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Home My WebLink AboutBoard of Commissioners - Minutes - 01/06/2015MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN January 6, 2015 9:30 a.m. Call to Order Larry Krohn, Otter Tail County Board Clerk, called the Board of Commissioners' meeting to order at 9:35 a.m. on Tuesday, January 6, 2015, at the Government Services Center in Fergus Falls, MN, with Commissioners Wayne Johnson, Chairman; Roger Froemming, Vice-Chairman; John Lindquist, Lee Rogness, and Doug Huebsch present. CY2015 Otter Tail County Board Chair Larry Krohn requested nominations for the Otter Tail County Board Chair for 2015. A motion was offered by Huebsch and seconded ,by Rogness to nominate Commissioner Lindquist to serve as the Otter Tail County Board of Commissioners Chair. A motion was offered by Lindquist to nominate Commissioner Froemming to serve as the Otter Tail County Board of Commissioners Chair with Mr. Krohn calling for a second. Hearing no second, the motion failed. Motion by Rogness, seconded by Froemming, and unanimously carried to cease nominations and cast a unanimous ballot for the original nomination. CY2015 Otter Tail County Board Vice-Chair John Lindquist, 2015 Board Chairman, assumed the Chair's seat and requested nominations for the Otter Tail County Board Vice-Chair for 2015. A motion was offered by Froemming and seconded by Huebsch to nominate Commissioner Lee Rogness to serve as the Board of Commissioners Vice-Chair for 2015. Motion by Johnson, second by Froemming, and unanimously carried to cease nominations and cast a unanimous ballot. Approval of Agenda Chairman Lindquist called for approval of the January 6, 2015 agenda. Motion by Johnson, second by Rogness, and unanimously carried to approve the Board of Commissioners agenda of January 6, 2015. Consent Agenda Motion by Rogness, second by Johnson, and unanimously carried to approve Consent Agenda items as follows: 1. December 16, 2014, Board of Commissioners Meeting Minutes 2. Warrants/Bills for January 6, 2015 (Attachment A) 3. Human Services Contracts Seventh Judicial District DWI Productive Alternatives, Inc. for Productive Alternatives, Inc. for Court Aqreement Volunteer Transportation Detox & Hold Mahube-Otwa CAC for Father's Lakeland Mental Health Center for REM SILS for Semi-Independent Resource Proaram Adult & Children MH Proarams Livina Skills St. Williams Living Center for Productive Alternatives, Inc. for WC Community Services for Semi- Community Suooort Proqram Residential Crisis Services Independent Livinq Skills Gull Harbor for Intensive Moorhead Public Housing for BCOW Lutheran Social Services for Residential Treatment & Crisis Bridges & Permanent Supported Guardianship Services Stabilization Proqram Housinq Program Trans Em for Supported A Place to Belong for Social Club A Place for Hope (Social Employment Services Connexion) for Social Club A Place for Friends for Social Club OTC Board of Commissioners' Minutes January 6, 2015 Page 2 4. Depository & Investment Resolutions DEPOSITORY RESOLUTION Otter Tail County Resolution No. 2015 -02 Upon a motion made by Rogness, seconded by Johnson, and unanimously carried, the following resolution was adopted: RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota, that all financial institutions in Otter Tail County, including State and Federal banks are hereby designated as depositories of County funds. Adopted at Fergus Falls, MN, this 6th day of January 2015 Dated: _.:..,I ff-'l...,,.3._,ff-'t...,.S-=-------- La~ ~ Attest: INVESTMENT RESOLUTION Otter Tail County Resolution No. 2015 -03 Upon a motion made by Rogness, seconded by Johnson, and unanimously carried, the following resolution was adopted: RESOLVED by the Board of Commissioners of Otter Tail County, Minnesota, that the Otter Tail County Auditorrrreasurer and the Otter Tail County Chief Deputy Treasurer be and is hereby given authority to invest County