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Home My WebLink AboutBoard of Commissioners - Minutes - 02/04/2014MINUTES OF THE OTTER TAIL COUNTY BOARD OF COMMISSIONERS Government Services Center, Commissioners' Room 515 W. Fir Avenue, Fergus Falls, ·MN f:ebruary 4, 2014 9:30 a.m. Call to Order The Otter Tail County Board of Commissioners convened Tuesday, February 4, 2014 at 9:30 a.m.at the Government Services Center in Fergus Falls, MN, with Commissioners Wayne Johnson, Chairman; Roger Froemming, Vice-Chairman; John Lindquist, Lee Rogness, and Doug Huebsch present. Approval of Agenda Motion by Froemming, second by Huebsch and unanimously carried to approve the Board of Commissioners agenda of. February 4, 2014. Consent Agenda Motion by Rogness, second by Huebsch and unanimously carried to approve the following Consent Agenda items: A. January 21, 2014 Board of Commissioners' Minutes B. Warrants/Bills for February 4, 2014 (Attachment A) C. Request for credit card for GIS Lead Developer George Meyer with $1000 limit D. Final Payment to Morris Sealcoat & Trucking, Inc. for SAP 056-604-014 & Etc., 2013 Sealcoat Projects Clarification on Uniform Allowances County Attorney, David Hauser, discussed with the Board a clarification that is needed regarding Uniform Allowances and retailers promotions regarding deals and rebates. Motion by Huebsch, second by Rogness and unanimously carried to refer the issue to the Internal Services Committee to draft a county wide procedure regarding this issue. Ditch No. 25 Outlet Project Auditor, Wayne Stein, reviewed the information the Commissioners received in their supporting documentation packets. Discussion followed. Motion by Huebsch, second by Lindquist and unanimously carried to accept the County Ditch No. 25 Outlet Project Ditch Viewers Report dated as presented and dated 01/30/2014. Ditch No. 25 Outlet Project Hearing Motion by Huebsch, second by Lindquist and unanimously carried to hold the Public Hearing for the Ditch No 25 Outlet Project on May 19, 2014 at 7:00 p.m. Ditch No. 4 Public Hearing Motion by Rogness, second by Froemming and unanimously carried to hold the Public Hearing for Ditch No 4 on Tuesday, March 4, 2014 at 10:00 a.m. in the Otter Tail County Board Room at the Government Services Center in Fergus Falls, MN. Sanitation Code Land and Resource Director, Bill Kalar, discussed the final draft of the Sanitation Code. A motion was made by Huebsch, seconded by Rogness and unanimously carried to set the Public Hearing Date for March 11, 2014 at 10:00 a.m. and to make the following changes to the draft code: • In section 82.B. County Permit Program to remove the work repair • To add language for an Administrative Variance as discussed OTC Board of Commissioners' Minutes February 4, 2014 Page 2 Public Program Drug Testing Policy Motion by Huebsch, second by Froemming and unanimously carried to approve and authorize implementation of the Human Services Drug Testing Policy as presented. Memorandum of Understanding Motion by Rogness, second by Huebsch, and unanimously carried to authorize the appropriate County Official signature to execute a MOU between Otter Tail County and the Minnesota Teamsters Local 320 Human Services Support Specialist and Public Health Unit regarding the Chemical Dependency Counselor Classification. The MOU will be in force through December 31, 2015. Recess & Reconvene At 10:27 a.