HomeMy WebLinkAboutBoard of Commissioners - Minutes - 10/28/2014MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
515 W. Fir Avenue, Fergus Falls, MN
October 28, 2014
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, October 28, 2014 at the
Government Services Center in Fergus Falls, MN, with Commissioners Wayne Johnson, Chairman;
Roger Froemming, Vice-Chairman; John Lindquist, Lee Rogness, and Doug Huebsch present.
Approval of Agenda
Chairman Johnson called for approval of the October 28, 2014 agenda. Motion by Froemming, second by
Lindquist, and unanimously carried to approve the Board of Commissioners agenda of October 28, 2014,
with one addition to the Consent Agenda.
Consent Agenda
Motion by Rogness, second by Lindquist, and unanimously carried to approve Consent Agenda items as
follows:
1. October 14, 2014, Board of Commissioners Meeting Minutes
2. Warrants/Bills for October 28, 2014 (Attachment A)
3. Human Services Bills & Claims
4. Approve Tobacco Licenses for the Following Establishments:
DJ's Powerhouse, Zorbaz on Pelican, Elizabeth General Store &
Lakeland General Store
5. Approve Payment to Sanford Clinic Fargo Region, in the amount of
$1,166.20 under M.S. 609.35
6. Approve an Excluded Gambling Permit for the Boys & Girls Club Re-Use-
It Thrift Store for an Event at The Cactus located in Perham Township
Approval of Wetland/Habitat Easement
Motion by Huebsch, second by Rogness, and unanimously carried to certify the following U.S. Fish and
Wildlife Service waterfowl and habitat protection easements:
Swanson, Christopher C.
Waterfowl Easement
T. 134 N. R. 42W. 5th P.M.
Section 2, Government Lot 3, S½NE¼, NW¼SE¼, S½SE¼ EXCEPT the East 1,980 feet of the S½SE¼.
Lee, David W.
Wildlife Habitat Protection Easement
T. 132 N. R. 42W. 5th P.M.
Section 33, part of the NE¼NW¼, NW¼NE¼ to be determined by a survey.
Perham Resource Recovery Facility Update
Commissioner Huebsch reported that the second boiler at the PRRF had to shut down and the contractors
are working to solve the issue. The liquidated damages will pay for the lost revenue while the burner is
shut down. Commissioner Lindquist spoke in favor of finding a process that removes all the metal out of
the ash to make the ash marketable instead of putting it in landfills.
OTC Board of Commissioners' Minutes
October 28, 2014
Page 2
Public Health Grant Agreement
Motion by Rogness, second by Huebsch, and unanimously carried to authorize appropriate County
Officials signatures to execute a Grant Project Agreement between the Minnesota Department of Health
and Otter Tail County Public Health for $3,000 to be used towards a pilot project to train paramedics and
reduce unnecessary visits to Emergency Rooms.
Public Health Annual Report
Diane Thorson, Public Health Director, presented a document titled "Otter Tail 2013 Local Public Health
Act Performance Measures" from the Minnesota Department of Health (MOH). The report aims to enable
community health boards to compare capacity and services with CHBs of similar size as well as with the
State as a whole. Ms. Thorson reviewed Otter Tail County data and performance measures in the report.
The report shows compliance with rules, regulations, and standards as mandated by the State and areas
where there are gaps in public health services. Otter Tail County has improved significantly with these
measurement standards from the previous report.
Recess & Reconvene
At 10:20 a.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The meeting was reconvened at 10:26 a.m.
Tax Abatement Request
The Auditor and Assessor met with the Board to discuss a request for Tax Abatement going back to 2002
from Wade and Hollie Mills. Auditor, Wayne Stein, explained that the County did not have a survey of the
resort and without a survey, land descriptions can be confusing. Mr. Mills had been paying taxes on a
parcel next to his resort in error. He received tax abatement for current year and one previous year (2014
and 2013). Commissioner Rogness questioned why the County could not abate the tax as requested.
County Officials indicated that State law may not allow going back more than two years. Discussion was
tabled for further information on State law.
Emergency Management Performance Grant
Patrick Waletzko, Emergency Manager, requested approval of the Emergency Management Performance
Grant. The dollars will be used for the Code Red program, public education and awareness, and weather
radios in public buildings. Discussion took place regarding the best technology for weather notification.
Motion by Johnson, second by Rogness, and unanimously carried to authorize the appropriate County
Officials' signatures to execute the EMPG Grant Agreement (A-EMPG-2014-OTTERCO-00059), in the
amount of $30,000.00, between the Minnesota Department of Public Safety and Otter Tail County.
