The URL can be used to link to this page

Home My WebLink AboutBoard of Commissioners - Minutes - 09/09/2014MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN September 9, 2014 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, September 9, 2014 at the Government Services Center in Fergus Falls, MN, with Commissioners Wayne Johnson, Chairman; Roger Froemming, Vice-Chairman; John Lindquist, Lee Rogness, and Doug Huebsch present. Approval of Agenda Chairman Johnson called for approval of the September 9, 2014 agenda. Motion by Rogness, second by Froemming, and unanimously carried to approve the Board of Commissioners agenda of September 9, 2014 with the following additions: • County Ditch No. 70 Environmental Assessment Worksheet • Public Works Director -High Water Issue • Glendalough State Park Trail Dedication & Open House • Approval of Wilderness Shores Final Plat Consent Agenda Motion by Huebsch, second by Lindquist, and unanimously carried to approve Consent Agenda items as follows: 1. August 26, 2014, Board of Commissioners Meeting Minutes 2. Warrants/Bills for September 9, 2014 3. Human Services Bills & Claims 4. Payment to Lakes Country Service Cooperative, $25,242 for bulk copy paper (840 cases) High Water/Flood Situation Rick West, Public Works Director, and Commissioner Huebsch spoke to the Board regarding a property north and west of Deer Creek that has suffered several recent rainstorms and has flooded the barn, shop, grain storage building and about 40 to 50 acres of property. Lengthy discussion took place. The expense to pump the water and the possibility of using a County owned pump was discussed. Mr. West will provide information to the property owner regarding options for pump rental that may be significantly less expensive than the current pump rental being used. County Burial Disposition Allowance and Expenditure Policy Judy Strege, Pastoral Minister at St. Edwards Catholic Church in Henning and a concerned citizen, spoke to the Board about Otter Tail County's policy regarding burials. A large part of Ms. Strege's work involves helping families plan funerals, visitation services, and grief follow-up work with these families. She spoke in opposition of the County funded stipulation in the burial policy that does not allow public viewing. She also spoke in opposition of the stipulation that prevents the family from paying for a portion of the funeral if disposition of remains is paid by the County. She indicated that other counties do not have these types of stipulations in their burial policies. Chairman Johnson stated that the County is responsible for the disposition of remains not responsible for paying for funerals and that the funeral home businesses in Fergus Falls were involved in development of the policy. Commissioners referred this issue to the Human Services Department for further review and requested that the Director keep Ms. Strege informed of committee meetings and/or decisions in regard to the policy. OTC Board of Commissioners' Minutes September 9, 2014 Page 2 Otter Tail County Water Plan Amendment Brad Mergens and Darren Newville, SWCD Managers, presented the Local Water Management Plan Amendment summary to the Board and discussed the proposed updated language. Motion by Huebsch, second by Lindquist, and unanimously carried to adopt the amended Otter Tail County LWMP dated August 31, 2009 through August 31, 2019, subject to approval of the Minnesota Board of Water and Soil Resources (BWSR). Collective