HomeMy WebLinkAboutBoard of Commissioners - Minutes - 09/16/2014MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
515 W. Fir Avenue, Fergus Falls, MN
September 16, 2014
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, September 16, 2014 at
the Government Services Center in Fergus Falls, MN, with Commissioners Wayne Johnson, Chairman;
Roger Froemming, Vice-Chairman; John Lindquist, Lee Rogness, and Doug Huebsch present.
Approval of Agenda
Chairman Johnson called for approval of the September 16, 2014 agenda. Motion by Rogness, second by
Lindquist, and unanimously carried to approve the Board of Commissioners agenda of September 16,
2014 with the following additions:
• Solid Waste Market Price Resolution
• Public Works Committee at 3:00 p.m. regarding Highway Items
Consent Agenda
Motion by Lindquist, second by Rogness, and unanimously carried to approve Consent Agenda items as
follows:
1. September 9, 2014, Board of Commissioners Meeting Minutes
2. Warrants/Bills for September 16, 2014
Community Paramedic Project
Diane Thorson, Public Health Director, explained the Community Paramedic Program as a new type of
health service. This is an emerging profession to extend services at lower costs than the way existing
services are delivered. This type of programming could extend to dental practitioners and community
health workers. Ms. Thorson spoke with Lake Region HealthCare and Ringdahl Ambulance for their
interest in partnering with Public Health to begin this program. She submitted a grant application for the
program in the amount of $25,000 and has pledged $5,000 for the establishment of a program in 2015.
MINNESOTA DNR PARKS & TRAILS LEGACY GRANT PROGRAM
Otter Tail County Resolution No. 2014 -46
WHEREAS, the County of Otter Tail supports the grant application made to the Minnesota Department of
Natural Resources for the Parks and Trails Legacy Grant Program. The application is to construct one and
one third (1.33) miles of paved trail for the Perham to Pelican Rapids Regional Trail. The Trail system is
located within Otter Tail County, and
WHEREAS, the County of Otter Tail recognizes that it has secured $50,000 in non-state cash matching
funds for this project.
NOW, THEREFORE, BE IT RESOLVED, if the County of Otter Tail is awarded a grant by the Minnesota
Department of Natural Resources, the County of Otter Tail agrees to accept the grant award, and may
enter into an agreement with the State of Minnesota for the above referenced project. The County of Otter
Tail will comply with all applicable laws, environmental requirements and regulations as stated in the grant
agreement, and
OTC Board of Commissioners' Minutes
September 16, 2014
Page 2
BE IT FURTHER RESOLVED, the Otter Tail County Board of Commissioners names the fiscal agent for
the County of Otter Tail for this project as:
Richard West, County Engineer & Public Works Director
Otter Tail County, 505 South Court Street, Fergus Falls, MN 56537
BE IT FURTHER RESOLVED, the County of Otter Tail hereby assures the Perham to Pelican Rapids
Regional Trail will be maintained for a period of no less than 20 years and land acquisitions will require a
perpetual easement for recreational trail purposes.
Upon the motion of Commissioner Huebsch, seconded by Commissioner Johnson, and passed on a 5-0
vote, the above resolution is hereby adopted by the Otter Tail County Board of Commissioners.
Adopted at Fergus Falls, Minnesota, this 16th day of September, 2014
Dated: _ _,O"'--o/Ll--'(~,..,,,<-ilu.{..:i'±c..._ __ _ I I
Attest:
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Project Award CH 110 Culvert Replacement
Motion by Lindquist, second by Rogness, and unanimously carried to accept the low quote of Barry
Construction, Inc. of Fergus Falls, MN in the amount of $46,381.74, for the CH 11 O Culvert Replacement
project.
Highway Project Contracts
Motion by Froemming, second by Lindquist, and unanimously carried to authorize the appropriate County
Officials' signatures to execute the following Highway Department projects:
CSAH 52 Culvert Replacement -Landwehr Construction, Inc. of St. Cloud, MN
CSAH 53 Culvert Replacement -Landwehr Construction, Inc. of St. Cloud, MN
C.P. 14:SALT-Sand Storage Building at Hwy Garage 1 -Greystone Construction of Shakopee, MN
Long Term Sustainability Plan
The Public Works Director reported that the University of Minnesota Center for Changing Landscapes is
not in the position to spearhead a long term sustainability land use plan for Otter Tail County as had been
previously discussed. Lengthy discussion took place regarding current land use regulations that include a
large part of the County under the Shoreland Management Ordinance as well as other regulations. In
addition, the County is working on a Master Transportation Plan and Trails Plan which could become a part
of a long term sustainability plan in the future.
