HomeMy WebLinkAboutBoard of Commissioners - Minutes - 11/18/2014MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
515 W. Fir Avenue, Fergus Falls, MN
November 18, 2014
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, November 18, 2014 at the
Government Services Center in Fergus Falls, MN, with Commissioners Wayne Johnson, Chairman;
Roger Froemming, Vice-Chairman; John Lindquist, Lee Rogness, and Doug Huebsch present.
Approval of Agenda
Chairman Johnson called for approval of the November 18, 2014 agenda. Motion by Rogness, second by
Lindquist, and unanimously carried to approve the Board of Commissioners agenda of November 18,
2014, with the following modifications:
• Waters of the U.S. Federal Proposal
• Ice Machine at Government Services Center
• Attendance at the Regional Collaboration Symposium
• Cancel Consideration of Registered Land Survey #16
Consent Agenda
Motion by Froemming, second by Huebsch, and unanimously carried to approve Consent Agenda items as
follows:
1. November 4, 2014, Board of Commissioners Meeting Minutes
2. Warrants/Bills for November 18, 2014 (Attachment A)
3. Human Services Bills & Claims
4. Tobacco License for Thumper Pond Resort LLC &
Gordon Fix dba Larry's Foods
5. Liquor & Sunday Liquor License for Silver Moon Lounge & Steakhouse
6. Approval of Final Payment to Traffic Marking Service of Maple Lake, MN,
for Safety Signing Improvements
Waters of the U.S. (WOTUS) Proposal
Commissioners discussed issues relating to the Federal WOTUS proposal. They previously submitted a
resolution in opposition of the current proposal. The National Association of Counties (NACO) has also
been providing comment on the proposal for local governments stressing anticipated problems with
confusion in the rules, permitting process issues and vague definitions. The extended comment period
ended November 14, 2014. Commissioners requested further research on the issue with our local NACO
representative.
Cooperative Agreement for Welfare Fraud Investigation Services
Motion by Rogness, second by Lindquist, and unanimously carried to authorize the appropriate County
Officials signatures to execute a Cooperative Agreement for Welfare Fraud Investigation Services effective
January 1, 2015. This agreement is the basis for federal reimbursement to the County for these
investigative services.
Recess & Reconvene
At 9:42 a.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The meeting was reconvened at 9:50 a.m.
OTC Board of Commissioners' Minutes
November 18, 2014
Page 2
Labor Management Committee Report
Charlie Kampa and Liz Bakken, LMC Co-Chairs presented background information on the topic of on-site
daycare for employees. A variety of road blocks were discussed. The Co-Chairs suggested that a needs
analysis be completed and further requested direction from the County Board. Commissioners indicated
that a shortage of child daycare is a problem for all parents not just County employees. They requested
that the LMC reach out to the Association of Minnesota Counties and/or others who can provide a model
for community daycare. They suggested reaching out to private employers to develop a partnership with
government assisting the organization for the benefit of our communities. The LMC will put together a tour
of a community daycare facility in Thief River Falls and will provide progress reports.
New York Mills County Building Single Point of Entry
Terry Hoff, Facilities Operations Manager, presented a plan to create a single point of entry for the New
York Mills County offices. Discussion followed. Motion by Rogness, second by Lindquist, and
unanimously carried to implement a single point of entry for customers on the west side of the NYM County
building which provides elevator access with the east side entry for employees. The west entry will also
provide handicap entry and parking for employees when applicable. Motion by Huebsch, second by
Froemming, and unanimously carried to purchase an ACS 16 Dr Controller Electronic Card access system
from Tyco SimplexGrinnell for the NYM building at a cost of $8,094.00 plus tax. The Budget or Capital
Improvement Committee will determine which budget will be accessed for payment of this system.
Employees' Committee Request
The Employees' Committee submitted a letter to the County Board requesting an ice machine at the
Government Services Center. They provided rationale for the request. Commissioners requested quotes
to purchase ice machines at the GSC and Courthouse and suggested that the Wellness Committee
discuss the possibility of contributing to the cost of operation of the machines. The Facilities Operations
Manager will return to the Board with quotes.
Regional Symposium
Motion by Johnson, second by Huebsch, and unanimously carried to authorize Commissioners to attend
the Regional Collaboration Symposium conference at Lakes Country Service Cooperative on
November 14, 2014.
Recess & Reconvene
At 10:31 a.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The meeting was reconvened at 10:37 a.m.
