HomeMy WebLinkAboutBoard of Commissioners - Minutes - 02/24/2015MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
515 W. Fir Avenue, Fergus Falls, MN
February 24, 2015
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened at 9:32 a.m. on Tuesday, February 24, 2015, at
the Government Services Center in Fergus Falls, MN, with Commissioners John Lindquist, Chairman;
Lee Rogness, Vice-Chair; Doug Huebsch, Wayne Johnson, and Roger Froemming present.
Approval of Agenda
Chairman Lindquist called for approval of the February 24, 2015 agenda. Motion by Rogness, second by
Johnson, and unanimously carried to approve the Board of Commissioners agenda of February 24, 2015.
Consent Agenda
Motion by Rogness, second by Huebsch, and unanimously carried to approve Consent Agenda items as
follows:
1. February 10, 2015, Board of Commissioners Meeting Minutes
2. Warrants/Bills for February 24, 2015 (Exhibit A)
3. Human Services Bills & Claims
4. Master List of Program Contracts (informational only)
5. County Board of Appeal and Equalization Training Opportunities
6. LG220 Application for Exempt Permit
7. Approval of Final Payment to Mark Sand & Gravel Co. for C.P. 14:1288
Probation Office 2014 Annual Report
Chuck Kitzman, Probation Office Director, provided the Probation 2014 Annual Report and the 2015
Program Overview to the Board of Commissioners. A summary of the report was discussed and trends for
juvenile and adult offenders were highlighted. Commissioners also discussed various components of the
report including theft trends and restitution as well as how theft affects the businesses and economics of
the County; the DWI Court program; juvenile out-of-home placement costs and programming available for
juveniles both while in their home or in a facility; probation supervision fees; and annual intake numbers.
BATTLE LAKE HOTEL PROJECT TAX ABATEMENT REQUEST
Otter Tail County Resolution No. 2015 -13
Motion by Huebsch, second by Johnson, and unanimously carried t_o adopt the following resolution:
Battle Lake Hotel Project Tax Abatement
WHEREAS, Minnesota Statutes, Sections 469.1812 through 469.1815, both inclusive (the "Act"), authorize
the County of Otter Tail, Minnesota (the "County"), upon satisfaction of certain conditions, to grant an
abatement of all or a part of the taxes levied by the County on certain property; and
WHEREAS, the County has received a request, from Battle Lake Hotel Partners, LLC (the "Company") a
Minnesota Corporation, whose mailing address is 102 Glenhaven Drive, Battle Lake, Minnesota 56515,
owning property located in the County, that the County grant an abatement of property taxes on the
following parcels, owned by the Company:
63-000-50-0004-005
63-000-50-0004-011
OTC Board of Commissioners' Minutes
February 24, 2015
Page 2
WHEREAS, the Act requires the County to hold a Public Hearing prior to adoption of a resolution granting
any property tax abatements.
NOW, THEREFORE, BE IT RESOLVED by the Otter Tail County Board of Commissioners as follows:
1. A Public Hearing on the consideration of granting a property tax abatement to the
Company as requested will be held at the time and place set forth in the Notice of Hearing.
2. The County Auditor -Treasurer is hereby authorized and directed to cause notice of said
Hearing to be given one publication in a newspaper of general circulation in the County at
least ten (10) days but not more than thirty (30) days before the Hearing. The newspaper
must be one of general interest and readership in the County, and must be published at
least once per week.
Adopted at Fergus Falls, Minnesota, this 24th day of February 2015.
OTT
Lindquist, Chair
Petition to Name a Lake
Commissioners acknowledged receiving a Petition to Name a Lake pursuant to M.S. 83A.04 -83A.07. The
request is to name an unnamed lake "Brickyard Lake." This lake is located in Everts Township. County
Attorney David Hauser discussed that Petitioner is to provide a bond to cover reasonable expenses
incurred by the County for the proceeding. After the bond is provided, this can return to the Board of
Commissioners for scheduling a hearing on the petition.
