HomeMy WebLinkAboutBoard of Commissioners - Minutes - 10/14/2014MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
515 W. Fir Avenue, Fergus Falls, MN
October 14, 2014
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, October 14, 2014 at the
Government Services Center in Fergus Falls, MN, with Commissioners Wayne Johnson, Chairman;
Roger Froemming, Vice-Chairman; John Lindquist, Lee Rogness, and Doug Huebsch present.
Approval of Agenda
Chairman Johnson called for approval of the October 14, 2014 agenda. Motion by Rogness, second by
Froemming, and unanimously carried to approve the Board of Commissioners agenda of October 14, 2014
as presented.
Consent Agenda
Motion by Huebsch, second by Lindquist, and unanimously carried to approve Consent Agenda items as
follows:
1. October 7, 2014, Board of Commissioners Meeting Minutes
2. Warrants/Bills for October 14, 2014 (Attachment A)
3. Human Services Bills & Claims
4. Approved Tobacco Licenses for Carr's Supermarket, Big Chief,
and Rocky's Bait
Solid Waste Hauler's License
Motion by Rogness, second by Lindquist, and unanimously carried to approve a Waste Hauler's License
for DS Garbage Service from Evansville, MN, as presented by the Solid Waste Director. This business is
replacing the former Kenn Saurer Sanitation.
City of Fergus Falls Demolition Landfill Permit
Mike Hanan, Solid Waste Director, submitted a letter from the City of Fergus Falls requesting renewal of
their existing permit to operate the Fergus Falls Landfill until April of 2015. Discussion took place
regarding the request and the conditions that were placed on the existing permit. Motion by Rogness,
second by Huebsch, and unanimously carried to extend the existing County permit for the City of Fergus
Falls Demolition Landfill to April, 19, 2015, to match up with the permitting process of the Minnesota
Pollution Control Agency (PCA). This will provide time to review the original conditions of the permit
including buffers (trees) to protect neighbors and obscure view from the interstate.
Human Services Reports
An update was provided regarding the Child Care Assistance program that is administered by Lakes and
Prairies Child Care Resource and Referral. Spending for child care assistance in Otter Tail County is
currently at 57.92% of total funding available. Discussion took place regarding education of the program,
untraditional child care hours, and the need for more child care facilities.
Deb Sjostrom, Interim Human Services Director, submitted the Human Services 3rd quarter financial report
for July through September of 2014. Revenues and expenses were reported at about 70% of budget.
OTC Board of Commissioners' Minutes
October 14, 2014
Page 2
Reclassification
Nicole Hansen, Human Resources Director, requested approval of a Reclassification that has been
reviewed by Fox Lawson Consultants for the Veterans Service Officer position. Motion by Lindquist,
second by Rogness, and unanimously carried to approve the Classification for the Veterans Service Officer
as a B31 which includes supervisory responsibilities. The reclassification is retroactive to
July 7, 2014.
Recess & Reconvene
At 10:08 a.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The meeting was reconvened at 10:13 a.m.
Review of County Burial Policy
Chairman Johnson assigned Commissioner Lee Rogness to serve on a committee to review the County
Burial Policy.
Tax Abatement Request
Wade Mills, Sand Bay Resort Owner, presented information regarding taxes paid on a parcel that was not
part of the resort since 2002. He indicated that he has received tax abatement for 2013 and 2014; but is
requesting abatement for an additional $674.00 for the remainder of the taxes paid in error. Mr. Mills also
questioned the increase in taxes put on the parcel between 2013 and 2014. Commissioners requested
time to research the situation further and have this item put on their next regular County Board agenda for
consideration.
Audit Agreement with SpyGlass Group LLC
Motion by Huebsch, second by Johnson, and unanimously carried to authorize the appropriate County
Officials' signatures to execute an agreement between the County of Otter Tail and SpyGlass Group LLC
to analyze the County's primary telecommunications service accounts.
Order for Redetermination of County Ditches 5. 36 and 68
Discussion took place regarding a letter the County received from several property owners within Ditches
5, 36 and 68. The letter expressed some concerns regarding the recent public information meeting and
previous beaver problems within the ditches. The Ditch Inspector reviewed a draft response to the
property owners regarding their concerns. David Hauser, County Attorney, briefed the County Board on a
draft Redetermination of Benefits Order for these ditches. Motion by Rogness, second by Lindquist, and
unanimously carried to proceed with the Order for Redetermination of Benefits and Possible Consolidation
in the Matter of County Ditches 5, 36 and 68 as presented.
