HomeMy WebLinkAboutBoard of Commissioners - Minutes - 04/01/2014MINUTES OF THE
OTTER TAIL COUNTY BOARD OF COMMISSIONERS
Government Services Center, Commissioners' Room
515 W. Fir Avenue, Fergus Falls, MN
April 1, 2014
9:30 a.m.
Call to Order
The Otter Tail County Board of Commissioners convened at 9:30 a.m. Tuesday, April 1, 2014 at the
Government Services Center in Fergus Falls, MN, with Commissioners Wayne Johnson, Chairman;
Roger Froemming, Vice-Chairman; John Lindquist, Lee Rogness, and Doug Huebsch present.
Approval of Agenda
Chairman Johnson called for approval of the April 1, 2014 agenda. Motion by Froemming, second by
Rogness, and unanimously carried to approve the Board of Commissioners agenda of April 1, 2014 with
the following modifications:
• 11 :50 a.m. -Internal Services Committee (Building) Canceled
• 1 :30 p.m. -Public Works Committee (Phelps Mill)
• Sheriffs Office Toughbook Computers
• Review of Perham Resource Recovery Board Meeting
Consent Agenda
Motion by Huebsch, second by Froemming, and unanimously carried to approve the Consent Agenda
items as follows:
A. March 25, 2014 Board of Commissioners' Minutes
B. Warrants/Bills for April 1, 2014 (Attachment A)
C. Final Payment to AAA Striping Service for S.P. 088-070-034, HSIP 8813 (234)
D. Authorization to Sign Otter Tail County Audit Engagement Letter
E. Approval of LG220 Application for Exempt Permit for Pheasants Forever
F. Surveyor's Certificate of Correction to the Plat of Robinson's Addition
U.S. Fish & Wildlife Service Wetland Easements
USFWS Representatives appeared before the Board and requested certification of several waterfowl
easements. Documentation was previously submitted regarding the easements. Motion by Huebsch,
second by Froemming, and unanimously carried to approve certification for the USFWS to secure the
following waterfowl easements:
Sean P. Abernathy:
T. 131N. R.39W. 5th P.M.
Section 12, the South Half of the Northwest Quarter S½NW¼), according to the United States Government
survey thereof.
EXCEPT
That part of the Southeast Quarter of the Northwest Quarter (SE¼NW¼) described as follows: The South
510.00 feet of the East 641.00 feet (as measured along and parallel with the East and South lines of said
SE¼NW¼). Containing 7.50 acres more or less.
Gregory Mickelson:
T.131N. R.39W. 5th P.M.
Section 12, N½SW¼.
OTC Board of Commissioners' Minutes
April 1, 2014
Page 2
John Ringdahl:
T.134N., R.42W .• 5th P.M.
Section 18, Government Lots 2 and 3 EXCEPT all that part of Government Lots 1 and 2 lying easterly and
southerly of the centerline of County State Aid Highway No. 22 and lying northerly of the following
described line: Commencing at the West Quarter corner of said Section 18; thence on an assumed
bearing of North 1 degree 38 minutes 43 seconds West along the west line of said Section 18, a distance
of 662.80 feet to the point of beginning of the line to be described; thence North 68 degrees 40 minutes 16
seconds East a distance of 328.98 feet; thence North 70 degrees 41 minutes 33 seconds East a distance
of 256.87 feet; thence North 77 degrees 41 minutes 27 seconds East a distance of 131.93 feet; thence
North 4 degrees 47 minutes 43 seconds West a distance of 407.11 feet; thence North 82 degrees 21
minutes 39 seconds East a distance of 241.34 feet; thence North 64 degrees 35 minutes 21 seconds East
a distance of 185.31 feet; thence North 52 degrees 47 minutes 45 seconds East a distance of 192.38 feet
to the east line of said Government Lot 1 and there terminating. Containing 31.9 acres, more or less.
Subject to County State Aid Highway No. 22.