MARKET PRICE FOR THE SOLID WASTE MANAGEMENT TAX
Otter Tail County Resolution No. 2014 -47
WHEREAS, the solid waste management tax requires political subdivisions to identify by resolution a
market price if the political subdivision: Subsidizes the cost of service at a facility.
WHEREAS, the political subdivision will be liable for the solid waste management tax based only on the
market price amount identified through this resolution.
WHEREAS, the market price is identified in state statutes as the "lowest price available in the area".
OTC Board of Commissioners' Minutes
September 16, 2014
Page 3
Q WHEREAS, Otter Tail County has performed research to identify the lowest price available in the area;
THEREFORE, the County of Otter Tail declares a market price of $64.48 per ton for a facility, based on a
tipping fee amount of $35.59 per ton at the Dakota Landfill and an additional contracted transportation cost
of $28.89 per ton.
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Upon the motion of Commissioner Froemming, seconded by Commissioner Rogness, and passed on a 5-0
vote, the above resolution is hereby adopted by the Otter Tail County Board of Commissioners.
Adopted at Fergus Falls, Minnesota, this 16th day of September, 2014
Dated: ---"O"-''f..,l~a~~,.,,_I '~"~---OF COMMISSIONERS
Recess & Reconvene
Al 10:24 a.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners
recessed for a short break. The meeting was reconvened at 10:29 a.m.
Planning Commission Recommendations
Preliminary Plat "Recreational Retreat", Dave Wenzel:
Motion by Huebsch, second by Froemming, and unanimously carried to approve the Preliminary Plat titled
"Recreational Retreat" consisting of five non-residential, non-riparian lots with conditions as recommended
by the Planning Commission. The Preliminary Plat is located in Pt of GL 3 & SE¼ NW¼, Section 3 of
Edna Township; Little McDonald Lake (56-328), GD.
Conditional Use Permit -Kimp's Kamp. John Kimple:
Motion by Froemming, second by Rogness and unanimously carried to approve a Conditional Use Permit
for several projects at Kimp's Kamp resort with conditions as recommended by the Planning Commission.
The proposal is located in Yaquina Bay Lots 1-13 Blk 1, Lots 1-3 Blk 2, Lots 4 & 5 Blk 2, 7.80 AC strip adj
to Lots 1-13 Blk 1 & Lots 1-3 Blk 2, Section 8 of Dead Lake Township; Dead Lake
(56-383), NE.
Conditional Use Permit -Jamie & Maria Peterson:
Motion by Lindquist, second by Froemming, and unanimously carried to approve a Conditional Use Permit
for construction of retaining walls with a condition as recommended by the Planning Commission. The
project is located in National Community Service Camp Lot 5 & 58 and vacated road & adj alley, Section
13 of Dora Township; West McDonald Lake (56-386), RD.
Conditional Use Permit-Covenant Capital LLC, Darrin Trites:
Discussion took place regarding the language in the Planning Commission recommendation to deny a
multiple family rental business in a single family residential home. Neighbor, Steve Zimmerman, provided
the commissioners with his explanation of what has occurred at the rental home and expressed his opinion
that any rental (even to single families) is a commercial venture. The County Attorney indicated that Otter
Tail County's zoning under the Shoreland Management Ordinance prohibits multi-family rentals in a single
family residential classification. Motion by Lindquist, second by Froemming, and unanimously carried to
deny a Conditional Use Permit for a multiple family rental business (commercial use) because it is
incompatible with the existing single family residential nature of the area.
OTC Board of Commissioners' Minutes
September 16, 2014
Page4
Conditional Use Permit-MCMK Properties, Michele Brandt:
Motion by Rogness, second by Lindquist, and carried with Johnson abstaining, to table the Conditional Use
Permit request of MCMK Properties to relocate a road until the October Planning Commission meeting
(10108/14) because there was confusion with the date and time for the Planning Commission to hear this
request. Applicant, Michele Brandt, agreed to waive the 60 day rule. Property owners affected by this
request will be notified of the rescheduled hearing date.
