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Home My WebLink AboutBoard of Commissioners - Minutes - 02/10/2015MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN ·February 10, 2015 9:30 a.m. Call to Order The Otter Tail County Board of Commis~ioners convened at 9:36 a.m. on Tuesday, February 10, 2015 at the Government Services Center in Fergus Falls, MN, with Commissioners John Lindquist, Chairman; Lee Rogness, Vice-Chair; Doug Huebsch, Wayne Johnson, and Roger Froemming present. Pawnbroker License Motion by Johnson, second by Froemrning, and unanimously carried to approve an Otter Tail County Pawnbroker Application dated 1-23-15 from Josie Celia Norgren for the Business known as Manny's- Rocky's Bait. Approval of Agenda Chairman Lindquist called for approval of the February 10, 2015 agenda. Motion by Huebsch, second by Johnson, and unanimously carried to approve the Board of Commissioners agenda of February 10, 2015, with the following modifications: Rabbit River Project Discussion Buffalo-Red River Watershed District Discussion Human Resources Director -Add Memorandums of Understanding County Attorney -Add to Finance Committee Consent Agenda Motion by Johnson, second by Froemming, and unanimously carried to approve Consent Agenda items as follows: 1. February 3, 2015, Board of Commissioners Meeting Minutes with clerical modifications 2. Warrants/Bills for February 10, 2015 (Exhibit A) 3. Human Services CY2015 Contract with Generations for Children's Mental Health Services 4. Human Services Bills & Claims ECPN Discussion John Dinsmore, Community Services Director, submitted a document titled "Equitable Cost Sharing for Publicly Owned Nursing Facility Proposal" and provided background information regarding the ECPN program. He briefed the Board on expected demographic changes in West Central Minnesota and provided an ECPN Financial Hypothetical Example. County Attorney, David Hauser, researched this issue with Otter Tail County's Bond Counsel. The Bond Counsel raised several issues with the program including; 1) the State could change the program at any time and close the opportunity for the ECPN to allow higher reimbursements, 2) there is no indication that the federal government is accepting of this State program, 3) this could be considered Medicaid fraud, 4) the program could be shut down due to inequities it creates, 5) the pay structure is not guaranteed, 6) it is a questionable program for financing, and 7) there could be issues similar to the situation at the 60-bed C.A.R.E. facility. Attorney, Kent Mattson, indicated that the County would not be liable if a Nursing Home defaulted on the payments for the program and/or mortgage of the building. His opinion is that contracts can be developed to ensure no liability would exist for the County and if a Nursing Home defaulted on their payments, the buildings would be automatically deeded back to the original owner. Commissioner Rogness spoke with mixed emotions that this type of methodology to finance care for our elderly needs to be used. He stated that he is a LBH Board member and has asked that this be brought forward to the County to keep Nursing Homes viable to financially be able to care for our most vulnerable elderly population. OTC Board of Commissioners' Minutes February 10, 2015 Page2 Continued ECPN Discussion Cal Anderson from Eider's Home in New York Mills and John Zwiers from LB Homes spoke in favor of the program. Their facilities are limited by the State on what they can charge residents per day and as a result, they are unable to keep up with the competition to hire and keep quality staff. Joan Gedde from Golden Living Center in Henning indicated that the ECPN program should be possible for their facility even though it is a private Nursing Home. She is continuing to research the details. Jim Wolf from Good Samaritan in Battle Lake and Nathan Johnson from