Shoreland Management Ordinance ISMOl
Chairman Johnson requested review, this winter, of the SMO rules regulating cluster developments;
specifically as it relates to twin homes, duplex, triplex and fourplex homes. This was referred to the Public
Works Committee.
Recess & Reconvene
At 10:55 a.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The meeting was reconvened at 11 :00 a.m.
Final Plat -Wil-O-Wood Twin Homes
Motion by Rogness, second by Froemming, and unanimously carried to approve a Preliminary Plat titled
"Wil-O-Wood Twin Homes", a two (2) lot subdivision located in G. L. 3 & 4, Section 23 of Rush Lake
Township; Rush Lake (56-141).
OTC Board of Commissioners' Minutes
October 14, 2014
Page 3
Planning Commission Recommendations
Preliminary Plat-"Moe Fann Estates". Sharon Marquardt. Renee Danz and Paul & Rebecca Mecklenburg:
Motion by Lindquist, second by Froemming, and unanimously carried to approve a Preliminary Plat titled
"Moe Farm Estates" consisting of seven (7) single family residential lots with a condition as recommended
by the Planning Commission. The proposal is located in Pt GL 3, Section 12 of Clitherall Township;
Clitherall Lake (56-238), RD.
Conditional Use Pennit -Josh Hanson:
Motion by Froemming, second by Rogness, and unanimously carried to approve a Conditional Use Permit
as presented in the revised plan received by the Land & Resource Management office dated
September 19, 2014 with the following conditions; 1) work must be completed between April 15· 2015 and
October 1, 2015 and 2) appropriate erosion control measures are implemented. The project is located in
Loony Acres Lot 2 Blk 1, Section 3 of Dora Township; Loon Lake (56-523), RD.
Conditional Use Permit-John F. Rademacher:
Motion by Froemming, second by Lindquist, and unanimously carried to approve a Conditional Use Permit
for a commercial business with conditions as recommended by the Planning Commission. The proposal is
located in the W 75' of E 614' of Lot 2, Section 8 of Otter Tail Township; Otter Tail Lake (56-242), GD and
Long Lake (56-210), RD.
Conditional Use Penni/-Paul D. & Lee Ann P. Folden:
Motion by Huebsch, second by Rogness, and unanimously carried to approve a Conditional Use Permit to
repair a land slide on a bluff that occurred due to excessive rainfall with conditions as recommended by the
Planning Commission. The proposal is located in Lida View Hills Lots 8, 9 and 10, Section 23 of Lida
Township; Lake Lida (56-747), GD.
Conditional Use Permit-Nexus Direct IRA LLC FBO David Bakke:
Motion by Lindquist, second by Rogness, _and unanimously carried to approve an After-the-Fact
Conditional Use Permit to allow a 12' wide boat access on this property and require the sand area to be
vegetated. The applicant must work with the Land & Resource Management office to meet these
conditions. The proposal is located in Lot 2 ex Hwy ex ELY .65 acres, Section 7 of Tumuli Township;
Mineral Lake (56-589), NE.
Conditional Use Permit-MCMK Properties. Michele Brandt:
Bill Kalar, Land & Resource Director, reported that the CUP request of Michele Brandt is to move a portion
of a dedicated road to match the dedicated right-of-way. Chairman Johnson recused himself from the
discussion regarding this request and turned the meeting over to Vice-Chairman Roger Froemming.
Commissioners acknowledged receiving a packet of information from neighbors opposed to moving the
road for various reasons. Lengthy discussion took place regarding; 1) current location of the road and
location of the road on the survey of the property do not match, 2) reason(s) this application is considered
a grade and fill request, 3) whether or not any buildings would be affected by the 20' setback if the road is
moved, 4) impervious surface considerations, and 5) Shoreland Management Ordinance factors to
consider when reviewing a CUP request. Ambrose Nowacki, property owner on Senns Beach, spoke in
opposition to moving the road.
A motion was offered by Commissioner Lindquist to approve a Conditional Use Permit for Michele Brandt
to move the road as requested with a condition that requires a Court decision proving legal authority to
move the road because of the length of time the road has been used in the current location. Motion failed
for lack of a second.
OTC Board of Commissioners' Minutes
October 14, 2014
Page4
Motion by Froemming, second by Lindquist, and carried on a vote of 4-0 to table the CUP request of
Michele Brandt to allow Commissioners time to view the property and review the comments that have been
submitted. The Applicant agreed to waive the 60-day rule. This request will be heard again at the next
regular County Board meeting on October 28, 2014. The proposal is located in Pelican Lake Park 1st Addn
Lot 1 & E 50' of Blk Res & Pt of GL 6, Section 5 of Dunn Township; Pelican Lake (56-786), GD.
