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Home My WebLink AboutBoard of Commissioners - Minutes - 07/22/2014MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN July 22, 2014 8:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, July 22, 2014 at the Government Services Center in Fergus Falls, MN, with Commissioners Wayne Johnson, Chairman; Roger Froemming, Vice-Chairman; John Lindquist, Lee Rogness, and Doug Huebsch present. Approval of Agenda Chairman Johnson called for approval of the July 22, 2014 agenda. Motion by Rogness, second by Froemming, and unanimously carried to approve the Board of Commissioners agenda of July 22, 2014 with the following additions: • Discussion Regarding Donation to FWS from Pheasants Forever • Discussion Regarding Septic System Inspections • Solid Waste (PLMSWA) Discussion Consent Agenda Motion by Froemming, second by Huebsch, and unanimously carried to approve Consent Agenda items as follows: 1. July 15, 2014 Board of Commissioners Meeting Minutes 2. Warrants/Bills for July 22, 2014 (Attachment A) 3. Human Services Bills & Claims 4 Lakes & Prairie Community Action Child Care Assistance Program Services Contract Renewal County Attorney Hiring Request David Hauser, County Attorney, explained that an Assistant County Attorney will be completing National Guard training for 5-6 months. Mr. Hauser previously discussed the situation with the Internal Services Committee. Motion by Rogness, second by Lindquist, and unanimously carried to authorize the County Attorney to fill the temporary absence of an Assistant County Attorney by hiring a temporary employee or contracting for lawyer services. Septic System Inspection Information Discussion took place regarding the time it takes for septic system inspector's to obtain information about the systems that need to be inspected. Chairman Johnson referred this to the Public Works Committee. U.S. Fish & Wildlife Service Chairman Johnson referred to the acquisition of property by the USFWS from a donation of land by Pheasants Forever. He thanked the USFWS for the notification information recently provided by Lynn Sebek, FWS Realty Specialist. Discussion took place regarding the philosophical concerns of losing agricultural land and tax base. A suggestion was made that the County educate the public about the donation/gifting process and the fact that the County has no authority in the process. Prairie Lakes Municipal Solid Waste Authority (PLMSWA) Commissioner Huebsch reported that Clay County is becoming a member of PLMSWA. He discussed the proposed PLMSWA Board membership and indicated that the Joint Powers Agreement may need a minor change and new signatures from the participating counties. OTC Board of Commissioners' Minutes July 22, 2014 Page 2 Ditch Viewers Report -Ditch #28 and #15 Kevin Fellbaum, Ditch Inspector, submitted the Ditch Viewer's Report for County Ditches #28 and #15. The Auditor's financial data was not included in the report and there were a few grammatical changes identified. Motion by Huebsch, second by Froemming, and unanimously carried to table the Ditch #28 & #15 Viewer's Report until Tuesday, August 12, 2014. The Ditch Viewers and Commissioners discussed the process used for the redetermination of Ditch #28 and #15 including the use of the Minnesota Stormwater Manual and technology to view