Order for Petition to Name an Unnamed Lake
County Attorney David Hauser discussed that the Petitioner will be notified that a bond is required to cover
reasonable expense incurred by the County for the proceeding. At that time, the Board of Commissioners
must schedule a hearing on the petition.
Recess & Reconvene
At 11 :15 a.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The meeting was reconvened at 11 :27 a.m.
C.A.R.E. Discussion with State of Minnesota
Deb Sjostrom, Interim Human Services Director, provided information regarding the closure of C.A.R.E.
facilities throughout the State of Minnesota as recommended by Governor Dayton. Commissioners
discussed the need for a transitional plan over a longer period of time to move the services from the
County to private facilities. A meeting with State officials including Anne Barry, Deputy Commissioner of
Direct Care and Treatment, and Wade Brost, Interim Executive Director, will be scheduled to take place on
March 31, 2015, at 1 :00 p.m.
Social Worker Positions
Motion by Huebsch, second by Rogness, and i.maniinously carried to authorize hiring three social worker
positions as·presented by Nicole Hansen, Human Resources Director. The three positions will include a
Long-Term Care Social Worker, a Licensing/Adoption Social Worker and Developmental Disabilities Case
Manager. Deb Sjostrom, Interim Human Services Director, discussed that adding these social worker
positions to the Human Services staff will .meet the needs of the clients and community, and also
discussed reimbursement for some of the costs of the positions.
OTC Board of Commissioners' Minutes
February 24, 2015
Page 3
CY2015 Adult Mental Health Grants
Motion by Rogness, second by Johnson and unanimously carried to adopt the CY2015 Adult Mental
Health Grants agreement as presented by Deb Sjostrom, Interim Human Services Director.
County Ditch 25 Engineer's Repair Report -Phase 2
Kevin Fellbaum, Ditch Inspector, and Blake Carlson ofWidseth, Smith & Nolting, presented the Engineer's
Repair Report for Phase 2 of County Ditch 25. Maps regarding Phase 2 were provided and discussed by
the Commissioners. Motion by Huebsch, second by Johnson, and unanimously carried that a report,
which includes recommendations for repairs to County Ditch 25, is submitted for further action at the Board
of Commissioners Meeting on March 24, 2015. The report is also to be provided to the Lakes
Improvement District Board and other interested parties prior to the meeting.
Ditch 41/65 Petition & Request to Set Hearing Date
A petition was submitted by Marylee Legried for removal of property parcel R40000060043000 in Newton
Township from a drainage system in accordance with Minn. Stat.§ 103E.805. Motion by Johnson, second
by Froemming and unanimously carried to set a hearing for this petition on April 6, 2015, at 7:00 p.m., at
the New York Mills Office in New York Mills, Minnesota.
Recess & Reconvene
At 12:06 p.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners
recessed for lunch break and a committee meeting. The meeting was reconvened at 1 :22 p.m.
Phase #2 Courthouse Remodeling Project
Motion by Johnson, second by Rogness and unanimously carried to approve the Certificate of Completion
of Phase #2 Courthouse Remodeling Project as presented by Terry Hoff, Physical Plant Manager.
· 2015 Boat and Water Grant
Motion by Huebsch, second by Froemming and unanimously carried to approve the 2015 Annual County
Boat and Water Safety Grant Agreement for $44,648.00 as presented by Chief Deputy Stacy Paulseth,
Sheriffs Office.
High-Water Damage at Little McDonald, Kerbs, Paul and Devils Lakes
Motion by Rogness, second by Froemming and unanimously carried for Commissioners Johnson and
Huebsch to testify at the capitol regarding the Lake Improvement District project involving lakes including
Little McDonald, Kerbs, Paul and Devils to address ongoing flooding and high water damage.