funds as available. Adopted at Fergus Falls, MN, this 6th day of January 2015 5. Tobacco License Renewal for Wagon Wheel of Richville 6. LG220 Application for Exempt Permits for Pelican Rapids Area Chamber of Commerce and Kinship of Perham Area 7. Pocket Gopher Bounty & Tax Forfeited Land Sale Resolutions CALENDAR YEAR 2015 POCKET GOPHER BOUNTY M.S. 348.12 AND 348.13 Otter Tail County Resolution No. 2015 -04 Upon a motion made by Rogness, seconded by Johnson, and unanimously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, that OTC Board of Commissioners' Minutes January 6, 2015 Page 3 The sum of thirty cents ($.30) be paid out of the General Revenue Fund of Otter Tail County for every pocket gopher killed in said County during the year 2015. Paid only in those cases where the township in which the pocket gophers were so killed shall provide for the payment of at least an additional bounty of forty cents ($.40) for each pocket gopher so killed. RESOLVED further that said payment of such County shall be made by the County Auditor upon certificates executed by the Chairman and/or Clerk of the Town Board of said Township setting forth that the township had issued and delivered to each claimant a payment for at least seventy cents ($.70) for each pocket gopher so killed. Adopted at Fergus Falls, MN, this 6th day of January 2015 Dated: I ft$ /IS" I Attest L~~""1:1-- OTTER TAIL/9OUNTY By: ·tr'OVu) Jo RD OF COMMISSIONERS ) , l'\.,~' · sioners Chair CALENDAR YEAR 2015 TAX FORFEITED LAND SALE APPORTIONMENT Otter Tail County Resolution No 2015 -05 Upon a motion made by Rogness, seconded by Johnson, and unanimously carried, the following resolution was adopted: RESOLVED by the Board of County Commissioners of Otter Tail County, Minnesota, that WHEREAS, it is provided in M.S. 282.05 for the apportionment of proceeds from the sale of tax forfeited lands, and WHEREAS, the County Auditor shall apportion the tax sale proceeds to the taxing district pursuant to M.S. 282.08, and WHEREAS, M.S. 282.08 (4)(b) provides that the County Board may set aside 20% of the proceeds remaining after the value of public improvements, special assessments and bond issues levied on the property have been paid, for acquisition and maintenance of county parks and recreation areas, and WHEREAS, Otter Tail County has a park and recreational area, which would benefit by such an apportionment. NOW, THEREFORE, BE IT RESOLVED, that the County Auditor retains 20% of the proceeds from the sale of tax forfeited lands for acquisition and maintenance of parks and recreational areas from the proceeds to be disbursed according to law. OTTER TAIL · UNT~RD OF COMMISSIONERS By: ___:_1-+-__:~,;:,.;.--=:....=..::....::...=~~1..24 ___ _ OTC Board of Commissioners' Minutes January 6, 2015 Page 4 8. Approval of the Reappointment of Julian Sjostrom (3 year term) to the Otter Tail County Extension Committee and reappointment of Stephen Schierer and Thomas Lee to the Otter Tail County Board of Adjustment 2014 Emergency Operations Plan Integrated Public Alert & Warning System Patrick Waletzko, Emergency Manager, reported that the 2014 Emergency Operations Plan is updated each year and in 2014, it was reviewed by the MN Department of Public Safety Homeland Security and Emergency Management. Discussion followed. Motion by Froemming, second by Huebsch, and unanimously carried to adopt the 2014 Otter Tail County Emergency Operations Plan and authorize the Chairman's signature on the plan as submitted. Mr. Waletzko briefed the Board on CodeRED, the countywide emergency mass notification system that allows integration into a nationwide, FEMA-administered system known as the Integrated Public Alert and Warning System (IPAWS). The County Board expressed support for the County to enter into a Memorandum of Understanding with FEMA to integrate into the IPAWS. Mr. Waletzko will return to the Board for final approval. A RESOLUTION REGARDING THE