Bargaining Agreements Attorney Mike Rengel requested approval of six Collective Bargaining Agreements and a Memorandum of Understanding for the AFSCME Highway Maintenance Union. He reviewed the salary increases and the new 12-step compensation grid negotiated for years 2014 through 2016. Motion by Froemming, second by Rogness, and unanimously carried to approve the appropriate County Officials' signatures to execute the following Collective Bargaining Agreements and Memorandum of Understanding effective from January 1, 2014 through December 31, 2016: Minnesota Teamsters Public and Law Enforcement Employees' Union Local No. 320 Governments Services Technical Unit Sheriffs Department Essential Non-Licensed Jailer/Dispatchers Unit Sheriffs Department Essential Non-Licensed Jailer/Dispatchers Supervisory Unit Sheriffs Department Essential Supervisory Unit Sheriffs Department Essential Deputies Unit The American Federation of State, County and Municipal employees AFL-CIO Local Union No. 1830 Highway Maintenance Unit Communication MOU with the Highway Maintenance Unit Recess & Reconvene At 10:17 a.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:22 a.m. Perham to Pelican Rapids Region Trail Master Plan Stewart Crosby, Consultant with SRF Engineers, presented the final Perham to Pelican Rapids Region Trail Master Plan and reviewed the proposed trail connecting Perham to Pelican Rapids through Maplewood State Park. The proposed trail is a 10' wide, multi-use paved surface for walking, jogging, biking, and inline skating with an option for snowmobiling in the winter. The Master Plan is presented with several different sections to make the complete trail and describes operations and maintenance plans. It is intended to be constructed in sections as funding is obtained. Mr. Crosby referred to the estimated costs and identified funding opportunities. He then turned the meeting back to Chairman Johnson. Chairman Johnson stated that the County Board has been provided both positive and negative comments regarding the trail through several Public Information meetings. There has been a petition submitted to the Board in opposition to the trail. The Chairman turned the floor over to the public to express comments or concerns about the proposed trail that have not been expressed in the previous public meetings. The following is a summary of comments from the public: 1) Request for the County Board to consider the trail be built in Maplewood Park vs. the hazard of building the trail next to 60 mph traffic. 2) The trail is intended to be a destination trail with the experience of accessing the cities in the area. Maplewood Park is highly used for horses and other uses that do not work well with paved trails. An example of a new destination trail is the Battle Lake trail that goes to Glendalough. 3) Concern was expressed regarding the proposed trail with many gravel roads and high hills that will be a challenge to get the grade required for walking and biking. Concern was expressed for wildlife and how the trail will be constructed. OTC Board of Commissioners' Minutes September 9, 2014 Page 3 4) Request that concerns expressed in the petition be addressed during the development stage(s) of the project. 5) Concern for privacy for neighbors bordering the trail. 6) The public process to be used if the route is changed to an alternate route during the development stage was discussed. 