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Home My WebLink AboutBoard of Commissioners - Minutes - 11/04/2014MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN November 4, 2014 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, November 4, 2014 at the Government Services Center in Fergus Falls, MN, with Commissioners Wayne Johnson, Chairman; Roger Froemming, Vice-Chairman; John Lindquist, Lee Rogness, and Doug Huebsch present. Approval of Agenda Chairman Johnson called for approval of the November 4, 2014 agenda. Motion by Rogness, second by Froemming, and unanimously carried to approve the Board of Commissioners agenda of November 4, 2014, with the following additions: • Discussion Regarding County Recorder Software • Discussion Regarding WCI Trail Committee Consent Agenda Motion by Lindquist, second by Froemming, and unanimously carried to approve Consent Agenda items as follows: 1. October 28, 2014, Board of Commissioners Meeting Minutes 2. Warrants/Bills for November 4, 2014 (Attachment A) 3. Tobacco License -JC's General Store Proposed Land Division Software Change for Recorder's Office Commissioners referenced letters they had received from real estate and surveyor companies who use the current Landshark system and pay a fee for access to the data. Letters expressed concern that the cost may increase with new software. The County Administrator reported that a Task Force was formed to research the software and all parties involved recommended the software change. Discussion took place regarding the fee schedule. Chairman Johnson requested that this item be placed on the next regular Board of Commissioners' agenda for discussion with all concerned parties. Board of Commissioners' Meeting Schedule Motion by Rogness, second by Lindquist, and unanimously carried to start the Board of Commissioners' meeting on Tuesday, December 9, 2014 at 2:00 p.m. and the Budget and Levy Hearing at 6:00 p.m. The Board of Commissioners' meeting schedule for the rest of 2014 is as follows: November 18th , November 25th, December 9th (time change as above) and December 16th. December 30th is reserved for emergencies only. Child Foster Care Update Margaret Williams, Human Services Supervisor, and Jody Dahlen, Foster Care Licensor, spoke to the Board about foster care homes (adult and children), funding for foster care, and the challenges due to needing more foster care homes for children. Lengthy discussion followed regarding ad campaigns and awareness meetings to gain additional foster care homes. Ms. Dahlen reported that currently, there are 18 child foster care homes and Otter Tail County needs about 20 additional homes, especially on the East side of the County, to meet the child foster care needs. Commissioners brainstormed on various marketing strategies and indicated that a Task Force may be needed to work through the challenges. OTC Board of Commissioners' Meeting November 4, 2014 Page 2 MN Probation Office -New York Mills Building Motion by Rogness, second by Lindquist, and unanimously carried to authorize the appropriate County Officials' signatures to execute Amendment No. 1 to Lease No. 11871 between the County of Otter Tail and the Minnesota Department of Corrections for rental space for the State Probation Office in New York Mills. This lease is an interim lease (from January 1, 2015 through December 31, 2015) until the County can accommodate the Probation Office in a different location within the building, at which time a three year lease will be executed. Recess & Reconvene At 10:05 a.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:13 a.m. West Central Initiative Trails Committee Motion by Rogness, second by Lindquist, and unanimously carried to appoint Commissioner Wayne Johnson and Commissioner Doug Huebsch to the WCI Trails Committee. Engineer I Position Motion by Rogness, second by Lindquist, and unanimously carried to authorize a new position (Engineer I) in the Public Works Division. REQUEST TO REPUCHASE TAX FORFEITED PROPERTY Otter Tail County Resolution No. 2014 -52 Commissioner Huebsch introduced the following resolution and moved its adoption: RESOLVED, by the Otter Tail County Board of Commissioners of Otter Tail County, Minnesota, that WHEREAS, S&S Construction, owner, has made application to repurchase the following legally