ADMINISTRATION OF THE WETLAND CONSERVATION ACT Otter Tail County Resolution No. 2015 -01 WHEREAS, Otter Tail County is authorized by Minnesota Administrative Rules Part 8420.0200, subpart 2, to delegate certain functions with regard to implementation of the Wetland Conservation Act, including decision authority for exemption, no loss, wetland boundary and type, replacement plan, and wetland banking determination with its staff. THEREFORE, BE IT RESOLVED by the Board of Commissioners of Otter Tail County that decision authority for exemption, no loss, wetland boundary and type, sequencing determinations, replacement plan, and wetland banking determinations are placed with the Office of Land and Resource Management. BE IT FURTHER RESOLVED a decision made by the Office of Land and Resource Management is final if not appealed to the Board of Water and Soil Resources within 30 days after the date on which the decision is sent to those required to receive notice of the decision. This resolution repeals the local appeals process established in Resolution No.2009-57. The foregoing resolution was offered by Commissioner Froemming, seconded by Commissioner Rogness, and adopted by a 4 -1 roll call vote of the Commissioners with Commissioner Lindquist voting Nay at the regularly scheduled meeting of the Otter Tail County Board of Commissioners on this 6th day of January 2015. Dated: 1/13 (/6....,, ~ I ~ Attest: L~th~rk OTTE AIL UN By: _ __µ..-----.:......::..-=.--!-=.~~~~~----- J ARD OF COMMISSIONERS I OTC Board of C.ommissioners' Minutes January 6, 2015 Page 5 County Inspection Agreement for Otter Tail Water Management District David Hauser, County Attorney, reporte·d that Otter Tail County is responsible for inspections of mid-size sewage systems that use between 2,500 to 10,000 gallons of water per day. Previously, the MN Pollution Control Agency was inspecting the Otter Tail Water Management District Sewage Systems as a whole which exceeded 10,000 gallons per day. The PCA currently considers the system in sections not as a whole system. Mr. Hauser discussed a proposed agreement with the Water Management District which would authorize and fund these County inspections. Lengthy discussion took place regarding the proposed agreement. Motion by Huebsch, second by Froemming, and unanimously carried to approve the concept of the agreement. request that the County Attorney complete the language and prepare a document for Board approval. Irrevocable Letter of Credit Motion by Johnson, second by Rogness, and unanimously carried to deny the request of Secluded Land Company to provide an irrevocable letter of credit in lieu of the required road construction for Breezy Shores on Buchanan Lake in Section 2 of Otter Tail Township. Purchase of Vehicles Sheriff Schlueter requested approval for the Central MN Drug Task Force to purchase vehicles through Otter Tail County. Motion by Rogness, second by Johnson, and unanimously carried to approve Otter Tail County to act as the fiscal agent in the purchase of vehicles for the West Central MN Drug Task Force. Partnership4Health CHB Liability Insurance Discussion took place regarding Liability Insurance for the Partnership4Health Community Health Board. · Commissioners agreed that the Liability Insurance should be purchased as recommended by the Public , Health Director. Public Health Service Fees for 2015 Motion by Huebsch, second by Froemming, and unanimously carried to approve the listing of fees, as submitted, for services provided by the Public Health Department for 2015. The motion also authorizes the Public Health Director to adjust the fees throughout the year when reimbursement rates change in order to capture available revenues to support the cost of the service provided. Partnership4Health Program Report Diane Thorson, Public Health Director, and Commissioner Rogness reported on a public meeting held December 18, 2014, at the West Central Initiative