West Central Regional Juvenile Center Cooperative Agreement
Chuck Kitzman, Probation Director, submitted documentation regarding a WCRJC Advisory Board meeting
held October 16, 2014. He reviewed important topics of the meeting and requested approval of the
Cooperative Agreement which includes Cass County, ND as a member county. Motion by Lindquist,
second by Rogness, and unanimously carried to authorize the appropriate County Officials signatures to
execute the Fourth Amended Cooperative Agreement for the Operation of the Clay County Secure
Juvenile Detention and Treatment Facility.
Snowmobile Grant Agreement
Motion by Froemming, second by Huebsch, and unanimously carried to authorize the appropriate County
Officials' signatures to execute the FY2015 Minnesota Snowmobile Trails Assistance Program Agreement
between Otter Tail County and the MN DNR, subject to review of the County Attorney. This Maintenance
and Grooming Grant Agreement totals $192,455.37 as follows:
Henning Sno Cruisers -$17,940.11
Otter Trail Riders -$53,629.47
O.C.T.A. -$108,136.86
Prairie Snow Drifters -$12,748.93
OTC Board of Commissioners' Minutes
November 18, 2014
Page 3
Planning Commission Recommendations
Conditional Use Permit-Linden Park Resort & Campground/Sunrise Properties OT LLC:
Bill Kalar, Land & Resource Director, reviewed the recommendation of the Planning Commission to deny
an expansion of Linden Park Resort and Campground because the resort currently exceeds the maximum
density under the County's Shoreland Management Ordinance. Ron Grams, Applicant, addressed the
Board and talked about the improvements that he has made to the resort, total acreage, wetland area that
is not counted in the density figures, State density figures, and the economics for small resorts. Discussion
followed regarding the Board's intent to review the SMO this winter for changes as it relates to resorts.
Motion by Huebsch, second by Froemming, and unanimously carried to table the Conditional Use Permit
request of Linden Park Resort.& Campground until June 2015. The Applicant waived the 60 day rule. The
proposal is located in Hurch's First Addition to Linden Park Lots 6 & 7 Blk B & vac alley adj and pt of GL 1
& pt of GL 2, Section 26 of Girard Township; East Battle (56-138), RD.
Planning Commission Reappointment
Motion by Froemming, second by Rogness, and unanimously carried to reappoint David Trites to the Otter
Tail County Planning Commission representing District IV effective January 1, 2015 for a three year term.
County Recorder Software
Brian Armstrong, Land Services Director, submitted a handout with rationale to purchase windows based
software for the Recorder's office from Fidlar Technologies. Mr. Armstrong reported that the software
would be compatible with software currently used in the Assessor and Auditor's offices. He indicated that
he would like the software ready January 1, 2015 so the new Recorder would learn om~ system and be a
part of the process. Fidlar Technologies provides a credit card payment option so customers can purchase
a document electronically. Various fee schedules are provided by the vendor. Commissioners indicated
that they had received letters from various businesses concerned about increased fees they would be
paying for access to this new service which could be significantly higher than the current fees to access the
Landshark system. Tim Brand, IT Director, stated that the TriMin system currently used could be a
windows based system. Dave Mckay from TriMin confirmed that the current system could be windows
based and stated that thirty-five counties in Minnesota are using the system Otter Tail County is currently
using. Mr. Armstrong will meet with the Land Services Committee along with the new Recorder for further
discussion. After that meeting, Mr. Armstrong will put together a Committee of interested parties to discuss
the fee schedule and implementation process.
Recess & Reconvene
At 11 :50 a.m , Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The meeting was reconvened at 11 :59 a.m.
County Drainage Systems
County Ditch #44:
Kevin Fellbaum, Ditch Inspector, reported about the waters on Round Lake which are backing up into
cabins. County Ditch #44 is the outlet for Round Lake; however, the ditch is not functioning properly and
has not been maintained. Ditch #44 was established April 18, 1911, has $15.10 in the Maintenance Fund,
and some portions were cleaned out by property owners in 1982. Motion by Huebsch, second by
Lindquist, and unanimously carried to schedule a public meeting on Monday, January 26, 2015 at 7:00
p.m. at the Otter Tail Operations Center in Ottertail City. The motion included authority for the Ditch
Inspector to obtain estimates to clean out the ditch so this information is available for the public meeting.
OTC Board of Commissioners' Minutes
November 18, 2014
Page4
County Ditch #41165:
Mr. Fellbaum provided handouts regarding Ditch #41/65 running from Henry Lake to Windy Lake. This
area needs to be cleaned; however, there is a property owner who wants to impound water on their
property and is opposed to cleaning the ditch. Motion by Lindquist, second by Rogness, and unanimously
carried to proceed with clean out of Ditch #41 /65 between Henry Lake and Windy Lake as required by
statute to maintain ditches. The owners of the property opposed to drainage can petition to impound water
and the statutory authority has been provided to them.