County Ditch #25
Motion by Huebsch, second by Lindquist, and unanimously carried to authorize Brady Merz to replace a
culvert within Branch 1 of County Ditch #25 in Section 25 of Dora Township as presented by the County
Ditch Inspector. Mr. Merz will pay for all expenses to install the culvert.
Red Horse Ranch Classification Discussion
Doug Walvatne, Assessor, provided a fact sheet titled "Assessment Facts for the Red Horse Ranch
Property" and briefed the County Board regarding the process of valuation for the Red Horse Ranch
property and arena. He included guidelines for ·c_lassifying this type of property and a summary
classification letter from the Minnesota Department of Revenue. Lengthy discussion took place regarding
the difficulty of finding similar properties for valuation, a new proposed agritourism classification, and
looking at how other events are valued for taxation in other counties; e.g. Wee Fest in Becker County.
Meeting with Legislators
The County Board and Division Directors met with local legislators, Representative Steve Green and
Senator Bill lngebrigtsen, from 11 :30 a.m. to 1 :30 p.m. in the Otter Tail Lake room at the Government
Services Center in Fergus Falls. The following were the discussion items:
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1. How money is determined to be distributed in a Bonding Bill -how does Otter Tail County get their Q
fair share?
2. Transportation funding, where are we, and what we need:
a. increase in existing gas tax, and
b. legislation to allow all counties to impose their own gas tax that stays in the county.
3. Changing State Statue so an individual who owns property in a Watershed District can serve on
the WO Board even if their residence is outside of the District.
4. Help with the LMKP LID project. The State of MN is allocating 40 million dollars for floods and
parts of Otter Tail County have been flooding over time and Otter Tail County is receiving no help.
Consideration of Tax Abatement Policy Modification
At 1 :30 p.m., upon completion of the Legislator's meeting, Chairman Johnson declared the Board of
Commissioners' meeting recessed for an Internal Services Committee. At 2:05 p.m., Chairman Johnson
declared the Board of Commissioners' meeting reconvened with Commissioners Rogness, Lindquist,
Froemming, and Johnson present. Commissioner Huebsch was absent. Wayne Stein, County Auditor
and Kelcey Klemm and Chuck Johnson, Perham City Officials, explained the current economic
development financing options. They indicated that, due to State regulations, there is a void between the
high income and low income levels in providing affordable housing. Commissioner Rogness, supporting
continued discussion regarding this topic, offered a motion to set a Public Hearing for tax modification for
Grow Perham, LLC at 11 :00 a.m. on Tuesday, September 30, 2014, at the Government Services Center in
Fergus Falls, MN. The motion was seconded by Commissioner Lindquist and passed on a 4-0 vote with
Commissioner Huebsch absent.
Recess & Reconvene
Chairman Johnson recessed the meeting of the Board of Commissioners at 2:27 p.m. and reconvened the
meeting at 2:30 p.m. 0
OTC Board of Commissioners' Minutes
September 16, 2014
Page 5
0 AudioNisual Options for County Board Room
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Jeremy Kirt, MARCO Representative and Tim Brand, IT Director, provided two proposals for an
audio/visual upgrade in the County Board room at the Government Services Center. Motion by Rogness,
second by Huebsch, and unanimously carried to move forward with an AudioNisual project for the County
Board room subject to alterations as advised by the AudioNisual Project Ad Hoc Committee.
Adjournment
At 3:06 p.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners
adjourned. The next County Board meeting is scheduled at 9:30 a.m. on Tuesday, September 30, 2014.
