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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 10/14/2014MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN October 14, 2014 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, October 14, 2014 at the Government Services Center in Fergus Falls, MN, with Commissioners Wayne Johnson, Chairman; Roger Froemming, Vice-Chairman; John Lindquist, Lee Rogness, and Doug Huebsch present. Approval of Agenda Chairman Johnson called for approval of the October 14, 2014 agenda. Motion by Rogness, second by Froemming, and unanimously carried to approve the Board of Commissioners agenda of October 14, 2014 as presented. Consent Agenda Motion by Huebsch, second by Lindquist, and unanimously carried to approve Consent Agenda items as follows: 1. October 7, 2014, Board of Commissioners Meeting Minutes 2. Warrants/Bills for October 14, 2014 (Attachment A) 3. Human Services Bills & Claims 4. Approved Tobacco Licenses for Carr's Supermarket, Big Chief, and Rocky's Bait Solid Waste Hauler's License Motion by Rogness, second by Lindquist, and unanimously carried to approve a Waste Hauler's License for DS Garbage Service from Evansville, MN, as presented by the Solid Waste Director. This business is replacing the former Kenn Saurer Sanitation. City of Fergus Falls Demolition Landfill Permit Mike Hanan, Solid Waste Director, submitted a letter from the City of Fergus Falls requesting renewal of their existing permit to operate the Fergus Falls Landfill until April of 2015. Discussion took place regarding the request and the conditions that were placed on the existing permit. Motion by Rogness, second by Huebsch, and unanimously carried to extend the existing County permit for the City of Fergus Falls Demolition Landfill to April, 19, 2015, to match up with the permitting process of the Minnesota Pollution Control Agency (PCA). This will provide time to review the original conditions of the permit including buffers (trees) to protect neighbors and obscure view from the interstate. Human Services Reports An update was provided regarding the Child Care Assistance program that is administered by Lakes and Prairies Child Care Resource and Referral. Spending for child care assistance in Otter Tail County is currently at 57.92% of total funding available. Discussion took place regarding education of the program, untraditional child care hours, and the need for more child care facilities. Deb Sjostrom, Interim Human Services Director, submitted the Human Services 3rd quarter financial report for July through September of 2014. Revenues and expenses were reported at about 70% of budget. OTC Board of Commissioners' Minutes October 14, 2014 Page 2 Reclassification Nicole Hansen, Human Resources Director, requested approval of a Reclassification that has been reviewed by Fox Lawson Consultants for the Veterans Service Officer position. Motion by Lindquist, second by Rogness, and unanimously carried to approve the Classification for the Veterans Service Officer as a B31 which includes supervisory responsibilities. The reclassification is retroactive to July 7, 2014. Recess & Reconvene At 10:08 a.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:13 a.m. Review of County Burial Policy Chairman Johnson assigned Commissioner Lee Rogness to serve on a committee to review the County Burial Policy. Tax Abatement Request Wade Mills, Sand Bay Resort Owner, presented information regarding taxes paid on a parcel that was not part of the resort since 2002. He indicated that he has received tax abatement for 2013 and 2014; but is requesting abatement for an additional $674.00 for the remainder of the taxes paid in error. Mr. Mills also questioned the increase in taxes put on the parcel between 2013 and 2014. Commissioners requested time to research the situation further and have this item put on their next regular County Board agenda for consideration. Audit Agreement with SpyGlass Group LLC Motion by Huebsch, second by Johnson, and unanimously carried to authorize the appropriate County Officials' signatures to execute an agreement between the County of Otter Tail and SpyGlass Group LLC to analyze the County's primary telecommunications service accounts. Order for Redetermination of County Ditches 5. 