7) There are many connecting trails in various parts of the State. Otter Tail County is deficient in this area. The trail system provides recreational and economic value. Motion by Huebsch, second by Rogness, and unanimously carried to adopt the Perham to Pelican Rapids Regional Trail Master Plan dated August 15, 2014, as presented by SRF Consulting Group. Commissioners thanked the public for their comments and recognized that it will be important to address concerns during the development and construction phases of the project when funding is secured. Recess & Reconvene At 10:48 a.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:50 a.m. Hydraulic Design to Replace Culvert Motion by Rogness, second by Lindquist, and unanimously carried to authorize the appropriate County Officials' signatures to execute engineering services for a culvert replacement project on CSAH 21 over County Ditch #56. County Ditch #37 Kevin Fellbaum, Ditch Inspector, requested permission for Mark Schoening to place a culvert in County Ditch #37 for access to his fields. Motion by Rogness, second by Lindquist, and unanimously carried to authorize Mark Schoening to install a culvert within Ditch #37 for access to his fields as presented by the Ditch Inspector. Mr. Schoening will pay all costs of the project. County Ditch #70 Environmental Assessment Worksheet (EAWl Jeff Langan from Houston Engineering, Inc. submitted the EAW for County Drainage System #70. Motion by Huebsch, second by Lindquist, and unanimously carried to accept the Drainage System #70 EAW as presented by Houston Engineering. Mr. Langan reported that the EAW will be published in the Environmental Quality Board (EQB) Monitor, posted on the County website, and a press release will be placed in a local newspaper to inform the public. There is a 30 day comment period after publication in the EQB Monitor. Towards the end of October, Mr. Langan will review and address each comment/concern. A meeting with the County Board towards the end of November will be required where the findings of fact and a decision document may be executed. Traffic Safety Enforcement Budget Deputy Jon Karger presented the 2015 Traffic Safety Enforcement Budget grant funding, in the amount of $99,865.00, towards zero deaths. This funding is for deputy enforcement overtime hours. OTTER TAIL COUNTY SHERIFF'S OFFICE RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT Otter Tail County Resolution No, 2014 -45 Be it resolved that the Otter Tail County Sheriffs Office enter into a grant agreement with the Minnesota Department of Public Safety, for traffic safety enforcement projects during the period from October 1, 2014 through September 30, 2016. The Otter Tail County Sheriffs Office is hereby authorized to execute such agreements and amendments as are necessary to implement the project on behalf of the Otter Tail County Sheriffs Office and to be the fiscal agent and administer the grant. OTC Board of Commissioners' Minutes September 9, 2014 Page 4 Upon the motion of Commissioner Froemming, seconded by Commissioner Lindquist, and passed on a 5-0 vote, the above resolution is hereby adopted by the Otter Tail County Board of Commissioners. Adopted this 9th day of September, 2014 Dated: _0_'1~/~f~'-1,_/;_'(~---- Attest: L~,~ Orders to Show Cause Motion by Rogness, second by Lindquist, and unanimously carried to approve two Dog Bite Orders to Show Cause submitted by the County Attorney for the following cases: The mixed breed dog named Harley owned by Scott Rolland Sibert The German Shepherd, Lab Cross named Brooklyn owned