NEGATIVE EIS DECLARATION FOR DITCH #70
Otter Tail County Resolution# 2014 • 53
Upon reviewing all applicable documents, a motion was offered by Commissioner Lindquist, seconded by
Commissioner Froemming, on a 5 -0 vote, 5 voting for and O voting against, the Otter Tail County Board
of Commissioners adopted the attached NEGATIVE EIS DECLARATION, FINDINGS OF FACT,
CONCLUSIONS OF LAW AND ORDER in the matter of the decision of the need for an Environmental
Impact Statement for the Otter Tail County Board of Commissioners (OTCB) acting as the Drainage
Authority, local sponsor and RGU, for the public drainage system improvement to CD 70, including the
relocation and capacity increase of the outlet at Sewell Lake and the corresponding drainage alignment
between the lake and CD 52 to improve the drainage efficiency of CD 70, on the 18th day of November,
2014.
Dated: -~''-<'/>-=z.~1:....,/_1~'<------
The Ditch Inspector reported that the Negative Declaration for an EIS on Ditch #70 (Attachment B of these
minutes) will be sent to the State Environmental Quality Board (EQB) within 5 days. The EQB will post the
findings on their website. If no appeal is received within 30 days, Houston Engineering will submit an
application to the State Department of Natural Resources (DNR) for a permit. If a permit is received from
the DNR to do work on the ditch, a public information meeting will be scheduled with the property owners.
Adjournment
At 12:27 p.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners
adjourned. The next County Board meeting is scheduled at 9:30 a.m. on Tuesday, November 25, 2014.
Dated: uh.s/l'f I • OARD OF COMMISSIONERS
Attest <~~ Lrr;y Kron, Gerl<
CB/kd
OTC Board of Commissioners' Minutes
November 18, 2014
Attachment A, Page 1
WARRANTS APPROVED ON 11/18/2014
Vendor Name
A· I LOCK & Kn"
A'\ 'l~"DS UC
ABC MAINTEN . .\NCE INC
AKER.MA.N/R.ICH.~
ALPHA TRA.I:'1ING & TACTICS LLC
AMAZON EN\1RO~:T.-U-L'-:C
. ..\MERIPRIDE SER\1CES INC
ANDERSON L.l..ND SUR.VD.TIC INC
A,...,UERSON/JORD . .l..i-..:
.-l..'<UERSON!RY . .l..i'>
APEX
ARM Of ~ffi's1'-.1:SOTA
AUTO VALUE !'ERG-US !'.,U,1.S
BACKMAN/1:El'...l.. Y
BAU.ARD S.-',.;.'-,TTATION ISC
BARRY CONSTR.l'.CTION r-;c
BATTI..E !AKE ACTO PARTS
BE'; HOLZER l.'NUJ,lITJ:D
BENSON PSYCHOLOCIC . .\L SER\1CES PC
BERGOUI5 T/RICHARD
BE\"ER BODY SHOP INC
BJEI..DE PLt,'"MBING UC
BOBCAT OF OTTER TAIL C0t,1''TY
BOu"'"D TREE MEDIC.-U UC
BR.-l..'<1:l/1.,;1'~ M.\CI..E.,l,c'l
BR."''-'DON COMM1.,,'1CA TIONS INC
BR.Al::-;' VL"IDING INC
BRENN . .\N /KEVlN
B\:T· MOR P.J..RTS & SER\·1CE UC
CARR'S LAKE COUNTRY SUPER.c"l.\RKET
CDW GO\ 'ERNMENT INC
CELLEBRITE US..\ INC