building. Ms. Thorson shared a document of the Partnership's major successes, most notably, the City of Battle Lake trail project that connects the City with Glendalough State Park. Commissioner Lindquist requested figures on the economic impact of the trail. Ms. Thorson indicated that this program is the stimulus to assist communities to find funding sources for their healthy community projects. Environmental Services Meeting Motion by Johnson, second by Froemming, and unanimously carried to approve all Commissioners to attend the Environmental Services meeting on Monday, January 12, 2014 at 9:30 a.m. at the Law Enforcement Operations Center in Ottertail City. State Committee Opportunities Motion by Huebsch, second by Froemming, and unanimously carried to support Commissioner Johnson's applications for membership on the Governor's Task Force on Broadband and the Greater Minnesota Regional Parks and Trails Commission. OTC Board of Commissioners' Minutes January 6, 2015 Page 6 Recess & Reconvene At 10:52 a.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:56 a.m. Construction Project Manager Terry Hoff, Facilities Operations Manager, expressed appreciation to the Board for hiring a project manager to oversee the construction project at the Courthouse. Marland Hoff spoke with the Board about two plus years working with the project, the challenges, and the. final result. Motion by Rogness, second by Johnson, and unanimously carried to express appreciation to Marland Hoff for his contribution to the construction projects he has managed for the County; most notably, the recent Courthouse remodeling project. Solid Waste Haulers' Licenses Motion by Johnson, second by Froemming, and unanimously carried to approve the following Solid Waste Haulers' licenses: Ballard Sanitation Bob's Big Red Boxes City Dray Sanitation Pelican Rapids, MN Elizabeth, MN Wadena, MN City of Fergus Falls Corrie's Sanitation Denzel's Region Waste Fergus Falls, MN Carlos, MN Dalton, MN Fuch Sanitation G & T Sanitation Jon & Son Disposal Glyndon, MN Sebeka, MN Detroit Lakes, MN Ken Saurer Garbage Service Minn-Kola Enviroservices Ottertail Trucking Clitherall, MN FarQo, ND Fen::ius Falls, MN Soberg Enterprises Steve's Sanitation Toutges Sanitation Detroit Lakes, MN Perham, MN Hennina, MN Waste Management, Inc. Waste Management, Inc. Waste Management, Inc. Alexandria, MN Wahpeton, ND Grand Forks, ND West Central Roll-Off Battle Lake, MN Baler Bids for Recycling Program Motion by Rogness, second by Froemming, and unanimously carried to purchase a baler (IBC model - AT4343-9-50-60) from the low bidder, APEX Equipment at a total package price of $135,800.00 as recommended by the Solid Waste Director. PLMSWA Waste Designation Plan Mike Hanan, Prairie Lakes Municipal Solid Waste Authority Executive Director, submitted a draft PLMSWA Waste Designation Plan and discussed specific aspects and benefits of the plan. A motion was offered by Johnson and seconded by Froemming to approve the Prairie Lakes Municipal Solid Waste Authority Waste Designation Plan dated December 2014. Chairman Lindquist called for a roll call vote: Board of County Commissioners Doug Huebsch Roger Froemming Wayne D. Johnson Leland R. Rogness John Lindquist Motion carried. YEA X X X X X NAY ABSENT ABSTAIN OTC Board of Commissioners' Minutes January 6, 2015 Page 7 PLMSWA Waste Supply Agreement Mike Hanan submitted an Otter Tail County Waste Supply Agreement and requested approval. The agreement documents Otter Tail County's responsibility to deliver waste to the PLMSWA facility. A motion was offered by Froemming and seconded by Rogness to authorize the appropriate County Officials' signatures to execute the Prairie Lakes Municipal Solid Waste Authority Otter Tail County Waste Supply Agreement as recommended. Chairman Lindquist called for a roll call vote: Board of County Commissioners Doug Huebsch Roger Froemming Wayne D. Johnson Leland R. Rogness John Lindquist Motion carried. YEA X X X X X NAY Final Plat -Recreational Retreat ABSENT ABSTAIN Motion by Huebsch, second by Rogness, and unanimously carried to approve the Final Plat owned by Dave Wenzel titled "Recreational Retreat" consisting of 5 non-residential backlots located in Section 3 of Edna Township; McDonald Lake (56-238). 