EQUITABLE COST SHARING FOR PUBLICLY OWNED NURSING FACILITIES (ECPN)
COLLABORATIVE AGREEMENTS
Otter Tail County Resolution No. 2015-14
Motion by Johnson, second by Huebsch and carried three to one with Froemming opposed, to adopt the
following resolution (Commissioner Rogness abstained from voting):
WHEREAS, the Minnesota legisl?ture authorized equitable cost-sharing for publicly owned nursing
facilities (hereafter referred to as ECPN)·programs; and
WHEREAS, the ECPN legislation enables nursing facilities owned by non-state governmental entities to
benefit from increased payment rates consisting of a subsidy from the government owner that has a
federal match; and
OTC Board of Commissioners' Minutes
February 24, 2015
Page 4
WHEREAS, Minnesota Statutes 256B.441 allows a nursing facility which "is owned or whose license is
held by a city, county, or hospital district to apply for a higher payment rate under this section if the local
governmental entity agrees to pay a specified portion of the nonfederal share of medical assistance costs;
and
WHEREAS, As of January 22, 2015, there were 367 Medicaid (MA)-certified and state-licensed nursing
facilities in Minnesota with a total of 29,570 active beds; and
WHEREAS, the average statewide occupancy rate for nursing facilities was 89.4 percent and that the
average number of MA recipients served in nursing facilities during fiscal year 2013 was 16,308; and
WHEREAS, Minnesota's rate equalization law, which prohibits nursing facilities that participate in the MA
program from charging private pay residents more than MA residents; and
WHEREAS, the ECPN designation would allow this Collaborative to submit facility based MA rate increase
requests to the Minnesota Department of Human Services; and
WHEREAS, Otter Tail County and the participating nursing facilities that comprise this Collaborative would
develop the necessary legal documentation that would delineate the fiscal, legal and maintenance
obligations of each party, including the parameters of a monthly lease agreement paid by the participating
nursing facilities to Otter Tail County; and
WHEREAS, such agreements will enable the nursing facilities participating in this Collaborative to increase
their MA and private pay rates it charges to nursing facility residents and, in turn, increase pay/benefits to
direct care staff; and
WHEREAS, such agreements would help .address multiple challenges currently faced.by nursing facilities,
including: (a) reduce staff turnover, (b) provide a more competitive wage and benefit package to direct
care staff, and (c) improve the quality of services to people in need of residential nursing facility services;
and
WHEREAS, the State of Minnesota's Department of Human Services will. closely scrutinize these types of
agreements/payments to assure "reasonableness" before ECPN designation is approved; and
NOW, THEREFORE, BE IT RESOVLVED, that the Otter Tail County Board of Commissioners recognizes
and supports the development of ECPN collaborative agreements with eligible nursing facilities and
encourages the submission of ECPN documentation to the State of Minnesota's Department of Human
Services on or before June 30, 2015.
Adopted at Fergus Falls, Minnesota, this 24th day of February, 2015
Dated: ~ 3. 4¢16'
Recess & Reconvene
At 2:12 p.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The meeting was reconvened at 2:18 p.m.
OTC Board of Commissioners' Minutes
February 24, 2015
Page 5
County Board Room Technology
Tim Brand, IT Director, discussed computers and monitors that would be used by Commissioners for
viewing information as presented during Board meetings. Using a stand-alone monitor would be a screen
that would only allow the information presented to be viewed. The computer would require accessing the
website to view the information being presented. Motion by Huebsch and second by Froemming, and
unanimously approved for Commissioners Rogness and Johnson to work with the IT Department to
determine appropriate technology to be used by the Commissioners for viewing information presented
during Board meetings.
Right-of-Way Acquisition, Evergreen Land Services, SAP 056-638-007
Motion by Johnson, second by Rogness and unanimously carried to approve of the Right of Way
Acquisition Quotation Summary and Recommendation for Award to Evergreen Land Services Co., in the
amount of $121,275.00 for Right-of-Way Acquisition Services for improvements to CSAH 38, SAP 056-
638-007, as presented by Rick West, Public Works Director.