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 10:34 a.m. Emergency Operations Plan Motion by Rogness, second by Lindquist and unanimously carried to approve the 2013 Otter Tail County Emergency Operations Plan as submitted. Lakeland Mental Health Corporation Annual Meeting Motion by Rogness, second by Lindquist and unanimously carried to approve the attendance of commissioners at the Lakeland Mental Health Corporation Annual Meeting on February 24, 2014 at the LMHC Fergus Falls office. PLMSWA Board Meeting Motion by Froemming, second by Lindquist and unanimously carried to authorize Commissioners to attend the PLMSWA Board Meeting, February 27, 2014 being held at the Recovery Facility in Perham for a tour. Memorandum of Understanding Motion by Rogness, second by Huebsch, and unanimously carried to authorize the appropriate County Official signature to execute a Payroll MOU, dated 1-23-2014, between Otter Tail County and the Minnesota Teamsters Local 320 Sheriffs Office Units affecting employees working a 28-day work cycle being paid on an hourly basis. A RESOLUTION SUPPORTING LEGISLATION ALLOWING COUNTIES TO DESIGNATE THEIR COUNTY WEBSITE TO PUBLISH PUBLIC NOTICES Otter Tail County Resolution No. 2014 -21 WHEREAS, counties are currently required by law to publish public notices in a designated official newspaper for the county (Minn. Stat.§ 331A); and WHEREAS, counties are committed to providing information to citizens and increasing access to information about county operations and business; and WHEREAS, citizens expect and demand information in an immediate format; and WHEREAS, counties have limited resources and must utilize tax dollars in the most efficient way possible; and WHEREAS, counties should have the authority to determine the best and most efficient method of communicating information to citizens based on citizen expectations; and OTC Board of Commissioners' Minutes February 4, 2014 Page 3 WHEREAS, counties are continuously improving and investing in technology to reach more citizens in a timely manner; and WHEREAS, utilizing county websites to publish public notices would eliminate the time and costly burden of publishing in newspapers; and WHEREAS, county websites are increasingly the first place citizens look for information about their counties; and WHEREAS, the ability of county websites to provide citizens with up-to-date, detailed information exceeds that of print media NOW THEREFORE BE IT RESOLVED, that the Otter Tail County Board of Commissioners supports HF 1286 and SF 1152, legislation now before the 2014 legislature that would allow counties to publish certain public notices on their websites instead of, or in addition to, in an official newspaper. Upon a motion by Commissioner Rogness, seconded by Commissioner Huebsch, the Otter Tail County Board of Commissioners adopts the foregoing resolution by a unanimous vote this 4th day of February 2014. Recess & Reconvene At 10:55 a.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for a short break. The meeting was reconvened at 11 :02 a.m. WACCO Annual Membership Dues MoJion by Lindquist, second by Froemming, a'nd unanimously carried to authorize payment, in the amount of $5,000, for the 2014 annual membership fee payable to the Western Area City Counties Cooperative 0fVACCO) as recommended by the Public Works Director. The Highway Departme'nt purchases salt through the organization. System Preservation Study Update Public Works Director, Rick West, updated the Board on the Informational meeting that was held. A lengthy discussion followed. Another round of meetings will be held April 7 in Fergus Falls, April 10 in Pelican Rapids, April 21 in Perham and April 24 in Henning. Time and locations are to be determined. Acknowledgement of Petition Received The Otter Tail County Board of Commissioners acknowledged the receipt of a Petition from the Citizens of Dalton entitled "Bring Back Our Garage". Recess & Reconvene At 11 :29 a.