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Home My WebLink AboutBoard of Commissioners - Minutes - 10/07/2014MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN October 7, 2014 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, October 7, 2014 at the Government Services Center in Fergus Falls, MN, with Commissioners Wayne Johnson, Chairman; Roger Froemming, Vice-Chairman; John Lindquist, Lee Rogness, and Doug Huebsch present. Approval of Agenda Chairman Johnson called for approval of the October 7, 2014 agenda. Motion by Rogness, second by Froemming, and unanimously carried to approve the Board of Commissioners agenda of October 7, 2014 as presented. Consent Agenda Motion by Lindquist, second by Rogness, and unanimously carried to approve Consent Agenda items as follows: 1. September 30, 2014, Board of Commissioners Meeting Minutes 2. Warrants/Bills for October 7, 2014 (Attachment A) Leadership Award Commissioners congratulated Diane Thorson, Otter Tail County Public Health Director, for statewide recognition as the recipient of the Jim Parker Leadership Award for leadership in developing local data systems and promoting effective health information exchange across multiple entities. Health Information Exchange (HIE) Agreement with Department of Health Motion by Lindquist, second by Huebsch, and unanimously carried to authorize the appropriate County Officials' signatures to execute a Grant Agreement between the County of Otter Tail and Minnesota Department of Health (MDH) to implement the Health Information Exchange project with a funding amount of $483,565.00 to be shared with various health organizations. The motion also approves the appropriate County Officials' signatures to execute an agreement between the County of Otter Tail and Stratis Health of Bloomington, MN, for HIE Project Management. Accountable Communities for Health Grant Ms. Thorson reported that the Partnership4Health is a potential candidate for one of twelve grant awards that will be offered by the State because of the work that has been done with the Health Information Exchange. The grant would put a care coordination system in place. Ms. Thorson will be meeting with several partners and Otter Tail County may be asked to submit the grant application. Motion by Rogness, second by Froemming, and unanimously carried to authorize Otter Tail County Public Health to apply for the Accountable Communities for Health Grant as described. Amended Grant Agreement Related to Childhood Immunizations Motion by Lindquist, second by Huebsch, and unanimously carried to authorize the appropriate County Officials' signatures to execute a Grant Amendment between the County of Otter Tail and MDH for childhood immunizations and case management as presented by the Public Health Director. OTC Board of Commissioners' Minutes October 7, 2014 Page 2 Delegation Agreement for Food, Pool, Lodging Licensing Ms. Thorson spoke to the Board regarding a proposed Delegation Agreement with the Minnesota Department of Health. The agreement would move responsibility for food, lodging, pool, water and other licensing from the State to the County. Ms. Thorson indicated that Clay County is currently managing this program and she spoke about the benefits in managing Public Health programs the same throughout the partnership. Discussion took place regarding a potential transition plan which would include hiring a Sanitarian and being reimbursed from the State for salary and all costs. Nicole Hansen, Human Resources Director, indicated that because