36 and 68 Discussion took place regarding a letter the County received from several property owners within Ditches 5, 36 and 68. The letter expressed some concerns regarding the recent public information meeting and previous beaver problems within the ditches. The Ditch Inspector reviewed a draft response to the property owners regarding their concerns. David Hauser, County Attorney, briefed the County Board on a draft Redetermination of Benefits Order for these ditches. Motion by Rogness, second by Lindquist, and unanimously carried to proceed with the Order for Redetermination of Benefits and Possible Consolidation in the Matter of County Ditches 5, 36 and 68 as presented. Shoreland Management Ordinance ISMOl Chairman Johnson requested review, this winter, of the SMO rules regulating cluster developments; specifically as it relates to twin homes, duplex, triplex and fourplex homes. This was referred to the Public Works Committee. Recess & Reconvene At 10:55 a.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 11 :00 a.m. Final Plat -Wil-O-Wood Twin Homes Motion by Rogness, second by Froemming, and unanimously carried to approve a Preliminary Plat titled "Wil-O-Wood Twin Homes", a two (2) lot subdivision located in G. L. 3 & 4, Section 23 of Rush Lake Township; Rush Lake (56-141). OTC Board of Commissioners' Minutes October 14, 2014 Page 3 Planning Commission Recommendations Preliminary Plat-"Moe Fann Estates". Sharon Marquardt. Renee Danz and Paul & Rebecca Mecklenburg: Motion by Lindquist, second by Froemming, and unanimously carried to approve a Preliminary Plat titled "Moe Farm Estates" consisting of seven (7) single family residential lots with a condition as recommended by the Planning Commission. The proposal is located in Pt GL 3, Section 12 of Clitherall Township; Clitherall Lake (56-238), RD. Conditional Use Pennit -Josh Hanson: Motion by Froemming, second by Rogness, and unanimously carried to approve a Conditional Use Permit as presented in the revised plan received by the Land & Resource Management office dated September 19, 2014 with the following conditions; 1) work must be completed between April 15· 2015 and October 1, 2015 and 2) appropriate erosion control measures are implemented. The project is located in Loony Acres Lot 2 Blk 1, Section 3 of Dora Township; Loon Lake (56-523), RD. Conditional Use Permit-John F. Rademacher: Motion by Froemming, second by Lindquist, and unanimously carried to approve a Conditional Use Permit for a commercial business with conditions as recommended by the Planning Commission. The proposal is located in the W 75' of E 614' of Lot 2, Section 8 of Otter Tail Township; Otter Tail Lake (56-242), GD and Long Lake (56-210), RD. Conditional Use Penni/-Paul D. & Lee Ann P. Folden: Motion by Huebsch, second by Rogness, and unanimously carried to approve a Conditional Use Permit to repair a land slide on a bluff that occurred due to excessive rainfall with conditions as recommended by the Planning Commission. The proposal is located in Lida View Hills Lots 8, 9 and 10, Section 23 of Lida Township; Lake Lida (56-747), GD. Conditional Use Permit-Nexus Direct IRA LLC FBO David Bakke: Motion by Lindquist, second by Rogness, _and unanimously carried to approve an After-the-Fact Conditional Use Permit to allow a 