HomeMy WebLinkAboutBoard of Commissioners - Minutes - 11/25/2014MINUTES OF THE
OTTER TAILCOUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
515 W. Fir Avenue, Fergus Falls, MN
November 25, 2014
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened at 9:36 a.m. Tuesday, November 25, 2014 at the
Government Services Center in Fergus Falls, MN, with Commissioners Wayne Johnson, Chairman;
Roger Froemming, Vice-Chairman; John Lindquist, Lee Rogness, and Doug Huebsch present.
Approval of Agenda
Chairman Johnson called for approval of the November 25, 2014 agenda. Motion by Froemming, second
by Rogness, and unanimously carried to approve the Board of Commissioners agenda of November 25,
2014, with the following modifications:
• Planning Commission Reappointment
• Becker County Human Services
• Minnesota Rural Counties Caucus (MRCC) Update
• Add to Consent Agenda -MNSURE Navigator Contract
Consent Agenda
Motion by Froemming, second by Lindquist, and unanimously carried to approve Consent Agenda items as
follows:
1. November 18, 2014, Board of Commissioners Meeting Minutes
2. Warrants/Bills for November 25, 2014 (Attachment A)
3. Human Services Bills & Claims
4. Approval of MOU for Child Protection Services
5. Approval of WCMN Drug Task Force Joint Powers Agreement
6. Approval of a County Credit Card for a Deputy Sheriff
7. Approval of MN SURE Navigator Contract for 2015
Planning Commission Reappointment
Motion by Johnson, second by Rogness, and unanimously carried to reappoint Richard Gabe to a three
year term effective January 1, 2015, on the Otter Tail County Planning Commission representing the 2nd
District.
Family Medical Leave Act (FMLAl Policy
Motion by Huebsch, second by Froemming, and unanimously carried to approve the revised Otter Tail
County Family an.d Medical Leave Act (FMLA) policy as presented by the Human Resources Director.
Procedures for Filling Position Assignments and Reclassifications
Motion by Rogness, second by Lindquist, and unanimously carried to approve the "Procedures for Filling
Position Assignments, Reclassifying Positions, and Adding New Position Assignments" for Otter Tail
County as presented by the Human Resources Director. The procedures are memorializing what has
been practiced by the County and conform to the Otter Tail County Personnel Rules. The revised
procedures will provide consistency in making hiring decisions Countywide and are applicable lo all
Divisions and Departments of the County.
Minnesota Rural Counties.Caucus (MRCC)
Commissioner Froemming updated the Board on MRCC's last meeting in Little Falls. He reportecl that
Dan Larson has been hired by the Association of Minnesota Counties (AMC) as a lobbyist and the AMC
will provide administration services for MRCC. Discu_ssion took place about this being a cor:,fli.ct wi_th the
original purpose,ofMRCC to serve the interest of rural Minnesota counties.
OTC Board of Commissioners' Minutes
November 25, 2014
Page 2
Recess & Reconvene
At 9:55 a.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The meeting was reconvened at 10:02 a.m.
Public Hearing for Ditches 28 and 15
Chairman Johnson opened the continuation of the_ Public Hearing for the redetermination of Ditches 28
and 15. Kevin Fellbaum, Ditch Inspector, reported that Ditch Viewers did a 2nd site visit on two properties
on the ditch systems. The Ditch Viewers recommended no changes to the benefited assessments of the
properties. Lengthy discussion took place regarding the condition of the ditches and the best way to
consolidate them. Motion by Huebsch, second by Rogness, and unanimously carried to accept the Ditch
Viewer's Report for Ditches 28 and 15 as presented. Motion by Johnson, second by Huebsch, and
unanimously carried to request that the Ditch Inspector return to the Board with a proposal for a fair and
equitable combination of the two Ditch Accounts.
Becker County Human Services
Larry Krohn, County Coordinator, reported that Becker County has not hired a Human Services Director
and is looking for management services for the department. Discussion followed. Motion by Rogness,
second by Froemming, and unanimously carried to direct the Community Services Committee
(Doug Huebsch, Roger Froemming, Larry Krohn, and Deb Sjostrom) to initiate a conversation with Becker
County about possible collaboration.
Pomme de Terre River Association Update
Jared House, Pomme de Terre River Project Coordinator, submitted several documents regarding the
various projects in process within the river watershed, location of the projects, and an update on the clean
water funds as well as other grant funds. Mr. House spoke with the Board about Otter Tail County
projects, corresponding funding, the low interest septic loan program, and new proposed regulations. The
Pomme de Terre River Association membership includes six counties and six Soil and Water Conservation
Districts (SWCDs).
