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Home My WebLink AboutBoard of Commissioners - Minutes - 01/13/20159.'mff.lftU MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN January 13, 2015 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 9:32 a.m. Tuesday, January 13, 2015 at the Government Services Center in Fergus Falls, MN, with Commissioners John Lindquist, Chairman; Lee Rogness, Vice-Chairman; Doug Huebsch, Roger Froemming, and Wayne Johnson present. Approval of Agenda Chairman Lindquist called for approval of the January 13, 2015 agenda. Motion by Rogness, second by Johnson, and unanimously carried to approve the Board of Commissioners agenda of January 13, 2015, as submitted. Consent Agenda Motion by Huebsch, second by Johnson, and unanimously carried to approve Consent Agenda items as follows: 1. January 6, 2015, Board of Commissioners Meeting Minutes 2. Warrants/Bills for January 13, 2015 (Exhibit A) 3. Human Services Bills 4. Human Services Contract Renewals as follows: • Productive Alternatives, Inc. for Sheltered Employment, Supported Employment and Follow-Up Services for Persons with MR • Blue Sky, Inc. for Semi-Independent Living Skills for Persons with MR • Prairie Community Services for Nursing Services for Persons with Ml 5. Reappoint Lyle Hoxtell to the Lakeland Mental Health Center Board for a three year term 6. Approval of Tobacco License for DG Retail, LLC (Dollar General Store #15641) 7. Appoint Jack Rosenthal to the Otter Tail County Planning Commission effective January 1, 2015, for a three year term 2015 Committee Appointments Chairman Lindquist opened discussion regarding the draft 2015 Committee Assignments handout. Motion by Rogness, second by Froemming, and unanimously carried to approve the 2015 Otter Tail County Committee appointments attached as Exhibit B. Fee Schedule for Recorder's Office Carol Schmaltz, County Recorder, submitted a proposed Fee Schedule for the Fidlar Technologies subscription for the Recorder's Office. The new software is expected to become available to customers March 3, 2015. Motion by Huebsch, second by Johnson, and unanimously carried to approve the Fidlar Laredo and Tapestry plan Fee Schedule as follows: Laredo Plan Cost 0 -250 minutes $62.50 251 -500 minutes $88.75 501 -1,000 minutes $116.25 1,001 -2,000 minutes $141.25 Unlimited minutes $157.50 Print Fee: No charge for 2015; $0.25 per page for 2016 Tapestry Plan Per Search Print Fee Cost $5.95 $0.25 per page Each customer will have the option to review their plan and change to another plan in October 2015. schedule will increase in 2016. Fee OTC Board of Commissioners' Minutes January 13, 2015 Page 2 Employees' Committee Recognition Program Motion by Johnson, second by Rogness, and unanimously carried to approve payment to the Employees' Committee for the "Employee of the Month" program, in the amount of $914.75, to be paid out of the Commissioners' Contingency Fund. Recess & Reconvene At 10:00 a.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:04 a.m. 60-Bed Building Contract and Lease Motion by Huebsch, second by Rogness, and unanimously carried to authorize the appropriate County Officials' signatures to execute Amendment No. 2 of Sublease No. 11464-S between Otter Tail County and the Minnesota Department of Human Services. This amendment is for $33,311.89 for the State to reimburse Otter Tail County for installation of two sally ports at the 60-Bed CD building. The motion includes the appropriate County Officials signatures to execute a Building Contract between the County of Otter Tail and Comstock