Pioneer Care spoke about the need for this program as an interim measure. The best solution is for the State to pass a bill. The State now has a Long Term Care committee looking at these issues. Chairman Lindquist directed the County Attorney to research this issue further and return to the Board in two weeks at their next regular County Board meeting. Buffer Strip Initiative Brad Mergens and Darren Newville from the Soil and Water Conservation Districts reported that they have received a Clean Water Grant, in the amount of $290,000 over a three year period, for the Otter Tail County Buffer Initiative. This allows the current nine year plan to be accelerated to a five year plan. Motion by Johnson, second by Froemming, and unanimously carried to approve the Otter Tail County Buffer Initiative Implementation Schedule as revised and dated 2/10/2015. Rabbit River Project Commissioner Johnson reported on a recent meeting of the Bois de Sioux Watershed District regarding the Rabbit River project. The Watershed District is considering impoundment of water to protect their land and their citizens. The DNR has denied their request for an annual permit to maintain the strip of land that would allow flow into the Rabbit River. The Bois de Sioux Board is interested in meeting with County Boards that have land in the district. Red River Diversion Discussion took place regarding the Buffalo-Red River Watershed District. Their Board is being asked to approve a large budget for the Red River Diversion Authority relating to the Fargo Moorhead flood diversion project. Otter Tail County and Wilkin County representatives on the BRRWD Board are concerned about the project. Chairman Lindquist indicated that further information will be provided by Peter Fjestad, Otter Tail County's representative on the BRRWD Board. LMKP LID Outlet Project Discussion Roger Neitzke and Joe Esser from the Little McDonald, Kerbs and Paul Lake Improvement District met with the Board regarding the Environmental Assessment Worksheet for the LMKP LID Outlet project. Motion by Huebsch, second by Johnson, and unanimously carried to move forward with processing the LMKP LID EAW after the Land & Resource Management office determines that the draft EAW is complete. Recess & Reconvene At 11: 15 a.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 11 :23 a.m. Legislative Session Update Deb Sjostrom, Interim Human Services Director, and John Dinsmore, Community Services Director, submitted a document regarding the C.A.R.E. Statewide proposal and regional concerns relative to the proposed closure of the CD facility. Lengthy discussion took place. The timeline to transition the chemical dependency treatment to private providers may not be attainable and the State should maintain the rent payment in their budget for the building until they offer a solution for its use. The document will be revised to emphasize these concerns. Deputy Treasurer Position OTC Board of Commissioners' Minutes February 10, 2015 Page 3 Motion by Rogness, second by Johnson, and unanimously carried to authorize the hiring process to fill a vacant Deputy Treasurer position as presented by the Human Resources Director. Memorandums of Understanding .Motion by Froemming, second by Johnson, and unanimously carried to approve the following Memorandums of Understanding as recommended by the Human Resources Director: Memorandum of Understanding between Otter Tail County and Minnesota Teamsters Public and Law Enforcement Employees' Union, Local No. 320 representing the Sheriffs Office Essential Supervisory Unit regarding the Jail Administrator position Motion by Johnson, second by Huebsch, and unanimously carried to approve the following Memorandums of Understanding as recommended by the Human Resources Director: Memorandum of Understanding between Otter Tail County and Minnesota Teamsters Public and Law Enforcement Employees' Union, Local