Approval for Out-of-State Travel
Motion by Johnson, second by Rogness and unanimously carried for Gordon Cline, Engineering
Technician 111, to attend an out-of-state conference for specialized training in La Crosse, WI, on or about
March 11, 2015.
Adjournment
At 2:44 p.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners
adjourned until the next County Board meeting at 9:30 a.m. on Tuesday, March 3, 2015.
Dated: _/J,:.1'L,l-~f,......==:,,,,,t,,..,..---OTTER Tf~ cquNTV~ARD OF fOMMISSIONERS
By: ~~ U~
hn Lindquist, Chair
CB/nh
OTC Board of Commissioners' Minutes
February 24, 2015
Page 1, Exhibit A
WARRANTS APPROVED ON 2/24/2015
Vendor Name
3M
ABG MAINTENANCE INC
AKER.MAN/RICHARD
AL'S REFRIGERATION
All.STATE PETERBll.T OF AL.EXANDRl.\
ALPHA TRAINING & TACTICS 1.1.C
AMERICINN
AMERIPRIDE SER\IICES INC
AMOR4-H
ANDERSON L.\ND SURVEYING INC
APEX
APPUED CONCEPTS INC
BACHMAN PRINTING COMPANIES
BACKMAN/KEU.Y
BASSETT/USA
BATil.E 1.-\KE AtrrO PARTS
BEN HOLZER UNUMITED
BENNETT/TERRY
BEYER. BODY SHOP INC
BOB'S STANDARD BULK SER\•lCE
BOBCAT OF OTTER TAD. COUNTY
BOLTON & MENK INC
BRAUN INTER.TIC CORPORATION
BUY-MOR PARTS & SERVICE 1.1.C
CARI.Bl.OM/DENNIS E
CARR'S L.\KE COUNTRY SUPERMARKET
CARR'S TREE SERVICE
CENTRAL CONCRETE CONSTRUCTION
CHEMSEARCH
CIAY CO SHERIFF
CLEAN Pl.US INC
CO OP SER\lCES INC
CODE 4 SER\ilCES 1.1.C
COMMISSIONER OF TRANSPORTATION
COMPASS MINERALS AMERICA
CONCEPT CATERING
COOPERS TECHNOLOGY GROUP
CulllGAN
CUlllGAN OF WADENA
CUWGAN WATER CONDmONING
D & T VENTURES .UC
DACOTAH PAPER COMP.;\NY
Amount
65.00
160.00
125.35
528.50
1,074.48
2,574.60
303.84
1,582.95
250.00
678.50
79,664.70
40.00
310.78
27.96
311.25
127.91
52.50
22.83
5,815.00
304.43
561.54
320.00
9,564.50
1,621.66
583.04
7.98
21.28
148.75
327.24
42.17
279.50
177.93
28,834.04
1,174.96
62,932.68
275.55
2,724.89
26.50
394.75
10.00
1,264.00
102.92
OTC Board of Commissioners' Minutes
February 24, 2015
Page 2, Exhibit A
Vendor Name
DAN'S TOWING & REP • .\lll
DEIROIT lAKES OVERHEAD DOOR SERV
DM ENTERPRISES
DRIVERS UCE?-t"SE GUIDE COMPANY
ElllBtS & ASSOCL<\TES INC
EIFERT /ZACH
El.ECTION SYSTEMS & somr . .\RE INC
EllENSON,IMARK
ENVIROTECH SERVICES INC
E\IERTS LUMBER CO
FARGO GL~S AND P • .\Thi, CO
FARMERS CO OP Oll. ASSN
FARN .. urs GENUI1','E P.~TS INC
FARN.4.M'S GENl~'E PARTS INC
FELDT Pl.u1'fBING LP
FERGUS FALLS DAILY JOURN.-U
FERGUS F.-u.LS/CITY OF
FERGUS POWER PUMP INC
FINANCE & COMMERCE INC
FORCE A,\IERICA DISTRIBUTING ll.C
FOTH ll'irRASTR.UcruRES & ENVIROMEN
FRAZEE El.ECTIUC INC
FRESONKE/SH.W
GAll.S ll.C
GIRL SCOUT lllOOP 56S
GODEL/DAWN
GODFATHERS E.\.'TER.MINATING INC
GOPHER STATE ONE CAil.