the County does not have a Sanitarian position, the job description would need to go through the County's compensation system with Fox Lawson for an evaluation and appropriate grade. Motion by Huebsch, second by Froemming, and unanimously carried to proceed with a Fox Lawson evaluation for the proposed Sanitarian position and to inform MOH that Otter Tail County would like to transition water, food, lodging, and other licensing simultaneously for maximum efficiency. Technology Agreement Motion by Rogness, second by Lindquist, and unanimously carried to approve an amended agreement between Otter Tail County and Tech Tronix of Fergus Falls, MN, for additional professional services at a cost of $30,000 to be funded by Clay County as services are for the Partnership4Health. Drainage System #63 Lee Uhlig, property owner in County Ditch #63 and Kevin Fellbaum, Ditch Inspector; met with the Board and discussed the potential for Mr. Uhlig to repair a portion of Ditch 63 that flows northeast towards Altner Lake (map provided). At a recent meeting it was stated that, with approval from the Ditch Authority (County Board), property owners could work in the ditch at their own expense. The area to be repaired; however, is on a neighbor's property. Lengthy discussion took place regarding several issues, the recent public information meeting, and current funds in the Ditch 63 account. David Hauser, County Attorney, reported that the Ditch Authority may hire someone to complete work in a ditch similar to hiring a contractor. The Ditch Authority has the responsibility to maintain ditches. Property owners can work together so all those who benefit can agree to do a project or, any individual can petition. If a petition is submitted to the County, the process requires an engineer to decide the scope of the project. Motion by Rogness, second by Lindquist, and unanimously carried to authorize Otter Tail County to clean-out and/or. repair the existing crossing (culvert) at the old railroad bed (outlet of Ditch 63) so the water can flow to the river. There was also approval to do inspection of the outlet of Altner Lake. Recess & Reconvene At 10:42 a.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:50 a.m. Quotation Review & Award for Highway 114 Erosion Control Project Motion by Lindquist, second by Froemming, and unanimously carried to award the C.H. 114 Erosion Control Project to the low bidder, Landwehr Construction, Inc. of St. Cloud, MN, at a quote of $43,316.03. OTC Board of Commissioners' Minutes October 7, 2014 Page 3 Geotechnical & Pavement Evaluation Services for Highway Projects Motion by Huebsch, second by Rogness, and unanimously carried to approve the following Geotechnical & Pavement Evaluation Services Agreements between the County of Otter Tail and Braun I ntertec: • CSAH 6 from CSAH 65 to TH 29, S.A.P. 056-606-012 • CSAH 8 from CSAH 53 to CSAH 67, S.P. 056-608-024 • CSAH 8 from CSAH 67 to East County Line, SAP. 056-608-027 • CSAH 65 from CSAH 6 to CSAH 40, S.A.P. 056-665-009 • C.H. 129 from CSAH 38 to CSAH 6, C.P. 15:129B Dog Bite Orders Motion by Froemming, second by Lindquist, and unanimously carried to authorize the appropriate County Officials' signatures to execute two Dog Bite Findings of Fact and Order as follows: • Jason Edward Covey for his dog named Brooklyn • Scott Rolland Sibert for his dog named Harley Housing Meeting Motion by Rogness, second by Lindquist, and unanimously carried to authorize Commissioner Huebsch to attend a Housing Meeting focused on increasing available housing in Ottertail, Battle Lake, and Henning. The meeting is scheduled for Wednesday, October 8, 2014, in Henning, MN. Adjournment At 11 :25 a.