property prior to on-site visits. Redetermination of Benefits -Ditch #18 and #37 Motion by Lindquist, second by Rogness, and unanimously carried to approve the Order for Redetermination of Benefits and Possible Consolidation in the matter of County Ditch #18 and #37 as presented by the County Attorney. County Ditch #63 Motion by Huebsch, second by Froemming, and unanimously carried to schedule a Public Informational Meeting for County Ditch #63 at 7:00 p.m. on Monday, September 8, 2014 at the Government Services Center in Fergus Falls. County Ditch #5, #68. & #36 Motion by Huebsch, second by Froemming, and unanimously carried to schedule a Public Informational Meeting for County Ditch #5, #68, and #36 at 7:00 p.m. on Monday, September 29, 2014, at the Henning Community Center. Redetermination of benefits and consolidation of ditches will be discussed. High Water Discussion Rick West, Public Works Director and Patrick Waletzko, Emergency Management Director; presented information regarding the County's public infrastructure fiood damage. They explained FEMA definitions to qualify under the Presidential Disaster Declaration. West indicated that the County does not have $200,000 of uninsured physical damage to public roads, bridges, and other infrastructure during the flood incident of June 11, 2014 to July 11, 2014. Environmental damage due to lake erosion and long term high water does not qualify. Commissioner Huebsch spoke about the need to respond to constituents. He indicated that Highway 34 is one example of flood damage that needs to be fixed. Discussion took place regarding Hazard Mitigation dollars that are available for projects outside of the Presidential Disaster Declaration. Mr. West reported that the Olaf Lake pump system will be fixed as the air conditioning for the control panel is expected to arrive July 23, 2014. The valve for the flow of water from Jewett Lake to Long Lake has been closed as required under the appropriate Operational Plan. Recess & Reconvene At 10:38 a.m., Chairman Johnson recessed the meeting of the Otter Tail County Board of Commissioners for a short break. The Board of Commissioners meeting was reconvened at 10:43 a.m. Fathers' Resource Program Deb Sjostrom, Interim Human Services Director, and Mahube-Otwa Community Action Partnership representatives; briefed the Board on the Fathers' Resource Program. Mahube-Otwa has been operating this program for one year for an eleven-county consortium. A brochure was provided and discussion took place on the program benefits for fathers and County child support workers. The goal of the program is to assist clients in areas where the County is unable to help, i.e. child support modifications, visitation modifications, custody modifications, and waiver of filing fees. Ms. Sjostrom reported that the Bremer Grant funding is no longer available for the program. She recommended approval of a four-month Contract and presented the participant's funding requirements. Motion by Rogness. second by Froemming, and unanimously carried to approve the appropriate County Officials' signatures to execute a four-month Contract between the County of Otter Tail and Mahube-Otwa Community Action Partnership for the administration of the Fathers' Resource Program with an Otter Tail County contribution of $4,750.20. OTC Board of Commissioners' Minutes July 