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Home My WebLink AboutBoard of Commissioners - Minutes - 07/15/2014MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN July 15, 2014 8:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened at 8:30 a.m. Tuesday, July 15, 2014 at the Government Services Center in Fergus Falls, MN, with Commissioners Wayne Johnson, Chairman; Roger Froemming, Vice-Chairman; John Lindquist, and Lee Rogness present. Commissioner Doug Huebsch was absent. Approval of Agenda Chairman Johnson called for approval of the July 15, 2014 agenda. Motion by Froemming, second by Lindquist, and unanimously carried to approve the Board of Commissioners agenda of July 15, 2014 with the following additions: • Findings and Order for Dog Bite Hearing • Report -Governor's Meeting Consent Agenda Motion by Rogness, second by Froemming, and unanimously carried to approve Consent Agenda items as follows: 1. July 8, 2014 Board of Commissioners Meeting Minutes 2. Warrants/Bills for July 15, 2014 (Attachment A) 3. Human Services Bills & Claims 4. Public Works -Highway Dept: Commuting with County Vehicles for Countywide Sealcoat Project, S.A.P. 056-603-009 & Etc. 5. Public Works -Highway Dept: Commuting with County Vehicles for Countywide Paved Shoulders & Rumble Strips, S.A.P. 056-070-012 & S.P. 056-070-013 6. Auditor: Annual Disclosure of Tax Increment Financing for the Year Ended December, 2013, for City and HRA of Battle Lake 7. Auditor: LG230 Application for Off-Site Gambling submitted by LR Healthcare Foundation for Event on August 9, 2014, at Red Horse Ranch Arena Dog Bite Order Motion by Rogness, second by Lindquist, and unanimously carried to authorize the appropriate County Officials' signatures to execute the Findings of Fact and Order for the dog known as Brooklyn owned by Jason Edward Covey as submitted by the County Attorney. West Central Initiative (WCI) Update Greg Wagner, WCI Economic Development Planner, reported on population and economic growth in Otter Tail County. Four industries employ 59% of the workforce in the County; 1) Healthcare and Social Assistance, 2) Manufacturing, 3) Retail Trade, and 4) Accommodations & Food Service. Mr. Wagner focused on manufacturing statistics because manufacturing produces goods that are typically sold outside the region which brings new dollars into the community. Other industries such as agriculture also play a significant role in the prosperity of the County. Additional topics addressed in Mr. Wagner's report included the top ten high paying, high demand jobs, the poverty rate in the County, and the unemployment rate which is currently 4.1%. Tom McSparron, WCI Donor Services Officer, spoke about the programs and activities that WCI sponsors throughout its nine-county region with the goal of making west central Minnesota a better place to live. He thanked the Commission for their past and continuing financial support. OTC Board of Commissioners' Minutes July 15, 2014 Page 2 On-Line Annual Benefit Enrollment Nicole Hansen, HR Director, and Kathy Domholt, Benefits Manager; presented a request to purchase services through Apprize Technology to set-up an internet based Annual Benefit Enrollment process. Discussion took place regarding the need for a uniform, integrated Human Resource and Payroll system. Motion by Rogness, second by Lindquist, and unanimously carried to authorize the appropriate County Officials' signatures to execute a Letter of Engagement between Apprize Technology and Otter Tail County for Annual Benefit Enrollment at an approximate cost of $5,070.00. Payment for this service will be from the General Revenue fund. Courthouse Remodel Project Change Order Motion by Rogness, second by Froemming, and unanimously carried to approve Change Order No. 002, in the amount of $29,635.00, for the Phase 2 Courthouse Remodeling project (PN 1120) as submitted by the