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners adjourned. The next County Board meeting is scheduled at 9:30 a.m. on Tuesday, October 14, 2014. Dated: Jo I l'f /1'1 r r OTTER TAI COUNTY BOARD OF COMMISSIONERS Attest~hu CB/kd OTC Board of Commissioners' Minutes October 7, 2014 Attachment A, Page 1 WARRANTS APPROVED ON 10/07/2014 \·endor Name ABRA MN FERGUS FALLS ADVA .. NCED E.NGR.A\1NG INC BARRY CONSTRUCTION INC BEAR GRAPHICS INC BEYER BODY SHOP INC BRAUN VL\fDING INC Bl'RE.-\li OF CRIM APPREHE.NSION BliY· MOR PARTS & SER\lCE UC CE.'-iTR.AL SPECUL ms INC CERTIFIED AliTO REPAIR CO OP SER\lCES INC CODE 4 SERVICES LLC COLLEGE WAY AUTO INC COOPERS TECHNOLOGY GROUP CROP PRODUCTION SERVICES Cll.liN'S HO}.,fE CENTER CUlUGAN WATER CONDITIONING DACOTAH PAPER COMPA.c'\'-Y DESIGN ELECTRONICS DICK'S ST:\.NDARD DS SOLL""TIONS INC FARGO GL-\SS AND PAINT CO FERGliS FAl.l.S L-\NDFILL FERGUS FALLS NATIONAL GUARD AR.\10 FERGl'S FALLS/CITY OF FR.-\ZEE FORD,! INC GRAINGER INC 1-l-\NSON'S PLUMBING & HEATING INC HOFF /MAR.L-\J\1) HO'USTON ENGINEER.LNG INC HUCKEBY./ROBERT INFOR."l-\ TION SYSTEMS CORP INNOVATIVE OFFICE SOLL""TIONS Il'.7"EGR.A TELECOM Il\7"ERSTATE ENGINEERING INC JAKE'S JOHNS UC K.-\DJL\L-\S LEE & JACKSON INC K.-\RGER/ JON KEEPRS INC KELLY SERVICES INC L-\KE REGION HEALTHCARE CORP LARRY OTT INC TRl:CK SER\lCE Amount 3,343 70 1,943 99 135,956.60 261.68 303.40 775.00 570.00 464.61 63,045 24 249.66 104.17 45.65 212 71 61.47 9,697.46 555.00 10.00 244.17 19.99 75.00 3,667.50 1,109.29 15 20 275,00 77.86 51 66 294.84 63.00 5.362 50 750.00 138 00 795.00 716 05 363.64 7,757 80 282 64 618,80 177 22 219.07 2,881 52 1,000 00 2,880.00 OTC Board of Commissioners' Minutes October 7, 2014 Attachment A, Page 2 vendor Name LIBERTI. BUSL'iESS SYSTEMS FARGO LIBERTI" TIRE RECYCUNG UC LOCATORS & Sl'PPLIES INC MARCO INC MARCO INC ST LOllS l\URK SAND & GRA \"EL CO MARKS FLEET SUPPLY INC MEDTOX L,\EORA TORIES MJD\VEST MACHINERY CO MIDWEST TESTING L.\BORATORY NAPA FERGCS FAUS KELSON Al"TO CEJ',,TIJl NE\VBORG,iKE\'IN NEWMAN PAINTING INC NOVA FIRE PROTECTION 0 FFICEMA. \: INCORPOR.'\ TED OTTER ELECTRIC LLC OTIERTAil. TRUCfJNG INC PACE ANALYTICAL SER\1CES INC PER.FORJ;UNCE PA \"ING PITNEY BOWES PR.-\.1RIE L'\KES MUJ\.lCIPAL SOLID WASTl PRO SWEEP INC PRO TAIN"ER OUAI.fn: OVERHEAD LLC R NORDICK CONSTRUCTION LLC REGENTS OF THE lJNl\'ERsm· OF MN S.\\".1"/C SANTI CREEK GROL'P LTD/THE SER\1CE FOOD Sl:PER V.-\Ll! SIGNWOR.KS SIGNS & BANNERS UC SL-,,,IENGAARD/PAL'L SIRCHIE FINGER PRIN'T L.\BOR.'\TORIES STEL"iS INC STOR.MWIND STUDIOS STREJCHERS SWANSTON EQUIPMENT CORP TH1S WEEKS SHOPPING NEWS TIRES PLUS TOTAL CAR CARE ULTIMATE AUTO REPAIR· AUTO SA.Fm· VAt:GHN AUTO & MARINE CO VICTOR LUNDEEN COMPA.c'iY Amount 115.14 437 .. 94 363.86 568.04 230.58 13,907.41 28.38 202.97 144.49 1,444.35 39007 22,994.67 83.44 2,055.00 300.00 12.72 684.79 7.347.41 62.50 2,800.00 301.72 100.00 380.00 167.50 229.41 3.185.00 35.77578 1.4 50.00 1,269.38 34.56 277.50 111.22 127.86 1,848.45 2,500.00 209.45 5,90000 52.80 1.907.83 266. 78 61.41 207.85 \·endor Name VOSS LIGHTING WALETZKO/PATRICK WALVATNE/DOUGL\S WARNER GARAGE DOOR INC WASTE t.l~'l'AGEMLNT \\"HITE BA.1'-mER UNIFORi\f SHOP \\1DSETH SMITH NOL TL"<G & ASSOC \\'OTHE/LUKE ZIEGLER L"<C Final Total: OTC Board of Commissioners' Minutes October 7, 2014 Attachment A, Page 3 },.mount 188.40 267.68 26.57 130.00 22.365 53 303.95 4.41300 23.05 741 .. 37 386.433 90