by Jason Covey Approval of Final Plats Wilderness Shores: Motion by Froemming, second by Huebsch, and unanimously carried to approve the Final Plat submitted by the Secluded Land Co. titled "Wilderness Shores" consisting of six residential lots located in section 25 of Otter Tail Township, Long Lake (56-201). The Neis Park Addition: Motion by Lindquist, second by Froemming, and unanimously carried to approve the Final Plat of Kevin Love and Steven Kramer titled "The Neis Park Addition" consisting of eight residential backlots in Section 28 of Everts Township; West Battle Lake (56-220). Application for Exempt Permit Motion by Huebsch, second by Froemming, and unanimously carried to approve the LG240B Application to Conduct Excluded Bingo as submitted by the Perham Rotary Club for an event scheduled for October 17, 2014 at The Cactus located at 43521 Fort Thunder Road in Perham Township. Redetermination of Benefits for Drainage System #28/15 Motion by Huebsch, second by Rogness, and unanimously carried to post the Redetermination of Benefits for Ditch System #28/15 on the County website and notify property owners by letter with paper copies of the redetermination available upon request. Motion by Huebsh, second by Rogness, and unanimously carried to set the Public Hearing for the Redetermination of Benefits for Drainage System #28/15 at 7:00 p.m. on Monday, October 20, 2014, at the Government Services Center in Fergus Falls, MN. Glendalough State Park Open House Motion by Froemming, second by Lindquist, and unanimously carried to authorize all Commissioners to attend the Glendalough State Park Bike Trail Dedication and Open House ceremony at 11 :00 a.m. on Friday, September 26, 2014. Wetland Conservation Act (WCA) Appeal Hearings Motion by Rogness, second by Lindquist, and unanimously carried to schedule the Frank WCA Appeal Hearing on December 16, 2014, and the Moebius/Hanson WCA Appeal Hearing on November 25, 2014. Adjournment OTC Board of Commissioners' Minutes September 9, 2014 Page 5 At 11 :46 a.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners adjourned. The next County Board meeting is scheduled at 9:30 a.m. on Tuesday, September 16, 2014. Dated: __ 0_'! /,_I_'-_,__/_!'/~---ARD OF COMMISSIONERS CB/kd OTC Board of Commissioners' Minutes September 9, 2014 Attachment A, Page 1 WARRANTS APPROVED ON 09/09/2014 Yendor Kame A.BG M.,3,.IN"TENANCE INC AGGREGATE INDUSTRIES MWR INC AMU:-IDSON PETERSON INC A.,_"!DERSON BROTHERS CONST CO OF BR ASCHNEWITZ/DL"J'<C: AlTJ"O VAI.LC: FERGUS FALLS BACIDL.\.N' PR!NTING COMPANIES BAIL-\RD SANITATION INC BARRY BROTHERS .M.ASONRY INC BATTERIES PLUS BATTLE L-\KE AUTO PARTS BEAR GRAPHICS INC BE."! FR..\."IKI.IN STORE BEYER BODY SHOP INC BLUESTONE TECHNOLOGIES h"!C BLLrFTON OIL COMPANY BRANDBORG/HE...,_ THER BRANDON COMMU};1CA TIO NS INC BRAUN VENDING INC BRENNAN/KEVIN BRJGGS CORPORA T!ON BUY-MOR PARTS & SER\1CE UC CAROIJNA SOFTIVARE CARR'S L-\KE COL1''TRY SUPERM.\RKET CDW GOVER.~!ENT INC CENTRAL DOOR & HARDW . .\RE INC CERTITIED AUTO REP."JR CERTITIED L~ORATORIES cm· OF Ah"NANDAI.E CO OP SER\1CES INC COOJ.;S CORRECTIONAL COOPERS TECHNOLOGY GROUP COTE/L~Y CUUJGAN WATER CONDffi0};1NG CUTTING EDGE TRAINING DACOTAH PAPER COMPANY D . .\."!'S TO.HNG & REP."JR DL T SOLL710NS INC E.F. JOHNSON CO EGGE CONSTRUCTION INC E.'I.TREME MA.RINE UC FASTENAL CO~lPANY Amount 160.00 7,961.64 687.81 126,172.82 66.29 614.58 410.11 600.90 2,625.00 67.22 105.26 813.07 15.54 4,394.93 6,600.00 2,672.00 19.04 7,448.00 775.00 126. 