CERTIFIED AUTO REP..\.IR
CERTIFIED LABOR.UORIES
CI\-1C PLUS
CL.l,.Y CO AUDITOR TRE..\Sl.'.RER
CLEA'-' PLUS INC
C!..r'<'E/GORDON
CO OP SER\.1CES r-,c
CODE 4 SER\.1CES UC
COLLEGE WAY AUTO INC
COMMISSIO~iER OF TR.-\XSPOR TA TION
Amount
306.20
21.740.97
160.00
23.52
114 .90
8.267 .20
359.75
3. 772 50
150,00
65.53
11.408. 78
200.00
851.13
46.94
2.040 00
33.589.72
11 78
52 50
2,500.00
249.12
325.00
565.00
42.68
203.96
417 50
1,167.44
40.25
225.60
3.172.28
23. 15
882.99
2.450.00
355 92
159.00
1557799
1450.88
183.16
497 .35
190.59
401.00
304.41
1,834 06
OTC Board of Commissioners' Minutes
November 18, 2014
Attachment A, Page 2
Vendor Name
COMPUTER INFORM. ... TION Si 'STEMS
COOPERS TECHNOLOGY GROL"P
CRAGL"N CORPOR.-\TION
CUUlGA.c'>
ClJlllGA."'1 OF WADENA
D & T \il:l'fll.TR.ES LLC
DAKOTA PR.INTER REPAIR LLC
DA.N'S TOWING & REPAIR
DEX E.-..ST
DHS SOS ARC 4 ;-2
DICK'S STA.'.'DARD
EJS FLOOR COVERING
EVERTS LUMBER CO
FAR.NAM'S GE"x1}1N'E PARTS INC
FARNAM:'S GE'-1.clNE PARTS :C'1C
F'EU.BA UM/l.:.EVIN
FER.GUS FAllS DAILY JO'UR..'s . ...t
FER.GUS F AllS U:-.."DflLL
FER.CVS FAllS SCHOOL DLST 54-l
FER.GUS POWER PUMP INC
FER.GUS TIRE CENTER
FOR.\fS & SYSTEMS OF MIN1'1:SOT A
FOTH I!s1'RASTR.1JCTI1R.ES & ENVIROMlN
FRAZEE FORUM INC
fROi',71ER PRECISION INC
GALLS LLC
Gil..1./MAR.ION
GM
GOOF A 1liER.S E."\.i'E.R1,filiA TING INC
GOODIN COMPA.'•;y
GRAINGER INC
CREA T A."!ER.lCA FtNANCL...t SVCS
I-l...R. TiiUN/TRENT
HAWES SEPTIC T A.'11C PUMPING
HEALTHCARE E.'1\1RONMJ:NT . ...t SER.VICI
HEDAHLS HEADOVARTERS
HELPSYSTEMS
HE!'.1'i1NG HARDWARE
HERMES/ CONl, "IE
HIGH PL...rNS TECHNOLOGY
Hll.L TOP LUMBER I:'iC
HOLl\.{/SHELDON
Amount
64,000.00
2,515.16
224 .61
26.50
83.75
1,089 00
581 .40
68.70
31.03
750.00
137 .90
8,590.00
12.98
59.81
37.GG
20.00
11.984 S6
8.54
82.34
9.350.00
1,055.26
701 .01
11 .462.30
1.767 .00
685.60
1,167.97
295.04
694.00
316.55
109.40
437.49
387.61
199.95
75.00
190,50
10.25
319,33
167 .31
11.B 1
4 .785.00
10.38
401.44
\'endorName
HOL'.{/TRISHA
l!',l)EPENDENT EMERGENCY SERVICES
INDEP~l)ENT/THE
INNOVA ffi·"E OFFICE SOLlrrlONS
!NPRO CORPORATION
Il\TEGRA TELECOM
JP COOKE CO
J,U::E'S JOfil;s I.LC
JA.\fi>SA/PAT
Je;SEN/JAY
JI: SPORTS
JOH!;;SON/DEA.'1
JONES AND MAG!'<T5
KARGER/ JO!'l
K.EEPRS INC
KEUY SER\1CES INC
L & 0 ACRES TRA.'1SPORT l!'iC
L.JJ.:E REGION ELECTIUC CO OP
L.JJCE REGION HEALTHCARE CORF
L.IJJ,S AREA COOPER..l. me
L.IJJ.S RADIO
L.IJJ.WA Y ~!..l.RKIIT UC
L~"IDWEHR CONSTRUCTION INC
L.l.RRY OTT NC TRUCK SER\1CE
L.l.RSON/JOA;'.-Z,.r;
L.l.RSON/L YNN
L.l.RSON/PAUL
l.E:'.'TZ/ JOLEEN
UBERn· BUSINESS SYSTEMS FARGO
UBERn· TIRE RECYC'l.ING I.LC
LOC • .l. TORS & S1-'PPUES INC
M· R SIGN COMPANY INC.