GRAINGER. INC
GREATA.\IER.ICA FINANCIAL SVCS
GUBRtlD/DENISE
H.~SON'S PLUMBING & HEATING INC
H.~\'v'ES SEPTIC TANK PUMPING
HENNING Ali,O P.~TS INC
HENNING R~W.~
HOFF/MARI..~
HOiliWRICK
HOLO/D.-u.E
INTERNATION.-U ACADEMIES OF EMERG
INTERSTATE ENGINEEll.lNG INC
J.P. COOKE CO
JE\INE/MICHEll.E
Amount
97.65
90.00
7.050.00
29.95
2,000.00
135.93
35,385.51
12.83
5,496.55
230.97
1.641.71
5.403.73
249.05
38.66
3,582.19
359.48
1,188.00
2,090.00
162.00
77.30
26,236.40
2,305.61
80.50
605.45
250.00
25.00
81.90
20.95
419.84
230.00
56.21
15.00
200.00
5.61
381.25
495.00
22.83
169.95
30.00
12.885.00
66.05
57.66
Vendor Name
JKSPORTS
JOBSHO
KAMPA/ClWU.ES
K.1\R.Kll.A HUNT CICHOSZ & JENSEN PW
KEEPR.SINC
K.Ell.Y SERVICES INC
J.."VIDT/ALEX
L & 0 ACRES TRANSPORT INC
LAKE REGION HEALlHCARE CORP
L.U:El.AND MENTAL HEALlH CENnl!.
LAKES AREA COOPERAID1E
L.\KES ,\REA PEST CONTROL LLC
L.\KES R..\DIO
lAKEWAY M..\R.KET UC
lARRY OTT INC TRUCK SERVICE
I.EADS ONLINE LLC
LINDBERG/JANET
LI1T1.E BE..\R TOWING
LI1T1.E FAILS MACHINE INC
LOCATORS & SUPPUES INC
Lt.J1HERAN ISL.\ND CAMP
M.\RCOINC
M.\RCO INC ST LOUIS
MCIT
MCKESSON MEDIC.-\1.-SURGIC.-\1. INC
MEND CORRECTIONAL C.-\R.E
ME.SMIDAM
METZGER/JESSIC.i\
MID MN HEATING & AC INC
MN DEPT OF L-\BOR. • .\ND INDUSTRY
MN DEPT OF TR.-\NSPORTATION
MN TRANSPORTATION .-\Lll.\NCE
MN VID\'ER.S ASSOCLi\TION
MOCIC
N F FIEID .-\BSTR.\CT CO LLC
NAPA CENlll.AL MN
NAPA FERGUS FALLS
NELSON AUTO CENTER.