AND EXCEPT all that part of Government Lots 1 and 2 described as follows: Commencing at the West
Quarter corner of said Section 18; thence on an assumed bearing of North 1 degree 38 minutes 43
seconds West along the west line of said Section 18, a distance of 662.80 feet; thence North 68 degrees
40 minutes 16 seconds East a distance of 328.98 feet; thence North 70 degrees 41 minutes 33 seconds
East a distance of 256.87 feet; thence North 77 degrees 41 minutes 27 seconds East a distance of 131.93
feet to the point of beginning of the land to be described; thence North 4 degrees 47 minutes 43 seconds
West a distance of 407.11 feet; thence North 82 degrees 21 minutes 39 seconds East a distance of 241.34
feet; thence North 64 degrees 35 minutes 21 seconds East a distance of 185.31 feet; thence North 52
degrees 47 minutes 45 seconds East a distance of 192.38 feet to the east line of said Government Lot 1;
thence South 1 degree 40 minutes 35 seconds East along the east line of said Government Lots 1 and 2, a
distance of 731.94 feet; thence South 74 degrees 39 minutes 51 seconds West a distance of 546.31 feet to
the intersection with a line which bears South 4 degrees 4 7 minutes 43 seconds East from the point of
beginning; thence North 4 degrees 4 7 minutes 43 seconds West a distance of 243.36 feet to the point of
beginning. Containing 8.26 acres, more or less.
Computer Purchase
Motion by Huebsch, second by Froemming, and unanimously carried to authorize purchase of two
additional Toughbook laptop computers for the Sheriff's office patrol vehicles from CDW-G. The purchase
of eighteen toughbook laptops was authorized at the March 25, 2014 County Board meeting. All expenses
will be paid from the Capital Improvement Fund.
Perham Resource Recovery Facility {PRRF) Update
Commissioner Huebsch reported on the most recent PRRF Board meeting. He indicated that the new
equipment is being tested and burning very efficiently. The new facility will be running at full capacity very
soon.
HIPAA Privacy and Security Policies
Diane Thorson, Public Health Director, briefed the Board regarding Otter Tail County's proposed Health
Insurance Portability and Accountability Act (HIPAA) Privacy and Security Policies. Ms. Thorson plans to
request approval of the final policies April 22, 2014.
Public Health Contract
The Minnesota Department of Health (DOH) has released funding for costs incurred to train staff for NFP
and HFA Family Home Visiting programs. Motion by Lindquist. second by Rogness, and unanimously
carried to authorize the appropriate County Officials' signatures to execute a contract between MNDOH
and County of Otter Tail for costs to train staff for Family Home Visiting programs. Training is scheduled
for the end of April 2014.
OTC Board of Commissioners' Minutes
April 1, 2014
Page 3
Otter Tail County Sanitation Code
Bill Kalar, Land & Resource Director, presented the final Otter Tail County Sanitation Code and requested
adoption of the Code. Motion by Rogness, second by Huebsch, and unanimously carried to adopt the
Otter Tail County Sanitation Code for Subsurface Sewage Treatment Systems incorporating by reference
Minnesota Rules Chapters 7080, 7081, and 7082 with some local modifications effective April 15, 2014.
A summary of the adoption of the Sanitation Code will be published in the daily, local newspaper on or
before April 15, 2014 with the full version of the Sanitation Code available on the County's website.
OTTER COUNTRY TRAIL ASSOCIATION (OCTA)
GRANT-IN-AID FUNDING
Otter Tail County Resolution No. 2014 -24
Commissioner Rogness offered the following and moved its adoption:
WHEREAS, Otter Tail County has sponsored Grant-In-Aid Systems in the past; and
WHEREAS, acceptance of the Grant-In-Aid Systems proposed extensions are subject to the review and
approval of the County Attorney.
THEREFORE, BE IT RESOLVED, that Otter Tail County shall continue to sponsor Grant-In-Aid Trail
Systems as they exist for the Otter Country Trail Association Snowmobile Club for the 2014-2015
snowmobile season and proposed extensions of Grant-In-Aid Trails with the aforementioned condition.
Commissioner Lindquist seconded the resolution and, upon being put to vote, the resolution was
unanimously adopted this 1st day of April, 2014
Dated: 11:,,~:1 8, 2 .. 1'{ F COMMISSIONERS
Attest: k~ -d L:arry K hn, Clerk
Final Plat Extension
Motion by Froemming, second by Huebsch, and unanimously carried to approve a one year extension to
May 14, 2015 for filing the Final Plat of Daniel and Jane Wood titled "Cross Point Addition", which is part of
the Cross Point Resort on Lida Lake (56-747).
Recess & Reconvene
At 10:04 a.m., Chairman Johnson recessed the meeting of the Otter Tail County Board of Commissioners
for a short break. The Board of Commissioners meeting was reconvened at 10:09 a.m.