M,l,NDERUD/WAI.l.ACE C
M.\RCO INC
lvt.l.RCO INC ST LOllS
M.UU:: S.-l.:'\1) & GRA\'EL CO
MATHISON CO
MCIT
MEl~Al.SON HYDRAll.lCS INC
MEND CORRECTIO::-:AL CARE
MERICKEL LUMBER
MID\\"EST ~UCHINERY CO
OTC Board of Commissioners' Minutes
November 18, 2014
Attachment A, Page 3
Amount
B0.00
58.45
180.00
132 .31
415.09
363.64
137.75
252.64
790.00
100.00
2.309 00
190.00
3. 119.50
15.99
99.99
2.727.60
(Ul0B 55
25.00
5,995.53
613.70
532.00
691 ,41
2.272 55
3.810.00
772.50
198.31
300.00
50.00
87.99
2.978.72
375.07
549.36
77.25
505.00
1,068.03
13.1~,9.74
115.00
3,019 00
1.394.86
8.626.64
2438
129.88
OTC Board of Commissioners' Minutes
November 18, 2014
Attachment A, Page 4
vendor Name
MIDWEST TESTING L-IBOR.ATORY
MINNESOT.-\ V.-\1.Ll:Y IRRIGATION
MN DEPT OF CORRECTIO:s'S
MN DEPT OF IABOR A!s'D INDUSTRY
MN MOTOR COMPA.',Y
MN POILllTION CO~'TROI. .-\GEN CY
MYHRE/JIM
NAPA CENTRAL MN
:-m.soN' AUTO CEt,-rER
NELSON/JA!~1CE F
NELSON/VALER.IE
NE\\'BORG,Jt:E\1N
NEWM.-\N P.-\ll':Tll',G INC
NORT!il.A."-"D BUSINESS SYSTEMS INC
:,.JOVA FIRE PROTECTION
:,.JYCKl.1:MOE/COR"'-St:E
OJ.SO~, OIL CO INC
OI. YMPIC SALES INC
OSI ENVIRON'MENTAL L"lC
OTTER ELECTRIC LLC
OTTER TAIL CO TREA.SL'RER
OTTE.RT.ill TRUCKING INC
OVERL~"<"D MECH."'-''-'ICAI. SER\'ICES
PACE .-\NALYTTC.-\L SERVICES INC
PAI.MER/GEORGE
PARKERS PR.-URlE/cm· OF
PART.~ /KRIS TIE
PAW PVBLlCATIONS I.LC BATI1..E L"'-KE R
PEBBU LAKE .-\UTO REPA.IR
PWCAN RAPIDS PRESS
PEMBERTON SORLIE Rt;FER !.:ERSHNER Pi
PEOPLEFACTS ILC
PERHAM FOCL'S
PERH."'-,\.1 omcE SUPPL y
PERR.Di MOBll.E MIDIC.-\I.
PETE'S BODY SHOP & TOWING
PHll.I.lP£ !AW OFFICE
PHILllPPI DR/JAY
PHOENIX Sl'PPI.Y
PIERCE JR/NORMA,
PITNEY BOWES
PORTMAN'N/RlCHA.RD
Amoum
2.235, 75
1,481.30
24000
100.00
359.57
15.00
613.42
179.08
2,901.58
545.00
865.00
54,32
3,930.00
2,332 88
825.00
635.00
1,316.35
128.99
50.00
3.667.95
546.16
16,927 53
3,088.46
5,626.60
264.80
260.00
10.00
3,080.33
763.76
3,084 52
3,598 00
37.95
8,319.82
125,:,0
135.00
423.50
640.40
475,00
1,028.15
8.BO
51.99
835,00
Vendor Name
P0R Th!ANN/\ 'JRGI}."I..:\.
PO\VERPU..."-1 OIB
PRECISE MRM LLC
PR!SCHMA. '-"N/KAREN
PROFESSIONAL PORTABLE X· R.:\.Y INC
0U!O.:'S NAPA AUTO P . .\RTS
RDO TRUST ~00-6130
ROYAL TIRE INC
RTVISION Il'iC
SW.INC
SA.'ID CR.ID:. GROUP LTD/THE
SCHWAAB INC
SCHWA.',~•'\1Cl,J
SCOTT HOFLAND CONSTRUCTION c--;'C
SECURJ1T STATE BA."-'K
SER\1CE FOOD SL'PER \'ALU
SHEA/PAUL
SHER\\ 1N \\1Lll:\..\iS
SHOE.MA.KER/BRENDA
SIGELl.Llc.'\ STEEL & RECYCLING INC
SIMENGAARD/PAL1.