Facilities Operations Manager. Lakes Country Service Cooperative (LCSCl Safety Agreement Motion by Froemming, second by Lindquist, and unanimously carried to authorize the appropriate County Officials' signatures to execute a one-year agreement between LCSC and Otter Tail County for OSHA compliant safety professional services, in the amount of $27,000.00, as submitted by the County's Safety Liaison. Executive Safety Steering Committee (ESSC) A Workplace Accident and Injury Reduction Policy Patrick Waletzko, Safety Program Liaison, reported that the new Division structure has made the ESSC somewhat repetitive as many of the same County employees on the ESSC are also Division Directors. He recommended that the ESSC be dissolved and that the current Employee Safety Committee be renamed and reorganized to meet the needs of both of these committees. Motion by Froemming, second by Lindquist, and unanimously carried to dissolve the ESSC, rename the Employee Safety Committee to the County Safety Committee, and add two managers to the County Safety Committee as recommended. Motion by Froemming, second by Lindquist, and unanimously carried to update the language in the 2014 Workplace Accident and Injury Reduction Policy to match the changes to the County's Safety Committees. Discussion followed. Commissioner Rogness suggested that the County focus on "near misses" to prevent potential accidents and/or injuries. Recess & Reconvene At 9:35 a.m., Chairman Johnson recessed the meeting of the Otter Tail County Board of Commissioners for a short break. The Board of Commissioners meeting was reconvened at 9:40 a.m. High Water Discussion Rick West, Public Works Director, reported on a recent meeting with the Governor regarding the flooding in the eastern portion of Otter Tail County. County Officials talked with the Governor about the landlocked, long term flooding event that has occurred in the eastern portion of the County since 2008. There has been no relief for property owners in this area partially due to the fact that this is not a one-time event causing the high water problems. OTC Board of Commissioners' Minutes July 15, 2014 Page3 State Primary Election Canvassing Board Motion by Froemming, second by Johnson, and unanimously carried to appoint Commissioners Lindquist and Rogness to the Canvassing Board for the August 12, 2014 State Primary Election. Temporary Liquor License Motion by Froemming, second by Lindquist, and unanimously carried to approve a Temporary Liquor License for the Henning Rod and Gun Club as presented by the Auditor. Appreciation for Museum and Executive Director Motion by Rogness, second by Froemming, and unanimously carried to express Otter Tail County's appreciation for the historical outreach performed by the Historical Museum's Executive Director, Chris Schuelke and staff. Otter Tail County's history is being told and preserved in many ways which is vital to our community. Recess & Reconvene At 10:20 a.m., Chainman Johnson recessed the meeting of the Otter Tail County Board of Commissioners for a Finance Committee meeting. The Board of Commissioners meeting was reconvened at 11: 1 O a.m. Planning Commission Recommendations Preliminary Plat "The Neis Park Addition", Kevin Love & Steven Kramer: Motion by Froemming, second by Rogness, and unanimously carried to approve the Preliminary Plat titled "The Neis Park Addition" consisting of 8 single family residential non-riparian lots with a condition as recommended by the Planning Commission. The proposal is located in Pt of GL 2, Section 28 of Girard Township; West Battle Lake (56-239), GD. Preliminary Plat "Wil-O-Wood Twin Homes", Tim & Heidi Lamberlson: Motion by Rogness, second by Froemming, and unanimously carried to approve the Preliminary Plat titled "Wil-0-Wood Twin Homes" consisting of 2 non-riparian lots as presented. The proposal is located in the W 300' of Sublots 7 & 8 