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners recessed for committee meetings and lunch. The Board of Commissioners meeting was reconvened at 1:28 p.m. OTC Board of Commissioners' Minutes February 4, 2014 Page4 Public Health Contracts Motion by Huebsch, second by Lindquist and unanimously carried to authorize the Chair to sign the amendment to the MDH Eprep contract to add $1,000 for the Mass Vaccination Exercise for mass dispensing. Motion by Huebsch, second by Lindquist and unanimously carried to authorize the Chair to sign the Vendor agreement with OHS to complete 25 educational tobacco compliance checks by May 31, 2014. 2013 Recorder's Report . County Recorder, Brian Armstrong.reviewed the 2013'Recorder's Report. In 2013 the County Recorder's Office processed 35,513 documents and collected $973,809. Mr. Armstrong explained the difference between the Compliance Fund and the Tech Fund. Discussion followed. The balance of the Tech Fund ending CY2013 is $734,583.54. Ditch Fund/Assessments Discussion . Auditor Wayne Stein reviewed the Ditch Fund Balances spreadsheet provided with the Board. After a lengthy discussion the board asked Mr. Stein to bring back to the Board an idea of specific dollar amounts for each ditch to the next meeting. OTC Logo Use Policy Motion by Froemming, second by Rogness and un'animously carried to adopt the Otter Tail County Logo Use Policy as presented. · · · Adjournment At 2:50 p.m., Chairman Johnson declared the meeting of the Otter Tail County Board of Commissioners adjourned for committee meetings. The next County Board meeting is scheduled at 9:30 a.m. on Tuesday, February 18, 2014. Dated: 3-,Y-,)-p/ ARD OF COMMISSIONERS ) Attest: ~ ~ LarryKron, TerJ< OTC Board of Commissioners' Minutes February 4, 2014 Attachment A, Page 1 WARRANTS APPROVED ON 2/04/2014 Vendor Name 5TH DISTRJCT JAJI. ADMINISTRA.TOR'S ,>, . .\· l WAYNE'S TOWING A'VIANDS LLC A.\!ERIGAS ANDERSON L.\.'W Sl'RVEilNG INC . .\.'IDERSONIRYAN . -'JU.: & SP .-'JU.: ASSOCUTED BAG COMPA!,T BEST Bt.:Y Bl'SINESS .->JJVA.NTAGE ACCOl BJORGAN CONSTRl'CTION INC BOB'S STANDARD BULK SER\·lCE BR..\.'lllY/STEVE BR.:\UN INTERTEC CORPORATION BR.-\l'.N \'E'IDING INC Bl'GBEE/WADE Bl'SE ORWELL 4· H Bl'Y-MOR PARTS & SERVICE UC C.->JJEM L:\W GROUP Pl.LC C,\,'lNElliDOUG CARR'S L:\KE COl'NTRY Sl'PER.,tARKET CDW GOVR'IME .. "IT INC CHRJSTE.'ISEN CONSTRUCTION Cl SPORT CO OP SERVICES INC CODE 4 SER\1CES LLC CO~!MISSIONER OF TR..\NSPORTATION COM~USSIONER OF TR..\NSPORTATION CO!>IPFTER Th'FORMA TION SYSTEMS CO!>ISTOCI( CONSTRUCTION OF MN CONCEPT C..\TERING COOPERS TECHNOLOGY GROl 'P Cl'LLIG . .\.'I OF W.->JJEN.-\ CFLLIG.-'..'I WATER CONDmONING DE.'I: E..\ST E.\IBLE.\1 E."ITERPRJSES INC FASTENAL COMPANY FERGl'S 4-H FERGUS FALLS/cm· OF FERGUS FALLS1cm· OF FORMS & SYSTEMS OF MIN1'"ESOTA FRAZEE ELECTRJC INC GALLS UC Amount 1,800.00 169.00 5,931.59 1.760.76 2.345 00 265.40 76.81 28002 2.283.33 1.650.00 141.18 138.14 370.25 775.00 70 04 250.00 798.38 50.00 224.98 68.18 944 48 30.633.00 871.50 98.41 3.686.00 204.91 75.00 3.090.00 7,275.00 220.42 425.56 420.00 10.00 24.50 178.51 15.51 250.00 3.465.00 6.692.91 859.40 194. 