Chairman Johnson presided over the remainder of the Board of Commissioners meeting.
Conditional Use Penni/-Beauty Bay LLP, Tom Wo/d/Herzon:
Motion by Froemming, second by Rogness, and unanimously carried to approve a Conditional Use Permit
as presented in a revised plan received by Land & Resource Management September 25, 2014, with
conditions as recommended by the Planning Commission. The proposal is located in Haugen's Knollwood
Lot 1, Section 8 of Dunn Township; Pelican Lake (56-786), GD.
Minnesota Counties Intergovernmental Trust IMCITl Voting Delegates
Motion by Johnson, second by Lindquist, and unanimously carried to approve Commissioner Froemming
and Commissioner Huebsch as the Otter Tail County voting delegates for the annual MCIT meeting.
Adjournment
At 12:13 p.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners
adjourned. The next County Board meeting is scheduled at 9:30 a.m. on Tuesday, October 28, 2014.
ARD OF COMMISSIONERS
CB/kd
OTC Board of Commissioners' Minutes
October 14, 2014
Attachment A, Page 1
WARRANTS APPROVED ON 10/14/2014
Vendor Name
A'VIANDS UC
ABG MAJNTENANCE INC
ADVANCED FIRE PROTECTION
AP TECHNOLOGY
AUTO FIX
AUTO VALUE FERGUS FALLS
BAl.L>\RD SANITATION INC
BATTLE L-\KE AlfTO PARTS
BEN HOLZER UNLIMITED
BR.•>J>fDNER/STEVE
BR.>\L"N VE.~ING INC
BUREAU OF CRIM APPREHENSION
CDW GOVERNMENT INC
CERTIFIED At.rro REPAIR
CHARTER COMMUNICATIONS
crnux SYSTEMS INC
CLINE/GORDON
CO OP SERVICES INC
CODE 4 SERVICES LLC
COOKS CORRECTIONAL
COOPERS TECHNOLOGY GROl'P
CULLIGAN
DAKOTA PRINTER REPAIR UC
DAN'S TOWING & REPAIR
DENZEL'S REGION WASTE INC
EJ'S FLOOR COVERING
EPIC SOLUTIONS
ESSER PLUMBING & HEATING
E.'\"TREME MARINE LLC
FARNA."'rs GENUINE PARTS INC
FERGUS FALLS DAILY JOURNAL
FERGUS FALLS L'\NDFILL
FERGUS POWER PUMP INC
FERGUS TIRE CENTER
FllNT HILLS RESOURCES LP
G & K SERvlCES
GOODIN COMPANY
GOPHER STATE ONE C..UL
GR.>\lNGER INC
GR.>\NITE ELECTRONICS
GRE.>\TAMERJCA FINANCL>\L SVCS
GRIFFIN/l'A TRICK
Amount
10,482.21
160.00
3,134.00
795.00
60.29
946.74
680.00
46.74
84.50
4,733.25
40.25
2,390.00
2,308.26
1,354.39
38.16
671.92
63.67
183.16
848.96
63.30
372.82
38 38
910.60
382.10
124.80
5,400.00
1,475.09
423.54
279.99
9_1.35
298.80
15.20
5,020.00
293.43
17.194.59
1,199.76
282.04
39.80
221.10
1,893.00
316.4 7
79.98
OTC Board of Commissioners' Minutes
October 14, 2014
Attachment A, Page 2
Vendor Name
HALVORSON AUTO BODY
HAWES SEPTIC TANK PUMPING
ID AMERICA
INDEPENDENr EMERGENCY SER\·1CES
INLAND TRUCK PARTS AND SERv1CE
INNOVATIVE OFFICE SOLUTIONS
J&KMAR.INE
t~COBSON/HEATHER
JONES AND MAGNUS
KANKAKEE COUN1Y
KEEPRSINC
KELLY SER\•1CES INC
l & 0 ACRES TRANSPORT INC
L~ POUCE GEAR INC
LAKE COUNTRY GRAPHICS L'IC
L"J(ElA."ID MENI"Al HEAL TH CENTER
L"J(ES AREA COOPERAID'E
L"J(ES AREA PEST CONTROL UC
L"J(ES RADIO
L>\RR)"S SUPERMARKET
LARUM/PAT
lE\\15/ROGER
LOCATORS & SUPPLIES INC
M-R SIGN COMPANY INC.
