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HomeMy WebLinkAboutBoard of Commissioners - Minutes - 08/12/2014MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN August 12, 2014 8:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, August 12, 2014 at the Government Services Center in Fergus Falls, MN. with Commissioners Wayne Johnson, Chairman; Roger Froemming, Vice-Chairman; John Lindquist, Lee Rogness, and Doug Huebsch present. Approval of Agenda Chairman Johnson called for approval of the August 12, 2014 agenda. Motion by Froemming, second by Rogness, and unanimously carried to approve the Board of Commissioners agenda of August 12, 2014 with the following additions: • Addition of a Credit Card Request on Consent Agenda • Discussion Regarding the Corrections PERA Plan • Appointment to the Bois de Sioux Watershed District Consent Agenda Motion by Froemming, second by Lindquist, and unanimously carried to approve Consent Agenda items as follows: 1. July 29, 2014, Board of Commissioners Meeting Minutes 2. Warrants/Bills for August 12, 2014 3. Human Services Bills & Claims 4. Contract Renewal -Perham Children's Mental Health Day Treatment Program 5. Management Representation Letter for the 2013 Year-End Audit 6. LG220 Application for Exempt Permit for an Event November 18, 2014, at Amor Rumors Restaurant 7. Approve the Appointment of Tom Koep to the OTCo. Housing & Redevelopment Authority Board 8. LG220 Application for Exempt Permit for an Event September 11, 2014, at Elks Point Bar & Grill 9. Out-of-State Travel Request for Gordon Cline Oct. 19-21 for Right-of- Way Conference 10. Approve a Credit Card limit increase for Doug Walvatne, Assessor Commissioners Budget Larry Krohn, Administrator, discussed the Commissioners proposed budget for CY2015. Commissioners indicated that the budget should remain the same as the 2014 budget. Partnership4Health Community Health Board (CHB\ Update Diane Thorson, Public Health Director, reported that the first meeting of the Partnership4Health Joint Powers Board was held August 1, 2014. This organizational meeting was to facilitate adoption of bylaws, election of officers, approval of delegation agreement with counties to provide public health services, and authorization to transfer existing grants. Drafts of the strategic plan and community health improvement plan were reviewed. OTC Board of Commissioners' Minutes August 12, 2014 Page 2 Public Health Preparedness Funding Fonnula Diane Thorson explained that the State Community Health Services Advisory Committee (SCHSAC) will be voting on a revised fonmula to distribute funds to the Community Health Board. The current fonmula resulted in wide variations of funding across the State. The proposed formula is based upon a base for each county, population, social vulnerability index, complying with specific benchmarks, and collaboration within the region. The proposed formula would generate additional funding for the P4H CHS. Delegation Agreement with Minnesota Department of Health IDOHl Discussion took place regarding the process required to develop a program and corresponding ordinance for licensing food, pool, and lodging facilities within the four-county (Otter Tail, Clay, Wilkin & Becker) Community Health Board. Ms. Thorson indicated that the transition from the State of Minnesota to the CHS is planned for mid-year 2015. Otter Tail County All-Hazard Mitigation Plan Patrick Waletzko, Emergency Manager, reviewed several components of the updated County Hazard Mitigation Plan. This is a five-year plan that identifies potential hazards and corresponding risks and action