S0l'TH MIU SER\-1CE
ST A.DU!v!/DA \-ID
STATE ll'-,'DL'STRLU PR0Dl'CTS
STEINS INC
STE\1:"S SA.'<TIATION INC
STR..:lu','D HARDWARE & R.:\.DIO SHACR
STREICHERS
SW.~"l"STON EOUIPJ..ID,"T CORP
TIBUlU.'. CORPORATION
TELL/PATR!CU
THIS WEEKS SHOPPING :-TEWS
THORSOK/JOHN
THRIFTY WHITI PHAru,t.:\.CY
T!GGES/DE.'-.;"?-,IS
TIRES PLUS TOTAL CAR CARE
TIT.~"l MACHINERY
T:,TT REPAIR INC
TORCERSO>I/LETHE
TOSHIBA BUSINESS SOLFTIONS VSA
U 'S POSTAL SERVICE
l:-Hf0R.\15 L'Nl.IMITED INC
OTC Board of Commissioners' Minutes
November 18, 2014
Attachment A, Page 5
Amount
815.00
1.942.49
425 29
452.50
300.00
61 15
195 27
15 7. 54
1.968.75
1.22500
1.728.01
337.20
50.40
B.540 00
22 90
149.60
19.96
29.50
21 13
46.50
81.42
424.79
94.99
252.66
2.197 19
7,846.00
97.88
1.428 BG
5.900 00
151 .30
602,50
184.80
450.00
49.95
220.00
1.137.21
1,054 OB
1.662.12
343.20
94 22
20,000.00
130.44
OTC Board of Commissioners' Minutes
November 18, 2014
Attachment A, Page 6
Vendor Name
UNTTID PARCEL SER\lCE
UNIVERsm· OF Ml','
VERGAS HA.ROW ARE
\lCTOR Ll.J!,;'Dl!EK COMPA.':i'
VOSS LIGHTING
Vl..:1.CA."J INC
WADENA ASPHALT JNC
WADENA PIONEER JOl'RNAL
W.-U.l.WORK TRUCK CE.i';"'TER
WASTI MANAGEML'-'T
WELLER OIL CO
\\IDSETH s:MJTH NOL m:c & ASSOC
WORLD MEDICAL GO\'EIL'<'MENT SOLlm•
XEROX CORPOR.\ TION
ZIEGLER INC
Pinal Total
. ..\mount
16!:dG
170.00
1.99
318,74
587, 10
76,876,56
30,786,00
G6.90
1.923 54
22,496,49
267.12
16,594,50
58.47
176 11
1,121.62
592.827,08
OTC Board of Commissioners' Minutes
November 18, 2014
Attachment B, Page 1
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Nl•:GATIVE EIS DECLARATION
In the iVlattcr of the Decision of the
Neccl for an F.nvir1111mcnh1I lmpnct
Statement for the Oth.'"r Tnil County
Ditch No. 70 Improvement, in Otter
Tnil County, Minnesota.
FINDINGS OF FACT,
CONCLUSIONS OF LAW,
AND ORDF:R
The ahovc~mcnlioncd matter cume on for review bclbre the Otter Tail Co1111ty 1-ionrd of
Commissioners on the 18th day of November, 20 \4. 'file Board, lrnving reviewed an
Environmental Assessment \Vorksheet. Lhe commi:;:nts thcretu, the presentations of the County
Fngi11ccr. Rick \Vest. and tl1c Const1 I ting Engineer, Jeff Lungan. und considt·rcd comments by
th(; public. a11c.l being fully advised in tin! premises. makes the following 1:indings or Far.:t.
Coru.:lusirn1s or Luw nnJ Order:
FINDINGS OF FACT
A. The Otlcr Tail County Board o/'Comrnissioners (OTCl3) acring ~s the Drainage
Authority, as local sponsor. is proposing to relocate and incr..:ase the capm.:ity ol' lht: uullel
at Sewell Lake ancl the corresponding drainage aligrnw.:nl between the Ink~ and CD 52 to
improve the drainage efficiency of CD 70.
8. ;\ petition wns sent to the Otter Tail County Auditor. dated July 5.2014, representing a
grm1p of individuals (26 signees) that are affected by the Otter Tail CD 70; seeking
in1provement to the CD 70, spc·cifically tilt.: outlet at Sewell Lake nnd the section of
drainage between Sewell Lake and CD 52.
C. Thi;: OTCB ordererl the rrcraratinn ofan engineer's report to d1;:1r:rmine the be::;l 1nethod
to irnprove the outlet at Sewell L.1ke a11d the section ol'the CD 70 syste1n between tl1c
lake and CD 52. The l;,'ngim:,:r 's f'rc.:limi11w:r 5'urvey Rt.wort. nr{linoge Svsrem
lm1n·ovemenl_for Ot1ei-Tail County /Jiu-Ii .Vo. 70 ,vas ccrli lied February 24. 20 14.
D. The engineer's report identified the 1110st practicable action to mldress the existing
drc1i11age issues of the CD 70 syslem \vou\d be nn improvement rather than repair to the
Public l)rainage Sysli.:111.