of GL's 3 & 4 except the S 20' of Sublet 7, Section 23 of Rush Lake Township; Rush Lake (56-141), GD. Conditional Use Permit-Dun Liz Garage's LTD: Motion by Rogness, second by Lindquist, and unanimously carried to approve a Conditional Use Permit to construct a new storage and shop building with a condition as recommended by the Planning Commission. This is a lease agreement arrangement. The project is located in Pt of the NW¼ of the SW¼ (6.11 AC), Section 20 of Dunn Township; Lake Lizzie (56-760), RD. Interim Use Permit Cary & Dee Nelle Stephenson: Motion by Froemming, second by Lindquist and carried, with Johnson abstaining, to approve an Interim Use Permit to reside in the current home while building a new home and to repurpose the current house to a non-dwelling workshop and storage building upon completion of the new home as presented. The proposal is located in Pt GL 4 & 5 (9.85 AC), Section 27, Lida Township; Lake Lida (56-747), GD. Conditional Use Permit-Elrav Anderson: Motion by Froemming, second by Rogness, and unanimously carried to approve a Conditional Use Permit for site preparation and construction of a driveway for year-round access to the site. The proposal is located in Pt of GL 1 (5.05 & 5.01 AC), Section 1 of Aurdal Township; Fish Lake (56-684), NE. OTC Board of Commissioners' Minutes July 15, 2014 Page4 Aquatic Invasive Species (AISl Task Force Bill Kalar, Land & Resource Director and members of the AIS Task Force submitted the July 11, 2014 AIS Task Force minutes and briefed the Board regarding the I-LIDS pilot project. The Task Force also recommended that the County adopt, by resolution, the existing Mission Statement and Bylaws (attached to the AIS Task Force minutes) to meet the AIS prevention aid requirements authorizing State funding. The resolution must be submitted to the MN Department of Natural Resources (DNR) by December of this year. Discussion continued regarding the need for a Coordinator for the program due to the increased funding and additional work for potential projects. Mr. Kalar requested that the AIS Task Force become a County Committee with the ability to be reimbursed by per diem and mileage expenses. Task Force members briefed the Board regarding the Red River Basin Commission's request for funding in the amount of $5,000.00. The dollars will be used to leverage Legacy grant dollars and the project will identify AIS in our area. The Task Force members will be receiving monthly updates on this project from the RRBC and will continue to update the County Board. Adjournment At 11 :50 a.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners adjourned. The next County Board meeting is scheduled at 8:30 a.m. on Tuesday, July 22, 2014. Dated: --=0~1,.,/~.2.= .. -1/~L~'-£~---- Attest: ----"ktu~=W-"'1-----'-;/......,L....,='---LarryKrofm, '£'k CB/kd OTC Board of Commissioners' Minutes July 15, 2014 Attachment A, Page 1 WARRANTS APPROVED ON 7/15/2014 vendor Name Amount 160.00 200.00 1.115.00 49.95 1,600.03 680.00 44.08 3.607.94 84.50 1.043.13 325.00 208.62 15.79 ABG MAINTENANCE INC ADA .. \lSON NORMAN POST 30 ANDERSON L>\ND SURVEYING INC AIU: & SPARK AUTO VALUE FERGUS FAll..S B,UL\llD SA,"lffATION INC BATTLE L.\KE AtrrO PARTS BEAR GRAPHICS INC BEN HOLZER UNLIMITED BERGQUIST /RICHARD BEYER BODY SHOP INC BOB'S STANDARD BUU: SERVICE BOBCAT OF OTTER TAll.. COUNTY BRAUN VENDING INC BRITE WAY 'WINDOW CLEANING INC BU\"-MOR PARTS & SERVICE LLC CAROLINA somv.-\RE CARR'S L.