Ditch #28 and #15 Redetermination
Kevin Fellbaum, Ditch Inspector, provided maps of Ditch #28 and Ditch #15 including the original benefited
areas of each ditch. Mr. Fellbaum requested approval to redetermine the benefits on these ditches and
consider combining them because they flow together. Motion by Huebsch, second by Lindquist, and
unanimously carried to redetermine the benefits on County Ditch #28 and County Ditch #15 and consider
combining the ditches. The County Attorney will prepare an Order to proceed with the redeterminations.
OTC Board of Commissioners' Minutes
April 1, 2014
Page 4
Ditch Redetermination and Inspection Schedule
Mr. Fellbaum submitted a proposed schedule and priority list for redetermination of benefits for specific
county ditches and a ditch inspection schedule from CY2014 through CY2017. A map was provided which
breaks out the inspection schedule into five different sections. Twelve ditches will be inspected each year
to meet a five-year rotating inspection requirement under Minnesota Statute.
Red River Watershed Management Board Conference
Mr. Fellbaum reported on a recent RRWMB conference. The Red River Basin is pressing for a 20%
reduction of flow during peak flow times so they are asking watersheds to store water in the spring.
Discussion took place regarding who pays for the storage of the water which should include those
benefited downstream. Mr. Fellbaum's report indicated that while water quantity is the current topic, water
quality will be an issue in the future.
Proposed Salt Storage Building
Motion by Rogness, second by Froemming, and unanimously carried to authorize the appropriate County
Officials' signatures to execute a contract between Braun lntertec and the County of Otter Tail for
completion of a geotechnical evaluation for the proposed salt storage building at the County Highway 1
garage location.
Seasonal Highway Supplies Bid Awards
After previously advertising for the 2014 Seasonal Highway Supplies, bids were opened March 26, 2014.
The Public Works Director submitted a bid summary and recommendation for award of the Seasonal
Supplies. Motion by Rogness, second by Lindquist and unanimously carried to award the 2014 Seasonal
Highway Supplies as follows:
Seasonal Suoolv Vendor Quantity Bid Amount
Bituminous Material Flint Hills Resources, LP 100,000/oal. $2.74/aal.
Hot Mix Bituminous (East\ Anderson Brothers Const. of Brainerd 4,000/ton $232,000.00
. ' Central Specialties, Inc. 4,000/ton $234,600.00
Mark Sand & Gravel Co. 4,000/ton $253,000.00
Wadena Aschalt, Inc. 4,000/ton ,' · $224;000.00
Hot Mix Bituminous (West) Anderson Brothers Const. of Brainerd 3,000/ton $174,000.00
Central Specialties, Inc. 3,000/ton $175,950.00
Mark Sand & Gravel Co. 3,000/ton $189,750.00
Hot Mix Bituminous (North) Anderson Brothers Const. of Brainerd 3,000/ton $174,000.00
Central Specialties, Inc. 3,000/ton $175,950.00
Mark Sand & Gravel Co. 3,000/ton $189,750.00
Sionino Materials Vulcan Sions 1,322 Sions $76,876.56
Winter Sand Alexandria Concrete 2,500/ton BL $7.40/ton
Mark Sand & Gravel Co. 2,500/ton FF $9.65/ton
Alexandria Concrete 1,000/ton H $7.70/ton
Alexandria Concrete 2,500/ton NYM $7.80/ton
Aaaregate Industries 1,000/ton PR $10.50/ton
Ottertail Aaaregate 2,000/ton P $8.00/ton
Culverts True North Steel State Bid Contract #13084
Contech Enoineered Solutions, LLC State Bid Contract #58093
Herbicides Croc Production Services, Inc. State Bid Contract #44522
Prochem, LLC State Bid Contract #44538
System Preservation Study
OTC Board of Commissioners' Minutes
April 1, 2014
Page 5
Rick West, Public Works Director, provided proposed powerpoint slides for the upcoming Road
Preservation open meetings. Mr. West spoke about the value of developing a Transportation Plan prior to
increasing levy dollars for road preservation in Otter Tail County. Discussion followed. Motion by
Rogness, second by Lindquist, and unanimously carried to authorize SRF Consulting to proceed with
developing an Otter Tail County Comprehensive Transportation Plan.
Westridqe Mall Tax Court Decision
David Hauser, County Attorney, briefed the County Board on how tax appeals move through the court
system. He indicated that appeals on tax court decisions go directly to the Supreme Court. Attorney,
Ryan Cheshire and Auditor, Wayne Stein discussed the Westridge Mall Court case and the financial
impact to the various local government entities for Calendar Years 2010, 2011, and 2012.