No. 320 representing the Sheriffs Office Essential Deputies Unit regarding the Canine Officer position County Drainage Systems Ditch #63: Kevin Fellbaum, Ditch Inspector, submitted a map of County Ditch #63 and indicated that Wayne Mortenson has completed some repair work shown in red on the map. He is requesting to repair the tile shown in yellow which is 1,500 ft. of 10 inch tile. Discussion took place regarding downstream flow. Mr. Fellbaum reported that the outlet to Altner Lake has been fixed which should help with flow downstream. Motion by Froemming, second by Rogness, and unanimously carried to authorize Wayne Mortenson, property owner, to repair the tile shown in yellow on the map in Ditch #63 at his own expense and as submitted by the Ditch Inspector. Ditch #41: Mr. Fellbaum reported that a response letter has been sent to the property owner opposed to clean out work on Ditch #41 . Electrical Engineering Services -S.P. 056-070-021 Motion by Johnson, second by Huebsch, and unanimously carried to authorize the appropriate County Officials' signatures to execute an Engineering Services Proposal between the County of Otter Tail and JK Engineers, Inc. for the 2015 Otter Tail County Lighting Project. This project is funded with federal highway safety dollars. DESIGNATE WEBSITE PUBLISHING FOR HIGHWAY PROJECTS otter Tail County Resolution No. 2015 -10 A motion was offered by Johnson, seconded by Rogness, and unanimously carried to adopt the following resolution: To Use Alternative Method To Disseminate Bids And Requests WHEREAS, Minn. Statute§ 331A.03 Subd. 3(b) allows a county to use its website or recognized industry trade journals as an alternative to disseminate solicitations of bids, requests for information and requests for proposals; NOW THEREFORE, the Otter Tail County Board of Commissioners hereby resolves: OTC Board of Commissioners' Minutes February 10, 2015 Page 4 BE IT RESOLVED, that from this day forward, the County of Otter Tail may use the Otter Tail County website, www.co.ottertail.mn.us, as an alternative means to disseminate solicitations of bids, requests for information, and requests for proposals for transportation related construction and maintenance projects. BE IT FURTHER RESOLVED, that for the first six (6) months after this designation of an alternative means of dissemination, the county shall continue to publish solicitations of bids, requests for information and request for proposals, in the same official newspaper of the county in addition to the alternative method and that the publication in the official newspaper must indicate where to find the designated alternative method. BE IT FURTHER RESOLVED, that any dissemination by alternative means must be in substantially the same format and for the same period of time as a publication would otherwise be required under Minn. Statute§ 331A.03 Subd. 3. Adopted at Fergus Falls, Minnesota, this 10th day of February, 2015 Dated: F="e.br~ ~LI, ."l.o15 Attefil ~~ LarryKron, Clrk OTTER TAIL~UNTY B By: ~ -J~~ Jo PERHAM TO PELICAN RAPIDS REGIONAL TRAIL DNR GRANT Otter Tail County Resolution No. 2015 -11 A motion was offered by Huebsch, seconded by Johnson, and unanimously carried to adopt the following resolution: WHEREAS, the County of Otter Tail supports the grant application made to the Minnesota Department of Natural Resources for the Regional Trail Program. The application is to construct one and a third (1.33) miles of paved trail for the Perham to Pelican Rapids Regional Trail. The trail system is located within Otter Tail County, and WHEREAS, the County of Otter Tail recognizes that it has secured $120,250 in non-state cash matching funds for this project. NOW, THEREFORE, BE IT RESOLVED, if the County of Otter Tail is awarded a grant by the Minnesota Department of Natural Resources, the County of Otter Tail agrees to accept the grant award, and may enter into