76 941.14 OTC Board of Commissioners' Minutes February 4, 2014 Attachment A, Page 2 Vendor Kame GEORGE'S BODY.SHOP & OTTERTAIL SER GIRL SCOt,, TROOP 30657 GODFATHERS E\TIJL\IINATING INC GOPHER STATE ONE CAU H&LMESABI H..\.1;\"E:S SEPTIC TANK PUMPING HEALTHCARE EN\1RONMEJ)ffAL SER\1CE HERMES/CONhlE HITESMAN & WOLD P A HOUSTON ENGINEERING INC HUBBARD CO SHERIFF'S OFFJCE INNOVAIB'E OFFICE SOLUTIONS J C'S GENERAL STORE J.P. STRUCTITRES INC JAKE'S JOHNS UC JK ENGINEERS JK SPORTS K.I.D. LEASING INC KEEPRSINC KEUY SERVlCES INC KEY GOVERN.MEN, FINANCE INC Klf.FER COMPANIES/THE KINDRED PLUMBING • .\...\/0 HEATING INC KINETIC LEASING INC L.\.KE REGION ELECTRIC CO OP L.\.KE REGION HEALTHCARE CORP L.\..l,;B AREA COOPER..\. TIVE L.\..l,;B COUNTRY SER\1CE CO OP L.\.RRY OTT me TRl'CK SERVICE LIBERTI' BUSINESS SYSTEMS FARGO LITTLE BEAR T0\\1NG LOCATORS & SL'PPLIES INC LYON CO SHERIFF M & I LOCKBOX MCCC MARCO INC }.URCO me ST LOt.:15 MATTHEW BENDER & COMPANY INC MCHRMA MIDSTATES EQL1PMENT & SUPPLY MIDWEST PRJNTING CO MN CO ATTORNEYS ASSOCL-\.TION :!>lN CONTINTJ1NG LEGAL EDUC..\. TION Amount 200.00 250.00 715.21 105.00 608.15 75,00 155.40 12.86 23600 10.480,91 60.00 323.56 19.23 466.719.78 270.00 21,515.00 99.00 303.35 506.31 1.722.35 8. 788.78 66.96 16,150.00 704.00 50.00 147.10 2.719.73 177.00 3,380.00 20.56 280.55 35. 78 50.00 9,800.00 2,579 68 2,578.04 370,53 150.00 58,873.50 87.00 140.00 387 42 \'endor :,,;ame !>!N DEPT OF HU?>HN SER\lCES MN MOTOR COMPANY MOMS MORTON SALT INC N F FIELD ABSTR-\CT CO NAPA FERGUS FALLS NaSON AUTO CENTER NEW YORK !>ill.LS ELEME.'<1.-\RY 4TH GR.' NE\\1,t-\}! PAINTING INC NOVA FIRE PROTECTION OFFICDl-\X INCORPOR.-\TED OTIS aE\'A TOR CO OTTER TAIL CO EMPLOYEES COMMITTEE OTTER TAIL CO TRE.-\SURER OTTERT.-\IL AGGREGATE OTTERTAIL TRUCKING INC OVERHE.-\D DOOR CO OF FERGUS FAllS O\'ERL-\J>iD MECHA,'<1CAL SER\1CES PAKOR INC NW8935 P.-\RT AIN/KJUSTIE PAW PUBUCATTONS UC BATTI.E L-\KE R PEBBLE L-\KE AFfO REP.-\lR PERHAM .-\RE.-\ EMS PETE'S BODY SHOP & TOWING PHILUPE L-\W OFFICE PHILUPPI DRIJAY PITNEY BOWES PREMfu1'I WATERS INC PRODUCTIVE .-\LTER.'IAIB'ES INC Ol'.-\Lm· OVERHE.-\D UC QUALITY TOYOTA Ol1LL CORPOR.-\TJON R.-\\"S OIL COMPANY RDO TRL'ST #80· 6130 REGE.'<'TS OF THE UNIVERSITY OF MN REGION Vil MA.-\0 TRE.-\Sl:RER R.£1'1:WABLE RESOURCE CONSULTANTS L RINGD.-\HL A.MBUIANCE INC RON'S RE.-\DY MART ROY.-\L TIRE/TIRE ONE S.11'.INC SAND CREEK GROUP LTD.,THE OTC Board of Commissioners' Minutes February 4, 2014 Attachment A, Page 3 Amount 249.61 364.00 7.500.00 85,372.25 1.050.00 15.99 164.85 250.00 462.00 30000 126.77 458.07 6600 34.30 187.50 17,546.85 60.00 851.40 422.82 26.23 7.230.44 185. 51 670.00 1,490.28 1.520.48 475.00 2,361.23 44.75 98.82 1,431.00 454.53 45.77 83 92 943.29 14.43 200.00 60,265.75 150.00 233.23 31.75 635.00 2.485.54 OTC .Board of Commissioners' Minutes February 4, 2014 Attachment A, Page 4 \-endor Kame SERHCE FOOD SUPERVALU SE\VER SER\1CE SIMPLEX GRINNELi. SOUTHTOWN OF PELICAN RAPIDS INC SRF CONSULTING GROLl' INC ST JOHN'S ACT STEIN/WA1NE STEINS INC STORAGE CONNECTION STREICHERS nns WEEKS SHOPPING NEll'S THOMSON REl:"TERS -WEST TIRES PLUS TOTAL CAR CARE TRANOLllJTI" Bl1WING SER\'1CES UNIFORMS UNLIMITED INC UNIVERsrn· OF MN \.1CTOR LUNDEf..1\/ COMPAN'Y \1SUAL GOV SOLUTIONS LLC WALVATNE/VALERIE WASTE ~L~AGEME.'<'T WEST CE."ITRAL JAIL ADMINISTR.-\TOR'S WHITE BANNER CNIFORM SHOP \11IlTING/JOSH ZIEGLER INC Final Total: Amount 36.90 160.00 468.00 8.99 13.912.42 250,00 339,39 6.392. 77 1.500.00 829,84 301.44 1.569_53 1.023, 76 425.00 289_50 200,00 745.83 361.23 6,29 9.603.60 1.460.00 714.50 138.40 1,005.33 930,239,89