Closed to the Public
At 11 :23 a.m., Chairman Johnson declared the Board of Commissioners meeting closed to the public to
discuss Attorney-Client privilege strategies regarding the Westridge Mall Tax Appeals. The closed session
is authorized under Attorney-Client privilege, M.S. §13D.05, Subd. 3(b). Present were all five seated
Commissioners; County Attorney; Assistant County Attorney, Ryan Cheshire; City of Fergus Falls
Representatives, Mark Sievert and Bill Sonmor; Assessor, Doug Walvatne; Auditor, Wayne Stein; Land
Services Director, Brian Armstrong; the County Administrator; and Board Secretary.
Adjournment
At 12:15 p.m., Chairman Johnson declared the Closed Session complete and with no additional agenda
items to consider, declared the meeting of the Otter Tail County Board of Commissioners adjourned for
committee meetings. The next County Board meeting is scheduled at 9:30 a.m. on Tuesday, April 8, 2014.
Dated: A-pcil x', J.e;,1'-1
Attest: ~ ~ LairyKr~. Clrk
CB/kd
OTC Board of Commissioners' Minutes
April 1, 2014
Attachment A, Page 1
WARRANTS APPROVED ON 4/01/2014
vendor :--:ame
A· l LOCK & KEY
ACCURATE CONTROLS INC
ALPHA TRAINING & TACTICS LLC
APPLIED CONCEPTS INC
ARM OF MINNESOTA
ARNDT/JEFFREY
AUTO FIX
A\TIX SOLVrIONS LLC
BARRY CONSTRUCTION INC
BA TTERlES PLUS
BENNETT /TERRY
BOWMAN/RONALD
BRANDON COMMUNICATIONS INC
BRl-\N'S REPAIR· NORTHL'\ND REBFIJ.Dil
BFS!Thl.\N/JOHN
CANNELL/KAREN
CARR'S L-\KE COUNTRY SL1'EIU.f.-\RKET
CASS COUNTY HEATING INC
CDW GOVER..'<"MENT INC
CERTIFIED Atrro REP.-\J:R
CERTIFIED LA.llORATORJES
CO OP SERVICES INC
COLLEGE WAY AUTO INC
COOPERS TECHNOLOGY GROl1'
CUU.EN"S HOME CENTER
CULLIGAN' WATER CONDITIONING
DENZEi.'$ REGION WASTE INC
DESIGN ELECTRONICS
DE.\ E..\ST
EGGE CONSTRUCTION INC
ElDJE}l//.flCHEll.E M
ELLENSON/!-l.\RK
ESRI INC
FERGUS FALLS DAILY JOl'RNAL
FRAZEE ELECTRIC INC
GALLS LLC
GOERDT /STEPHEN
GO\'Ellli'MENT FINANCE OFFICERS ASSOC
GRAFF /MYRON
GRAINGER INC
H & R CONSTRUCTION CO
HINTER.\!EJSTER SCHULTZ & SLETMOEN,
. .lJnOUnt
38.25
20.000.00
75.00
11.650 00
450.00
149.99
116. 94
12.423.00
4,611.25
383.44
8.37
10.00
3,278 85
165.00
5.00
48.72
54.39
33,824.00
430.72
43.67
497.00
49.40
30.30
90.21
3,500.00
10.00
100.91
75.94
24.61
220.00
91.84
9.57
10,928.00
168.00
2,068.96
105 30
9.18
595.00
32.85
303. 78
167 60
195.00
OTC Board of Commissioners' Minutes
April 1, 2014
Attachment A, Page 2
V1cndor Name
HOLO/GERAI.D A
HOUSTON ENGINEER.ING INC
HUCKEBY /ROBERT
L'INOVATIVE OFFICE SOLUTIONS
JK SPORTS
JOBSHO
KJ.D. LEASING INC
KEEPRS INC
K.ELLY SERVICES INC
KEY GOVERNMENT FINANCE INC
KIMBALL MIDWEST