2014 Year-End Report for County Recorder's Office Brian Armstrong, Land Services Director, presented the Recorder's 2014 report including duties, . collections, document recording trends, and Technology and Compliance funding. Motion by Rogness, , second by Huebsch, and unanimously carried to direct the Land Services Director to establish a committee to advise the County Board on the use of the Compliance Fund and advise the County Recorder on the use of the Technology Funds. Recess & Reconvene At 12:15 p.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 12:37 p.m. Otter Tail County Extension Committee Motion by Lindquist, second by Johnson, and unanimously carried to reappoint Ann Gibbs to the Otter Tail County Extension Committee effective January 1, 2015 for a three year term. County Board of Appeal & Equalization Motion by Johnson, second by Froemming, and unanimously carried to convene the County Board of Appeal and Equalization on Monday, June 15, 2015 starting at 9:00 a.m. at the Government Services Center in Fergus Falls, MN. The County Board of Equalization will reconvene for final action on Tuesday, June 23, 2015 pursuant to M.S. 274.44. Official Website for Highway Projects Motion by Rogness, second by Johnson, and unanimously carried to designate the Otter Tail County website as the official publication for highway project advertisements for bids as authorized by M.S. 331A 12 Subd. 2. 2015 County Liability and Workers Compensation Insurance Motion by Huebsch, second by Johnson, and unanimously carried to approve payment to the Minnesota Counties Intergovernmental Trust (MCIT) for the following insurance coverage: Invoice 530104 PC114015Property/Casualty $410,618.00 Invoice 166104 WC114015WorkersCompensation $308,760.00 OTC Board of Commissioners' Minutes January 6, 2015 Page 8 Bid Award for Printing & Publishing After consideration of bids for publication of legal notices, publications, and commissioners' minutes, a motion was offered by Huebsch, seconded by Rogness, and unanimously carried to designate the following newspapers for Otter Tail County's 2015 publishing and printing requirements: Legal Notices, Publications and Commissioners' Minutes: Daily Journal Annual Financial Statement: Pelican Rapids Press Parkers Prairie Independent Delinquent Tax List: Battle Lake Review Battle Lake Review First Publication Second Publication First Publication Second Publication Delinquent Publication Fee $16.00 per SAU. $16.00 per SAU. $16.00 per SAU. $16.00 per S.A.U. $10.08 per S.A.U. Motion by Froemming, second by Johnson, and unanimously carried to establish the cost assessed to delinquent real estate parcels that are published in the Delinquent Tax List at $51.00 per parcel pursuant to M.S. 279.092. Annual Appropriations Motion by Huebsch, second by Froemming, and unanimously carried to authorize payment of the following CY2015 annual appropriations: Annual Entity Aooropriation Monthly Appropriation West Central Initiative $20,000.00 WOT Fair Association $20,000.00 EOT Fair Association $20,000.00 MN Red River Vallev Development Assn. $800.00 Stevens Countv SWCD $3,487.00 OTC Humane Societv $63,126.00 $5,260.50 Historical Societv $60,00.00 $5,000.00 WOT Soil & Water Conservation District $71,413.00 $5,951.08 WOT Soil & Water Conservation District $36,000.00 $3,000.00 Aq Inspector WOT Soil & Water Conservation District $54,000.00 $4,500.00 -Buffer Initiative EOT Soil & Water Conservation District $55,000.00 $4,583 33 EOT Soil & Water Conservation District $60,000.00 $5,000.00 -Shoreland Specialist EOT Soil & Water Conservation District $24,000.00 $2,000.00 -Aq Inspector EOT Soil & Water Conservation District $36,000.00 $3,000.00 -Buffer Initiative Otter Tail Countrv Tourism Association $40,000.00 $3,333.33 The EQT Historv Museum $29,971.00 $2,497.58 Vikinq Librarv Svstem $528,870.00 $264,435.00 Semi-Annual Dog Bite Order Motion by Froemming, second by Rogness, and unanimously carried to authorize the appropriate County Officials' signatures to execute the Findings of Fact and Order in the matter of the dog Cajun owned by Mr. and Mrs. Nowacki. OTC Board of Commissioners' Minutes January 6, 2015 Page 9 Buffalo Red River Watershed District Motion by Rogness, second by Johnson, and unanim,ously carried to authorize commissioners to attend the RWMP Kickoff meetings of the BRRWD on Tuesday, January 13, 2015, at 7:00 p.m. at the Rothsay Community Center and/or Thursday, January 15, 2015 at 2:00 p.m. at the Breckenridge Courthouse. Recess & Reconvene At 1 :00 p.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 1 :05 p.m. County Drainage Systems Ditch #151#28. Kevin Fellbaum, Ditch Inspector, submitted a clean out request for County Ditch #15/#28. Motion by Huebsch, second by Johnson, and unanimously carried to approve a clean out of Ditch #15/#28 as submitted on the map dated 12/30/14 with payment to the contractor based o.n an hourly rate. Ditch #63. Mr. Fellbaum reported that a clean out was completed at the outlet on Altner Lake where the old tile was functioning but the new tile was not operating. The water is now running into the new tile. Additional work will be completed in Ditch #63. Engineering Services -S.A;P. 056-627-014 Motion by Johnson, second by Rogness,. a'nd unanimously car~ied to authorize the appropriate County Officials' signatures to execute an agreement between the County of Otter Tail and Houston Engineering for CSAH 27 Culvert Hydraulic Analysis.. . . . . . Geotechnical:Services -Proposal QTB014454 Motion by Huebsch, second by Froem(iling, and unanimously carried to authorize the appropriate County Officials' signatures to execute an agreement between the County of Otter Tail and Braun lntertec for geotechnical and pavement evaluation services for the CSAH 1 Resurfacing Project near Otter Tail La.ke. Highway Project Final Payments Motion by Huebsch, second by Froemming, and unanimously carried to approve the following final payments: Anderson Brothers Construction S.P. 056-070-012 Final.Payment -$26,940.90 Brainerd, M_N ASTECH Corp St. Cloud, MN SAP. 056-603-009 Final Payment -$49,533.15 Adjournment At 1 :33 p.m., Chairman Lindquist declared the meeting of the Otter Tail County Board of Commissioners adjourned for committee meetings. The next County Board meeting is scheduled at 9:30 a.m. on Tuesday, January 13, 2015. Dated: _1+-/_15_,/~tS-~---- ' ✓ :g AtteSI: -L-a~~-'ry""~~· r!<::o'-"1,-n ... , ~-e""'rk....,.,..._ __ CB/kd OTC Board of Commissioners' Minutes January 6, 2015 Attachment A, Page 1 WARRANTS APPROVED ON 01/06/2015 \·endor "arne ASSOCUTION OF MN COU"NTIES BO\\"M.A.N/RONAI..D CO:!-.!MISSIONER OF TRANSPORTATION COOPERS TECHNOLOGY GROUP DEX E..\ST FASTEN . ..\!. COMPANY FRAZEE ELECTRJC INC GAST CONSTRUCTION CO INC K.\ l'GE/MARK HTh"NING Al'TO PARTS INC HENNING K~W . ..\RE HILLTOP LUMBER INC INNOVATIVE OFFICE SOLl'TIONS K.ADRMAS LEE & J..\CKSON INC KINETIC LE..\.SING INC L.\RRY OTT INC TRl'CK SER\1CE ~L.),.RCO INC MCCOLLOUGH WELDIN"G MEKALSON HYDRAULICS INC M,"I DEPT OF AGRlCULTilRE OTTERTAIL TRUCKING INC OVERHEAD DOOR CO OF FERGUS FALLS PERHAM SAND & GRAVEL PRAIRIE L.\KES Mt,NICIP . ..\I. SOLID \-\'ASTI RAE'S SHOES RECYCLING A SSOCU TION OF MINNE SOT S.W.INC TNT REPAIR me TRENCHERS PLUS INC WASTE MANAGEMENT ZIEGLER INC Final Total: Amount 500.00 115. 99 1,019.21 419. 70 17.85 36.02 5.053.26 33.821 00 174.95 19.08 175.93 13.99 13.14 8,037 60 768.00 1.485 00 278.04 67.00 1,229.39 195.00 4.641 26 180.00 71.55 100.00 1 25.00 150.00 230.00 186.36 2,920.00 1.451.24 2,221.04 65.716.GO