plans. Discussion followed. Commissioner Huebsch expressed his concern with the amount of resources that are used to develop policies as required by the State and Federal government, which can result in spending more dollars on planning for an emergency than may be available to help people when a disaster occurs. Social Security Referendum Nicole Hansen, HR Director, presented the process required for some members of the Public Employees Retirement Association (PERA) Correctional Plan to allow both PERA Correctional contributions and Social Security contributions by a Section 218 Agreement. The Board indicated their preference for a majority vote referendum. The Human Resources office will forward infonmation and voting referendum to eligible voters as requested by PERA. Assessor's Department Fee Schedule Doug Walvatne, Assessor, presented a new fee schedule for his department and indicated that the fees are average in comparison to other counties. Motion by Lindquist, second by Huebsch, and unanimously carried to approve the new Assessor's Department Fee Schedule as submitted. The motion also included a request to track the actual time needed for the specific services and report back to the Board with that data. Final Payment for Commissioning Process Terry Hoff, Facilities Operations Manager, requested approval of Final Payment for commissioning services at the Government Services Center. He submitted documents showing significant utility usage reduction and energy savings. Motion by Rogness, second by Huebsch, and unanimously carried to approve Final Payment, in the amount of $21,537.57, to Technical Commissioning for work at the GSC in Fergus Falls. At 9:35 a.m., Chairman Johnson Commissioners for a short break. 9:39 a.m. Recess & Reconvene recessed the meeting of the Otter Tail County Board of The Board of Commissioners meeting was reconvened at Long Term Care Report OTC Board of Commissioners' Minutes August 12, 2014 Page 3 Human Service Managers, Deb Sjostrom and Jodi Lien, submitted documentation regarding the Long Term Care program and corresponding funding programs. The L TC staff introduced themselves and explained their role within the unit. Bois de Sioux Watershed District Appointment Motion by Lindquist, second by Froemming, and unanimously carried to appoint Kurt Erlandson as the Otter Tail County representative on the Bois de Sioux Watershed District Board for a three-year term starting May 1, 2014. Meeting at Wilkin County Courthouse Motion by Lindquist, second by Froemming, and unanimously carried to authorize Commissioner Rogness to attend a Wilkin County Board meeting on behalf of Otter Tail County at 7:00 p.m. on August 14, 2014, specifically for their discussion regarding County ditches. AudioNisual Presentation Tim Brand, IT Director, and Jeremy Kirt, from Marco, presented a quotation for an audio/visual solution in the County Board room. Commissioners remanded this issue back to the AudioNisual Ad Hoc Committee for further review. Lakes Assessment Study A Lakes Assessment Study was made possible through collaboration between the Soil & Water Conservation Districts (SWCDs), Board of Water and Soil Resources (BWSR) and County Lake Associations (COLA). Moriya Rufer from RMB Labs briefed the Board on the Lakes Study. The lakes screening tool uses existing lake data collected by volunteers in the COLA's lake monitoring program. Sixty-three Otter Tail County lakes/bays were screened and the data was used for analysis and trend information. Seventeen lakes showed improving water quality, thirty-five lakes stayed the same and only four lakes showed declining water