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Home My WebLink AboutBoard of Commissioners - Minutes - 02/25/2014MINUTES OF THE OTTER TAIL COUNTY BOA~D OF COMMISSIONERS G.overnment Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, MN February 25, 2014 · 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, February 25, 2014 at the Government Services Center in Fergus Falls, MN, with Commissioners Wayne Johnson, Chairman; Roger Froemming, Vice-Chairman; John Lindquist, Doug Huebsch, and Lee Rogness present. Approval of Agenda Chairman Johnson called for approval of the February 25, 2014 agenda. Motion by Froemming, second by Rogness, and unanimously carried to approve the Board of Commissioners agenda of February 25, 2014 with the following modifications: 11 :20 a.m. -Reschedule Finance Committee and replace with Internal Services Committee 11 :50 a.m. -Reschedule Finance Director Agenda Items and replace with Classification Appeals Discussion Consent Agenda Motion by Rogness, second by Froemming, and unanimously carried to approve the Consent Agenda items as follows: A. February 18, 2014 Board of Commissioners' Minutes B. Warrants/Bills for February 18, 2014 (Attachment A) C. Human Services Bills and Claims D. Consumption and Display Permit Renewal for Wee Villa Resort Ltd Ptsp. E. Credit Card Request with modification to allow a 30-day limit of $2,500.00 for Laura J. Nelson, Veterans Service Office Manager/Claims Specialist F. Payment to Perham Health, in the amount of $2,100.00, for costs incurred under M.S. 609.36 Probation Department Annual Report Chuck Kitzman, Probation Director, presented the Probation 2013 Annual Report and 2014 Program Overview. Mr. Kitzman reviewed CY2013 juvenile offenses, diversion programs for juveniles, adult offenses placed under supervision, DWI Court, and community service work. Mr. Kitzman indicated that the number of juveniles placed on probation is going down while the number of adults placed on probation is going up. This appears to be a consistent trend over the last few years. Discussion took place regarding recidivism from juvenile to adult offenders. Red River Watershed Management Conference Motion by Rogness, second by Froemming, and unanimously carried to request that Kevin Fellbaum, Ditch Inspector, attend the 16th Joint Annual Conference of the Red River Watershed Management Board and the RedRiver Basin Flood Damage Reduction Work Group March 25-26, 2014 in Detroit Lakes, MN. Recess & Reconvene At 10:14 a.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:19 a.m. Fraud & Collection Annual Report The County Attorney Fraud Investigation and Human Services Collections Team appeared before the Board for their annual reports. The Fraud Investigations Report showed 149 investigations were completed in 2013. Most of the cases are handled by way of Administrative Disqualification rather than criminal prosecutions. A conservative estimate of savings due to Fraud Investigations in 2013 was reported as $207,821.00. . . ' ' OTC Board of Commissioners' Minutes February 25, 2014 Page 2 The Collections Team reported 2013 collections of pubiic assistance dollars as $763,83g_51 with most of the dollars coming from estates to reimburse the County for Medical Assistance expenses for adults age 55 and older. Reimbursements for detox and out-of-home placements totaled $266,511.04. Discussion took place regarding food support, asset rules, and eligibility rules. Commissioners expressed a desire to continue discussions to learn more about the various support programs. Human Services Purchase of Service Agreements John Dinsmore, Human Services Director, submitted a list of 242 Human Services Purchase of Services Contracts for 2013-2014. Mr. Dinsmore reported that the State of Minnesota will be taking over many of the contracts and will be contracting directly with the provider; therefore, a contract with Otter Tail County will not be necessary. Human Services will manage less than 150 contracts. County Ditch No. 70 Jeff Langan of Houston Engineering presented the Preliminary Engineer's Report for Improvement to Otter Tail County Ditch No. 70. Mr. Langan formally filed the report with the County Auditor. He briefed the Board on the details of the report. The Preliminary Report will be filed with the Minnesota Department of Natural Resources for their 30-day comment period of the project. Discussion took place regarding the new proposed outlet and the plan for the existing outlet tile. Commissioners scheduled the proposed improvement project for County Ditch No. 70 at 7:00 p.m. on Thursday, April 17, 2014 at the Government Services Center in Fergus Falls, MN. Recess·& Reconven·e At 11 :25 a.