Construction, Inc., in the amount of $29,977.00, for work to be completed at the 60-Bed CD building. Final Payment -Rousevac, Inc. Motion by Johnson, second by Rogness, and unanimously carried to approve the Final Payment of $5,000.00 payable to Rousevac, Inc. for work completed on the heating system at the 60-Bed CD building. MACSSA Legislative Initiatives Deb Sjostrom, Human Services Director,· submitted documents titled Minnesota Association of County Social Service Administrators 2015 Legislative Priorities (dated December 2014) and 2015 Legislative Initiatives (dated November 2014). Ms. Sjostrom reviewed the priorities and discussed administrative simplification and the child protection system. Discussion also took place regarding the need for additional foster care homes. Assistant County Attorney Position Motion by Rogness, second by Huebsch, and unanimously carried to approve an additional Assistant County Attorney position as recommended. 2015 Highway Construction Proiects Rick West, Public Works Director, submitted a map detailing the proposed 2015 construction projects. Discussion followed regarding the overall County Highway Transportation Plan and the upcoming transportation committee meetings. Out-of-State Travel Motion by Johnson, second by Rogness, and unanimously carried to authorize out-of-state travel for the Public Works Director to attend the 2015 National Association of County Engineers (NACE) conference in Florida. . Final Plat -Moe Farm Estates Motion by Rogness, second by Froemming, and unanimously carried to approve the Final Plat proposed by Sharon Marquardt, Renee Danz, and Paul Mecklenburg titled "Moe Farm Estates" located in Section 12 of Clitherall Township; Clitherall Lake (56-239). Pay 2015 Ditch Assessments OTC Board of Commissioners' Minutes January 13, 2015 Page 3 Wayne Stein, Auditor/Treasurer and Kevin Fellbaum, Ditch Inspector, presented their recommendations for Ditch Assessments and reviewed the list with the Board. Motion by Rogness, second by Froemming, and unanimously carried to approve the following 2015 Ditch Maintenance Assessments as presented: Ditch Assessment Ditch Assessment JD2 $8000.00 CD4 $6,000.00 CDS $5,000.00 CD 11 $1,200.00 CD12 $2,000.00 CD 15/28 $20,000.00 CD 16 $20,000.00 CD21 $10,000.00 CD25 $20,000.00 CD29 $5,000.00 CD37 $10,000.00 CD38 $20,000.00 CD39 $4,000.00 CD 41/65 $15,000.00 CD43 $4,500.00 CD52 $3,000.00 CD53 $5,000.00 CD56 $5,000.00 CD 70 $15,000:00 County Credit Cards Motion by Johnson, second by Rogness, and unanimously carried to authorize the issuance of Otter Tail County credit cards as follows: Carol Schmaltz, County Recorder (30 day limit of $1,000.00) Melanie A. Cole, Child Protection Specialist (30 day limit of $500.00) Code of Conduct David Hauser, County Attorney and Commissioners acknowledged receipt of a letter of complaint from a citizen dated January 2, 2015. Concerns/misunderstandings were discussed. Commissioners indicated that the Code of Conduct and Mission Statement should be reviewed and/or updated. Adiournment At 11 :35 a.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners adjourned for committee meetings. The next County Board meeting is scheduled at 9:30 a.m. on Tuesday, January 27, 2015. Dated: --'-/-_'2--'1_-_.2..;~o_l_S __ _ OTTERTA C Atte~ /4,,~~ Larry Krn,erk By: -+~~:::!::::!.~.=.:..