72 44.36 3,996.68 1,066.87 133.15 2,202.46 401.95 43.67 425.00 175.00 116.36 77.16 11,082.99 60.71 10.00 3,245.00 60.79 153 04 6.272 65 175.56 5.989 96 2,001 78 17.70 OTC Board of Commissioners' Minutes September 9, 2014 Attachment A, Page 2 vendor Name FERGUS FALLS L>\.NDFil.l. FERGUS FALLS/cm· OF FJESTAD/ZACH Fl.INT Hil.1.5 RESOURCES LP FR,\ZEE ELECTRIC INC GALLS l.l.C GAST CONSTRUCTION CO INC GRAINGER INC GRIFFIN/PA TRlCK HARMS TOWING & SERVICE HAWES SEPTIC TAN'K PUMPING HEART OF THE L.\KES POST 7702 HENNING AUTO PARTS INC HOLM/SHELDON HOUSTON ENGINEERING INC fNNOVAIB'E omcE SOLUTIONS INT . .\B INC INTEGRA TELECOM JAf,:E'S JOHNS l.l.C JOHNSON/MICHAEL JORGENSON/TYLER M 1:.ADR..''1AS LEE & JACKSON INC KEEPRSINC KELLY SERVICES INC KrEFERS.COM KINETIC I.EASING INC L.\RRY OTT INC TRUCK SERVICE LIBERTI. BUSINESS SYSTEMS FARGO LlTTl.E BEAR TOWING LOCATORS & SUPPllES INC MARCO INC MARCO INC ST LOUIS MINNESOTA LAW REVIEW MINNKOTA El'<v1RO SER'v1CES INC MN CO ATTOR.'IBYS ASSOCL.\TION MN DEPT OF L.\BOR Alm rNDUSTRY MN MOTOR COMPANY MN .POl.l.UTION CONTROL AGENCY NAPA FERGUS FAl.l.S NARDINI FIRE EOu1PME.'IT NELSON/MIKE NEW YORK Mll.l.S/cm· OF Amount 9.92 1,126.48 78.67 367,370.26 2,480.29 270.43 129,637.00 2,174.40 31.08 169.00 75.00 200.00 33.57 125.60 8,002.50 613.52 84.88 363.64 252.64 146.88 360.00 154.70 355.91 5,486.63 122.50 1.536.00 1,950.00 68.44 250.00 355.56 33507 812.91 40.00 24.00 53.87 10.00 398.17 720.00 16.84 1,481.40 350.00 200.00 vendor Name l\'EWMAN PAINTING INC NORTH POINT GEOGRAPHIC SOLUTIONS NORTHERN S . .\FEn· TECIDIOLOGY INC omcEMAX INCORPORATED OLSON AUTO ELECTRIC OTTERTAIL TRUCKING INC OUTDOOR RENOVATIONS L.\NDSCAPE & PAW PUBUCATJONS LLC BATTLE L.\KE R PEMBER.TON SORLIE RUFER. kER.SHNER Pl PEl',ROSE OIL COMPANY PETE"S BODY SHOP & TOWING PHOENIX Sl'PPLY PICCHL.\RINl/l>L-\R.CO PMRINC PREFER.RED Au10 BODY SER\'lCES LLC PRO S'\\llEP INC PRODUCffi·t ALTER.NATIVES INC QUILL CORPORATION R.INGD.-\HL A .. '-IBULANCE INC SAFEUTE AlffOGL.\SS SBLC FF SEACH..\NGE PR.INTING & :-.l-\RKETING SER.v1CE FOOD Sl-l'ER \" . .\LU SEW PERFECT BRID . .\L SEWER SER\1CE SHOE.'-L-\KER/BRL'IDA SIMPLE."\GR.INNEU SMITH/GENE SR.F CONSl'l. TING GR.Oll' INC STAPLES ADVANTAGE STATE INDl'STRL.\L PRODUCTS STEINS INC STR..\.',1) HARDWARE & RADIO SHACK STREICHERS SWANSTON EOUIPM.El\1 CORP SYNSTEUEN/TI1..ER. TACTIC..\L SOLUTIONS TECHl\1C . .\L COMMISSIONING INC THIS \\llEKS SHOPPING l\BVS THOMSON REUTERS · \ltST THYSSEN KRUPP ELEVATOR CORPORATI TIRES PLUS TOT . .\L CAR CARE OTC Board of Commissioners' Minutes September 9, 2014 Attachment A, Page 3 Amount 970.00 360.00 784.41 136.52 505.00 12,541.85 170.00 345.08 5,696.40 858.67 1,486.46 376 67 112.84 1,444 56 1.808.80 1,350.00 55.65 69.58 150.00 249.89 1.98 3. 730.00 24.49 10.00 160.00 487.69 468.00 40.74 18,029.68 564.86 253.64 2,359.15 7.99 1,161.95 5,900.00 48.37 1.11 B 75 21,537 50 52.80 3,251.58 841.92 473 89 OTC Board of Commissioners' Minutes September 9, 2014 Attachment A, Page 4 vendor Name TNT REPAIR INC TOSHIBA BUSJ:NESS S0LlJ710NS USA TOWMASTIR Tl!.ANOL'ILITY BUJ:LDING SER\1CES ULINE ULSCHMID/SUSAN Ul'<lFOR..~S UNLIMITED INC UPPER MIDWEST COMMUNm· POUCL'IIG \1CTOR LUNDEEN COMPANT VOSS UG!ITING WASTE MANAGEMENT WEST TOOL & DESJ:GN INC Westmor Industries I.LC \\lDSETH SMITH NOL TJ:NG & ASSOC W1NTER EQUIPMENT COMPANY XEROX CORPORATION ZEE MEDJC • .\l. SERv1CE Final Total: Amount 446.83 94.22 315.411.27 425.00 82.08 61.50 68.70 500.00 642.15 193.80 31.678.36 30.00 691.21 9.162.00 2.453.55 180.20 63.80 1. 180.598.56