60-Bed Chemical Dependency Facility
Motion by Huebsch, second by Lindquist, and unanimously carried to authorize the appropriate County
Officials' signatures to execute Amendment No. 1 to Sublease No. 11464-S between the State of
Minnesota OHS and the County of Otter Tail for work on the 60-Bed CD Building as presented. Otter Tail
County will pay for the work and be reimbursed by the State of Minnesota.
Motion by Rogness, second by Lindquist, and unanimously carried to authorize the appropriate County
Officials' signatures to execute a Building Contract between Comstock Construction, Inc. of Minnesota and
the County of Otter Tail for work to be completed at the 60-Bed CD Facility not to exceed total cost of
$18,065.00. This motion is conditioned upon the State of Minnesota being responsible for payment of
change orders on the project.
Forgiveness of Tax Penalty
OTC Board of Commissioners' Minutes
October 28, 2014
Page 3
Because this request for forgiveness of tax penalty meets the criteria under the County guidelines, a
motion was offered by Huebsch, seconded by Rogness, and unanimously carried to approve forgiveness
of tax penalty, in the amount of $24.10, for the following parcels owned by Dale Jokela: 76000080030001,
73000080003005, & 40000070058000.
ADOPTION MONTH NOVEMBER 2014
Otter Tail County Resolution No. 2014 -51
WHEREAS, the family, serving as the primary source of love, identity, self-esteem and support, is the very
foundation of our communities, our state, and our Country; and
WHEREAS, adoption gives children who have been orphaned, abandoned, or abused a precious second
chance at happiness, a chance to love and be loved and to reach their full potential in a secure, supportive
environment; and
WHEREAS, as of September 1, 2013, there are 889 children under state guardianship, many waiting to be
adopted into a family; and
WHEREAS, the majority of the families seeking children for adoption are pursuing the adoption of younger
children. In 2013, of the children waiting to be adopted in the State of Minnesota, 33% were 12-18 years
old; 30% were 6-11 years old; 37% were under 6 years old. The Majority of children who come under the
Guardianship of the Commissioner of Human Services have been abused or neglected and have mental
health issues; and
WHEREAS, there is a continued need for an increased number of families in the State of Minnesota and in
Otter Tail County who will adopt older children with special needs; and
WHEREAS, both the public and private sectors are working together as a "team" to find adoptive homes
for the children throughout the counties and the State of Minnesota.
NOW, THEREFORE, we, The Otter Tail County Board of Commissioners as the Otter Tail County Human
Services Board, by virtue of the authority vested in us as County Commissioners of Otter Tail County, do
hereby proclaim November as Adoption Month in Otter Tail County. In honor of this event, we
encourage community agencies, religious organizations, businesses and others to celebrate adoption,
honor families that grow through adoption, further an awareness of the changes and issues in adoption,
and focus attention on those children who live in the shadow of an uncertain future while they await
permanent families.
Upon the motion of Commissioner Lindquist, seconded by Commissioner Rogness, and passed on a 5-0
vote, the above resolution is hereby adopted by the Otter Tail County Board of Commissioners.
Adopted at Fergus Falls, Minnesota, this 28th day of October, 2014
OTC Board of Commissioners' Minutes
October 28, 2014
Page4
AMC Health & Human Services Polley Committee Update
Deb Sjostrom, Interim Human Services Director, briefed the Board on the Association of Minnesota
Counties Health and Human Services Committee priority items for 2015. Ms. Sjostrom and commissioners
discussed Administrative Simplification and County representation on the MNsure Board as Otter Tail
County priority items.
Registered Land Survey No. 19
Motion by Huebsch, second by Froemming, and unanimously carried to approve Registered Land Survey
No. 19, which consists of 3 residential back lots all in excess of 5 acres in size, located in Section 30 and
31 of Corliss Township across from Pine Lake (56-130).
Conditional Use Application MCMK Properties: Michele Brandt
Motion by Huebsch, second by Froemming, and carried with Johnson abstaining, to approve the
Conditional Use Permit request of MCMK Properties to relocate the road as presented for reasons as cited
by the Planning Commission. The proposal is located in Pelican Lake Park 1st Addn Lot 1 & E 50' of Blk
Res & Pt of GL 6, Section 5 of Dunn Township; Pelican Lake (56-786), GD.
Recess & Reconvene
At 11 :09 a.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The meeting was reconvened at 11 :17 a.m.
Tax Abatement Request
David Hauser, County Attorney cited M.S. 375.192 which allows abatement of taxes for the current year
and two prior years only for clerical error or failure to file based upon the hardship of the individual.