22, 2014 Page 3 Human Services Fiscal Quarterly Report Deb Sjostrom submitted the Human Services budget for January through July of 2014. The report is 50% through the year with 48% revenue and 48% spending to-date. She reviewed adult services receipts and the Mental Health Initiative line item. Safety Training at the Courthouse Motion by Rogness, second by Lindquist, and unanimously carried to authorize closure of the County Courthouse for safety training from 8:00 a.m. to 10:00 a.m. on Wednesday, August 6, 2014. Motion Amended for West Central Regional Juvenile Center The following motion is hereby amended: July 8. 2014. Motion Motion by Lindquist, second by Froemming, and unanimously carried to approve the West Central Regional Juvenile Center as presented by Chuck Kitzman, Probation Office. Amended to Read as follows: Motion by Rogness, second by Lindquist, and unanimously carried to approve the West Central Regional Juvenile Center Cooperative Purchase Agreement for CY2015, in the amount of $198,750.00, based on usage of 2.5 beds as presented by the Probation Director. AQUATIC INVASIVE SPECIES PROGRAM Otter Tail County Resolution No. 2014 -38 WHEREAS, on December 13, 2011, the Otter Tail County Board of Commissioners formed a Task Force; and WHEREAS, on February 21, 2012, the Task Force adopted a Mission Statement which reads as follows: It is the mission of the Otter Tail County AIS Task Force to develop programs and strategies to support and enhance the protection of Otter Tail County waters. In order to accomplish this, the Task Force will promote public awareness, education, containment, research and provide recommendations to the Otter Tail County Board of Commissioners. WHEREAS, on March 7, 2012, the Task Force adopted a set of bylaws; and WHEREAS, the Otter Tail County AIS Task Force has been active in preventing the spread of aquatic invasive species; and WHEREAS, the State of Minnesota has made available funds to local units of government to aid in aquatic invasive species prevention as authorized under Minn. Stat. §4 77 A.19. NOW, THEREFORE, IT IS HEREBY RESOLVED: 1. That Otter Tail County agrees to accept the Aquatic Invasive Species Prevention Aid from the State of Minnesota. 2. That it will use the proceeds as recommended by the Otter Tail County Aquatic Invasive Species Task Force and in conformity with the requirements of Minn. Stat. 477A.19. OTC Board of Commissioners' Minutes July 22, 2014 Page 4 Upon the motion of Commissioner Huebsch, seconded by Commissioner Froemming, and passed on a 5-0 vote, the above resolution is hereby adopted by the Otter Tail County Board of Commissioners. Adopted this 22nd day of July, 2014 Dated: 0-i/z.,1 /1'-1 Adjournment At 11 :20 a.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners adjourned. The next County Board meeting is scheduled at 8:30 a.m. on Tuesday, July 29, 2014. Dated: o-i I~, /1'-I D OF COMMISSIONERS Attest ·~ ~ Lm-ryKrn, Ir By: CB/kd OTC Board of Commissioners' Minutes July 22, 2014 Attachment A, Page 1 WARRANTS APPROVED ON 7/22/2014 \·endor :--:ame . .\YL.\.t...US UC Ace essData Group Inc . .\CCL 'R.\ TE CONTROLS L'iC . .\D..\.\.!SiX.\ TH..\N AJ'.!ERJCAN BIO MEDIC..\ CORPORATION ,\MERI C\S WELDL>; G & GAS L'i C . .\SC CO:'iSTRUCTJON EOllPME'..7' US . .\ I?', . .\SSOCL.\TED BAG COMPAJ\;Y . .\SSOCL.\ TTON OF MN C'Ol~"f!ES AVERY PEGGY BALL.