an agreement with the State of Minnesota for the above referenced project. The County of Otter Tail will comply with all applicable laws, environmental requirements and regulations as stated in the grant agreement, and BE IT FURTHER RESOLVED, the Board of Commissioners of the County of Otter Tail names the fiscal agent for the County of Otter Tail for this project as: Richard West, P.E. Public Works Director/County Engineer Otter Tail County 505 South Court Street, Suite 1 Fergus Falls, MN 56537-2757 OTC Board of Commissioners' Minutes February 10, 2015 Page 5 BE IT FURTHER RESOLVED, the County of Otter Tail hereby assures the Perham to Pelican Rapids Regional Trail will be maintained for a period of no less than 20 years. Adopted at Fergus Falls, Minnesota, this 10th day of February, 2015 Dated: Febc•• A1!f ,;iq ilolS: Attefil~~ Larry~hn,erk OTTER T.T..,U,COUNT By: ~ -/•- J PERHAM TO PELICAN RAPIDS REGIONAL DNR LOCAL TRAIL CONNECTIONS PROGRAM Otter Tail County Resolution No. 2015 -12 A motion was offered by Huebsch, seconded by Johnson, and unanimously carried to adopt the following resolution: WHEREAS, the County of Otter Tail supports the grant application made to the Minnesota Department of Natural Resources for the Local Trail Connections Program. The application is to construct one and a third (1.33) miles of paved trail for the Perham to Pelican Rapids Regional Trail. The trail system is located within Otter Tail County, and WHEREAS, the County of Otter Tail recognizes that it has secured $120,250 in non-state cash matching funds for this project. NOW, THEREFORE, BE IT RESOLVED, if the County of Otter Tail is awarded a grant by the Minnesota Department of Natural Resources, the County of Otter Tail agrees to accept the grant award, and may enter into an agreement with the State of Minnesota for the above referenced project. The County of Otter Tail will comply with all applicable laws, environmental requirements and regulations as stated in the grant agreement, and BE IT FURTHER RESOLVED, the Board of Commissioners of the County of Otter Tail names the fiscal agent for the County of Otter Tail for this project as: Richard West, P.E. Public Works Director/County Engineer Otter Tail County 505 South Court Street, Suite 1 Fergus Falls, MN 56537-2757 BE IT FURTHER RESOLVED, the County of Otter Tail hereby assures the Perham to Pelican Rapids Regional Trail will be maintained for a period of no less than 20 years. Adopted at Fergus Falls, Minnesota, this 10th day of February, 2015 Dated: Eu,~ .:2.4., ~6 Attest ~~£ Larry Kr n,erk OTTER TA}', COUNT~AR_D OF ~OMMISSIONERS By ~ Wv\J0 ~f-fu.o± Jh Lindquist, Chair OTC Board of Commissioners' Minutes February 10, 2015 Page 6 • Permitting Software for Land & Resource Management Rick West, Public Works Director, submitted an invoice for permitting software for the Land & Resource Office. He indicated that this software would eventually be used for other permitting processes throughout the County. Mr. West reported that a committee work group is recommending this software. Discussion took place regarding the interplay of this software with current software systems. Motion by Rogness, second by Johnson, and unanimously carried to authorize the RTVisicin software for permitting, in the amount of $56,760.00. The motion included that the County Administrator facilitate a technology discussion relating to the interplay of County software systems. Employees' Committee Funding Motion by Rogness, second by Huebsch, and unanimously carried to approve transfer of the 2014 summer picnic expenses, in the amount of $483.49, from the Commissioners Contingency Fund to the Employees' Committee Fund. Petition to Name a Lake Commissioners acknowledged receiving a Petition to Name a Lake pursuant to M.S. 83A.04 -83A.07. The request is to name an unnamed lake "Fitch Lake" in honor of the petitioners' father. This lake is located in Scambler Township. The County Attorney will draft an Order and bring it to the County Board at their regular meeting on February 24, 2015. Attendance at a Pipeline Awareness Seminar Motion by Johnson, second by Rogness, and unanimously carried to authorize Commissioners to attend a Pipeline Community Awareness Emergency Response meeting on March 12, 2015. Adjournment At 12:33 p.