described parcel: Parcel No. 71-002-99-1830-000 City of Fergus Falls Lot 4 Block 3, Meadow Brook Manor Said property having forfeited to the State of Minnesota on the 29th day of July, 2014, for nonpayment of the 2010, 2011, 2012, 2013, and 2014 property taxes, and WHEREAS, an application to repurchase the above described property was timely submitted on Friday, October 24, 2014, and WHEREAS, the sum of $12,903.51 represents the aggregate of all delinquent and current taxes, penalties, costs, assessments and fees as of October 31, 2014, that would have been due and payable had the above described parcel not forfeited to the State of Minnesota, and WHEREAS, the applicant has requested that the Otter Tail County Board of Commissioners consider this application to repurchase the above-described parcel and has requested that the Otter Tail County Board of Commissioners approve the applicant's request to repurchase the above-described property. NOW, THEREFORE, BE IT RESOLVED, that the Otter Tail County Board of Commissioners hereby approves the repurchase of the above described tax forfeited property, and OTC Board of Commissioners' Meeting November 4, 2014 Page 3 BE IT FURTHER RESOLVED, that the Otter Tail County Board of Commissioners hereby finds that the repurchase is in the best public interest, and that it will relieve any undue hardship which has resulted from the forfeiture. Commissioner Froemming seconded the .motion and upon being put to vote, the resolution was unanimously adopted. Adopted at Fergus Falls, Minnesota, this 4th day of November, 2014 Dated: lf/ta/ttf OF COMMISSIONERS Attest/~~ LarryKrn,erk Adjournment At 10:54 a.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners adjourned for committee meetings. The next County Board meeting is scheduled at 9:30 a.m. on Tuesday, November 18, 2014. Attest: Dated: --'-I I+-'/ l,_,8'-J/....,_/_.l{ ___ _ r , '~"-~ CB/kd OTC Board of Commissioners' Minutes November 4, 2014 Attachment A, Page 1 WARRANTS APPROVED ON 11/04/2014 Vendor Name ADV . .\.."ICED ENGRAVING INC ALPHA TRAINING & TACTICS UC ANDERSON BROTHERS CONST CO OF BR BATTLE L~ STANDARD BEAR GRAPHICS INC BR.Al:N VENDING INC BR.EDMAN/DION BFSHMAN/JOHN CAR.R'S TREE SER\ 1CE CDW GO\"ER.."-.MENT INC CODE 4 SER\1CES LLC COOPERS TECHNOLOGY GROFP CULLIGAN ,~.-ATER CONDmONING DAKOTA WHOLES . .u.E TI.RE DEN BOER/N,.\..NCY DE\: EAST DULSKI!JOEL EGGE CONSTRUCTION INC FERGl'S FALLS L.\.NDFII.l. FERGUS FALLS/cm· OF FREUND CONTAINER & SUPPLY G & R COJ\'TROLS GALI.SI.LC GOODIN COMPANY GRAINGER INC HOFF/MA.RL.\..¾TI HOUSTON ENGINEERING INC INDEPHIDENT /THE INNOVA IB'E OFFICE SOUTTIONS J.P. COOKE CO ld.D. LEASING INC KEEPRS INC KE.UY SER\'1CES INC KIMBALL MIDWEST Lli.KE REGJON HEALTHCARE CORP L;),KES COUNTRY SER\1CE CO OP L.\RRY OTT INC TRl,CK SER\1CE LONG WEEKEND SPORTSWEAR MARCO INC ~L'\RCO INC ST LOlTIS ~URK SAND & GR.A VEL CO MEYER/GEORGE ,unount 1,535.00 780.00 108,205.24 121. 99 439.51 775.00 62.32 789.95 8,800.00 15,241.56 491.61 3,214.48 10.00 611.44 70 .. 00 343.97 108 27 1,078.00 2500 13,474.56 343 33 1,316.04 1,643.78 332 64 391.92 741.20 1.472.50 140.63 194.37 120.20 303.35 348.95 1.280.80 143 61 301.01 3000 1,565.00 24.00 8,530.47 341.61 492.09 38.08 OTC Board of Commissioners' Meeting November 4, 2014 Attachment A, Page 2 \'endor Name MINNESOTA SHERIFFS' ASSOCU TION ML'-;'NKOTA ENVIRO SERVICES L'lC MN DAR.EOFFICER.S ASSOCL-\TION MN STATE AUDITOR. MODERN ASSEMBLIES INC NAPA FERGUS FAUS NARDINI FIRE EOVIPM:ENT NEU1'L.\.c'lN INS UL-\ TION INC NEWMAN PAINTING INC OHIO CAI.IBRATION LABORATORIES OSI ENVIRONMENTAL INC OTTER TAIL CO TREASURER OUTDOOR RENOVATIONS L-\NDSCAPE & PEBBLE L-\K.E AUTO REPAIR PETERSON MECHAhtCAL INC PIONEER RIM & WHEEL CO PROTAINER REGENTS OF THE L1'.1VERSITY OF MN S • .\FELIIT FL1.FI1l.ME..c'l'T INC SAND CREEK GROUP LTD/THE SCOTT CO TREASURER. SER.VICE FOOD SUPERVALU SRF CONSULTING GROUP lNC STAPLES ADV.-\NTAGE STR.£ICHERS SYNSTELIEN/RON THIS WI.I.KS SHOPPING Jl."EVv'S TIRES PLUS TOTAL CAR CARE Ull'lE UNITED PARCEL SER. \·1CE WIDSETH SMITH NOLTING & ASSOC XEROX CORPORATION Final Total: Amount 140.00 36.50 75.00 3.579.50 45.00 16.44 221.69 495.71 746.00 401.00 65,00 719,36 400.00 1,685.07 7.447,60 193.59 140.00 430.00 157 56 4,827 12 92.00 20.61 9,199.84 461.02 3,646 50 525.00 420.00 2.185 73 57 24 63.73 2,201.62 56.62 217,025.53