\KE COUNTRY SUPERMARKET CDW GOVERNMENT INC CERTIFIED AUTO REPAIR CERTIFIED LABORATORIES CHRISTENSEN CONSTRUCTION cmZENS ADVOCATE CO OP SERVICES INC CODE 4 SERVICES LLC COOPERS TECHNOLOGY GROUP CUlllGAN CUlliGAN OF WADENA CUSTOM EARTH D & T VENTUR.ES ll.C DACOTAH PAPER COMPANY DAKOTA PR.INTER. REPAIR ll.C DENZEL'S REGION WASTE INC OHS SOS ARC 472 DICK'S STANDARD DIESEL COMPONENTS DIGITAL All.Y INC EVERGREEN LAWN CARE FARNAM"S GENUINE PAR.TS INC FERGUS FALLS DAILY JOURNAL FER.GUS FALLS LANDFILL FER.GUS POWER PUMP INC 827.75 360.00 1,919.56 29,822.00 42.94 1,551.76 34.22 328.00 11,737.50 70.00 552.72 308.00 1,695.13 32.75 54.75 200.00 1,089.00 399.52 174.60 124.80 750.00 280.00 24.47 60.00 210.00 196.96 4,192.69 30.40 10,305.00 OTC Board of Commissioners' Minutes July 15, 2014 Attachment A, Page 2 vendor Name FERGUS TIRE CENTER FORCE AMERICA DISTRIBUTING U.C FOTH INFRASTRUCTURES & ENVIROMEN FRANUIN FENCE CO INC FRAZEE ELECTRlC INC G & K SERVICES GAU.SU.C GEORGE BERGEN POST 489 GODFATHERS E\TERMINATING INC GOODIN COMPANY GOPHER STATE ONE CAil. GRAFF/MYRON GRAINGER INC HANSEN'/NICOI.E HARTHUN/TRENT HAUGE/MARK HAWES SEPTIC TANK PUMPING HEDAHLS HEADQUARTERS HENNING AUTO PARTS INC HENNING H,\RDWARE HITESMAN & WOLD PA. HOFF /MARIANO HOLM/SHELDON HOLO/GERAI.D A HONEYWEil. INDEPENDC.7' EMERGENCY SEll\lCES INNOVATIVE omcE SOLUTIONS JAKE"S JOHNS U.C JKSPORTS JOHNSON/CHRISTOPHER KEIJ.Y SERVICES INC KNUTSON ELECTRIC REBUILDING LAKES COUNTRY SERVICE CO OP L"J.ES RADIO L.\RRY OTT INC TRUCK SERVICE LARR1-S SUPERMARKET !ETCH EXCAVATING LIBERTI' BUSINESS SYSTE.\IS FARGO LIBERTI" TIRE RECYCLING U.C LITTLE BEAR TOWING LOCATORS & SUPPLIES INC M· R SIGN COMPANY INC. Amount 204.85 10.16 15,751.80 4.25 4,939.88 1,114.64 283.05 200.00 316.55 49.01 87.65 8.54 479.64 126.56 8.93 17.87 75.00 6.32 6.09 68.96 158.00 4,152.50 890.00 18.39 887.59 58.45 205.52 252.64 304.05 1,160.98 3,776.18 283.00 82.60 777.60 3,415.00 12.95 5,472.50 104.71 2,834.91 495.00 413.86 2,576.99 vendor NamP MARCO INC MARCO INC ST LOUIS MARK SAND & GRAVEL CO MARKS FLEET SUPPLY INC MATHISON CO MCCC Ml 33 MERICKEL LUMBER MHSRCRANGE MN CO ENGINEERS ASSOC MN DEYT OF HEALTH MN MOTOR COMPAfff MN STATE AUDITOR MNCVSO ASST AND SECRETARIES ASSN MODERN ASSEMBLIES INC N F FIELD ABSTRACT CO LLC NAPA CENTRAL MN NAPA FERGUS F.-W.S NARDINI FIRE EQUIPMENT NATU1ll!S GARDEN WORLD NELSON AUTO CENTER NEWMAN PAINTING INC OLSON Oll. CO INC OLSON STITZEL POST 219 OTTER ELECTRIC LLC OTTER TAil. CO PUBUC HEALTH OTTER TAil. CO TREASURER OTTERTAil. TRUCKING INC PARK REGION CO OP PARKERS PRAIR.IE/cm· OF PAW PUBUCATJONS LLC BATTLE L-u:E R PEBBLE L-u:E AUTO REPAIR PEUCAN RAPIDS PRESS PENROSE Oll. COMPANY PERHAM FOCUS PE.TI'S AMOCO PINE PLAZA TV & APPLIANCE POWER.PLAN om PRICE FAMil.Y CONSTRUCTION QUILL CORPORATION RASMUSSON SCHEDOWSKI POST 4020 RDO EQUIPMENT RDO TRUCK CENTERS OTC Board of Commissioners' Minutes July 15, 2014 Attachment A, Page 3 Amount 251.47 1.079.89 1.439.90 96.00 115.00 15,271.55 113.44 1,188.00 100.00 100.00 102.56 983.90 53.00 45.00 200.00 235.86 16.90 373.75 3,446.10 1,462.82 1,130.00 89.99 200.00 597.92 275.00 2,582.99 12,911.95 173.49 260.00 96.30 458.55 738.46 1,278.11 1,368.20 383.50 236.88 3,706.90 490.00 109.92 200.00 41,259.00 56.41 OTC Board of Commissioners' Minutes July 15, 2014 Attachment A, Page 4 Vendor Name RETZL.\FF /STEPHANIE ROTHSAY REGION.-\L REPORT ROYAL TIRE INC S.W.INC SBLC FF SCOTT HOFL.\ND CONSTRUCTION INC SERVICE FOOD Sl.J"PER \'.-\LU SIGNWORKS SIGNS & BANNERS llC SIME.NGA.ARD/PAUL SIMPI.EXGRINNELL SMTIH/CRYSTAL SODERSTROM/DENNIS SOUTH MIU. SER\>1CE SPAETH/STEVEN M. STATE INDUSTRIAL PRODUCTS STEARNS CO AUDITOR TREASURER STEINS INC STEVE'S S • .um-ATION INC STRAND HARDWARE & RADIO SHACK SWANSTON EQUIPMENT CORP THEUN HEATING & ROOFING INC THIS WEEKS SHOPPING NEWS TIGGES/DENNIS TIRES PLUS TOTAL CAR CARE TOSHIBA BUSINESS SOLUTIONS USA TOWMASTER VERGAS H,\JlDWARE WADENA ASPH.-\LT INC WAllWORK TRUCK CENTER WASTE MANAGEMENT WEI.l.ER OIL CO WEST OTTER TAIL CO FAIR ASSOCL.\TIOI WIDSETH SMITH NOLTING & ASSOC XEROX CORPORATION ZIEGLER INC Final Total: Amount 178.11 45.00 687.40 1,100.00 10.79 7,330.00 62.44 160.00 122.98 506.60 84.68 10.00 37.32 1,500.00 252.22 205.50 1,506.03 14,683.22 22.97 10,061.64 103.00 118.80 985.49 145.86 94.22 15,370.92 20.36 4,928.00 618.50 95,071.09 278.05 130.00 23,136.31 122.22 312.80 403,882.96