West Central Minnesota Transportation Advisory Committee
Motion by Rogness, second by Lindquist, and unanimously carried to appoint Commissioner
Wayne Johnson to the West Central Minnesota TAC to assist West Central Initiative in the administration
of regional transportation planning. The TAC serves as an advisory body to the MnDOT District 4 Area
Transportation Partnership.
County Website
A handout was submitted to the Board addressing various website issues. Discussion followed. The
County Administrator will follow up with Division Directors and the County's Technology Committee.
Geotechnical Evaluation Services Agreement for CSAH 15 Bridge
Motion by Froemming, second by Lindquist, and unanimously carried to authorize the appropriate County
Officials' signatures to execute a Proposal for Geotechnical Evaluation between the County of Otter Tail
and Braun lntertec for a proposed bridge replacement on CSAH 15 over the Otter Tail River near Orwell
Dam.
Annexation of Dalton Garage
Motion by Lindquist, second by Rogness, and unanimously carried to authorize the appropriate County
Officials' signatures to execute a Property Owner Petition to the City of Dalton to annex approximately 1.08
acres which includes the County garage.
Recess & Reconvene
OTC Board of Commissioners' Minutes
November 25, 2014
Page 3
At 11 :33 a.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners
recessed for committee meetings. The Otter Tail County Board of Commissioners was reconvened at
12:30 p.m. at the Courthouse for a tour of the justice facility with Commissioners Johnson, Lindquist,
Rogness, and Huebsch present.
Tour of Justice Facility
Terry Hoff, Facilities Operations Manager, lead the tour of the courtrooms, jury rooms, law clerks and
judges' chambers. He indicated that this is phase II, part II of the Courthouse remodel project with
occupancy for this area planned in one to two weeks. The Courthouse project completion date is expected
by the end of 2014.
Minnesota Inter-County Association /MICA)
Chairman Johnson opened the Board of Commissioner meeting at the. Government Services Center at
1:16 p.m. with Commissioners Johnson, Lindquist, Rogness, and Huebsch present. Keith Carlson, MICA
Executive Director provided several handouts, including MICA background information and MICA 2015
Legislative Priorities. The organization consists of 13 counties in the metro area and 9 out-state counties.
Discussion took place regarding MICA's lobbying efforts, efficient delivery of services, collaboration,
regionalization, the importance of transportation issues, how MICA's platform is developed, and services
members can expect. Membership is charged per capita for each county with a half price membership the
first year, in the amount of $6,700.00 for Otter Tail County.
Adjournment
At 2:22 p.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners
adjourned. The next County Board meeting is scheduled at 2:00 p.m. on Tuesday, December 9, 2014.
Dated: 12-/ "' /l'f OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Atte~ ~~ LarryKron,&k
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OTC Board of Commissioners' Minutes
November 25, 2014
Attachment A, Page 1
WARRANTS APPROVED ON 11/25/2014
Vendor Kame
AGGREGATE INDUSTRIES MWR INC
AI,1ER1CA.,'\T WELDING & GAS INC
ASSOCL-\ TION OF MN COUNTIES
BA.ILEY/LOR.EN K
BA TILE LA.KE HARDWARE & RENTAL
BECKLUND OIL CO
BOYER/RODNEY
BURL.\U OF CRIM APPREHENSION
CDW GOVERNMENT INC
CENTRAL DOOR & H.,\RDWARE INC
CENTURYUNK
CITIZENS ADVOCATE
CODE 4 SER\'lCES I.LC
COMSTOCK CONSTRUCTION OF MN
COOPERS TECHNOLOGY GROUP
CULLIGAN OF WADENA
CUMMINS NPO\VER UC
DE.t'\TZEL'S REGION "WASTE INC
DE\: E-.\ST
ENVlROTECH SER\1CES INC
EVERGREEN L-.\\'VN CARE
FASTENAL COMPA.""1'
FERG CS FALLS DA.IL Y JOT.7R."'1.-.\l.