Clerical error was defined as a data entry error. After careful research and to observe state law,
Commissioner Rogness offered a motion, seconded by Lindquist and unanimously carried, to deny the
abatement request of Wade and Hollie Mills because the maximum abatement has been provided.
Highway Contracts
Motion by Rogness, second by Lindquist, and unanimously carried to authorize the appropriate County
Officials' signatures to execute a Highway Construction Contract between the County of Otter Tail and
Central Specialties, Inc. of Alexandria, MN, for Shoulder Base Aggregate Class 1 Material Crushing.
Motion by Rogness, second by Huebsch, and unanimously carried to authorize the appropriate County
Officials' signatures to execute a Highway Construction Contract between the County of Otter Tail and
Landwehr Construction, Inc. of St. Cloud, MN, for the Erosion Control Project on C.H. 114.
Motion by Lindquist, second by Froemming, and unanimously carried to authorize the appropriate County
Officials' signatures to execute a Highway Construction Contract between the County of Otter Tail and
Barry Construction, Inc. of Fergus Falls, MN, for the C.H. 110 Culvert Replacement Project.
Highway Construction Project
Motion by Huebsch, second by Rogness, and unanimously carried to authorize Anderson Bros
Construction Co. of Brainerd, MN, to complete an emergency, temporary rip rap project on CSAH 34 west
of Perham to protect the recent grade raise because of flooding in the area.
Electronic Signatures with the State of MN
Motion by Froemming, second by Rogness, and unanimously carried to authorize Mike Hanan, Solid
Waste Director, and Wayne Stein, Auditor, to register for authorization to approve and sign contracts with
the State of Minnesota through their new SWIFT Statewide Integrated Financial Tool. This process will
allow electronic signatures.
OTC Board of Commissioners' Minutes
October 28, 2014
Page 5
Notice from Environmental Quality Board
Rick West, Public Works Director, reported that the EQB has contacted Otter Tail County. The EQB
reported that a valid citizen's petition has been filed requesting an Environmental Assessment Worksheet
(EAW) for the Pelican Rapids to Perham multi-use trail proposal. Motion by Huebsch, second by
Froemming, and unanimously carried to appoint Rick West as the County's contact person with the EQB
regarding the proposed trail plan. It was noted that there is not a proposed project at this time.
Adjournment
At 11 :45 a.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners
adjourned. The next County Board meeting is scheduled at 9:30 a.m. on Tuesday, November 4, 2014.
Dated: __ lu.f_--"00.::,'lc_-__,__l..,,'f ___ _
Attest: Lar¢k~cr¢
CB/kd
OTC Board of Commissioners' Minutes
October 28, 2014
Attachment A, Page 1
WARRANTS APPROVED ON 10/28/14
Vendor Name
A'VIANDS LLC
.• .. ABERG/JA,'IICE
ACTIVE9ll
AD . .1,_.'fS/NA THAN
ANDERSON/GREG
APEX
AR.MSTRONGil!RIAN
ASSOCL.\TION OF MN COU:-ITJES
A Tl.ANTIC TACTICAL
AUTO VALUE FERGUS FALLS
AVERY/PEGGY
BACKMAN/KELLY
BAll..EY/LOREN K
BATTLE L.\KE ST ..... ,m . .\RD
BEAR GR..\PHICS INC
BECKLUND OIL CO
BEN WOLDEN L-'....11/DSCAPING
BERG0v1ST/RICHARD
BEYER BODY SHOP INC
BHH PARTNERS
BLUFFTON OIL COMPANY
BOB'S ST.-'....'s7) . .\RD BL"l.K SER\1CE
BOYER/RODNEY
BR..\NDBORG/HEA THER
BROCK WHITE COMPAN'i'
BUNIN/ ARTE.'1
BUSHMAN/JOHN
BUY-MOR PARTS & SER\1CE LLC
C & G PROPER.TI" CARE
CAR.LUND/RIC HARD
CAROLINA som\" . .\RE
CDW GOVERN>IENT INC
cmZE.11/S ADVOCATE
CLEAN PLUS INC
Cl.IMA TE AIR INC
COLLEGE WAY AUTO INC
COMMISSIONER OF TR.-'....'ISPORTATION
CONSTRUCTION SUPPLY INC
COOPERS TECHNOLOGY GROUP
CREATIVE FORMS & CONCEPTS INC
CULI..IGAN OF WADENA
CUSTOM EARTH
Amount
20000
165.00
5,556.89
55 48
57.81
16,634.00
121.75
10000
452.95
169.95
5.00
66.42
237.36
363.34
407.00
3,258 18
18,002.50
3,279.09
3.525.70
1.902.69
2.686 00
160.06
285 52
64.96
3,300 00
39,20
9.18
3,973.96
1,505.00
700.00
750.00
16,013.20
420.56
548.41
1,736.00
616.39
2,043.83
1,866.00
64,781.73
391.69
91.00
1,105.00
OTC Board of Commissioners' Minutes
October 28, 2014
Attachment A, Page 2
Vendor Name
D & T VENTUR.ES UC
D_LTOWING
DACOTAH PAPER COMPANY
DANIELLE HOFMAN
DARLING'S SALES & SERvlCE CO
DENZEL'S REGION WASTE INC
DIA.\IOND MOWERS INC
DOCGI.AS CO SHERIFF'S OFFICE
DRIVEWAY SERVICE
ELD!EN/!,fiCHEUE M
EVERGREEN L>.WN CARE
FM FORKI.IFT SALES & SERVICE INC
FARMERS CO OP Oil ASSN
FARNAM'S GENUINE PARTS INC
FERGUS FALLS DAllY JOURNAL
FERGUS FALLS L.\Nl)Flll.