~r:.p;,~~----- CB/kd . OTC Board of Commissioners' Minutes January 13, 2015 Exhibit A, Page 1 WARRANTS APPROVED ON 1/13/2015 vendor Name A-1 LOCK & KEY ABG MAJNTENANCE INC ADVANCED ENGRAVING INC APEX APPLIED CONCEPTS INC ASSOCIATION OF MN COUNTIES AUTO FIX AUTO VALUE FER.GUS FAI.I.S BAIL-\RD SANITATION INC BARRY CONSTRUCTION INC BATTERIES PLUS BATnE LAKE AUTO PARTS BEN HOLZER. UNLIMITED BEYER BODY SHOP INC BLUESTONE TECHNOLOGIES INC BOSS BRANDON COMMUNICATIONS INC BRAUN VENDING INC BUY· MOR PAR.TS & SER.\.1CE LLC CARR'S LAKE COUNTRY SUPERMARKET CARR'S TREE SERVICE CDW GOVERNMENT INC CERTIFIED AtrrO REPAIR CO OP SER.VICES INC COMPTON/DON COOPERS TECHNOLOGY GROUP CUWGAN CUWGAN WATER CONDmONING DAKOTA PRINTER REPAIR LLC EMERGENCY COMMUNICATION NETWOR ER.JCKSON CHEVROLET-PONTIAC INC FAR.GO GL"-SS AND PAINT CO FAR.MER.SCOOP OIi.ASSN FAR.NAM'S GENUINE PAR.TS INC FASTENAL COMPANY FER.GUS POWER. PUMP INC FER.GUS TI.RE CENTER. FORCE AMER.JCA DISTRIBUTING LLC FOR.TWENGLER ELECTRIC INC G & R. CONTROLS GAI.I.S llC GOODIN COMPANY Amount 412.20 160.00 437.00 45,586.90 40.00 19,394.00 49.99 169.95 42.34 44,062.53 68.74 12.69 65.50 57.00 1.571.36 7.995.00 1,500.00 40.25 111.55 6.98 4.000.00 4.965.64 191.92 252.45 48.46 1,355.21 45.25 51.50 935.60 16,500.00 18,987.40 3,298.53 1.297.13 220. 12 253.65 180.00 286.32 774.44 55.00 2.186.14 746.32 25.80 OTC Board of Commissioners' Minutes January 13, 2015 Exhibit A, Page 2 Vendor Name GOPHER STATE ONE C..\LL GREATAMEIUCA FINANCLU. SVCS HANSON'S PLUMBING & HEATING INC HAWES SEPTIC TANK PUMPING HEDAHI.S HEADQUARTERS HENNING AUTO PAR.TS INC HOFF /MAlUAND INDIGITAL INFORMATION SYSTEMS CORP INNOVAID1£ OFFICE SOLUTIONS INTEGR.A TELECOM J.P. COOKE CO JAKE'S JOHNS llC KEEPR.S INC KEI.l.Y SER\•1CES INC KIMBAI.l. MID\ltEST L.\KE REGION HEALTHCARE CORP L.\KES RADIO L.\RR.Y OTT INC TRUCK SERVICE L.\RR.'\~S SUPER.M.o\R.KET LARUM/PAT L.\WSON PRODUCTS INC LEAF L.\KE TOWNSHIP UBER.n· BUSIJ',,i"ESS SYSTEMS FARGO LOCATORS & SUPPLIES INC M-R. SIGN COMPANY INC. MACHTh.'ER.Y SCOPE MAR.CO INC MAR.CO INC ST LOUIS MATinSONCO MATTHEW BENDER. & COMPANY INC MCA.A EDUCATIONAL FOUNDATION MCCCMI33 MCHRMA MERICKEL LUMBER. MIDWEST TR.EE & MAINTENANCE MN CO ENGINEERS ASSOC MN CONTINUING LEG.<U. EDUCATION MN MOTOR COMPANY MN STATE AUDITOR MN TRANSPORTATION .<U.ll~CE NELSON AUTO CENTER. Amount 16.60 460.00 97.20 75.00 40.55 53.28 5.142.50 1.530.66 845.00 1.161.55 363.64 64.40 290.06 46.58 811.12 220.95 350.00 1,990.00 930.00 14.96 37.07 587.59 321.00 16.03 89.95 2.277.46 300.00 2.792.36 230.58 115.00 2.799.76 1.000.00 10.101.00 150.00 14.72 515.52 460.00 822.50 431.10 1.592.50 4,656.00 256.70 Vendor Name NELSON Il'ITER.NATIONAL NELSON/MIKE NORTill.AND BUSINESS SYSTEMS INC NOVA FIRE PROTECTION OLSON Oll. CO INC ONE CAll LOCATORS LTD OTTER TAIL TELCOM OTTERTAll. TRUCKING INC PARK REGION CO OP PARKERS PRAIRIE/cm· OF PATRIOT ASSISTANCE DOGS PEMBER.TON SORllE RUFER KERSHNER. Pl PIONEER RIM & WHEEL CO PRAIRIE L.\KES MUNICIPAL SOLID WASTI PRA.\'.AIR. DISTRIBUTION INC PRECISE MRM ll.C PRO BUll.D FER.GUS F AllS PRODUCTIVITI"PLUSACCOUNT OUICK'S NAPA AUTO PAR.TS QUILL CORPORATION RDO TR.UST #80-6130 ROYAL TIRE INC SAFEI.ITE FUl.FILlMENT INC S1\ND CR.EEK GROUP LTD/THE SER.VICE FOOD SUPERVALU SODER.STROM/DENNIS ST CLOUD FIRE EQUIPMENT CO STATE INDUSTRlAL PRODUCTS STEINS INC STEVE'S SANITATION INC STR.<\ND HARDWARE & RADIO SHACK STREICHER.S TASER. INTERNATIONAL TEEMARK CORPORATION 1liOMSON REUTERS • \VEST THYSSEN KR.lJPP ELEVATOR. CORPORAn TIRES PLUS TOTAL CAR. CARE TITAN MACHINERY INC UNIFORMS UNLIMITED INC UNITED PARCEL SER.VICE UNITED WAY OF OTTER T.