FERGCS FALLS/CITY OF
FRAZIER/BRENT
GA.BE/RlCH.,.\RD B
GALLS UC
GAST CONSTRUCTION CO INC
GODFATHERS E\.TERMINATING INC
GOODIN COMP,\.""1"
GRA.INGER INC
H.-.\.R.RlS /MICHAEL
HOFFl~l.\RL,.\.,'li1)
HOLO/GER..1,,1.D A
INDEPEND8'11/THE
INPRO CORPORATION
JA.NlTSZE'\\'SK.I/GREGORY
JK SPORTS
KELLY SER\1CES INC
L.l,,KE REGION HE.-.\1. TH CARE
L.l,,RSON/PAl'l.
LAWSON PRODUCTS INC
Amount
21,216.73
30 26
100.00
186.96
21 24
9.308.65
245 20
130.00
332.84
362.95
923 40
8,186.40
132.00
148,65260
21 59
188.16
3,135.00
187.20
55 67
10,41362
51.00
11. 11
2,833 65
7,425.00
231.20
25696
1,839.05
87,229 00
246 20
560.62
95.76
276.00
6.545.00
162.43
1,755.20
388.39
195.50
39950
1,280 80
1,578.45
487.60
458.61
OTC Board of Commissioners' Minutes
November 25, 2014
Attachment A, Page 2
vendor Name
LEE/THOMAS
M· R SIGN COMPAl'fY INC
MA:."IDERUD/VIOL~ J
MARCO INC
MINNKOTA ENVIRO SERHCES INC
MN OFFICE OF ENTERJlRlSE TECHNOLOG'
NARDIN1 FIRE EQUIPMENT
NEW HORIZONS AG SERVICES
NEW YORK MILLS DISPATCH
OFFICE.\1A .. X INC OR.PORA TED
OHlO CAI..IBR.ATION L.\BORATORlES
OLSON/BERTON
ONE CALL LOCATORS LTD
OTTER ELECTRIC LLC
OTTER TAIL CO SOUD WASTE
OTTER TAIL CO TREASURER
OTTER TAIL TELCOM
OTTERTAIL TRl'CKING INC
OVERHEAD DOOR CO OF FERGUS FALLS
PARK REGION CO OP
PELICA .. N RAPIDS PRESS
PE1''ROSE OIL COMPANY
PER.HAM AREA EMS
PERHA.M FOct;s
PERHAM PRINTING & SUPPLY
PINE PL-\ZA TV & APPLL-\NCE
PRAIRIE RESTORATIONS INC
PR.-\XAIR DISTRIBUTION INC
PREMIUM WATERS INC
PRODL7CTIVE ALTER.,~ATIVES L~C
RDO TRUCK CENTERS
RDO TRUST #80-6130
RETZL-\FF/S TEPHANIE
SCHIERER/STEVE
SCHWARTZ/ROBERT E
SER\1CE FOOD SUPERVALU
SHERWIN \VILll.>,..1-iS
SK.II...I..PATH SEMINARS
ST CLOUD .FIRE EOUIPME1'1 CO
STEINS INC
STEU.-\.RT /~L-\.R.K
STEVE'S S.WITATION INC
Amount
484.24
117.72
67.72
3,248.75
37.55
2,348.00
133.85
25.87
1. 135 98
77.49
369.00
442.24
29900
162.50
836.64
27 .. 00
161.90
12,397.58
354.24
35.00
140.00
1,14892
335.00
187.20
10.57
38.98
754.25
498.18
18.25
134.87
5,791.50
1,530.91
200.00
329.16
238.48
40.58
1,320.00
269 .. 00
283.50
2,444.87
218. 32
334.95
Vendor Name
SWEDBERG NURSERY
THOMSON REUTERS · WEST
TITAN MACHINERY
TNT REPAIR me
UGGERCD/\\'AR.D
Cl\tlFQR..',,15 UNLIMITED INC
\"FW POST 612
\"ICTOR LUNDEEN COMP . .\.c'<Y
\"OSS LIGHTING
\VA.DENA HIDE & Fl'R COMP.~¾"'t"
W.-\RJ\C:R GARAGE DOOR INC
WASS/DAVID F
WEST.iRICHARD K
Westmor Industlies UC
\\"HITE BA.NNER UNffOR..M: SHOP
\\lLS0!'-1/WARREN R
ZrEGLER INC
Final Total:
OTC Board of Commissioners' Minutes
November 25, 2014
Attachment A, Page 3
Amount
150 00
230.03
2,000.00
3,861 10
394.12
365.55
160.00
86.03
193 .. 80
21.51
29.95
191.44
16 01
1,602.64
272.00
431.04
532.80
367,705.28