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for an Internal Services Committee meeting. The Board of Commissioners' meeting was reconvened at 11 :50 a.m. Classification Appeals Discussion Larry Krohn, County Administrator, received results of the appeals for the Classification Project from Fox Lawson & Associates, who have been the Compensation Consultants on the project. Mr. Krohn reported that 63% of the appeals resulted in a change of the employees' original ratings. After meeting with Division Directors and arriving at a consensus, he recommended that the compensation changes resulting from the appeals process should be retroactive to the original compensation system implementatio'n. Motion by Rogness, second by Lindquist, and unanimously carried to acknowledge the report, make adjustments to compensation as recommended in the report, and implement the compensation increases retroactive to July 1, 2013. Recess & Reconvene At 12:03 p.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for lunch break. The Board of Commissioners' meeting was reconvened at 12:44 p.m. Day at the Capitol Motion by Rogness, second by Froemming, and unanimously carried to authorize Commissioners Huebsch and Johnson, along with the Public Works Director, to attend Transportation Day at the Capitol March 13, 2014. The Minnesota Transportation Alliance will be facilitating discussions regarding counties transportation issues. Phelps Mill Fishway Project OTC Board of Commissioners' Minutes February 25, 2014 Page 3 Minnesota Department of Natural Resources (DNR) employees updated the Board on progress of the proposed modification to the Phelps Mill Dam to accommodate fish passage. The project is proposed for the west side of Phelps Mill Dam and would be approximately 240' in length involving a series of rock step rapids. This is a part of the lake sturgeon restoration program. Discussion took place about various aspects of the proposal including oversight responsibility. Motion by Huebsch, second by Lindquist, and unanimously carried to approve the concept of the Phelps Mill Fishway Project as submitted. The Public Works Director and DNR will return to the Board with the final plan. 2014 Veterans Stand Down VSO Charles Kampa provided correspondence about the 2014 Veterans Stand Down that Otter Tail County is hosting on April 24th at the Armory in Fergus Falls. Motion by Johnson, second by Lindquist, and unanimously carried to appoint Commissioner Doug Huebsch to attend a luncheon on Friday, February 28, 2014 at the VFW in Fergus Falls. The Minnesota Assistance Council for Veterans (MACV) will present information regarding our community partners' critical role in ensuring success of the Stand Down. Adjournment At 1 :20 p.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners adjourned for committee meetings. The next County Board meeting is scheduled at 9:30 a.m. on Tuesday, March 3, 2014. Dated: -----"-5_--'-,Y-_-_/_,jr''----1 CB/kd OTC Board of Commissioners' Minutes February 25, 2014 Attachment A, Page 1 WARRANTS APPROVED ON 02/25/2014 Vendor t\·arne ATSSA A\ TE, SOLl 710NS llC A\."'IESS_iJOE BUNIN 1ARTEM Bn·. MOR PARTS & SERVICE LLC CDW GOYER..'-1:MENT INC CERTIFIED A\JfO REPAIR CHESHIRE/R Y . .\..'I C cmZENS ADVOCATE CODE ~ SER\1CES llC COMSTOCK CONSTRUCTION OF 1'L'I COOPERS TECHNOLOGY GROUP DE., E.'\ST EGGE CONSTRUCTION INC EN\1ROTECH SER\1CES INC FASTENAL COMPANY FERGUS TIRE CENTER FRESONKE/SH.-\JU G & K SER\1CES GALLS LLC GAST CONSTRUCTION CO INC GODFATHERS E."\TER.\,IINATING INC HTh~lNG AMBFL'\NCE HILD! INC HOMETOWN REPAIR Hl"BB.'\RD CO SHERIFF"S OFFICE INDEPENDENT/THE INNO\'A ffi'E OFFICE SOll'TIONS IVERSON/DAVID L J.P. STRUCTI'.R.ES INC K.I.D. LE.'\SING INC K.. .\.."IPA/CH. '\RLES UEPRS INC UlL Y SER\1CES INC UY GOVERNMEN"T FIN . .\.."CE INC L.\KE REGION HEALTHCXRE CORP L.\RRY OTT INC TRUCK SER\1CE L.\RRY'S Sl:PERMARKET LEITCH EXC'\ VA TING LIBERTI" BUSl!\'ESS SYSTE.'>15 FARGO 1'UCPZA ~l.\RCO INC Amount 840.00 80384 152.20 24.08 440.35 718.50 52.15 12.32 218.25 260.00 3.594 .00 642 38 24.50 187 .50 5.140.61 67.75 220.90 82.88 1,053.97 975.00 298.690.00 246.20 350.00 1,150.00 356.73 60.00 232.50 460.90 7.00 3 70.111 15 303.35 208.41 566.57 1.485.78 8.788.78 9,778.00 725.00 30.72 2.054.00 167 86 125.00 37000 OTC Board of Commissioners' Minutes February 25, 2014 Attachment A, Page 2 \·endor '.'\ame !>L-\RCO INC ST LOUIS ?,,L-\TH!SON CO MN CO ATTORNEYS .-\.SSOCL-\TION MN CO INTERGOVERNMENTAL TRl1ST MN DEPT OF TRANSPORTATION MN MOTOR COMP.-\.1' .. Y .MN OFFICE OF EN"TERPRISE TECHNOLOG MORR.JS ELECTRONICS MORTON SALT INC MPCA OTTERTAIL TRUCh.!NG INC PEBBLE L.\il .-\u"TO REPAIR PHILLIPPI DR/JAY PITNEY BOWES PREMIUM WATERS INC PRODCCIB'E ALTERNATI\'ES INC OUill CORPORATION RDO TRUCK CEl'ffERS REGAl.lA ROGAL/KEITH SANFORD HEALTH SER\1CE FOOD SUPER V.-UU SHELDON'S C.-\R CARE COR!ll'ER SONSALLVNICK STREICHERS Sl'PER SEPTIC & EXCAVATION SWANSTON EQUIPMENT CORP THOMSON R.Eu"TER.S · \VEST UHL\UNN/M01"1CA UNIFORMS UNLIMITED INC \lCTOR LUNDEEN COMPANY VINING/cm· OF WARNJNG LITES OF MINNESOTA WAYNE'S TOOLWAGON WEST/RICHARD K ZIEGLER INC Final Total Amount 328,87 831.55 4,892.00 1,000.00 29,50 1,35871 648,00 217 ,20 54.003.88 2.400,00 10,663.02 406.97 475.00 1,076.00 7.00 186.82 381.49 166,79 55.41 356.08 750.00 14,86 142.00 564,40 1,621.33 150.00 5,900.00 219.08 240.00 82.08 111.45 280,000.00 384.45 722.99 1, 150,00 555,50 1,083,871.56