E /\s locnl sponsor. the OTCB initintccl environmental review, in accordnnce with
Minnesota l{u !es 44 l 0. l 000 s11bp. 3. D, by 1h~ preparation of n discretionary
Environrnental Assessment Worksht:ct (L:'./\ W) to determine irthe project lrnd the
potential ror significant environmcntid cHCcts.
Nove111bt·1 18, 2(1\,j Page I nf5
OTC Board of Commissioners' Minutes
November 18, 2014
Attachment B, Page 2
F. The OTCB 1)1·cparecl tl1c EAW for the project in accortlancc with Mi1111esula Rules
Chapter 4410.
G, The-C/\ \J.1 and supporting 1ecl111 icnl 1rn11eria Is used i11 preparation or the EA \V arc
incorporated by relere11ce into this Re,;ord or Decision on the Determination of Need for
an Envirn11111cntal Impact Statement (US).
H. Prior w notice ol'thc EAW, the OTCB held scvernl meetings with al'foclcd land owners
and lm:.al agencies. and also formally provided opportunities tor public input.
I. The L•:AW was filed with the E11vironrnc11tnl Quality Board (EQR) and a notice of'its
availability was published in the 1::()13 Mu11i1or on September 29, 2014. A copy ol'the
EA W was sent lo all persons on the EQB Distribution List and to those persons
requesting n copy. Press releases announcing the nv.1ilability of the EA \V Wl.;r<.: sent to
the local newspaper and Lhe County Wl!b site .
.I. The 30-day EA W public review und comment began Scpte111ber 29, 2014 and ended
October 29.2014 pursuant to Minnesota Rules part 4410.1600.
K. Dming the 30~day public review and cn1111rn:nl period, the OTCB received three (3)
ktters co11wi11ing writt.cn comments. Comments were received from the following
pnrties:
n. Sarah J. fleimers) Manager, Guvcrnmcntal Programs and Complianc.:c, Minnesota
Historical Society.
h, Peter Bue:ssdcr. Regiu11al Manager. Minnesota Department ofNalural Resources.
c. Christopher E. Steffen. Public Co111111c11t.
L. Written comments received and OTCB's responses arc compiled in Ap1>cndix A and
incorporated by reference into this Record of Decision on the Detenninatit)n of Need l{H'
an EIS.
M. Comment wus received by the Minnesota Dcparllnc11t of Natural Resources (DNR)
reco111111cndi11g additional information regarding regulatory requirements.
N. Further comments addressed the lakeshorc of Sewell Lake.
0. DNR requested additional information regarding the downstream impacts to the receiving
Pelican Creek (part ol'CD 52) and impacts to wetlands within the CD 70 drainage area.
P. Comment was received from the DNR noting positive implications of the project and the
resulting more stable water levels on the flsh production at Sewell Lake and requesting
continued coo1·dination on outlet screen design and [3fv1P's used to prolcct pugnose
shiner.
Q. Minnesota Rules Part 4410.0200 Subpart 51, de line mitigation as fi.1llows:
a. Avoiding i111pacls altogether by not undertaking a project or parts ora project:
November 18, 20 14 P.ige2of5
OTC Board of Commissioners' Minutes
November 18, 2014
Attachment B, Page 3
b. Minimizing impucts by limiting the degree of magnitude ofa project;
c Rectifying impacls by repairing, rehabilitation or restoring the affected enviro11111c11L;
d. Rt:ducing or eliniinntine, i111p<1cr~ over time hy preservation nnd maintenance
operations d1.1ring tlii; life of the project;
c-. Compensaring for impacts by rer,lrn.:ing or prnviding ~ub~lillltt: rcsourc.;c or
c:nvironments; or
r. Reducing or uvoiding impacts by irnp!e111c11rntion of pollution prevention 111casL1rcs.
R. The RLdc:.; of the f\..-tinnesota Fnvironmentfll ()11ality Roard set forth the following
stand,11·ds and criteri.1 (Minnesota RL1lt:s purl 4410.1700. subps. 6 nnd 7) to which the
cffci..:::ts ofn project tire ro he compared to determine whelher it h~,s the polentin! JUr
signiiicLmt enviro11111c11tul effects·
a. Type, e;-.;.tent and rl.!vt.:rsibilily ur lhe environmt:11t~1I effects:
h. C.\1111ulativc potcnl'ial effects or related or a11ti(..'.ipnted ruturt' projecb:
c. Extent to 'l<Vhich the cnvironmcnwl ctlCcts arc subject to mitigation by ongoing
rcgulntnry authority: w1d
d The extent tn which e11viron111e11tal effect~ c.111 be unticipntc-d and controlkd as n
rC['illlt of other cnvironm~ntal studic.'. undertaken by publi1,.; ugt:w.;i\,,'S ur the prc~cGI
proposer. including uLht.:r E!Ss.