FER.Gt:5 FALLS TRANSFER STATION
FERGUS FALLS/cm· OF
FERGCS POWER PUMP INC
FERGUS TIRE CENTER
FLODE."1/BRENT
FOTH INFRASTRUCTURES & ENVJROML',f
FRANCIS/TRISTA
FRAZIER/BRENT
FREEDOM VALU CENTER
GALLSLLC
Glll./MARION
GODFATHERS E."\'TERMINATING INC
GOOD YEAR TIRE & RUBBER CO
GRAINGER INC
HEARTL>.ND AUDJO INC
HENNING HARDWARE
HJTESM.>.N & WOLD PA
HOFF /l',URL>.ND
HONEYWELL
HOTSY EOlJJPME.',fT CO OF ND
INNOVATIVE OFFICE SOL1.7TJONS
J.P COOKE CO
Jj'S COMPANY E.XCAVATING UC
JK SPORTS
KADIL\IAS LEE & JACKSON INC
K.EEPRS INC
Amount
1,089.00
631.00
102.92
324.63
26.84
187.20
1,608.02
45.00
4,950.00
161.19
90.00
742.45
1,156.55
154. 72
5,377.91
23.70
18.00
3,564.00
490.00
461.36
30.04
14,459.59
142.39
263.12
31.00
1.061.18
284.40
328.10
741.92
429.11
360.50
88.98
128.00
5,145.50
1,867.84
798.00
214. 7 2
12.50
2,605.00
362.00
6,435.40
236.03
Vendor Name
!-:ELLY SERVICES INC
KINETIC LE..\SING INC
KOEI-Il.ER· TABERY/ANNA MARIE
KR.AFT/MARK
L;\J;.E REGJOK HEU THC ARE CORP
L.\MS COCNTRY SERvlCE CO OP
L.\NDWEHR CONSTRUCTION INC
L;\RR.Y OTT INC TRUCK SER\1CE
L;\RR.YS SUPERMARKET
L;\Rll)"S Sl,l'Efil.l.\R.KET
L.\R.SON/PAUL
L.\WSON PRODUCTS INC
LEE/THOMAS
LIBERTI. TIRE RECYCLING LLC
LIGHTFIELD lLR CORP
LINDBERG/ JA .. "1TI
UTILE BEAR T0\\1NG
LOCATORS & Sl:PPUES INC
?-U .. ''1NJNG MECHA.'HCAL INC
?,URCO J:NC
~l.\R.CO J:NC ST LOv1S
?-L.\R.K SAND & GRA VF.I. CO
?,l.\R.K/ JAMES & BONNIE
~L.\R.KS FLEET SUPPLY INC
MCCC MI 33
MCIT
MEND COR.RECTION . .\l CARE
MIDSOTA M.¼1.'FACTITR.ING INC
MN ASSOC OF CO ADMJ}.'lSTRATORS
MN DEPT OF HEALTH
M."I DEPT OF PUBLIC SAFETY
MN MOTOR COMPANY
MN OFFICE OF ENTERPRISE TECHNOLOG
MOEN/NANCY
NAR.DU,.1 FIRE EOUPMENT
NEW YORK ?,fil.L5 DISPATCH
NOVA FIRE PROTECTION
OCCv:PATION . .\L DEVELOPMTh'T CENTER
OffiCEM..\X INCORPORATED
OLSON/G . .\R.Y
ONE CALL LOCATORS LTD
OTIS ELEVA TOR CO
OTC Board of Commissioners' Minutes
October 28, 2014
Attachment A, Page 3
Amount
4,155.52
768.00
18.65
596.67
9,978 00
177.00
1,257.42
5,500 00
56.70
47.29
399. 72
785 30
462.40
1,205.00
487.50
167.47
262.50
182.37
6.050.00
19,980.53
1,420.66
19,222 31
100.00
28.38
84.95
275.00
8,626.64
28.10
370.00
250.00
10.50
29.70
648.00
18.41
1,573 00
71.10
525.00
7,056.88
83.66