quality trends. Ms. Rufer discussed the lakes of greatest concern and indicated that this data allows managers to prioritize projects for lake protection. The study also identified the Otter Tail County lakes without major inlets or outlets which make them more susceptible to declining water quality if there are failing septic systems around these lakes. The study included monitoring and project implementation recommendations. The SWCDs will share the data and recommendations with the COLAs and other .interested parties. Modified Recycling Operator/Truck Driver Position Mike Hanan, Solid Waste Director, reported that there is a need to add a Commercial Driver's License (CDL) requirement in the Recycling Operator/Truck Driver· position. Motion by Rogness, second by Lindquist, and unanimously carried to approve a modified Recycling Operator/Truck Driver position as submitted by the Solid Waste Director. Existing employees in the Recycling Operator job class will remain in their current job classification unless they obtain a CDL. Bid for Cell Expansion Henning Demolition Landfill Mr. Hanan submitted bids for Phase 4 Cell Construction at the Henning Landfill. Motion by Froemming, second by Huebsch, and unanimously carried to accept the low bid of Barry Construction, in the amount of $1g9,637.40, for Phase 4 Cell Construction at the Henning Demolition Debris Landfill and to authorize appropriaie County Officials' signatures to execute project agreements. OTC Board of Commissioners' Minutes August 12, 2014 Page 4 Classification/Compensation Appeal During the Classification/Compensation Appeals process, individuals in the Certified Solid Waste Attendant and Certified Solid Waste Operator positions requested to appeal their classifications. The applications were submitted by the Solid Waste Department Head, but had not been forwarded by the Division Director. In this unique circumstance and due to County error, a motion was offered by Huebsch, seconded by Lindquist, and unanimously carried to authorize that the Certified Solid Waste Attendant and Certified Solid Waste Operation classifications be submitted under the County's appeal process to Fox Lawson. RESOLUTION Agency Agreement No. 06446 for Federal Participation For S.P. 056-591-004, M.P.TA 5615(022) Otter Tail County Resolution No. 2014 -39 BE IT RESOLVED, that pursuant to Minnesota Statutes Section 161.36, the Commissioner of Transportation be appointed as Agent of Otter Tail County to accept as its agent, federal aid funds which may be made available for eligible transportation related projects. BE IT FURTHER RESOLVED, the County Board Chair and the County Board Clerk are hereby authorized and directed for and on behalf of the County of Otter Tail to execute and enter into an agreement with the Commissioner of Transportation prescribing the terms and conditions of said federal aid participation as set forth and contained in "Minnesota Department of Transportation Agency Agreement No. 06446", a copy of which said agreement was before the County Board and which is made a part hereof by reference. Upon the motion of Commissioner Rogness, seconded by Commissioner Froemming, and passed on a 5-0 vote, the above resolution is hereby adopted by the Otter Tail County Board of Commissioners. Adopted this 12th day of August, 2014 Dated: OJl/~t,/l'I OTTER TAI Attest: ,{~ ~ Larry Kron, C1rk By:-c4~~~b4~~Z~L---:,,.....,..