S. Rascd on the.: inf'nnrn.ition contained within 1he EA \V and provided in writlcn co11111u.:11ts
rec~ivcrl ancl in the rc~ponsi.:s to lhosc: comment::;. OTCIJ has identineJ no un~mitig,1Lt'd
t·nvin.rnmt'llla! effects for 1hc Otter Tail County Diti..:li No. 70 lmprnvcmcnl'.
November 18 . .'.lO 14
OTC Board of Commissioners' Minutes
November 18, 2014
Attachment B, Page 4
CONCLUSIONS OF LAW
I. The OTCB has fulfilled al! arplic.iblc proccd11ral requirement~ nflnw and rule regarding
the determination ofne-ed for nn environmc11w! irnpacl statement i'Or the Otter Tail
Cuu111y Ditclt No. 70 \111provcmc11t in Otter Tail County, iv\i1111eso1u.
2. Type, exlent um/ rel'ersihility oj"e,ni;ronmental c:f/'ects.
Based on tile r-imlings of Fact, OTCB hns determined that all potential t:nviro11me11tfll
ctlCcts resulting from tht: project will be minor in type, C.\(ent. or arc reversible. The
determination of minor in type1 extent. and reversibility incorporates environmental
commitment and lllitigntion as described herein in item R.
3. Cumulalive rmfential e.O"ecfa 1?lrelated or anticip(lfedjirture projec/8.
Cumulative: c:fTccts nrc potential impacts placed within Lhc context of the impacts caused
by other projects. Thusi..-: impacts may or may nnt result from the same or similar type or
project. Based upon the ted111icnl nnalyscs cornp!c!cd and the information avnile1blc to
tile OTCB, the Otter Tail County Ditch No. 70 l111provc111cn1 project is not expected 10
internet with other past, present oi· reasonably foreseeable pro_iecls to gt'nernte adverse
cumulative impacts.
E'x1ent lo which environmental eff"ecls an! suty·ec:t to milig£1Jion hy on•going public
regulatu1:J1 aullwrity
Installation of pipe in ruad right of way (St. O!af'Township approval)
Physic(!! Impacts on \Vciler Rcsourct!s (MnDN R, Wc.:tland C011st.:rvatinn Acl1
US/\CE)
Effects 011 Surfoce Water Use (MnDNR)
Erosion and Seditnenlaliou (Ml'C/\)
Water Quality (MPCAJ
Impacts to P11g110,-;c shiner (l'vlnDNR)
j Exlenl Jo which envinmmentol e__/jf;!c/s can be unlicipatr.:d am/ r.:ontro/led as o resu/ls 1~/
ruher enviro1mw1110I slur.lie.,· undertaken /Jy pubfr: ugem:ir:s ur t/u,.; prujc<..:t proposer. or
other EJSs
Environmental effects have been mldressed in the current C/\\Y. 'rhcrc arc no known
relevant environmental st.udic~ conducted Olltsidc the .s~op~ or this project. No
subsequent c11viro111rn~ntn! review is anticipntcd.
6. L3ased on consideratio11 of the standards anci critcrin and faclors spt:ci ficd id the
IVI i1111csota E11viro11111e11tal Review Pmgrnm Rules {IVIN Rules l'a,·t 4410.1700. subpart 6
and 7) to determine whether a pn(iect has the potential for signi 11cam environmental
effects, u11d on the rinding and Record in this matter, the OTCl3 determines that lite
proposed Otter Tail County Ditch No. 70 Irnprovi..!1111..:nt docs not have the potcnlia! for
signi fie ant environmental e l"fccts.
November 18, 2014
ORDER
OTC Board of Commissioners' Minutes
November 18, 2014
Attachment B, Page 5
Rascd on the nhovc Findings of Fm:t and Conclusions and the en lire record of thi!=i matter:
The Otter Tuil County 13oard of'C:t1111111i.ssioncrs hereby makes a Negative Declaration 011 t!w
ncL~d for nn Environmental lmpuct Slut1::rnenl. i\n EIS is not required for lhc Otter T<1il County
Ditch No. 70 lmprovclllcnt in Otter Tail County, Minnesota.
1\11y Fi11dings that might properly be termed Cont:lusions and any Conclusions that 111igh1
properly be termed Findings arc hcrby adopted as su,;,;h.
Oare this Ja°~lay of November, 2014
Novcnibi:r 18, :2014
OTTER TAIL COUNTY
BOARD OF COMMISSIONERS
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