64.28
271.54
458.07
OTC Board of Commissioners' Minutes
October 28, 2014
Attachment A, Page 4
vendor Name
OTTER TAIL CO TREASURER
OTTERTAIL BAKERY
OTTERTAIL TRUCKING INC
OVERL"-ND MECH.ANICA.I.. SERVICES
PAR.TAIN/K]USTIE
PELICAN RAPIDS PRESS
PEMBERTON SORl.IE RUFER u:R.SHNER Pl
PENROSE OIL COMPANY
PERHAM ACE HARDWARE
PER.HAM AR.EA EMS
PETE'S AMOCO
PHill.lPPI DR/JAY
PIERCE JR/NOR..\l"-N
PITNEY BOWES
PR.EMil)M WATERS INC
PRICE FAMILY CONSTRCCTION
PRO AG F:WIERS CO OP
PRODl•CT!VE ALTERNATIVES INC
QUILL CORPORATION
RA.\!
R.DO TRUST #80-6130
RENTAL STORE/THE
RINGDAHL AMBULANCE INC
ROTHSAY FAR..\IERS CO OP
ROTHSAY/cm· OF
S.W.JNC
SANFORD HEALTH FARGO REGION
SCHIERER./STE\'E
SCHMIDT/SHAWN
SCHWARTZ/ROBERT E
SEACHANGE PRINTING & MARKETING
SENTRY SECURITY FASTh'I/ER.S INC
SERVICE FOOD SUPERVALU
SIGNWOR.KS SIGNS & BANNERS UC
SIR.CH.IE FINGER PR.INT L.\BORATOR.IES
SNODEPOT
SOETH/Sil.VV.
STEARNS CO SHERIFF
STEINS INC
STEVE'S S.WITA TION INC
STREICHERS
SW."-NSTON EQUIPMENT CORP
Amount
713.32
23.00
21,763 71
3,560.78
19.15
131 .25
5,799.60
1.586.76
43.99
335.00
545.00
475.00
186.15
2.361.23
25.40
170.00
626.37
184.10
420.16
530.00
2,077.35
84.00
150.00
51.55
7 .575.00
1.515.00
137.00
327.48
63.49
615.84
576.19
581.00
154.27
248.48
202.76
860.00
139.96
50.00
5,299.19
51.48
22,350.97
184.45
\·endor Name
TAG l'P
THIS WEEKS SHOPPING NEWS
THOMSON REUTERS · WEST
THRIITY WHITE PHARMACY
THRlFTY WHITE PHAR.."1.-\CY
TIRES PLUS TOTAL CAR CARE
TITAN MACHINERY INC
TORGERSON/GARY
TOSHIBA BUSINESS SOLl'TIONS USA
TOWMASTER
TR.·\NOUII.ITY BUll.DL'!G SER\1CES
TR.JMIN SYSTBIS INC
TRITES/DA \ID
TRUENORTH STEEL
U S POSTAL SERVICE
lil.SCHMJD/SUSAN
li!l11FOR..\IS UNUMITED INC
\'ISUAL GOV SOLUTIONS LLC
WADENA PIONEER JOllL'!AL
WALLWORK TRUCK CENTER
\\'ASTE M.-\NAGEMENT
WELLER OJI. CO
Wll.KIN CO SHERIFF
l\'ILSON/WARREN R
XEROX CORPORATION
ZEE MEDIC.-\l SERVICE
ZENS CRE-\TIVE CATERING
Final Total:
OTC Board of Commissioners' Minutes
October 28, 2014
Attachment A, Page 5
Amount
34.95
52.80
1,104.52
34.77
4,095.45
1,152.91
410. 70
159.99
94.22
2,650.00
425.00
502.00
248.00
11,860.49
10,000 00
221.67
5,668.76
329.10
66.90
202.39
36,424.10
264.65
1.705.00
243.52
126 11
48.95
320.00
469,875.21