12' wide boat access on this property and require the sand area to be vegetated. The applicant must work with the Land & Resource Management office to meet these conditions. The proposal is located in Lot 2 ex Hwy ex ELY .65 acres, Section 7 of Tumuli Township; Mineral Lake (56-589), NE. Conditional Use Permit-MCMK Properties. Michele Brandt: Bill Kalar, Land & Resource Director, reported that the CUP request of Michele Brandt is to move a portion of a dedicated road to match the dedicated right-of-way. Chairman Johnson recused himself from the discussion regarding this request and turned the meeting over to Vice-Chairman Roger Froemming. Commissioners acknowledged receiving a packet of information from neighbors opposed to moving the road for various reasons. Lengthy discussion took place regarding; 1) current location of the road and location of the road on the survey of the property do not match, 2) reason(s) this application is considered a grade and fill request, 3) whether or not any buildings would be affected by the 20' setback if the road is moved, 4) impervious surface considerations, and 5) Shoreland Management Ordinance factors to consider when reviewing a CUP request. Ambrose Nowacki, property owner on Senns Beach, spoke in opposition to moving the road. A motion was offered by Commissioner Lindquist to approve a Conditional Use Permit for Michele Brandt to move the road as requested with a condition that requires a Court decision proving legal authority to move the road because of the length of time the road has been used in the current location. Motion failed for lack of a second. OTC Board of Commissioners' Minutes October 14, 2014 Page4 Motion by Froemming, second by Lindquist, and carried on a vote of 4-0 to table the CUP request of Michele Brandt to allow Commissioners time to view the property and review the comments that have been submitted. The Applicant agreed to waive the 60-day rule. This request will be heard again at the next regular County Board meeting on October 28, 2014. The proposal is located in Pelican Lake Park 1st Addn Lot 1 & E 50' of Blk Res & Pt of GL 6, Section 5 of Dunn Township; Pelican Lake (56-786), GD. Chairman Johnson presided over the remainder of the Board of Commissioners meeting. Conditional Use Penni/-Beauty Bay LLP, Tom Wo/d/Herzon: Motion by Froemming, second by Rogness, and unanimously carried to approve a Conditional Use Permit as presented in a revised plan received by Land & Resource Management September 25, 2014, with conditions as recommended by the Planning Commission. The proposal is located in Haugen's Knollwood Lot 1, Section 8 of Dunn Township; Pelican Lake (56-786), GD. Minnesota Counties Intergovernmental Trust IMCITl Voting Delegates Motion by Johnson, second by Lindquist, and unanimously carried to approve Commissioner Froemming and Commissioner Huebsch as the Otter Tail County voting delegates for the annual MCIT meeting. Adjournment At 12:13 p.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners adjourned. The next County Board meeting is scheduled at 9:30 a.m. on Tuesday, October 28, 2014. ARD OF COMMISSIONERS CB/kd OTC Board of Commissioners' Minutes October 14, 2014 Attachment A, Page 1 WARRANTS APPROVED ON 10/14/2014 Vendor Name A'VIANDS UC ABG MAJNTENANCE INC ADVANCED FIRE PROTECTION AP TECHNOLOGY AUTO FIX AUTO VALUE FERGUS FALLS BAl.L>\RD SANITATION INC BATTLE L-\KE AlfTO PARTS BEN HOLZER UNLIMITED BR.•>J>fDNER/STEVE BR.>\L"N VE.~ING INC BUREAU OF CRIM APPREHENSION CDW GOVERNMENT INC CERTIFIED At.rro REPAIR CHARTER COMMUNICATIONS crnux SYSTEMS INC CLINE/GORDON CO OP SERVICES INC CODE 4 SERVICES LLC COOKS CORRECTIONAL COOPERS TECHNOLOGY GROl'P CULLIGAN DAKOTA PRINTER REPAIR UC DAN'S TOWING & REPAIR DENZEL'S REGION WASTE INC EJ'S FLOOR COVERING EPIC SOLUTIONS ESSER PLUMBING & HEATING E.'