NEW YORK MILLS ELEMENTARY 41H GR.}
NORTHERN STATES SUPPLY INC
omcE OF MN.IT SERvlCES
OHIO CALIBR..\TION LABOR..\TORIES
OTC Board of Commissioners' Minutes
February 24, 2015
Page 3, Exhibit A
Amount
24.00
239.00
122.40
1,490.17
393.19
1,009.92
63.99
16,178.80
5,343.00
1,476.00
1,452.51
80.00
1,000.00
175.29
3,810.00
2,148.00
1,761.57
305.00
3,599.81
611.72
250.00
2.276.48
1,310.59
454.00
132.43
8,626.64
9.99
25.00
255.32
300.00
400,00
240.00
125.00
200.00
9,075.00
472.11
17.99
831.69
250.00
311.26
2,996.00
165.00
OTC Board of Commissioners' Minutes
February 24, 2015
Page 4, Exhibit A
Vendor Name
ONE C.fil LOCATORS LTD
OTI'ER.T.~ TRUCKING INC
OUTDOOR RENOVATIONS L.\NDSCAPE &
PAKORINC
PARK REGION CO OP
PARKERS PRAIIUE/crn· OF
PEBBLE Lo\KE AUTO REP.~
PEMBER.TON SORl.lE RUFER. KERSHNER. Pl
PENROSE Oil. COMPANY
PEOPLEFACTS U.C
PER.HAM FOCUS
PER.HAM PRINTING
PETE'S BODY SHOP & TOWING
PHilllPE LAW omCE
PIERCE JRINORM,\N
PRAIRIE LAKES Mll?\i1CIP,\L SCUD WASTI
PRA.X.~ DISTRIBUTION INC
PRECISE MRM U.C
PREMIUM WATERS INC
PRO AG FARMERS COOPEJU.m'E
PRODUCTIVE ALTER.NA m'E.S INC
PRODUcm'l'IY PLUS ACCOl.!1'.'T
OUICK'S NAPA AUTO P,UlTS
OUIU. CORPORATION
R.DO TRUCK CENTERS
R.DO TRUST #80.. 6B0
ROYAL TIRE INC
S.W.INC
S.'\ND CREEK GROUP LTD/TIIE
S.a\NITATION PRODUCTS INC
SCHMAL TZ/C.-\ROL
SCOTT HOFL.\.ll!D CONSTRUCTION INC
SEA.CHANGE PR.lll,'TING & MARKETING
SER.VICE FOOD SUPERVALU
SIGEi.MAN STEEL & RECYCLING INC
SIMPLEXGR.INNELI.
SMITH/GENE
SOETH/SU.VIA
SP.-\RKS'S S..u.ES U.C
ST JOHN'S ACT
STAPLES ADVANTAGE
STEEVES/BER.N.-\RD A
Amount
165.22
11,712.09
3,112.50
430.96
531.00
325.00
521.40
609.00
1.748.99
25.30
560.00
4.36
196.00
650.80
22.83
160.683.60
382.60
990.00
8.00
1.721.44
140.40
123.35
32.81
149.85
1,955.61
95.82
603.80
1,440.00
2.374.36
683.93
311.74
5,130.00
499.72
146.88
112.30
492.85
41.25
135.95
285.00
250.00
278.40
104.90
vendor Name
STEIN/WAYNE
STEINS INC
STEVE'S SA.'IITATION INC
STOI.PMAN LA.W omcr
STRAND HARDWARE & RADIO SHACK
STR.EICHER.S
SUPER. SEPTIC & EXCAVATION
SUPER.DROID ROBOTS INC
TEAM L.\BORATORY CHEMIC.A.I. CORP
THOMSON REUIERS · \VEST
lHRIFIY \\ilfITE PHARMACY
THRIFIT \\ilfITE PHARMACY
TOSHIBA BUSINESS SOLl:'TIONS USA
TO'WMASTER.
UNIFORMS UNLlMilED INC
VAUGHN AUTO & MARINE CO
VER.GAS HARDWARE
\'lCTOR LUNDEEN COMPANY
VISUAL GOV SOLUTIONS U.C
VOSS UGHTING
WAll.WOR.K TRUCK CENTER.
WASTE MANAGEMENT
WAYNE'S TOOLWAGON
WEL1EI. on. co
Westmor Industlies U.C
\\'I-UTE PINE ACADEMY
WINDELS;l.ORI
XEROX CORPORATION
ZIEGLER. INC
Fmal Total:
OTC Board of Commissioners' Minutes
February 24, 2015
Page 5, Exhibit A
Amount
693.52
1,740.53
2.615.15
832.75
181 .73
3,940.16
99.00
17,140.55
600,00
230.03
28.79
1,702.90
94.22
1,440.88
14.99
151.91
42.66
993,79
300.00
77.43
15,599.56
2,198.63
225.00
131.20
61.31
250.00
32.38
176.64
3,295.28
640,068.05