- Geotechnical Evaluation -CSAH 8 Reconstruction Motion by Huebsch, second by Rogness, and unanimously carried to authorize the appropriate County Officials' signatures to execute an agreement (proposal QTB008487) between the County of Otter Tail and Braun lntertec for a Geotechnical Evaluation for the CSAH 8 Reconstruction project extending from Fox Street to Main Street in Perham, MN. Perham to Pelican Rapids Regional Trail Motion by Huebsch, second by Rogness, and unanimously carried to authorize the appropriate County Officials' signatures to execute an agreement between the County of Otter Tail and SRF Consulting Group, Inc. for professional services to prepare a Legacy Grant Application for a segment of the proposed Perham to Pelican Rapids Regional Trail. OTC Board of Commissioners' Minutes August 12, 2014 Page 5 Potential Funding for High Water Issues Representative Bud Nornes updated the Board on the process to gain funding for the continuing flood issues in the Little McDonald, Paul, Kerb Lake's area. House leadership may be touring the area within the week. Wetland Conservation Act /WCAl Appeal Fee Motion by Lindquist, second by Rogness, and unanimously carried to confirm that Otter Tail County will accept one filing fee for the WCA Appeal of Myrna Hanson and Nolan Moebius. Adjournment At 11 :40 a.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners adjourned. The next County Board meeting is scheduled at 8:30 a.m. on Tuesday, August 26, 2014. Attest: Dated: _ .... o .. a<..J/'-'2-"-'""'-,1-I,__/'(.__ __ _ La~,~ RD OF COMMISSIONERS CB/kd OTC Board of Commissioners' Minutes August 12, 2014 Attachment A, Page 1 WARRANTS APPROVED ON 8/12/2014 Vendor Name A'Vl.\NDSU.C ABG MAINTENA."ICE INC ADVANCED ENGRAVING INC AMERJC • .\N WEI.DING & GAS INC .>.:R.K & S.PARK BAI.L.\RD S.~ATION INC BA ITl.E L.\KE H..\RDWARE & RENTAL BEAR GRAPIDCS INC BER TS TRUCK EQUIPMENT OF MHD INC BEST BUY BUSINESS ADV.~AGE ACCOl BEYER BODY SHOP INC BRANDON COMMUNICATIONS INC BRAUN INTERTEC CORPORATION BRAUN VENDING INC BRITE WAY \'.'INDOW CI.E.~G INC BUSHMAN/JOHN BUY· MOR PARTS & SER\1CE U.C CARR'S LAKE COUNTRY SUPERMARKET CDW GOVERNMENT INC CEI.LEBRITE USA INC CENTIL-\l DOOR & H..\RDWARE INC CENTR..U. SPECl.U. ms INC CHEMSEARCH CI.E..\N PLUS INC CO OP SER\1CES INC COMMISSIO!l."ER OF TR..\NSPORTATION COOPERS TECHNOLOGY GROUP COTE/LARRY CROP PRODUCTION SERVICES CULUGAN WATER CONDffiONJNG DAIKIN APPLIED DAKOTA PRINTER REPAIR U.C D . .\N'S TOWING & REPAIR DENZEL"S REGION WASTE INC DICK'S ST • .\NDARD ELECTION SYSTEMS & SOFTWARE INC ElllNGSON PLUMBING HEATING AC ELE< FARNAM"S GENUINE PARTS INC FARNAM"S GENUINE PARTS INC FASTEN,.U. COMPANY FERGUS FAl.LS DAILY JOURN . .U. FERGUS FALLS L.\NDFill Amount 10,114.55 160.00 138.00 4,484.37 14.00 260.90 37.98 822.18 · 34.50 8,431.84 655.00 1,453.87 1,404.50 846.50 1,330.00 900.00 823.05 13.96 5,414.69 3,098.99 3,002.00 78,307.13 137.94 183.02 433.79 2,969.97 16,655.39 33.53 5,945.42 10.00 4,198.39 116.40 235.00 129.81 68.95 346.50 644.00 611. 71 95.99 23.59 1,278.02 17.00 OTC Board of Commissioners' Minutes August 12, 2014 Attachment A, Page 2 Vendor Name FER.GUS FALLS/CITY OF FER.GUS POWEll. PUMP INC FER.GUS TIRE CENTEll. FORCE AMERICA DISTRIBUTING UC FRAZEE ELECTRIC INC FRAZEE FOR.UM INC GALLS UC GAST CONSTRUCTION CO INC GRAINGEll. INC GR.EEN UGHTS RECYCUNG INC GRJFFIN/PATRICK GTS EDUCATIONAL EVENTS H & R CONSTRUCTION CO HAGEN/ERVIN HANSON'S PLUMBING & HEATING INC HAWES SEPTIC TANK PUMPING HEDAHLS HEADQUARTERS HENNING AUTO PARTS INC HENNING/cm· OF HEJU,IES/CONNIE HERZOG ROOFING INC HESS EXCAVATING HilL TOP LUMBEll. INC INFORMATION SYSTEMS CORP INNOVAm'E OFFICE SOLUTIONS INTOX!MlITERS INC J &KMAIUNE J.P. COOKE CO JACOBSON/HEATHER JAKE'S JOHNS LLC JENSEN/JAY JKSPORTS JONES AND MAGNUS K.LD. LEASING INC KAR.GER/JON KAR.KELA HUNT CICHOSZ & JENSEN Pl.U KELLY SER. VICES INC KINETIC LEASING INC KNUTSON ELECTRIC REBUILDING KROHN/LARRY LAKE REGION HEALTHCARE CORP LAKELAND MENTAL HEALTH CENTER Amount 4,327.01 390.00 737.04 721.89 2,591.47 533.93 778.10 205,848.00 530.41 1 .690.23 45.94 150.00 5.320.00 23.58 73.50 75.00 47.32 88.06 100.00 9.63 392.48 375.00 26.76 785.00 1,085.82 350.00 436.57 32.00 304.76 252.64 200.00 73.00 805.00 303.35 36.01 1,763.00 4.493.66 918.00 197.00 182.56 947.50 3,954.00 Vendor NamP LJJCES AR.EA COOPERATIVE LJJCES RADIO L.IJlR.Y OIT INC TRUCK SER.