'S SEPTIC Amount 252.00 10,657.19 3,501.83 300.00 276.00 169.95 5,794.97 52.61 1.956.80 30,950.75 250.00 322.68 25.00 162.58 3,560.00 447.90 318.00 15,335.00 687.32 37.05 387.32 24.50 2,295.09 307.15 200.61 680.00 2,304.67 287.50 301.78 187,106.00 88.80 83.00 861.04 102.41 37.58 224.00 158.00 4.965.95 65.65 571.38 972.16 90.00 OTC Board of Commissioners' Minutes March 3, 2015 Exhibit A, Page 2 Vendor Name L.u:E REGION HEAL THC ARE CORP lARRY OTT INC TRUCK. SER\1CE L.\RR.Y'S SUPEll.MARKET LINDBERG/JANET MAR.CO INC MARCO INC ST LOUIS MARIPOSA PUBLISHING MATTHEW BENDER & COMPANY INC MCIT MCKESSON MEDICAL-SURGICAL INC MID-CENTR,U. EQUIPMENT INC MKE'S LOCK & KEY SER.VICE MINNESOTA SHERIFFS' ASSOCL-\TION MN ASSOC OF DRAINAGE INSPECTORS MN CO RECORDERS ASSOCU.TION MN CONTINUING LEGAL EDUCATION MN STATE AUDITOR MOORE MEDIC.~ I.LC NAPA FERGUS F.~ NEW YORK MILLS DISPATCH NORTH POINT GEOGRAPHIC SOLUTIONS NOVA FIRE PROTECTION OTTER El.ECTRIC I.LC PARTAIN/KRISTIE PEMBER.TON SOR.I.IE RUFER KERSHNER. Pl PETER.SON MECHANICAL INC PHlllIPE LAW OFFICE PHlLLIPPI DR/JAY PITNEY BOWES RDO TRUCK CENTERS R.DO TRUST #80-6130 RENr AL STORE/THE R.ETHEMEIEll/CAR.OL RINGDAHL A,\IBllLANCE INC ROEHL/WilllS SELL HAR.OWAR.E INC SER\1CE FOOD SUPER. V ALU SEW PERFECT BRIO.~ SEVl"ER. SER.VICE SHER.\'vlN WilllAMS SIMPLEXGR.INNEll SJOSTROM/jULL-\N Amount 485.40 725.00 6.33 203.03 6.818.57 821.67 68.26 592.41 307.00 13.39 36.25 66.00 375.00 25.00 75.00 385.50 3.030.00 39.43 141.04 70.00 2.756.00 146.00 255.45 13.42 4,589.10 5.747.17 650.80 475.00 1.985.63 1,094.03 630.91 84.00 103.75 150.00 110.90 575.00 73.26 19.50 160.00 20.96 6.599.60 144.38 Vendor Name SRF CONSULTING GROUP INC ST CLOUD FIR.E EQUIPMENT CO STEINS INC STREICHERS SUPER. SEPTIC & EXCAVATION SWA,'ll'STON EOUJPMENT CORP TillS WEEKS SHOPPING NEWS THOMSON R.EUTER.S • WEST TRANOUllllY BUllDING SER.\-lCES TRIS\"S INC '.lCTOR. LUNDEEN COMPA.lll\' VINCO, INC VOSS UGHTING WAYNE'S TOOLWAGON WIDSETH SMITH NOL TING & ASSOC Final Total: OTC Board of Commissioners' Minutes March 3, 2015 Exhibit A, Page 3 Amount 37,188.98 337.50 2.687.17 110.00 300.00 12.100.00 83.16 2,700.59 425.00 739.00 487.11 214.00 672.00 105.00 17,612.00 393,602.87