Dated: -~P"f'-'-+-l_~.._/_t~tf ___ _
Attest: ...,-;,.L .... 4..,.:~ff--L./¥L"'". ""'/'--. -
Lahy KrQfmWerk
CB/kd
OF COMMISSIONERS
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OTC Board of Commissioners' Minutes
September 16, 2014
Attachment A, Page 1
WARRANTS APPROVED ON 09/16/2014
Vendor Kame
A'VL.\NDS 11.C
AMER.IGAS
BARRY CONSTRUCTION INC
BATTLE L-\KE AL'TO PARTS
BEN HOLZER UNLIMITED
BERGOLlST/IUCHARD
BOBCAT OF OTTER TAIL COUNTI'
BR..\UN VENDING INC
BRIAN'S REPAIR· NORTHLAND REBLTLDTI
BUY-MOR PARTS & SER\1CE LLC
CADEM L.\W GROUP PLLC
CARR'S TREE SERVICE
CBCINN0\15 INC
CDW GOVERNMEl'ff INC
CENTRAL STATES \\lRE PRODUCTS lNC
CERTIFIED AL'TO REPAIR
CHESHIRE/RY.-\.'I C
CLINICAL & FORENSIC PSYCHOLOGY L TI
CODE 4 SER\1CE5 LLC
COLLEGE WAY AL'TO INC
CONCEPT CATER.ING
COOPERSTECHNOLOGYGROL~
CULLEN'S HOME CENTER
CUUJGAN
CUUJGA,'1 OF WADENA
D & T VENTURES 11.C
DACOTAH PAPER COMPA.1''Y
DAKOTA COUNTY SHERIFF'S omcE
DAKOTA PRR-<'TER REPAIR 11.C
DA,'l'S TO\VlNG & REPAIR
DEAN'S APPUANCE & REFRIGER..\TION SI
DENZEL'S REGION WASTE INC
DETROIT L.\KES OVERHEAD DOOR SERV
EPIC SOLL'TIONS
EVERGREEN L.\WN CARE
EVERTS LUMBER CO
FARGO GL.\SS . .\ND PA!l'-i'T CO
FAR..\IER.S CO OP OIL ASSN
FAR..'IA .. ~fS GENUINE PARTS [NC
FASTENAL COMPANY
FERGUS FALLS DAILY JOliRNAL
FERGUS FALLS/cm· OF
Amount
17,033.18
45.00
2.11752
105.26
72.00
177.12
38.40
52.75
2,879.86
3,313.26
240.48
1,750.00
50.60
1,821.57
7,451.85
381.85
221.68
1,250.00
2.365.99
27.80
313.50
162 62
206.00
26.50
62.00
1,089.00
22288
70.00
285.18
42.70
219.00
283.01
595.00
205.00
60.00
124.95
1,458.00
2,089.07
210.07
15.66
2,938.09
7,326.00
OTC Board of Commissioners' Minutes
September 16, 2014
Attachment A, Page 2
Vendor Name
FERGUS POWER PUMP INC
FERGUS TIRE CENTER
FOTH INFRASTRUCTURES & ENVIR.OMEN
FRAZEE ELECTRIC INC
FRESONKE/SHAltl
FRONTIER PRECISION INC
G & K SER\>1CES
GAllSllC
GIBBS/ANN
Gll.L/MAIUON
GOPHER STATE ONE CAll
GRAFF/MYRON
HEDAHI..S HEADQUARTERS
HENNING HARDWARE
HERMAN/CRYSTAL
Hill.TOP LUMBER INC
HOFF /MARL>.ND
IDAMER.lCA
INDEPENDENT EMERGENCY SER\1CES
INNOVATIVE OFFICE SOLUTIONS
JACOBSON/HEATHER
JKSPORTS
JONES AND MAGNUS
KEEPRSINC
KEllY SERVICES INC
LAKE REGION HEALTHCARE CORP
L>\KEL>.ND MEITTAL HEALTH CENTER
1.AKESRADIO
LAKEWAY MAR.KET ll.C
L-\RRY OTT INC TRUCK SER.\·1CE
L-\RR'l"S SUPERMARKET
LAWSON PRODUCTS INC
LEITCH EXCAVATING
LENTZ/JOLEEN
LIBERTY BUSINESS SYSTEMS FARGO
LOCATORS & SUPPUES INC
M-R SIGN COMPANY INC.
MARCO INC
MARCO INC ST LOu1S
MARKS FLEET SUPPLY INC
MATHISON CO
MEKALSON ID'DRAULICS INC
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Amount
10,035.00
35.00
5,970.90
3,538.73
125.44
431.00
984.88
814.23
88.44
269.28
36.90
303.44
6.32
147.73
135.78
76.80
5,005.00
4,120.00
58.45
500.64 0 58.16
24.00
730.00
725.12
2,807.26
10,200.00
1,567.00
518.00
191.89
3,050.00
18.06
760.56
260.00
52.99
30.18
1,639.30
1,814.24
47,183.77
912.86
257.52
115.00
913.85
0
Vendor Name
MEND CORRECTIONAL CARE
MFL.\.