\"TREME MARINE LLC FARNA."'rs GENUINE PARTS INC FERGUS FALLS DAILY JOURNAL FERGUS FALLS L'\NDFILL FERGUS POWER PUMP INC FERGUS TIRE CENTER FllNT HILLS RESOURCES LP G & K SERvlCES GOODIN COMPANY GOPHER STATE ONE C..UL GR.>\lNGER INC GR.>\NITE ELECTRONICS GRE.>\TAMERJCA FINANCL>\L SVCS GRIFFIN/l'A TRICK Amount 10,482.21 160.00 3,134.00 795.00 60.29 946.74 680.00 46.74 84.50 4,733.25 40.25 2,390.00 2,308.26 1,354.39 38.16 671.92 63.67 183.16 848.96 63.30 372.82 38 38 910.60 382.10 124.80 5,400.00 1,475.09 423.54 279.99 9_1.35 298.80 15.20 5,020.00 293.43 17.194.59 1,199.76 282.04 39.80 221.10 1,893.00 316.4 7 79.98 OTC Board of Commissioners' Minutes October 14, 2014 Attachment A, Page 2 Vendor Name HALVORSON AUTO BODY HAWES SEPTIC TANK PUMPING ID AMERICA INDEPENDENr EMERGENCY SER\·1CES INLAND TRUCK PARTS AND SERv1CE INNOVATIVE OFFICE SOLUTIONS J&KMAR.INE t~COBSON/HEATHER JONES AND MAGNUS KANKAKEE COUN1Y KEEPRSINC KELLY SER\•1CES INC l & 0 ACRES TRANSPORT INC L~ POUCE GEAR INC LAKE COUNTRY GRAPHICS L'IC L"J(ElA."ID MENI"Al HEAL TH CENTER L"J(ES AREA COOPERAID'E L"J(ES AREA PEST CONTROL UC L"J(ES RADIO L>\RR)"S SUPERMARKET LARUM/PAT lE\\15/ROGER LOCATORS & SUPPLIES INC M-R SIGN COMPANY INC. MARCO INC MARCO INC ST LOUIS MARK SAND & GRAVEL CO MCCC Ml 33 MEr'ER/GEORGE MGK INDUSTRIES INC OBA OK TIRE MID\\'EST PRJNTING CO MIDWEST TESTING lABORATORY MINNESOTA SHERJFFS' ASSOCL~TION MN DEPT OF PUBLIC SAFETY MN MOTOR COMPANY MN OFFICE OF ENTERPRJSE TECHNOLOG NAPA CENTRAL M.'i NAPA FERGUS FALLS J:o;"ELSON AUTO CEJ:o;'TER. OLSON Oil CO INC OTTERTAIL TRUCKING INC OUSE/HEA THER Amount 11,425.00 75.00 252.25 58.45 141 .42 111.34 2,655.71 55.00 660.00 13.50 148.98 1,546.04 13,451.13 170.97 19.50 2.190 50 769.26 80.00 435.20 48.22 49.28 194.95 428.41 686.16 158,058.50 837.45 86,663.26 16.410.77 362.75 98.26 90.00 522.00 1,760.00 25.00 307.77 1,700.00 76.43 14.38 1,151.93 1,450.77 11.371.94 195.46 Vendor Name OUTDOOR RENOVATIONS LANDSCAPE & OVERL\ND MECHANICAL SER\1CES PALMER/GEORGE P.-\RK REGION CO OP P.-\RKERS PRAlRJE/cm· OF PAW PUBUCATIONS I.LC BATTI.E L'I.KE R PELICAN' RAPIDS PRESS PERHAM FOCUS PHILLlPE L.>,W OFFICE PHILLIPPI DR/JAY PHOENIX SUPPLY POWERPL.>,N OIB PRAJRlE L.\KES MlZNICIPAL SOLID WASTJ PRAXAIR DISTRIBUTION INC PRECISE MRM I.LC PRO S"WEEP INC PROFESSIONAL PORTABLE X· RAY INC OUill CORPORATION RDO TRUCK CENTERS RDO TRUST #80-6130 RINGDAHL AMBu1..ANCE INC RMB EN\1RONMENTAL L"'1!ORATORIES D ROYAL TIRE INC SANFORD HEALTH FARGO REGION SCOTT HOFL.\ND CONSTRUCTION INC SEACHANGE PRINTING & MARKETING SER\lCE FOOD SUPER \'ALU SER\1CEMASTER CLEANING PROFESSION SHERWIN W!LLL.>,MS SIGELMAN STEEL & RECYCLING INC SlRCHIE FINGER PRINT L"'1!ORATORIES SOUTHTOWN OF PELICAN RAPIDS INC STATE INDUSTRL.>,r. PRODUCTS STEINS INC STE\'E'S SANJTA TION INC STRAND HARDWARE & RADIO SHACK STREJCHERS SW • .>,NSTON EQUIPMENT CORP TEAM L"'8ORATORY CHB,fiC . .>,I. CORP THIS WEEKS SHOPPING 1''EWS THYSSE."I KRUPP ELEVATOR CORPORATI TIGGES/DENNIS OTC Board of Commissioners' Minutes October 14, 2014 Attachment A, Page 3 Amount 111 .00 34.00 3,122.95 135.24 260.00 109.68 117 .63 726 80 1,266.58 475.00 2,024.36 431.26 169,840.44 353.56 455.73 125.00 150.00 324.37 3,525.87 305.72 500.77 604.98 111.66 153.82 8,540.00 2,615.35 39.57 425.00 137.76 696.31 169.44 17.04 134.88 542.62 8,793.15 33.96 1,984.47 2,000.00 146.00 105.60 1.469.37 2,670.01 OTC Board of Commissioners' Minutes October 14, 2014 Attachment A, Page 4 vendor Name TITAN ACCESS ACCOUNT TITAN MACHINERY TI\lN PINES PRODUCTS UNIFORMS UNLIMITED INC VERGAS HARDWARE VICTOR LUNDEEN COMPANY VOSS IJGHTING WADENA ASPHALT INC WASTE MANAGEMENT WEVLEY FUNERAL HOME WORID MEDICAL GOVERNMENT SOLUTI• Final Total: Amount 37.76 1,810.00 599.00 195.60 34.70 187.50 301.70 136,293.00 867.23 400.00 808.59 739,522.61