\RD SA,'iITATION INC BEST BU' Bl;SINESS ADV . .\..'iT . .\GE ACCOl BJORGAN CO:,,/STRt:CTIOJ\ INC BOU\U TREE MED!C . .\L LLC EREN!\,\N!MVIN BUNIN/ . .\RTE\.! BUREAU OF CRIM APPREHENSION Bl'RELBAC H POST 61 C . .\Rl.l.oiD/RI CHARD CD\\' GOVER'i~IENT INC CERTIFIED v:ro REPAIR CHEMSE.\RCH CL.\RK ill/NORM.AN R.\ Y COLLEGE WAY Al;'J'O INC COMSTOCK CONSTRl:CTION OF l\l!'i COOPERS TECHNOLOGY GROUP D . .\KOTA PRINTER REPAIR LLC D . .\\ID ECKHARDT DENZU'S REGION WASTE INC DICJ.:'S 5TA.t...U . .\RD DOl'GL.\S COLl\TY SHERIFF'S DEP . .\RTMJ DS SOU"TIONS INC FERGT_'S FALLS DAILY JOl'RN . .\L FERGl'S TIRE CE'ffER G . .\LLS UC GODli'DA\11' GOOD YE.\R TIRE & RFBBER CO H . .\RRJS/MICH . .\EL HEDAHLS HEWOU . .\RTERS HER\lANiCRYST . .\L HOL'.f • SHELDO:,.i HOLO, S . .\JsDY Amount 8,881.03 2.495.00 13,822.30 511.82 37 4.13 11.00 8320 103.09 75.00 30.24 79.10 1,115.53 969.00 352 60 715.34 222 88 3,380.00 200.00 500.00 332.25 4 7.14 159,88 259.18 510.84 24,091.61 205.77 20.550,00 87.91 312.00 97.95 45.00 2.275.00 3,118.51 20.00 520.22 30.91 1,025 80 283.84 35.99 130.91 716 84 524.24 OTC Board of Commissioners' Minutes July 22, 2014 Attachment A, Page 2 Vendor :Kame HOOTS SPORTS HOUSTON ENGINEER.DIG INC JKSPORTS JOHNSON/MICHAEL JOLEEN LENTZ KELLY SERv1CES INC KRIS ENGINEERING INC LAKE REGION HEALTHCARE CORP LAKES COUNTRY SER\'1CE CO OP LARRY COTE LARRY OTT INC TRCCK SER\-1CE Lo\R.SON/PAUL LEE/THOMAS LIBERTI" BUSINESS SYSTEMS F:\RGO MAN?-l"Y'S • ROC!.."YS BAIT M.o\R.CO INC MA Tn-IEW BENDER & COMPANY me MCCC MI 33 MCIT MEND CORRECTIONAL C.o\R.E MIDWEST PRJNTING CO MINNESOTA SHERlFFS' ASSOCH TION MN ATTORNEY GENERAL'S OFFICE MIi MOTOR COMPANY MN OFFICE Of ENTI.RPRJSE TECHNOLOG MN STATE AUDITOR N.o\R.DINl FIRE EQUIPMENT NELSON AUTO CD!IER Jl.'ESS/PAMEI.4. OFF!CEMAX INCORPORATED OTTER ELECTRJC I.LC OTTERTAIL TRUCKING INC PAW PUBUCATIONS ll.C BATTLE L.\.il R PEDERSON TRIPP POST 357 PERHAM FOCUS PERR.m MOBII.E MEDICAL PETE"S BODY SHOP & TOWING PHOENIX SUPPLY PRAilUE L-\.KES Mli1'<1CIPAL SOUD v\"ASTI PRECISE MRM I.LC PR.EM:fu'M WATERS INC PRO AG FARMERS CO OP Amount 810.00 230.00 48.00 1,16813 48.49 3,120.95 1,402.10 7,358.10 29.50 45.82 725 00 375 OB 45120 16.57 191.82 2,442.82 2,797.19 112.96 160.00 831.40 500.00 480.00 143 69 103.16 2,548.00 49,349.70 170.25 2,240 15 30.24 102.53 260.00 28,415.53 82.93 200.00 55.60 448.75 518.00 573.21 22,646.40 388.80 45.90 178.73 \·endor :,,;ame PRO SWEEP INC PROFES,IONAI. PORTABLE X· RAY me Pl'BUC AGE.'lCY TRAU..1NG COL'NC!l. RECYCLING ASSOCL.\TION OF ~l\'NES01 REGAUA REGENTS OF THE l'l\1\ 1:Rsm· OF MN RINGD . .>JiL AMBU.ANCE INC SCHW,\AE INC SER.\lCE FOOD Sl1'ER \' . .\Ll' SHU TI & AS SOCL.\ TES LTD SDION/SETHRENA STE\'E'S SANITATION l,'lC STR.EJCfilRS THOMSON REl'TERS · WEST THRlFTY \fl{ITE PHAfu\L.\CY THRJFTY \\'HITE PHAR,\L.\CY THl~IPER PON'D TIRES PLFS TOTAL CAR CARE TYLER S)'NSTEUE.1' l' S POS TAI. SER\ lCE l'GGERl'D!WARD l'S Al'TOFORCE \ lCTOR LFNDEE.1' COMPAXY \lNCO, INC \'JSL.\L GOV SOLFrIONS I.LC WASSJD,\\10 F 11.'0RLD *DIC..\L GO\"ERNME.'-l'T SOLl'TII XEROX CORPORATION Final Total: OTC Board of Commissioners' Minutes July 22, 2014 Attachment A, Page 3 . .unount 210.00 150.00 425.00 225.00 100.96 33,265.02 30000 118.00 86.46 6,376 24 34.37 3000 413 94 2,316.84 49.34 1,936 64 403.35 110.81 25.57 10,000 00 312.92 549.64 905.15 83.89 1,256.39 302.88 1,263.25 55 27 282.456.68