MIDWEST TESTING L.\.BORATORY
MN MOTOR COMPANY
MN omcE OF ENTERl'R.!SE TECHNOLOG
MOORE MEDICAL I.LC
MOTOROL.\
MPCA
NAPA CENTRAL MN
NAPA FERGUS FALLS
NAPA OF PERHAM
Nil.SON AUTO CENTER
NEWBORG/KEVIN
NEWMAN PAINTING INC
NORTHERN ENG[NE & SUPPLY INC
NORTHERN STATES SUPPLY INC
NORTHWEST IRON FIREMEN INC
NUSS TRUCK & E0u1PMENT
OLSON O[L CO INC
OTTER aECTRIC I.LC
0 OTTER TA[L CO TREASURER
OTTERT.fil BAKERY
OTTERT.fil TRUCKING INC
PALMER/GEORGE
PARK REGION CO OP
PARKERS PR.AIR.IE/CITY OF
PAW PUBUCA TIO NS LLC BA TIU L.\.KE R
PEUC.\.N RAPIDS PRESS
PERHAM ACE HARDWARE
PERH..\M FOCUS
PERH..\.1-! OFFICE SUPPLY
PHil.LIPE L.\W OFFICE
PHOENIX SUPPLY
POWERPL.\N om
PRAIRIE lAKES MUNICIPAL SOUD WAST!
PRAXAIR DISTRIBUTION lNC
PRECISE MRM LLC
PRO AG FARMERS CO OP
PRO BUILD FERGUS FALLS
PRODUCTIVE ALTERNATIVES INC
PROFESSIONAL PORTABLE X-RAY INC
OU!CK'S NAPA AlJI'O PARTS
0
OTC Board of Commissioners' Minutes
September 16, 2014
Attachment A, Page 3
Amount
8,626.64
150.00
7.73600
308.46
2,348.00
66.59
37,518.80
2.400.00
296.64
12.87
13.66
346.38
122.64
1.500.00
121.54
638.13
132.64
216.92
867.63
440. 79
1,208.18
60.39
12,351.06
164.80
37.41
325.00
80.25
281 39
243.94
329.90
7.55
471.12
197.05
227.51
110,271.84
327.27
377.92
2,196.70
79.59
134.70
150.00
37.19
OTC Board of Commissioners' Minutes
September 16, 2014
Attachment A, Page 4
vendor Name
R & R READY MDI'. INC
RDO TRUCK CENTERS
ROEHI./WIU.IS
ROYAL TIRE INC
S.W.JNC
SAFEI.ITE FULFil.LMENT INC
SANFORD HEALTH
SCHAKEi.TON HEATING & AIR CONDITIC
SCHOENEBERGER FUNERAL HOME
SCHWART2/STEVEN
SCOTT HOFLAND CONSTRUCTION INC
SEAClL'\.NGE PRlNTING & ?.l.\RKETJNG
SERVICE FOOD SUPERVALU
SERV!CEMASTER. CLEA1''ING PROFESSION
SIMON/SETHRENA
SJE· RHOMBUS CC SALES
SJOSTROM/Jl,1.IAN
SOUTH MilL SERVICE
SOUTHTOWN OF PELIC.".N RAPIDS INC
ST CLOUD FIRE EQUIPM.El'<"f CO
STEVE'S SANITATION INC
STOLPM.'\.N LAW OFFICE
STRAND HARDWARE & RADIO SlLA.CK
SWANA
SW.WSON/MELA.NIE
SWANSTON EQUIPMENT CORP
THIS WEEKS SHOPPING NEWS
TIRES PLUS TOTAL CAR c.A.RE
m.A.N ACCESS ACCOUNT
TNT REPAIR INC
TOWMASTER
VERGAS HARDWARE
VICTOR LUNDEEN COMPA.'fi'
WADENA ASPHALT !NC
WALETZKO/PATRICK
WALLWORK TRUCK CEi'ffER
WASTE MANAGEMENT
WD LARSON COMPANIES LTD INC
ZIEGLER INC
Fl.Dal Total:
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Amount
9,066.00
2,691.80
110.91
478.77
575.00
166.86
556.25
556.61
525.00
100.20
7,990.00
36,395.28
75.37
474.16
59.08
89.14
133.80
63.76
16.51
364.00
8,294.15 0 434.40
150.34
200.00
196.93
1,854.81
52.80
18.39
527.04
85 79
3,800.76
33.93
25.28
129,080.00
354.48
867.51
31,930.78
192.33
193.70
598,121.13
0