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners adjourned until the next County Board meeting at 9:30 a.m. on Tuesday, February 24, 2015. Attest: Dated: teA:>w r,~ .ot4.i a,o/S: La~,~ OTT Al 0 By:---1--4-_ ___;_:::........JL....::.----=--~~~::...._---- CB/kd OTC Board of Commissioners' Minutes February 10, 2015 Page 1, Exhibit A WARRANTS APPROVED ON 2/10/2015 Vendor Name A"\II..\NDSUC AlA SANDBL;tSTJNG CO AMEIUGAS .<\RK & SP.<\RK AUTO FIX AUTO \I ALUE FERGUS FAUS BER.G/ORDEAN G BR..\NDON COMMUNICATIONS INC BR.~UN VENDING INC BUY-MOR PARTS & SERVICE UC CANADIAN PACIFIC RAILWAY COMPANY CENTRAL DOOR Bz HARDWARE INC CI SPORT CLAY CO AUDITOR TREASURER. CO OP SER.VICES INC COMPASS MINERALS AMERICA COMSTOCK CONSTRUCTION OF MN CONCEPT CATERING COOPERS TECHNOLOGY GROUP CUMMINS NPOWER. UC DAKOTA PRINTER. REPAIR UC DARLING'S SALES & SERVICE CO DE.XE..\ST DICK'S STANDARD DM STAMP Bz SPECIALTIES EjS FLOOR COVER.ING ERKENBR.ACK/HEI.EN FARMERS CO OP OIL ASSN FASTENAL COMPANY G & R CONTROLS GALLS UC GRAINGER. INC HILL TOP LUMBER INC INNOVATIVE omcE SOLUTIONS INTEGRA TELECOM JAKE'S JOHNS LLC JMJ CASEWORKS K.I.D. LEASING INC KADRMAS LEE & JACKSON INC KARLGAARD/JASON KEEPRS INC KELLY SER.VICES INC Amount 5,207.72 1,800.00 619.23 56.85 35.24 1.163.70 500.00 1.008.75 40.25 4,819.50 2.228.22 317.20 36.20 5,306.51 17.81 40,753.16 18.065.00 668.00 3,585.28 1,276.00 1.666.96 204.51 17.85 51.95 20.10 1.625.00 120.00 143.40 88.22 711.55 902.62 636.66 39.98 352.04 363.64 290.06 506.00 303.35 1,586.10 83.88 457.44 589.12 OTC Board of Commissioners' Minutes February 10, 2015 Page 2, Exhibit A • Vendor Name KUHN/ AMBER. !AKE REGION HEALTHCARE CORP L<\KELAND MENTAL HEAi. TII CENTER. LAKES AR.EA COOPER.AffllE LAKES RADIO IAR.R.Y OTT INC TRUCK SER.\<1CE L\W ENFORCEMENT SEMINARS UBER.IT BUSilv"ISS SYSTEMS FARGO M-R SIGN COMPANY INC. MACPZA MARCO INC MARCO INC ST LOUIS MATHISON CO MCKESSON MEDICAL-SUR.GIC • .U. INC MID\'.,-EST TREE & MAlNTEN;\NCE MN BUREAU OF CRIMIN . .U APPREHENSIO MN CHIEFS OF POUCE ASSOCIATION MN MOTOR COMPANY MN PESTICIDE INFO & EDUCATION NAPA FER.GUS F • .uLS NELSON AUTO CENTER. NEWl!ORG/KEVIN NORTHL>\ND BUSINESS SYSTEMS INC OTTER. TAD. CO TREASURER. OTTER.TAIL TRUCKING INC OVER.L.\ND MECHANIC . .U. SER.VICES PEDER.SEN/ . .U VIN PHOENL\'. SUPPLY POWER.PIAN OIB QUill CORPORATION RmGDAHI. AMBULANCE INC RMB ENVIRONMENTAL LABORATORIES D S.W.INC SCHAICEI.TON HEATING & AlR CONDmo SCHMITZ BODY PAINT • .\ND REPAIR. INC SER.\-1CE FOOD SUPER. V • .UU SEWER SER.\-1CE SEWER. SER.\-1CE INC SHERWIN \'1,11.llAMS SIGNWORKS SIGNS & BANNERS 1.1.C SIMENGAARD/PAUL STABNOW /JEFFREY K Amount 86.64 1.180,79 1,231.25 371.80 240.00 500.00 650.00 44.09 146.50 125.00 5.400.08 341.61 115.00 196.87 7,018.00 285.00 130.00 141.26 1.815.00 17.87 33.45 130.28 4.657.00 4,955.98 5.935.91 118.14 119.99 43.44 71.68 31.98 150.00 900.00 610.00 1,558.62 1.452.40 22.16 320.00 100.00 5.26 1.321.25 191.61 618.95 vendor Name STEINS INC STEUART/MARK STREICHER.S SUPER SEPTIC & EXCAVATION T&K TIRES THOMSON REUTERS • WEST mAN MACHINERY INC TOWMASTER TRENCHERS PLUS INC UNIFORMS UNLIMITED INC UNI\IER.sm·oFMINNESOTA UNI\IERsm· OF MN VICTOR. LUNDEEN COMPANY VOSS UGHTING WADENA CO SHERIFF WASTE MANAGEMENT \\'lDSETH SMITH NOLTING & ASSOC \VINDELS/LOIU ZUEHLSDORFF /RUSSELL Final Total: OTC Board of Commissioners' Minutes February 10, 2015 Page 3, Exhibit A Amount 120.12 110.65 939.49 99.00 140.00 835.49 2.207.91 17,298.00 2,800.00 123.54 250.00 390.00 135.46 390.30 75.00 8,391.88 18,857.00 117.52 400.00 195,331.27