~ COUNli' VEOLIA ENVIRONMENTAL SER.VICES OTC Board of Commissioners' Minutes January 13, 2015 Exhibit A, Page 3 Amount 2,037.72 100.00 2.065.00 2,530.00 1.265.40 110.54 75.00 8,772.53 486.00 260.00 50.00 1.822.20 285.01 6,714.12 256.85 474.52 31.75 31.60 114.20 295.32 6.96 1,646.07 706.92 3,588.92 26.95 159.99 292.50 251.68 299.56 3.072.50 62.86 566.93 2.327.13 357.79 3.420.84 1.501.04 339.02 7.85 68.05 47.34 50.00 13.637.08 OTC Board of Commissioners' Minutes January 13, 2015 Exhibit A, Page 4 Vendor Name VER.GAS HARDWARE \.1CTOR LUNDEEN COMP • .\.'n" VINCO,INC WALL\VORK TRUCK CENTER WASTE MANAGEMENT \VD IAR.SON COMPANIES LID INC Westmor Industries LLC WESTSIDE SERV1CES \\;lilTE BA..'llNER UNIFORM SHOP WIDSETII SMl111 NOL TING & ASSOC ZIEGLER. INC Final Total: Amount 6.98 1,506.95 306.25 667.48 896.37 384.65 58.50 39.20 345.58 40,732.25 188.76 327,860.46 January 13, 2015; Exhibit B, Page 1 Otter Tail County Committee Assignments -2015 External Committees Internal Committees S121id Waste/PLMSWA OTC Conservation Committee Doug Huebsch John Lindquist Roger Froemming Wayne Johnson Communi!Jl Services Division Committee: (Human Services, Public Health, Probation, Veterans Service, Extension) Representation: Doug Huebsch Roger Froemming Lee Rogness Alternate John Dinsmore Director John Lindquist Alternate Extension Lak~land Mental Health John Lindquist Roger Froemming Doug Huebsch Doug Huebsch Alternate Wavne Johnson Alternate WOTCSWCD Agricultural AdviSO!Jl John Lindquist Doug Huebsch Wavne Johnson Alternate Lee Rogness Finance Division Committee: (Auditor, Treasurer, Budget/Audit, Investment, Capital Improvement) Representation: Doug Huebsch Wayne Johnson John Lindquist Alternate Wavne Stein Director EOTCSWCD Law Libra!Jl Doug Huebsch Roger Froemming Roaer Froemmina Alternate Lee Roqness Alternate Otter Tail Count~ COLA MAHUBE OTWA CAC Doug Huebsch Roger Froemming Wavne Johnson Doua Huebsch Alternate MRCC Otter Tail Problem Solving Courts Roger Froemming Roger Froemming Internal Services Division Committee:(Administration, Facilities Operations, GIS, IT, Building, Courtroom Security, Personnel, Technology, Emergency Management /Safety) Representation: Lee Rogness John Lindquist Wayne Johnson Alternate Larrv Krohn Director Doua Huebsch Alternate Lee Roaness Alternate Emergenc~ Services {Radio Board} WCR Juvenile Center Board John Lindquist John Lindquist Lee Roaness Alternate Roaer FroemminQ Alternate Watershed Districts/Red River Basin WCArea Agenc~ on Aginglland of the lWl!mc e1;1n/Pomme deTerre Qs1a1.ing Sk~ John Lindquist Wayne Johnson Wavne Johnson Roaer FroemminQ Alternate Famil~ Service Collaborative Lake Region Communi!Jl Partners Land Services Division Committee: (Assessor, Recorder, Land Functions of Doug Huebsch Lee Rogness Auditor) Wavne Johnson Doua Huebsch Alternate Representation: Otter Tail Coun!J!/WCI Trails Red River Valle~ Fanners and Roger Froemming Committee HQmemakers John Lindquist Doug Huebsch Roger Froemming Wayne Johnson Alternate Wavne Johnson Brian Annstrona Director State CQmmuni!Jl Health Services Partnershi~Health Communit~ Health Adviso!Jl Committee {SCHSACI Board Public Works Division Committee: (Highway, Land & Resource, Solid Douq Huebsch Doua Huebsch Waste, Noxious Weed Appeal, Ditches, Trails & Parks) W~! WC MN ED Board Natural Gas Resources Initiative Representation Wavne Johnson Lee Roaness Wayne Johnson eub!ic Tl]lnsit Committee MICA Lee Rogness Doug Huebsch Wayne Johnson John Lindquist Alternate Lee Roaness John Lindauist Rick West Director E1.12aomic Development /Tourism AMC Polic~ Committees: Additional Internal Committees /Housing/: Transportation-Wayne Johnson Countywide LMC Doug Huebsch Doug Huebsch Gen. Government-Roger Froemming Public Health LMC Lee Rogness Lee Roaness Env & Nat Resources-John Lindauist Human Services LMC Roqer FroemminQ