MARCO INC
MARCO INC ST LOUIS
MARK SAND & GRAVEL CO
MCCC Ml 33
MEr'ER/GEORGE
MGK INDUSTRIES INC OBA OK TIRE
MID\\'EST PRJNTING CO
MIDWEST TESTING lABORATORY
MINNESOTA SHERJFFS' ASSOCL~TION
MN DEPT OF PUBLIC SAFETY
MN MOTOR COMPANY
MN OFFICE OF ENTERPRJSE TECHNOLOG
NAPA CENTRAL M.'i
NAPA FERGUS FALLS
J:o;"ELSON AUTO CEJ:o;'TER.
OLSON Oil CO INC
OTTERTAIL TRUCKING INC
OUSE/HEA THER
Amount
11,425.00
75.00
252.25
58.45
141 .42
111.34
2,655.71
55.00
660.00
13.50
148.98
1,546.04
13,451.13
170.97
19.50
2.190 50
769.26
80.00
435.20
48.22
49.28
194.95
428.41
686.16
158,058.50
837.45
86,663.26
16.410.77
362.75
98.26
90.00
522.00
1,760.00
25.00
307.77
1,700.00
76.43
14.38
1,151.93
1,450.77
11.371.94
195.46
Vendor Name
OUTDOOR RENOVATIONS LANDSCAPE &
OVERL\ND MECHANICAL SER\1CES
PALMER/GEORGE
P.-\RK REGION CO OP
P.-\RKERS PRAlRJE/cm· OF
PAW PUBUCATIONS I.LC BATTI.E L'I.KE R
PELICAN' RAPIDS PRESS
PERHAM FOCUS
PHILLlPE L.>,W OFFICE
PHILLIPPI DR/JAY
PHOENIX SUPPLY
POWERPL.>,N OIB
PRAJRlE L.\KES MlZNICIPAL SOLID WASTJ
PRAXAIR DISTRIBUTION INC
PRECISE MRM I.LC
PRO S"WEEP INC
PROFESSIONAL PORTABLE X· RAY INC
OUill CORPORATION
RDO TRUCK CENTERS
RDO TRUST #80-6130
RINGDAHL AMBu1..ANCE INC
RMB EN\1RONMENTAL L"'1!ORATORIES D
ROYAL TIRE INC
SANFORD HEALTH FARGO REGION
SCOTT HOFL.\ND CONSTRUCTION INC
SEACHANGE PRINTING & MARKETING
SER\lCE FOOD SUPER \'ALU
SER\1CEMASTER CLEANING PROFESSION
SHERWIN W!LLL.>,MS
SIGELMAN STEEL & RECYCLING INC
SlRCHIE FINGER PRINT L"'1!ORATORIES
SOUTHTOWN OF PELICAN RAPIDS INC
STATE INDUSTRL.>,r. PRODUCTS
STEINS INC
STE\'E'S SANJTA TION INC
STRAND HARDWARE & RADIO SHACK
STREJCHERS
SW • .>,NSTON EQUIPMENT CORP
TEAM L"'8ORATORY CHB,fiC . .>,I. CORP
THIS WEEKS SHOPPING 1''EWS
THYSSE."I KRUPP ELEVATOR CORPORATI
TIGGES/DENNIS
OTC Board of Commissioners' Minutes
October 14, 2014
Attachment A, Page 3
Amount
111 .00
34.00
3,122.95
135.24
260.00
109.68
117 .63
726 80
1,266.58
475.00
2,024.36
431.26
169,840.44
353.56
455.73
125.00
150.00
324.37
3,525.87
305.72
500.77
604.98
111.66
153.82
8,540.00
2,615.35
39.57
425.00
137.76
696.31
169.44
17.04
134.88
542.62
8,793.15
33.96
1,984.47
2,000.00
146.00
105.60
1.469.37
2,670.01
OTC Board of Commissioners' Minutes
October 14, 2014
Attachment A, Page 4
vendor Name
TITAN ACCESS ACCOUNT
TITAN MACHINERY
TI\lN PINES PRODUCTS
UNIFORMS UNLIMITED INC
VERGAS HARDWARE
VICTOR LUNDEEN COMPANY
VOSS IJGHTING
WADENA ASPHALT INC
WASTE MANAGEMENT
WEVLEY FUNERAL HOME
WORID MEDICAL GOVERNMENT SOLUTI•
Final Total:
Amount
37.76
1,810.00
599.00
195.60
34.70
187.50
301.70
136,293.00
867.23
400.00
808.59
739,522.61