L-u:.E REGION HEALTHCARE CORP
L-u:.ES AREA COOPERAIB'E
L~Y OTT INC TRUCJ;: SER\·lCE
L,\RSON/DU.NNE
LEITCH/JULIE
l.lITLE FAUS 1'L.\.CHINE INC
LOCATORS & SUPPLIES INC
LOKEN/JERRY
J.L.\.RCO INC ST 1.01.;lS
.l,L,\.R,i;:S FLEET SUPPLY INC
MCHRMA
MCLEOD CO SOLID WASTE MGJ.IT
!,OD-CENTRAL EQUIPMENT INC
MIDWEST PRINTING CO
MILLER'S PRECISION ENTERPRISES INC
.1,m-.,·m.APOUS FINANCE DEPARTMENT
!,fil,;NKOTA ENVIRO SER\1CES INC
M.N DEPT OF NATURAL RESOl.!ll.CES 01,ffi
MN STA TE AUDITOR
NEW YORK MllJ..S DISPATCH
NEWBORG/liVIN
NORTHL.\.ND BUSINESS SYSTE..\!S INC
NORTHL>.ND COMM & TECH COLLEGE
NORTH\1/EST IRON FIREME..'< INC
OLSON/RJCHARD
OTTER ELECTRJC IJ..C
OTTERTAIL TRUCJ;:ING INC
P . .\.RURS PRAIRIE INDEPEh"DENT
PEUCAN RAPIDS PRESS
PE..\!BERTON SORLIE RUFER 1-:ERSHNER Pl
PETE'S BODY SHOP & TOWING
Amount
8.91
321.25
13.55
282.1G
224.00
420.G4
303.35
1,G83.15
3,233.30
8,788.78
134.33
2,207.98
592.GO
465.00
5.30
23.09
8.27G.05
116.97
18.10
1,544.27
19.98
90.00
150.00
4.65
895.00
640,68
204.00
29.00
100.00
11.609.08
30.00
646. 73
4,445.04
1,583.05
367.35
3.400.71
454.00
6,578.52
196.14
39.00
1,125.60
734.17
\·endor Kame
PIERCE JR/NOR.>.t.\.N
PITNEY BOWES
PRESTON/JASOl\
PRO AG FARMERS CO OP
QUALITY TOYOTA
O\JlCK'S NAPA AUTO PARTS
R.O.TZ/JEFFREY
RDO EOwlPMLVf
RDO TRUST #80· 6130
RIDGE\\'A TER COJJ..EGE
RJNGDAHL AJ,[BULWCE INC
S.W.IN'C
SAFEUTE Fl'LF!llMENT INC
S.WFORD HEAL TH
SCHWAB VOLLHABER LUBR.O. TT SER\ 1CE
SCHW • .\.,.,U/'\·1CK!
SE..\CHANGE PRJNTING & MARMTIN'G
SERVICE FOOD SUPERVALU
SE\VER SERV1CE
SHERWIN \\1lll.o.MS
SIGKWORKS SIGNS & BANNERS LLC
S!LLERUD/DAVID
SMITH/GENE
SODERSTROM/DE!'<'"NJS
SPE.1\ICER/SHARON
SRF CONSUL TIN'G GROFP INC
STADUM/RJCK
STAPLES ADVANTAGE
STEINS INC
STR.O.TEGJC EOwlPMENT AND SUPPLY
STRE!CHERS
SWANBERG/RICKY
TE..\."1 Lo.BOR.O. TORY CHEMICAL CORP
THOMSON REL'TERS · WEST
TNT REPAIR INC
TO\\'MASTER
TR..\."101.,lUTI. BlTILDI1'G SER\1CES
ULINE
UNIFORMS w'NI.lMITED INC
ll?l.'TVERsm· OF MN
VFW POST 612
\lCTOR LUNDEEN COMP . .\.'lY
OTC Board of Commissioners' Minutes
April 1, 2014
Attachment A, Page 3
Amount
9.62
1.185.00
14.61
3,938 63
1.657,60
107 .89
74.64
246.30
23.58
4 79.55
150.00
95.00
166.56
361.00
341.10
52.08
2,708.03
28.84
310.00
96.54
305.00
9.48
419. 56
10.00
18.10
17,066.33
300.00
198.90
1,617.66
83.28
289.89
19.66
600.00
1.210.32
3,789.96
65,008.00
425.00
95.45
21.98
420.00
134.29
22.91
OTC Board of Commissioners' Minutes
April 1, 2014
Attachment A, Page 4
Vendor Name
WIDSETH SMITH NOL TING & ASSOC
WIND ELS/LORI
WOESSNER CONSTRUCTION INC
ZIEGLER INC
Final Total:
Amount
2.619.50
40.10
100.00
813.09
276,730.55