\1CE LAWSON PRODUCTS INC LWTROY LENTZ/JOLEEN UBER n· BUSINESS SYSTEMS FAR GO LOCATORS & SUPPLIES INC M-R SIGN COMPANY INC. MAAP J,l.\RCO INC K.\RCO INC ST LOtJIS K.\RTJN'S PAINTING & MORE MGK INDUSTRIES INC DBA OK TIR.E MHSRC R;\NGE MID-CENTRAL EQUIPMENT INC MIDWEST TESTING L.>J!ORJ\TOR.Y MIDWESTERN MAT RENTAL & SUPPLY CC MN DEPT OF PUBLIC SAFE1Y MN MOTOR. COMPANY MNDR.IVERSK-\NUAI.S.COM MODERN ASSEMBLIES INC MORTENSON/J,..7JRT A MSTATE NAPA CENTRAL MN NAPA OF PERHAM N • .\RDINI FIR.E EOtJIPMENT NATURES GAR.DEN WORLD NELSON AUTO CENTER NORTHERN STA TES SUPPLY INC t.'USS TRUCK & EQUIPMENT OTIS ELEVATOR CO OITER. TAIL CO .PUBLIC HEALTH OTTER. TAIL CO TREASURER. OTTER. TAIL PO¼'ER. COJ.IPANY OITER. TAIL TRUCK.ING INC OUTDOOR RENOVATIONS LWDSCAPE & OVER.HE:\D DOOR CO OF FERGUS FALLS OVERLAND MECHANICAL SERVICES PAW PUBIJCATIONS UC BATTLE L.\KE R PEMBER.TON SOR.LIE RUFER KERSHNER Pl PERHAM FOCUS OTC Board of Commissioners' Minutes August 12, 2014 Attachment A, Page 3 Amount 174.50 620.00 3,085.00 121.99. 9.36 30625 107.96 81.88 288.70 170.00 2,060.42 2.484.03 3,472.75 95.84 396.00 2.400.00 596.50 153.90 25.00 316.21 419.83 35.00 310.24 230.00 80.48 731.37 300.40 1,644.05 7.471.60 49908 354,141.00 45R07 91.00 258.47 193.33 18,458.04 110.00 928,00 1,723.84 219.35 4,005.00 333.60 OTC Board of Commissioners' Minutes August 12, 2014 Attachment A, Page 4 vendor Naro11 PETE'S BODY SHOP & TO\\IING PHllllPE L",W OFFICE PHOENIX SUPPLY PINE PLAZA TV & APPLIANCE PITNEY BOWES POWERPLAN om PRAIRIE LAKES MUNICIPAL SOLID WAST! PRAXAIR. DISTRIBUTION INC PRECISE MRM UC PRESTON/JASON PRICE FAMll.Y CONSTRUCTION PRO AG FARMERS CO OP OlJICK'S NAPA AUTO PARTS RAY CICHY & SONS WEll CO RDO TRUST #80· 6130 RED RIVER BASIN COMMISSION RICHARD M. I. YNCH ROGER HUTCHINS TREE SERVICE RUNDLE/THOMAS S.W.INC SANITATION PRODUCTS INC SBLC FF SCHAKELTON HEATING & AIR CONDITIC SCHWANKE/VICK! SERVICE FOOD SUPERVALU SHER\VIN Wll.llAMS SIGELMAN STEEL & RECYCLING INC SIMENGAARD/PAUL SIMON/SETHRENA SOMEPL",CE SAFE SOUTH Mill SERVICE SRF CONSULTING GROUP INC ST ADUM/DA \IID STEINS INC STEVE'S SANITATION INC STOLPMAN LAW omcE STORMWIND STUDIOS STRAND HARDWARE & RADIO SHACK SWITT CO SHERIFF SYNSTEUEN/n'LER THIS WEEKS SHOPPING NEWS THOMSON REUTERS · WEST Amount 862.60 1,453.52 330.45 236.88 798.89 579.87 184,454.76 390.25 360.01 10.00 425.00 55.25 103.50 207.25 304.57 5,000.00 40.00 1,865.00 36.42 525.00 358.72 30.01 1,963.66 50.40 104.67 13.32 477.50 95.88 563.50 157.50 13.30 16,168.60 19.28 1,309.84 334.95 663.80 3.480.00 10.95 59.00 203.20 250.80 835.49 Vendor Name TiffSSEN KRUPP ELEVATOR CORPORA Tl TIRES PLUS TOTAL CAR CARE TRANE U.S. INC UCOWF UNIFORMS UNI.IMlTED INC US AUTOFORCE VALLEY WATER RESCUE VERGAS HARDWARE VICTOR LUNDEEN COMP.~'<1- VICTORY CORPS WALLWORK TRUCK CENTER WAYNE'S TOOLWAGON WHITE BANNER UNIFORM SHOP WIDSETH SMITH NOLTING & ASSOC WORLD MEDICAL GO\'ER.'™ENT SOLUT!l XEROX CORPORATION Final Total: OTC Board of Commissioners' Minutes August 12, 2014 Attachment A, Page 5 Amount 1.271.28 2,544.40 974.39 275.00 197.10 716.44 200.00 19.34 412.88 209.31 1.140.96 232.00 64.99 2,548.50 177.25 194.71 1,043,867.83